City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road June 14, 2022 WELCOME: Mayor John Pohlman called the meeting to order at 7:04 pm. PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by City Manager Brandon Green and the meeting was opened with Council Member Gary Anderson offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Member Gary Anderson, Eileen Moss, George Ray, Florence Sadler and Mayor John Pohlman were all present. Council Member Diane Anderson was excused. CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, Public Works Superintendent Darren Frandsen, City Employee Hailee Ballingham and City Recording Secretary Amy Gardiner were present. VISITORS: Jim Krismer. CITY COUNCIL TRAINING: Council Member George Ray presented a training to the Council on public hearings – not to be confused with public meetings. He said that a public hearing is a time for the public to speak and the council to listen. He also said that a notice must go out beforehand about a public hearing. He pointed out that public hearings are typically held for issues involving financial issues and land use control. CONFLICT OF INTEREST: None. PUBLIC COMMENTS: None. PUBLIC HEARING: Council Member Eileen Moss made a motion to open a Public Hearing to discuss Amendments to the Fiscal Year 2021-2022 Budget and the Fiscal Year 2022-2023 Budget. The motion was seconded by Council Member George Ray.The City Council members present at the meeting approved the motion unanimously. There were no public comments. Council Member Florence Sadler made a motion to close the Public Hearing to discuss Amendments to the Fiscal Year 2021-2022 Budget and the Fiscal Year 2022-2023 Budget. The motion was seconded by Council Member Gary Anderson.The City Council members present at the meeting approved the motion unanimously. SPECIAL PRESENTATIONS: None. CITY BUSINESS: Review/Discuss/Approve/Deny FY 2021-2022 Budget Amendments JUST AS CITY MANAGER BRANDON GREEN WAS GETTING READY TO DISCUSS THE BUDGET AMENDMENTS THE POWER WENT OUT AT THE CITY OFFICE. THE POWER WAS OUT FROM 7:14 PM TO 7:27 PM. NO BUSINESS WAS DISCUSSED DURING THIS TIME. City Manager Brandon Green reviewed all the proposed budget amendments for the FY 2021- 2022. The City Council was provided with a document outlining the proposed amendments prior to the meeting. City Manager Brandon Green explained that some items will be higher and other items may be lower than the original approved budget. He said the goal is for the revenues and expenditures to balance. After discussion, Council Member Gary Anderson made a motion to approve the FY 2021-2022 Budget Amendments, and it was seconded by Council Member Eileen Moss. The City Council members present at the meeting approved the motion unanimously. Review/Discuss/Approve/Deny FY 2022-2023 Budget City Manager Bradon Green explained that the proposed budget is showing a truth in taxation hearing and the money generated from that will be allocated to a Fruit Heights cemetery. He also shared that he has been through the budget with the City Council and has answered questions they have had. The City Council discussed the proposed budget including the need to raise the wages for City employees in order to retain them. Mayor John Pohlman also highlighted the fact that the City has received over $6.3 million in grant money and that this money requires a lot of oversight and direction from City Manager Brandon Green. He has done an excellent job and a merit increase is warranted. After discussion, Council Member Gary Anderson made a motion to approve the FY 2022-2023 Budget, and it was seconded by Council Member Eileen Moss. The City Council members present at the meeting approved the motion unanimously. Review/Discuss/Approve/Deny FY 2022-2023 Consolidated Fee Schedule City Manager Brandon Green explained that the City collects fees and a consolidated fee schedule needs to be approved every year. The only change this upcoming year is a small increase in the garbage collection fees. He also said that there may be changes to other fees in the future. After discussion, Council Member Eileen Moss made a motion to approve the FY 2022-2023 Consolidated Fee Schedule, and it was seconded by Council Member Gary Anderson. The City Council members present at the meeting approved the motion except Florence Sadler abstained from voting. Review/Discuss/Approve/Deny Emergency Services Contract Mayor John Pohlman explained that he had spent time working on the Emergency Services Contract for the City. He said that there had been two possible agreements and two proposals that he had evaluated. One was with Kaysville City and the other with Farmington City. He said that he had discussed the options with the Council members individually. He said that, after reviewing the options with the City attorney, he felt that the agreement with Farmington City was a “win win” for both cities. He also felt that it would benefit the region as well. After discussion, Council Member Florence Sadler made a motion to approve the Emergency Services Contract with Farmington City, and it was seconded by Council Member George Ray. The City Council members present at the meeting approved the motion unanimously. REVIEW AND APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: City Council Meeting May 17, 2022 City Council members briefly discussed the draft minutes that previously had been provided to them for the May 17, 2022 City Council Meeting. After brief discussion, Council Member George Ray made a motion to approve the minutes for the May 17, 2022 City Council meeting. The motion was seconded by Council Member Florence Sadler. The City Council members present at the meeting approved the motion unanimously. City Council Meeting June 7, 2022 City Council members briefly discussed the draft minutes that previously had been provided to them for the June 7, 2022 City Council Meeting. After brief discussion, Council Member George Ray made a motion to approve the minutes for the June 7, 2022 City Council meeting. The motion was seconded by Council Member Florence Sadler. The City Council members present at the meeting approved the motion unanimously. UPCOMING EVENTS: Primary Elections – June 28 Independence Day – July 4 City Council Meeting – July 19 (July 5 is canceled) Pioneer Day – July 24 Planning Commission – July 26 CITY COUNCIL & STAFF REPORTS: Mayor John Pohlman mentioned how much he enjoys working with everyone on the City Council and with the City staff. He said there is a lot going on with a lot of moving parts. Council Member George Ray reviewed a few details about the upcoming parade, breakfast, devotional, and unsung hero award recipient. Public Works Superintendent Darren Frandsen reviewed various projects that are currently going on in the City including the paving of several roads. He also mentioned that there is a bit of a struggle to obtain some needed parts for projects. City Manager Brandon Green reported that candy was obtained for the upcoming parade as well as t-shirts. He also mentioned that he will be out of the office for a period of time for vacation. Council Member Eileen Moss made a motion to adjourn the meeting. Council Member Gary Anderson seconded the motion. It was approved unanimously, and the meeting was adjourned at 8:33 pm. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held June 14, 2022. Not approved until signed. /s/: Brandon Green Brandon Green, City Recorder Date approved by City Council: July 20, 2022