City Council Agendas & Minutes
Regular MeetingFruit Heights, UT · March 18, 2025
Minutes
MINUTES
CITY COUNCIL MEETING
FRUIT HEIGHTS CITY
910 South Mountain Road
March 18, 2025
WELCOME:
Mayor John Polman called the meeting to order at 7:00 pm.
PLEDGE & OPENING CEREMONY:
The Pledge of Allegiance was led by Council Member Florence Sadler with Mayor John Pohlman conducting
the opening ceremony by prayer.
COUNCIL MEMBERS PRESENT:
Mayor John Pohlman, Council Members, Gary Anderson, Eileen Moss, Florence Sadler, Shon Stevenson.
Council Member Mark Cottrell was excused
CITY STAFF PRESENT:
City Manager Darren Frandsen, Public Works Director Layne Leonard, and Deputy Recorder Hailee
Ballingham.
VISITORS: Nathan Rich, Collette West, Douglas Hale
DECLARATION OF CONFILICT(S) OF INTEREST: None
CITY COUNCIL TRAINING: None
PRESENTATIONS: None
PUBLIC COMMENT: None
DISCUSSION ITEMS:
5.1 Bids for Lighting for the Public Works Building
The city staff proposed replacing the old fluorescent lights in the shop, as they are outdated and many are
burned out. These lights are also not energy-efficient. Public Works Director Leonard recommends installing
LED lights, and his recommendation is HB Customs Builders, as it is the most cost-effective. The city has worked
with all the companies in the past, and all of them have provided great service. However, Public Works Director
Leonard recommends HB Customs Builders for this project as they are the lowest bid.
5.2 Bids to outsource an IT provider
The current IT provider’s contract is about to expire, and there have been some issues with this company. City
Manager Frandsen received several bids from different providers, with costs being relatively similar. His
recommendation is Intuitive IT, they conducted interviews with employees, assessed their knowledge of
security topics, and offered to provide training. While they are located farther away, Intuitive IT assured the city
that most issues could be addressed remotely. City Manager Frandsen also got the impression that they are
willing to drive to Fruit Heights if necessary. Wasatch submitted a bid; while they are very knowledgeable, they
did not conduct the same level of research as Intuitive IT. The new IT would need to cover City Hall, the City
Shop, and the Pump House, and will include management the fiber and Wi-Fi systems at the parks. Computech
does not cover that at the moment.
5.3 Budget
City Manager Frandsen and Council Member Anderson reviewed the current financial status, examining how
money is being received and where it is allocated in the general fund. They compared the percentages of the
current situation to where the city expects to be by the end of the budget year. As of the end of January, some
areas have collected more than budgeted, while others are slightly under. Overall, the city is on track with
budget predictions, with park reservations at Nicholls Park exceeding expectations, nearly doubling compared
to last year.
City Manager Frandsen is working with the CPA to complete the budget package, which will include everything
discussed over the past few weeks. This package should be ready for the City Council soon. Additionally, Council
Member Anderson and City Manager Frandsen met to discuss the water budget. Based on current calculations,
the city anticipates an increase in water sales revenue this year, as water consumption has risen. However, this
also means the city is not being conservative with water usage.
Regarding impact fees, the city expects to meet the target based on the building permits issued, including three
more likely to come through, which will help boost the numbers. For transmission and distribution, standby pay
has been moved into benefits, and some line items have been adjusted or removed. A significant increase in
purification costs has occurred due to rising chlorine prices. While the city aims to keep the budget close to last
year’s, increases in equipment, supplies, and maintenance are necessary, especially with rising meter prices.
The city is also in the process of canceling CenturyLink and Comcast services due to the transition to fiber,
which will save nearly $800 a month.
For capital improvements, the city is budgeting for six new sampling stations to ensure compliance with state
requirements. Costs for the new dump truck are expected to carry over, as its delivery has been delayed. This
year, the city plans to replace three or four fire hydrants and address aging infrastructure, particularly in areas
with asbestos cement pipes that need replacing for safety and compliance with EPA standards. These updates
are essential for ensuring the integrity of our water supply and infrastructure, especially in the event of
emergencies like earthquakes.
5.4 Recycling Survey
Mayor Pohlman asked if the council would like to conduct a recycling survey. A public hearing is scheduled for
April 8th to discuss the recycling program and the election process. The council has received emails in support
of the program, along with a few opposed. The council agreed that conducting the survey would be a good
idea, as it provides residents with a platform to voice their opinions and helps get information out. Staff were
directed to make signs and the survey distributed by early next week.
