Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting November 22, 2022 J. Blake Massengill, Mayor Larry Smith, Mayor Pro-Tem William H. Harris, Commissioner The Regular Meeting of the Fuquay-Varina Town Marilyn B. Gardner, Commissioner Tracy Cook, Commissioner Board scheduled for Tuesday, November 22, 2022, Bryan Haynes, Commissioner Adam G. Mitchell, Town Manager at 7:00 p.m. was held at the Fuquay-Varina Town Mark D. Matthews, Assistant Town Manager Hall, 134 N Main Street, Fuquay-Varina, NC. James (Jim) E. Seymour, Assistant Town Manager Rose H. Rich, Town Clerk James S. Adcock, III, Town Attorney In attendance were Mayor Blake Massengill, Mayor Pro-Tem Larry Smith, and Commissioners Marilyn Gardner, William Harris, Tracy Cook, and Bryan Haynes. Also in attendance were Town Manager Adam Mitchell, Assistant Town Manager Mark Matthews, Town Clerk Rose Rich, Town Attorney James Adcock, IT Director Scott Clark. Assistant Town Manager Jim Seymour viewed the meeting virtually. CALL TO ORDER Mayor Massengill called the meeting to order at 7:00 pm. INVOCATION AND PLEDGE Mayor Pro-Tem Larry Smith provided the invocation and Police Chief Brandon Medina led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Town Manager Adam Mitchell reviewed the meeting protocol noting that the meeting was both in- person and live streamed on the Town’s YouTube Channel and Facebook. APPROVAL OF MINUTES 3A The November 7, 2022, minutes of the Town Board of Commissioners regularly scheduled meeting. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Cook MOTION RESULTS: Passed Unanimously (5-0) PRESENTATIONS 4A UNC Health Rex Holly Springs Hospital 1-Year Report - Roy Tempke, Vice President & COO UNC Health Rex Holly Springs Mr. Roy Tempke presented on the UNC Health Rex Holly Springs Hospital after being in operation for one year as of November 1, 2022. He reported that on the one-year anniversary date a mother gave birth to the 500th baby born at UNC Health Rex Holly Springs. The hospital currently has over 450 employees and 15 volunteers, has conducted over 22,000 emergency room visit, and has performed over 2,000 surgeries. He stated that their demographics show that the highest number of patients reside in Fuquay-Varina and they are looking at expanding the facility as the need continues to grow. He stated that just recently the hospital was awarded full accreditation by The Joint Commission (TJC) which is the nation’s oldest and largest standards- setting and accrediting body in healthcare. TJC’s Gold Seal of Approval further illustrates their commitment to quality and safety. Mayor Massengill thanked Mr. Tempke for coming and giving an update. Commissioner Tracy Cook stated that she recently had a great experience at UNC Health Rex Holly Springs and she was very impressed with their facility and staff. 4B Recognition - Inspections Department Staff Purpose – To recognize Town of Fuquay-Varina Inspections Department Staff for recent achievements. Staff Comments – Inspections Director Chris Hinnant entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. The following Town of Fuquay-Varina Inspections Department Staff were recognized for their recent achievements: Justin Daniel started with the town in 2021 with 4 - Level 1 Probationary Certificates. He now has Level 1 Standard Certificates in Building and Plumbing. Tim Johnson started with the town in 2018 with 4 - Level 1 Probationary Certificates. He has received all 4 - Level 1 and Level 2 Standard Certificates and currently has a Level 3 Standard Building Certificate. Tom Keating started with the town in 2018 with 4 - Level 1 Standard Certificates. He has received all 4 - Level 2 Standard Certificates and currently has Level 3 Standard Certificates in Plumbing and Mechanical. Kevin Michie started with the town in 2017 with 4 - Level 1 Probationary Certificates. He has received all 4 - Level 1 and Level 2 Standard Certificates and currently has Level 3 Standard Certificates in Plumbing, Mechanical, and Building. Paul Wise started with the town in 2021 with 4 - Level 1 Probationary Certificates. He now has a Level 1 Standard Certificate in Plumbing. Chris Thompson started with the town in 2021 with 4 - Level 1 Probationary Certificates. He now has his Level 1 Standard Building and Plumbing Certificates. Mayor Massengill thanked the members of the Inspections Department for their continued education and commitment to professional development. He also thanked Inspections Director Chris Hinnant for his continued leadership. 4C Proclamation - Small Business Saturday Mayor Massengill read the Proclamation for Small Business Saturday and encouraged everyone to support Small Business Saturday here in Fuquay-Varina. 