City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road August 19, 2025 WELCOME: Mayor John Polman called the meeting to order at 7:00 pm. PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by Council Member Shon Stevenson with Council Member Eileen Moss conducting the opening ceremony by prayer. COUNCIL MEMBERS PRESENT: Mayor John Pohlman, Council Members, Gary Anderson, Mark Cottrell, Eileen Moss, Florence Sadler, and Shon Stevenson. CITY STAFF PRESENT: City Manager Darren Frandsen Public Works Director Layne Leonard and Deputy Recorder Hailee Ballingham. VISITORS: Mary Monson, Jim Crismer, Linda Crismer, David Hale, Jeanne Groberg, Blake Winslow, Lisa Ward, Patnaia Taffs, Marc VanOene, Nancy Mcpherson DECLARATION OF CONFILICT(S) OF INTEREST: Council Members Eileen Moss and Shon Stevenson have declared a conflict of interest regarding agenda item 5.1 and 6.1 which addresses the timeframe for political signs. Both individuals are currently candidates in the upcoming municipal election and, as such, have a personal interest in matters related to campaign signage regulations. TRAINING: Personal fire safety around your property by Lisa Ward CCC/Emergency “Wildfire Preparedness: Be Ready, Set, Go” Wildfires can happen quickly, and preparation is the best defense. Please take time now to prepare your household. Create an Action Plan Every household should have an evacuation plan. Make sure each family member knows where to go, what to take, and how to communicate if separated. Sign up for your local emergency notification system so you receive alerts right away. Communication Decide on a family meeting place outside your neighborhood. Share emergency contact numbers with all household members. Stay informed with a portable battery-powered radio in case phone/internet service goes down. Fire Safety at Home Keep fire extinguishers in easily accessible locations. Make sure every member of your household knows where they are and how to use them. Maintain defensible space around your property by clearing brush and debris. The Ready, Set, Go Program: Ready – Prepare ahead of time: pack a go-bag, gather important documents, and know your evacuation routes. Set – Be alert: when a fire is near, keep your car fueled and your supplies packed. Go – Do not hesitate: if evacuation is ordered, leave immediately. Staying behind puts you and first responders at risk. Resources Week-by-week guides are available to help you prepare. Updates, evacuation notices, and safety resources will be posted on the City website and Facebook page. PUBLIC COMMENT: Jim Crismer raised the question of whether Fruit Heights will participate in the America 250 celebrations this year. Noted that Kaysville and Layton are planning activities, and the event is being promoted statewide and nationally. Shared personal memories of the Bicentennial (1976) in Baltimore, such as seeing the tall ships, and emphasized how today’s youth could have similar lasting memories if the city participates. He suggested engaging the Youth City Council and involving youth in the planning and celebration. Encouraged Fruit Heights to explore ways to be involved and referenced the state’s America 250 website, which includes participation ideas. The resident and his wife offered to help with planning and participation if the city decides to move forward. PRESENTATIONS: Farmington Fire Report the report was given by Fire Chief Shelby Willis. She presented the 2 Quarter 2025 activity in Fruit Heights. (The full report can be found at https://www.fruitheightscity.com/AgendaCenter ) DISCUSSION ITEMS: Council Member Eileen Moss made a motion to open the public hearing for Ordinances 2025-03 Title 10-16-10 political signs Resolution 2025-10 Water Conservation Plan 2025 Council Member Mark Cottrell seconded the motion it was unanimously approved by the council (0:43) City Manager Darren Frandsen addressed the audience and explained that the public hearing covered two items: Political Signs Ordinance The current ordinance allows political signs to be placed 30 days before the election. The Council recommends changing this to 45 days prior, so signs may be displayed before mail-in ballots arrive in residents’ homes. This adjustment would give candidates and residents more opportunity for visibility and engagement. The second hearing is for Water Conservation Plan The City is required by the State of Utah to adopt a Water Conservation Plan every five years. Public Works Director Layne Leonard and the City’s engineering firm prepared the updated plan. The plan was submitted to the State for review and was approved on the first submission, without the need for revisions. The Council is now reviewing the plan and holding this public hearing to allow residents to share comments or concerns regarding water conservation and the plan’s content. 