ACTION ITEMS:
6.1 Approve/Deny a bid for lighting for public works building
Council Member Florence Sadler made a motion to approve the bid from HB Custom Builders to update the
Public Works Building Lighting Council Member Shon Stevenson seconded the motion. It was unanimously
approved by the Council (0:32)
6.2 Approve/Deny a bid to outsource an IT provider
Council Member Stevenson made a motion to approve Intuitive IT.
The council members had a few questions, particularly about the monthly fee for each service. Council
Member Moss pointed out that a page detailing the monthly fee for Intuitive IT was missing from the packet
and suggested to table this item. Council Member Stevenson withdrew his motion. The staff will gather all the
necessary information and have it ready for the next city council meeting.
Council Member Eileen Moss made a motion to table the Bids to outsource an IT provider. Council Member Shon
Stevenson seconded the motion. it was unanimously approved by the Council (0:38)
6.3 Approve/Deny City Manager performance and compensation review
The city manager's performance and compensation are currently under review. His agreement includes a
$5,000 pay increase, the increase is already budgeted in the current budget. Council Member Moss asked when
the pay increase would be effective, noting that the employment agreement states the review should have
been completed in January. The rise would likely occur after the review, around March 1st. Council Member
Moss also mentioned that providing employees with clear metrics from their supervisors, outlining how they
can achieve goals for increased pay, is beneficial.
Council Member Gary Anderson motion to approve City Manager performance and compensation starting
March 1st Council Member Shon Stevenson seconded the motion. it was unanimously approved by the Council
(0:48)
6.4 Approve March 4, 2025, City Council Minutes
Council Member Florence Sadler made a motion to approve March 4, 2025, City Council Minutes Council
Member Gary Anderson seconded the motion. It was unanimously approved by the Council (0:48)
TABLED ITEMS: None
CALENDAR:
8.1 March 25,2025 Planning Commission meeting
8.2 April 4-21 ,2025 Green Waste Spring Cleanup (vouchers are available starting April 1, 2025)
8.3 April 8, 2025, City Council Meeting
PAST DISCUSSION ITEMS:
CITY COUNCIL REPORTS:
Council Member Anderson: The Mosquito Abatement District is awaiting information on whether the monarch
butterfly may be classified as endangered, as this could limit their mosquito control methods.
Council Member Moss: The Cemetery Committee will meet on April 7 to continue discussing ideas. The
CCC/Emergency Preparedness Committee will now hold a radio check-in once a month, on the first Sunday,
instead of every Sunday. They also plan to use texting more for communication. Additionally, they are
requesting to spend 3 to 5 minutes every other month at council meetings for safety moments. This would
help educate the council and encourage the community to think about safety and how to respond in an
emergency.
MAYOR REPORT:
CITY STAFF REPORTS:
Public Works Director Leonard: The Division of Drinking Water will be conducting a sanitary survey for the
drinking water system next Monday. The state inspectors will review the water system, examining our safety
and sanitary measures, and will then provide us with a review.
City Manager Frandsen: A business application has been received for the micro school. They applied as a
commercial business, which doesn't necessarily align with what they’re requesting in the residential zone.
Hailee and Brad are working on this, and it will be reviewed by the planning commission.
CLOSED SESSION:
Council Member Gary Anderson made a motion to go into a Closed session Council Member Florence Sadler
seconded the motion. It was unanimously approved by the Council (8:00)
Council Member Gary Anderson made a motion to go out of a Closed Session Council Member Florence Sadler
seconded the motion. it was unanimously approved by the Council (8:14)
ADJOURNMENT:
Council Member Florence Sadler made a motion to adjourn the meeting with Council Member Gary
Anderson seconding the motion. It was unanimously approved by the Council. (8:15)
Not approved until signed.
/S/: _____________________________
Hailee Ballingham, City Deputy Recorder
Date approved by City Council: April 8, 202
Agenda
FRUIT HEIGHTS CITY COUNCIL MEETING AGENDA
Notice is hereby given that the Fruit Heights City Council will hold a regular meeting at 7:00pm on
March 18 2025, at Fruit Heights City Hall, 910 South Mountain Road Fruit Heights City Utah.
Fruit Heights City is now streaming City Council Meetings on its YouTube Channel. Please follow us at
https://www.youtube.com/@fruitheightscity9716/streams
1. CALL TO ORDER: Mayor John Pohlman
1.1 Pledge of Allegiance (Mark)
1.2 Prayer or Thought (John)
1.3 Roll call (Hailee)
2. DECLARATION OF CONFLICT(S) OF INTEREST
3. PUBLIC COMMENT PERIOD
The public may address the City Council regarding issues that are or are not on the agenda.