4D Tree City USA Application Update Purpose – To receive an update from Chris Newsom, Assistant Parks, and Recreation Director regarding the Tree City USA program. He presented a PowerPoint presentation update of the Tree City USA program. Mayor Massengill stated that this is something that the Town Board committed to earlier this year, and he is glad to hear that the minimum requirement ratio was two trees, but that Fuquay- Varian has double that amount. He encouraged staff to use this information as an educational tool in our local schools. Commissioner Haynes thanked him for the update and that he has had many citizens reach out to him about the Tree City USA Program. PUBLIC COMMENTS 5A The following people spoke in favor of a Social District: Tracy Gower of 135 S. Main Street, Kate Davis of 121 N. Main Street, Nolan Perry of 729 Laurel Spring Drive, Mark Doble of 209 Technology Park Lane, Justin Crawford of 5516 Stickleback Drive, Bryden McCormick of 114 Falcon Drive, Rob Lynch of 102 Park Avenue, Kelly Quiring of 1509 Wesser Court, Elizabeth Parent of 904 Oldwyck Drive, Robyn Morrison of 1616 Point Royal Drive, Kyle Smiach of 1204 London Meadow Way, and Brandy Taylor of 113 E. Spring Street, Fuquay- Varina The following people spoke in opposition to a Social District.  Susan Oliver of 721 Valleywater Street, Michelle Frye of 186 Knight Estates Circle, Rev. Steve Gordon of 609 W. Academy Street, Fuquay-Varina and Thelma Mann of 1329 Bass Lake Road, Holly Springs Emily Holloway of 312 Angier Road, Fuquay-Varina requested that the crosswalk signal at E. Academy Street and S. Ennis be turned so it can be visible to pedestrians trying to cross. She stated that the access ramps on the corners of Raleigh Street and S. Fuquay Avenue have broken pavement which impede a wheelchair or stroller from safely crossing the street. She also wanted to know when the reconfiguration of the intersection of Judd Parkway and S. Main Street would begin as cars cannot safely turn left traveling towards Lillington at the intersection and she also requested that someone look at the speeding that occurs on Angier Road. She stated that she has several potential safety concerns with the Social Districts. Mayor Massengill called for a brief recess of the meeting at 8:19 pm and reconvened the meeting at 8:30 pm. ITEMS PREVIOUSLY TABLED 6A Fuquay-Varina Downtown Social Districts Purpose – To adopt an ordinance to create the Fuquay-Varina Downtown Social Districts and operational plan in downtown Fuquay-Varina. Staff Comments – Economic Development Director McNeill entered the agenda abstract and supporting documents for this agenda item into the official record of the Town as follows: Municipal leaders continue brainstorming creative ways to create vibrant downtowns while boosting their local economy and providing unique cultural experiences for their residents, businesses, and visitors. In September 2021, the NC General Assembly passed House Bill 890 (HB 890), and in June 2022, House Bill 211 (HB 211), allowing local governments to create social districts where people may consume alcoholic beverages sold by an ABC permittee within a designated social district. The North Carolina Retail Merchants Association was the major interest group pushing for the passage of this legislation to help drive foot traffic to downtowns. A social district is a defined area in which a person may consume alcoholic beverages sold by an ABC permittee located within the social district. A social district may include both indoor and outdoor areas of businesses within or contiguous to the defined district area during the days and hours set by the local government creating the social district. A social district may include privately owned property, ABC permittees businesses, non-ABC permittee businesses, multi- tenant establishments, public streets, crosswalks, or parking areas, whether the streets or parking areas are closed to vehicle traffic. It is the sole decision of a business located within the social district to participate in the activities of the social district. Under General Statutes, the following is required to establish and operate a social district: • A Council-adopted ordinance designating a social district. • Established days and hours of operation, a boundaries map, and a written description of the designated social district. • A Council-approved management and maintenance plan must be published on the municipality's website. • Registration of the social district with the NC Alcoholic Beverage Control Commission (ABC Commission). Before a social district can become operational, a local government must submit to the ABC Commission a detailed map of the social district with the boundaries marked and the days and hours during which alcoholic beverages can be consumed. Social districts must be clearly defined, and signage must be posted in visible locations indicating the social district's boundaries and operational procedures. As mandated by general statute, social districts are only allowed to operate Monday through Saturday, 7:00 am to 2:00 am, and Sunday, 12:00 pm to 2:00 am. If a local government has allowed for earlier Sunday Sales of alcohol, a social district may operate at 10:00 am on Sunday. A local government must develop and distribute uniform signage indicating that a non-ABC permittee business is included in the social district