5.1 Public Hearing on Ordinances 2025-03 Title 10-16-10 political signs Blake Winslow addressed the benefits of extending the time political signs are allowed to be displayed, noting that it would help candidates get their names out to the public before ballots are sent out. 5.2 Public Hearing on Resolution 2025-10 Water Conservation Plan 2025 Marc VanOene expressed concerns about the wording related to water tier rates, stating that it may come across as aggressive language toward property owners. The City Manager clarified the meaning of the wording and noted that it will be reviewed and considered for revision in the next update. Council Member Gary Anderson made a motion to close the public hearing for Ordinances 2025-03 Title 10-16- 10 political signs Resolution 2025-10 Water Conservation Plan 2025 Council Member Shon Stevenson seconded the motion it was unanimously approved by the council (0:35) Council Member Moss noted that when the City first began focusing on water conservation, the average household usage was about 10,000 gallons per month. She observed that household sizes have since decreased and the adoption of low-flow fixtures has further reduced consumption. She also pointed out that water usage was temporarily higher during the Highway 89 construction project, as contractors used City water for dust control. Council Member Moss complimented residents for their significant reduction in per- household water use over time. ACTION ITEMS: 6.1 Ordinance 2025-03 Title 10-16-10 political sings Council Member Gary Anderson made A motion to approve Ordinance 2025-03 Title 10-16-10 political signs. Council Member Florence Sadler seconded the motion it was unanimously approved by the council (0:40) 6.2 Resolution 2025-10 Water Conservation Plan 2025 Council Member Florence Sadler made a motion to approve Resolution 2025-10 Water Conservation Plan 2025. Council Member Mark Cottrell seconded the motion, it was unanimous approved by the council (0:42) 6.3 August 5, 2025, City Council Minutes Council Member Eileen Moss made a motion to approve August 5, 2025, City Council Minutes. Council Member Shon Stevenson seconded the motion it was unanimously approved by the council (0:43) TABLED ITEMS: None CALENDAR: August 21-23, 2025, Quilt Show August 22-23, 2025, Chalk Art Festival August 23, 2025, Founders’ Day August 26, 2025, Planning Commission Meeting September 1, 2025, Labor Day City Hall will be closed. September 2,2025 City Council Meeting PAST DISCUSSION ITEMS: 9.1 E-Bikes and motor vehicles an update regarding e-bike use and regulation. Staff is coordinating with the Davis County Sheriff’s Office and other cities in the county to address inconsistent rules and enforcement challenges. Input from other city managers is pending, after which recommendations will be presented to the Council. CITY COUNCIL REPORTS: Council Member Moss reported the CCC/Emergency will be provide Council training at the October 21 City Council Member Anderson reported that the Mosquito Abatement District will be implementing a tax increase. The increase is needed to fund renovations to the district’s facility, including areas used for chemical storage and staff operations. Council Member Sadler suggested having the Youth Council run a CTC booth at Founders Day, similar to a previous setup at Library Park. She also discussed street naming concerns, noting the potential impact on residents and visitors. Melissa Roberts and neighbors were consulted; about 50% supported a proposed change. Sadler noted that Google Maps and postal addressing issues complicate deliveries and visitors trying to find their way in the neighborhood. A neighbor from a nearby street with the same problem is trying to make corrections through Google Maps rather than changing the city’s official street names. Council Member Cottrell Founders’ Day update mechanical bull, car show, band, games, petting zoo, face painting, etc. will start set up at 3 pm. Registration of cars for the car show starts at 4 pm. No charge to register a vehicle in the show. We want to encourage residents to share local cars and farm equipment. The Chalk drawing starts Friday morning and ends by 3 pm on Saturday. There isare currently have 24 registered participants, including residents and community partners like Farmington Fire and DCSO. The Quilt show set up starts tomorrow. The show itself starts Thursday at 10 am. The band will play from 5-6:30, then take a brief dinner break until 7 pm. Then play again until 8. During the band’s break, our local cowboy poet, Kay Hallows, will read a poem. They will give out chalk and car show awards at that time. The City Staff can really use the council’s help with cleanup. loading everything in the basement, council chambers and covered trailer on Saturday night. Then staff can finish the cleanup on Monday. MAYOR REPORT: CITY STAFF REPORTS: Public Works Director Layne Leonard reported that staff has been working to prepare for Founders Day. He also noted that the new development is progressing well, with utility expected to begin within the next week. City Manager Darren Frandsen reported Mountain Road Closure – Mountain Road will be closed next Monday to install a new water line for the Mountain Road Church. Signs will be posted to notify residents. Also City Financial Audit – The City will be starting the financial audit process soon. Darren thanked everyone involved in preparing for it. CLOSED SESSION: ADJOURNMENT: Council Member Eileen Moss made a motion to adjourn the meeting with Council Member Gary Anderson seconding the motion. It was unanimously approved by the Council. (7:49) Not approved until signed. /S/: _____________________________ Hailee Ballingham, City Deputy Recorder Date approved by City Council: September 16, 2025