Please limit comments to 3 minutes. Please state your name and address of residence for
the record. No actions may be taken on items not specifically listed on the agenda.
4. PRESENTATIONS
5. DISCUSSION ITEMS
Discussion items to be considered.
5.1 Bids for lighting for public works shop
5.2 Bids to outsource an IT provider
5.3 Budget
5.4 Recycling Survey
6. ACTION ITEMS
6.1 Approve/Deny a bid for lighting for public works shop
6.2 Approve/Deny a bid to outsource an IT provider
6.3 Approve/Deny City Manager performance and compensation review
6.4 Approve March 4, 2025, City Council Minutes
7. TABLED ITEMS
8. CALENDAR ITEMS
8.1 March 25,2025 Planning Commission meeting
8.2 April 4-21 ,2025 Green Waste Spring Cleanup
(vouchers are available starting April 1, 2025)
8.3 April 8, 2025, City Council Meeting
9. PAST DICUSSION ITEMS
10. COUNCIL REPORT
11. MAYOR REPORT
12. STAFF REPORT
13. CLOSED SESSION
The City Council may vote to discuss matters in a closed session for reasons allowed by law,
including, but not limited to, the provisions of Utah Code § 52-4-205 of the Open and Public
Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code § 78B-
1-137.
14. ADJOURNMENT
CERTIFICATE OF POSTING
I HEREBY CERTIFY that this notice and agenda was posted at Fruit Heights
City Hall, on the City’s website, www.fruitheightscity.com, as well as
posted on the Utah State Public Notice website in accordance with the
requirements of the Utah Open and Public Meetings Act, including, but
not limited to, provisions of Utah Code § 52-4-202.
Hailee Ballingham
Hailee Ballingham - Deputy Recorder
In compliance with the Americans with Disabilities Act, individuals needing
special accommodations during this meeting should contact the Fruit Heights City
Manager, Darren Frandsen at (801)546-0861 at least 24 hours prior to the
meeting.
Helpful Links.
Fruit Heights City Website: https://www.fruitheightscity.com/
Fruit Heights City YouTube Channel: https://www.youtube.com/channel/UCaIqHYd0U5RCpaDo8rquABw
Fruit Heights City Facebook Page: https://www.facebook.com/FruitHeightsCityGovernment
ESTIMATE
Prepared For
Fruit Heights City- Shop Lighting
HB CUSTOM BUILDERS Estimate # 108
Date 02/02/2023
PO BOX 174, HOOPER, UT 84315
Phone: (801) 791-0848
Email: hbcustombuildings@gmail.com
Description Total
Lighting $10,575.00
Add 17 high bay LED lights in main parking area
Add 8 high bay LED lights in mechanic area
Replace 108 T8 lights with 120 volt LED tubes
Subtotal $10,575.00
Total $10,575.00
Page 1 of 2
By signing this document, the customer agrees to the services and conditions outlined in this
document.
Fruit Heights City- Shop Lighting
Page 2 of 2
FY25-26 Proposed Current year to Date unexpended Budget FY24-25 Approved
Taxes
10-31-100 General Property Taxes $ 1,400,000.00 $ 1,127,932.32 $ 272,067.68 $ 1,400,000.00 81%
10-31-110 Fees in Lieu $ 60,000.00 $ 44,428.23 $ 15,571.11 $ 60,000.00 74%
10-31-200 Delinquent Prior Years Taxes $ 10,000.00 $ 7,512.86 $ 2,487.14 $ 10,000.00 75%
10-31-300 General Sales and Use Tax $ 1,100,000.00 $ 652,311.68 $ 447,688.32 $ 1,100,000.00 59%
TOTAL $ 2,570,000.00 $ 1,832,185.09 $ 737,814.25 $ 2,570,000.00 71%