and allows alcoholic beverages on its premises when it is active. A non-permittee participating in the social district and allowing alcohol on their premises must always display the uniform sign when the social district is active. A customer cannot bring an alcoholic beverage into a non-permittee business that does not display the uniform social district sign. Alcoholic beverages that are sold for consumption in the social district may only be sold in a container that meets all the following requirements: • The container identifies the ABC permittee from which the alcoholic beverage was purchased. • The container displays the social district logo. • The container is not made of glass. • The container displays, in no less than 12-point font, the statement, "Drink Responsibly – Be 21." • The container cannot hold more than 16 fluid ounces. The sale and delivery of alcohol in a social district are subject to the same limitations as sales and deliveries of alcohol in North Carolina, where no more than two malt beverages or wine drinks at one time to a single patron and no more than one mixed beverage or spirituous liquor drink at one time to a single patron. Town staff researched social districts throughout the state of North Carolina. As of November 14, 2022, 25 municipalities in the state of North Carolina have implemented social district ordinances, including Albemarle, Asheboro, Asheville, Charlotte, Cornelius, Durham, Elon, Greensboro, Greenville, Hickory, High Point, Kannapolis, Lenoir, Monroe, Newton, Norwood, Oxford, Pilot Mountain, Raleigh, Salisbury, Selma, Sylva, Whiteville, Wilson, and Youngsville. Those considering adopting ordinances include New Bern, Wake Forest, Garner, Wendell, Waynesville, Wilmington, and Winston-Salem. While conducting its research, Town staff participated in discussions with peer communities (including law enforcement agencies), private and non-profit organizations, and residents. These discussions addressed enforcement, safety, communication, education, economic impact, and maintenance and management of creating and operating a social district. Feedback was also gathered from downtown retailers, restaurants, and breweries. As a result, these downtown merchant groups and individuals support creating a social district in downtown Fuquay-Varina. The following criteria are the Town staff's recommendations for establishing and operating the downtown Fuquay-Varina Social Districts: • Establishment of the Fuquay-Varina Downtown Social Districts' boundaries (maps attached). • Hours of Operations: 10 am – 10 pm EST (7 days a week). • Alcohol must be purchased within the social district and consumed before leaving the social district. • Permitted ABC establishments must use a social district branded label with their business name to allow customers to carry drinks into designated areas. • Individual businesses not participating and not selling alcohol may determine if they will allow branded social district cups with alcohol in their establishment. Appropriate signage on the establishment's door will be required if the consumption of alcohol is allowed in these businesses. The following Town Departments will be responsible for the management and maintenance of the social districts' operations: • General Management: The Town's Downtown Development Department, Parks and Recreation Department, and Police Department will be responsible for actively managing the Town's Social Districts when in effect. • Security and Enforcement: The Town of Fuquay-Varina Police Department will provide security and enforcement of the Social Districts. • Sanitation and Maintenance: The Town's Parks and Recreation Department will provide sanitation services within the social districts, including trash removal and litter pick-up. Trash/recycling receptacles will be located at the boundaries of the Social Districts to encourage patrons to dispose of their used cups properly. • Marketing and Promotion: Marketing and promotion of the Social District will be provided by the Town of Fuquay-Varina Communications Department and the Downtown Development Manager in collaboration with ABC-permitted establishments within the Social Districts. It is anticipated that the Fuquay-Varina Social Districts will be a valuable tool in increasing the economic activity and vibrancy of downtown Fuquay-Varina. The following are anticipated benefits of the social district ordinance:  • Encourages economic vitality in the community. • Enhances exposure to cultural experiences for residents and visitors. • Increases foot traffic and revenue for retailers. • A business attraction for businesses interested in locating in social districts. • Opportunity to host more special events downtown. During the October 18, 2022, Town Board meeting, the Town Board voted 4 - 1 to table consideration of this item until the November 22, 2022, Town Board meeting. Town Board members voted to table the item so they may have additional time to review the proposed social district ordinance and operational plan. Also, Town