Licenses and Permits
10-32-100 Business Licenses and permits $ 4,200.00 $ 4,840.00 $ (1,240.00) $ 3,600.00 134%
10-32-105 Application Fee $ 2,000.00 $ 750.00 $ 1,250.00 $ 2,000.00 38%
10-32-210 Building Permit Fees $ 65,000.00 $ 25,147.53 $ 39,852.47 $ 65,000.00 39%
10-32-215 Excavation Fee $ 2,000.00 $ 1,099.88 $ 1,900.12 $ 3,000.00 37%
10-32-300 Cable Rent & Franchise Fees $ 70,000.00 $ 60,693.33 $ 46,069.26 $ 65,000.00 93%
TOTAL $ 143,200.00 $ 92,530.74 $ 87,831.85 $ 138,600.00 67%
Intergovernmental Revenue
State Grants $ - $ - $ - $ -
10-33-580 State Liquor Allotment $ - $ - $ - $ -
10-33-585 County Local Option Tax $ 103,000.00 $ 61,453.05 $ 41,546.35 $ 103,000.00 60%
TOTAL $ 103,000.00 $ 61,453.05 $ 41,546.35 $ 103,000.00
Charges for Service
10-34-110 Convienience Fee (credit card fee $ 500.00 $ 602.90 $ (102.90) $ 500.00 121%
10-34-130 Subdivision/Engineering Fees $ 30,000.00 $ 16,594.24 $ 18,405.76 $ 35,000.00 47% developer/from Jones
10-34-240 Inspections Fees $ 35,000.00 $ 28,460.10 $ 1,539.90 $ 30,000.00 95%
10-34-740 Park & Reservation Fees $ 3,000.00 $ 4,267.50 $ (2,267.50) $ 2,000.00 213%
10-34-910 Admin Cost Share-Water Fund $ 282,000.00 $ 158,666.69 $ 113,333.31 $ 272,000.00 58%
10-34-920 Admin Cost Share- Sewer Fund $ 67,100.00 $ 21,875.00 $ 15,625.00 $ 37,500.00 58%
10-34-925 Admin Cost Share-Storm Drain $ 167,700.00 $ 92,166.69 $ 65,833.31 $ 158,000.00 58%
10-34-930 Admin Cost Share-Solid Waste $ 80,000.00 $ 16,625.00 $ 11,875.00 $ 28,500.00 58%
10-34-940 BLDG Cost Share-Water Fund $ 50,000.00 $ 29,166.69 $ 20,833.31 $ 50,000.00 58%
10-34-950 BLDG Cost Share-Sewer Fund $ 18,700.00 $ 7,291.69 $ 5,208.31 $ 12,500.00 58%
10-34-960 BLDG Cost Share-Storm Drain $ 35,000.00 $ 20,416.69 $ 14,583.31 $ 35,000.00 58%
10-34-970 BLDG Cost Share-Solid Waste $ 18,700.00 $ 7,291.69 $ 5,208.31 $ 12,500.00 58%
TOTAL $ 787,700.00 $ 403,424.88 $ 270,075.12 $ 673,500.00 60%
Miscellaneous
10-36-100 Interest Earnings $ 100,000.00 $ 42,594.46 $ 92,405.54 $ 135,000.00 32%
10-36-400 Sale of Fixed Assets $ - $ 44,500.00 $ (44,500.00) $ -
10-36-650 Donations $ - $ 11,620.99 $ (11,620.99) $ -
10-36-700 Lease & Other Finance Proceeds $ - $ - $ - $ -
10-36-900 Fees from Rent of Building $ 2,000.00 $ 1,220.00 $ 780.00 $ 2,000.00 61%
Youth Rec Prog - Registrations
Youth Rec Prog - Sponsorships $ - $ - $ - $ -
Youth Council Contributions $ - $ - $ - $ -
10-36-990 Sundry Revenues $ 25,000.00 $ 14,764.23 $ 20,235.77 $ 35,000.00 42%
TOTAL $ 127,000.00 $ 114,699.68 $ 57,300.32 $ 172,000.00 67%
Contributions and Transfers
10-39-650 Prior Year Surplus Road Funds $ - $ - $ - $ -
Prior Year Surplus General Fund $ - $ 140,475.00 $ 140,475.00 $ 140,475.00
Beg. Gen Fund Bal to be Appropriate $ - $ - $ - $ -
Transfer from Capital Projects $ - $ - $ - $ -
TOTAL $ - $ 140,475.00 $ 140,475.00 $ 140,475.00
TOTAL REVENUE $ 3,730,900.00 $ 2,644,768.44 $ 1,335,042.89 $ 3,797,575.00
FY24 Approved FY24-25 Approved FY23-24 Approved
Enterprise Revenue
51-37-100 Water Sales $ 1,150,000.00 $ 1,000,000.00 $ 882,000.00
51-37-280 Culinary Water Impact Fee $ 52,000.00 $ 25,000.00 $ 23,000.00