Board members instructed Town staff to post social district information on the Town's Let's Talk FV website. Since the October 18 Town Board meeting, the following has occurred: • Town staff published a social district website on the Let's Talk FV platform providing information on social districts, the Town of Fuquay-Varina's proposed ordinance, and the operational/maintenance plan providing an opportunity for residents to express their opinions on the adoption of the ordinance. • The Town received a resolution from the Fuquay-Varina Chamber of Commerce unanimously supporting the adoption of the downtown social district ordinance. • Town staff held an information meeting on downtown social districts with the Fuquay- Varina Downtown Association. • The Town received a resolution from the Fuquay-Varina Downtown Association unanimously supporting the adoption of the downtown social district ordinance. Furthermore, since the October 18, 2022, Town Board meeting, the Town has received input showing great support for the enactment of social districts. Even so, there have been concerns also expressed. In light of the concerns received, there are certain modifications to the proposed social district that the Town Board may wish to consider before making a decision. Those modifications are as follows:  Þ Amending the proposed operational hours of the social district to 4:00 pm - 9:00 pm (M- F) and 12:00 pm - 9:00pm (Sat-Sun). This reduces operational hours and eliminates social district activity during normal school hours. Þ Instruct management to provide an operational report to the Town Board after six months of operation that addresses the success and effectiveness of the social district, any legal and/or public safety matters/concerns related to the social district, and any positive and/or negative outcomes as a direct related result of the social district. The Town Board may use information from this report to determine modifications to the adopted social district ordinance. Þ Before implementation and activation of the social district, instruct management to report on reasonable pedestrian safety improvements identified and addressed within downtown Fuquay-Varina and specifically, within the social district boundaries. If approved by the Town Board, once the Fuquay-Varina Social Districts are established by ordinance, Town staff anticipates the social districts to be operational within 2 to 3 months. Once all necessary steps are completed, and permissions are granted from the NC ABC Commission, Town staff via social media, Town website, and coordination through local downtown businesses will notify the public that the Social Districts are in effect and operational. The cost for the new Social Districts' signage indicating the social districts' boundaries will be required. In addition, there will be costs associated with printing social district labels and administrative applications to the North Carolina Alcoholic Beverage Control Commission. These costs will be absorbed in current fiscal year funding. Recommendation – Establish the Fuquay-Varina Social Districts’ ordinance designating social boundaries within the Town’s downtown districts as indicated, establish social district hours of operation, and establish social district management and maintenance plans as recommended. Discussion – Commissioner Gardner stated that she would like more time to consider the proposal and suggested that the matter be tabled until the March 6, 2023, Town Board meeting.  MOTION: Commissioner Gardner SECOND: Commissioner Cook MOTION RESULTS: Passed Unanimously (5-0) PUBLIC HEARINGS 7A There were no public hearings for the November 22, 2022, Town Board meeting. CONSENT AGENDA 8A. Special Event, Amplified Sound Permit and Temporary Street Closure Request – Fuquay-Varina Chamber of Commerce - 2022 Christmas Parade – December 4, 2022 Purpose – To consider a special event, amplified sound permits and temporary street closures for the Fuquay-Varina Chamber of Commerce Christmas Parade scheduled for Sunday, December 4, 2022. Recommendation – Approve special event, amplified sound permit and temporary street closures for 2022 Fuquay-Varina Chamber of Commerce Christmas Parade scheduled for Sunday, December 4, 2022, as presented. Mayor Massengill asked Chamber of Commerce Executive Director Kate Davis to provide information about safety protocols that are being put in place for the Christmas Parade given recent concerns expressed after the incident at the Raleigh Christmas Parade. Executive Director Kate Davis stated that safety is the Chamber of Commerce’s number one concern when planning and executing a parade. She stated that this year the parade will start at 4:00 pm, which gives parade organizers more time to stage everyone, have staggered entries when lining up, and make sure that proper equipment is being used. She reported that every entry will be provided a safety protocol sheet in advance of the parade. 