51-37-290 Water Connection Fee $ 1,000.00 $ 500.00 $ 500.00
TOTAL $ 1,203,000.00 $ 1,025,500.00 $ 905,500.00
OTHER Revenue
51-38-100 Interest Earnings $ 50,000.00 $ 40,000.00 $ 43,000.00
51-38-400 Contributed Revenues $ - $ - $ -
51-38-500 Paper Billing Revenue $ 9,500.00 $ 10,000.00
51-38-600 Sale of Supplies (Meters, Etc.) $ 5,000.00 $ 5,000.00 $ 1,600.00
51-38-900 Miscellaneous Revenue $ 1,000,000.00
51-38-910 Use of Fund Balance $ 171,000.00 $ 389,435.00
Use of Impact Fees $ - $ - $ -
Contribution From Fund 13 $ - $ - $ -
51-38-999 Contribution From Fund 49 $ - $ - $ -
TOTAL $ 64,500.00 $ 226,000.00 $ 1,434,035.00
TOTAL FUND REVENUE $ 1,267,500.00 $ 1,251,500.00 $ 2,339,535.00
Source of Supply
51-81-100 Source of Supply Expense $ 353,000.00 $ 322,000.00 $ 308,985.00
TOTAL $ 353,000.00 $ 322,000.00 $ 308,985.00
Power to Pumping
51-82-270 Utilities $ 23,000.00 $ 22,000.00 $ 25,000.00
TOTAL $ 23,000.00 $ 22,000.00 $ 25,000.00
Purification
51-83-250 Purification Expense $ 4,000.00 $ 4,000.00 $ 3,000.00
51-83-310 Professional & Tech. Services $ 1,500.00 $ 1,500.00 $ 2,000.00
TOTAL $ 5,500.00 $ 5,500.00 $ 5,000.00
Transmission & Distribution
51-84-140 Standby Pay $ 6,500.00
51-84-210 Books/Subscriptions/Membership $ 4,000.00 $ 3,000.00 $ 3,000.00
51-84-240 Office Supplies & Expenses $ -
51-84-250 Equip-Supplies & Maintenance $ 50,000.00 $ 35,000.00 $ 60,000.00
51-84-260 BLDG Grounds - Supplies $ 3,000.00 $ 3,000.00 $ 5,000.00
51-84-280 Telephone $ 2,500.00 $ 2,500.00
51-84-310 Professional & Tech Services $ 75,000.00 $ 130,000.00 $ 145,000.00
51-84-340 Equipment Rental $ 1,500.00 $ 3,000.00 $ 3,500.00
51-84-400 Water Study $ 1,500.00 $ 3,000.00 $ 3,200.00
51-84-410 Road to Springs - Maintenance $ 2,500.00 $ 2,500.00 $ 4,500.00
51-84-450 Special Public Safety Supplies $ 500.00 $ 500.00 $ 500.00
51-84-730 Capital Outlay-Improvements $ 15,000.00 $ 10,000.00 $ 25,000.00
51-84-735 Capital Outlay-Impact Fees $ - $ - $ -
51-84-740 Capital Equipment $ - $ - $ -
TOTAL $ 153,000.00 $ 192,500.00 $ 258,700.00
Administration & General
51-85-610 Miscellaneous Expenses $ 2,500.00 $ 2,500.00 $ 2,500.00
TOTAL $ 2,500.00 $ 2,500.00 $ 2,500.00
OTHER
51-89-500 Contra Expense $ - $ - $ -
51-89-650 Depreciation $ 260,000.00 $ 260,000.00 $ 260,000.00
51-89-810 Unallocated Fund Balance $ -
51-89-820 Debt Service - Interest $ - $ - $ -
51-89-910 Admin Costs - General Fund $ 282,000.00 $ 272,000.00 $ 297,800.00
51-89-915 Cost Share of City Building $ 50,000.00 $ 50,000.00 $ 85,400.00
$ - $ - $ -
51-89-920 Cost Share to Vehicle & Equipmen $ 71,250.00 $ 75,000.00 $ 71,250.00
TOTAL $ 663,250.00 $ 657,000.00 $ 714,450.00
Capital Projects
51-99-010 Fire Hydrant Replacement $ 50,000.00 $ 50,000.00 $ 30,000.00
51-99-025 Aging Infrastrucutre $ 1,000,000.00
51-99-016 $ - $ - $ -
51-99-012 $ - $ - $ -
TOTAL $ 50,000.00 $ 50,000.00 $ 1,030,000.00
TOTAL EXPENDITURES $ 1,250,250.00 $ 1,251,500.00 $ 2,344,635.00
TOTAL REVENUES $ 1,267,500.00 $ 1,251,500.00 $ 2,339,535.00
TOTAL FUND EXPENDITURES $ 1,250,250.00 $ 1,251,500.00 $ 2,344,635.00
Net Revenue over Expenditures $ 17,250.00 $ - $ (5,100.00)
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