8B. Agreement - Wake County - Retention Bonus - Firefighters and Budget Amendment - $134,118 - (BA-23-25) Purpose – To consider approval of the Wake County Retention Incentive Funding Agreement and a budget amendment appropriating Wake County funding. Recommendation – Approve the Wake County Retention Incentive Funding Agreement and the Budget Amendment BA-23-25 as presented and recommended. A motion was made to approve Consent Agenda Items 8A-8B. MOTION Commissioner Gardner SECOND: Commissioner Cook MOTION RESULTS: Passed Unanimously (5-0) ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A Contract Award - McAdams - Downtown Generational Plan Purpose – To consider awarding a contract to the consulting firm McAdams to perform professional services for the Town of Fuquay-Varina Downtown Generational Plan. Staff Comments – Economic Development Director Tiffany McNeill entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided information about the agenda item by making the following remarks. The Town of Fuquay-Varina aims to develop a Downtown Generational Master Plan to outline downtown planning efforts and advance the downtown’s economic and physical success over the next several decades. The downtown master plan will serve as a visioning document to guide local officials in making strategic downtown development decisions. The downtown generational plan is intended to be a blueprint for investment in downtown development specific to housing, commercial/retail development, cultural arts, landscaping, and recreation amenities. The Town solicited Request for Qualifications (RFQs) for consultants to perform a Downtown Generational Plan in August 2022. The Town received seven RFQ responses on September 22, 2022. A Town Staff and Fuquay-Varina Downtown Association (FVDA) RFQ Selection Committee reviewed and rated the seven RFQ responses and interviewed three top candidates. The RFQ submitted by consulting firm Durham-based, McAdams demonstrated extensive relevant project experience, including a skilled and qualified project team, a history of successful, related projects, and a deep understanding of our community and downtown generational plan outcomes. During the October 18 Town Board meeting, the Board designated McAdams as the best- qualified and preferred firm to perform the downtown master plan. Since the October 18 meeting, Town staff has negotiated a scope and fee with McAdams to perform the downtown master plan. McAdam’s proposal and scope of services include: Phase I • Performing an inventory and analysis of the downtown’s current buildings, infrastructure, physical environment, streetscape features, pedestrian connectivity, and transportation elements. • Host a series of stakeholder meetings with the steering committee and general public. - Review existing Town approved planning documents and strategic plans. Phase II • GIS services to review existing conditions relating to land use, property ownership, public/private building footprints, railroad crossings, and pedestrian/vehicle multi-modal components. Phase III • Recommendations + Plan Development to consist of setting a vision and establishing guiding principles for the downtown generational plan. Establish a common set of value- based guiding principles. • Recommend ideas and projects to improve downtown’s physical environment (e.g., zoning, open space, density). • Recommend strategic development sites for redevelopment based on market and economic findings. • Transportation recommendations for safe pedestrian connectivity, facilities, traffic calming, design standards, street cross access, and parking. • Draft and prepare the final Downtown Master Plan document to include inventory analysis, opportunities summary report, project recommendations, implementation plan, market study, and community engagement summary and results. Phase IV • Community/Stakeholder Input will include public engagement opportunities to distribute project information and proposed downtown project recommendations. - Stakeholder walk-through with designated focus groups. • Community Events to facilitate activities and discussions related to downtown master planning ideas and projects. • Public Input Webpage – McAdams will prepare materials for and manage a project- specific webpage for additional engagement and collaboration with the Town’s Let’s Talk FV and social media platforms. McAdams intends to perform a comprehensive market analysis that will produce realistic forecasts for potential economic development projects in the downtown districts. The consultant will also review the inventory of downtown historical architecture and related properties and provide recommendations for preserving and integrating historic architectural styles and elements into future planning and development. The McAdams team will perform on-site wayfinding and downtown pedestrian & vehicular study to determine optimum traffic patterns to amenities, civic buildings, and parking access.  The cost for McAdams' to perform the downtown master plan is $299,380. Funds for this project were appropriated in the Town's Downtown Development FY 2023 Capital Budget. Discussion – Mayor Massengill stated that he is looking forward to seeing the end results. Commissioner Harris stated that this is going to be a great collaboration that will bring people together and to see a vision on how the future of the downtown will look. Recommendation – Award a contract to consulting firm McAdams to perform the Downtown Generational Plan Project in an amount up to $299,380 and authorize the Town Manager to execute the contract agreement on behalf of the Town subject to the Town Attorney's review as to form. MOTION: Commissioner Gardner SECOND: Commissioner Cook MOTION RESULTS: Passed (5-0) OTHER BUSINESS 11A Manager’s Report Town Manager Adam Mitchell gave the following updates: o Police Department – The Police Department is ramping up security during the holidays in various business districts. They are also going to be working with our Communications Director Susan Weis to start a social media communication and education campaign about complaints and concerns that the Town has received regarding loud noises from mufflers on vehicles. The goal would be to educate first before citations are given out. o Fire Department – The Fire Department will be hosting Cookies and Cocoa with Santa on Sunday, December 4th from 2:30 to 3:30 pm before the Christmas Parade. They also had a couple of career ladders moves, Reilly Prince is now Firefighter II and Josh Sorrell has advanced to Senior Firefighter. o Communications Department – The Communications Department mailed out the community survey on November 10th, it was mailed to randomly selected households, but it is also  available online. The goal would be to share the results of the survey with the Town Board at their upcoming retreat. o Parks, Recreation, and Cultural Resources – The Parks and Recreation Department recently hosted the SWAC soccer tournament at Fleming Park and three town teams won the State Championship. o Arts Center – The Arts Center is super busy this time of the year with holiday events and many performances are sold out, Arts Center Director Daly is doing a great job. An additional show for the Fuquay-Varina Chorale has been added for Saturday, December 3rd at 7:30 pm. They also have over 100 classes with open registration. o Public Works – The Public Works Department has hired Michael Gallagher as Sanitation Equipment Operator. The first of two budgeted garbage trucks were delivered this week and are on the road. The new leaf vacuum truck was also delivered and will soon be in service. o Street Department – The Street Department did a fantastic job putting up the Christmas decorations ahead of the Thanksgiving Holiday along with the help of the Parks and Recreation staff. o Finance Department – The Finance Department has hired Laurie Hobgood as the Purchasing Manager and will start on December 19th. They are continuing to make progress with the financial audit and will have a presentation at one of the Town Board meetings in December. o Planning Department – The Planning Department will be kicking off a Transit Study outreach the first of December with a page on Let’s Talk FV and a presence at the Tree Lighting Ceremony, the Tacky Sweater event, and the Christmas Parade. o Public Utilities – The Public Utilities Department is focusing on the large capital projects, and they are continuing to advance negotiations on the interlocal agreement with Sanford and Holly Springs for the Water Capacity Partnership. He didn’t mention Chatham County and Pittsboro because they are separately working on an arrangement to sell their utility to the City of Sanford who will be managing their utilities moving forward. The interlocal agreement will just be between Sanford, Holly Springs, and Fuquay-Varina. This agreement should be coming to the Town Board the first of the year for consideration. Town Manager Mitchell reported that the BBQ Blues and Brews event was a huge success. He thanked Downtown Manager Dawn Russell for all her hard work and the entire FVDA team for hosting this great event for our community. He then wished everyone a Happy Thanksgiving. 11B Christmas with The Embers - Fuquay-Varina Arts Center - Wednesday November 23, 2022 - 7:30 pm 11C Christmas Tree Lighting - Downtown Fuquay-Varina - Thursday December 1, 2022 - 6:00 pm 11.D Fuquay-Varina Chorale Holiday Concert - Fuquay-Varina Arts Center - Friday December 2, 2022 - 7:30 pm and Saturday December 3, 2022 - 3:00 pm 11.E Tacky Sweater Party - Downtown Fuquay-Varina - Saturday December 3, 2022 - 11:00 - 3:00 pm - Band Crush - 12:00 - 3:00 pm - Food Trucks, Local Beer Vendors, Rock Wall, and Tacky Sweater Contest 11.F Fuquay-Varina Chamber - Christmas Parade - Sunday December 4, 2022 - 4:00 pm 11.G Coffee with a Cop - Abshure Realty - 201 S. Main Street - Tuesday December 6, 2022 - 9:00 am - 10:30 am 11.H The Nutcracker - Community Performance - Fuquay-Varina Arts Center - Friday December 9, 2022 - 7:00 pm and Saturday December 10, 2022 - 11:00 am, 2:30 pm, 5:30 pm BOARD MEMBER COMMENTS Commissioner Gardner stated that she appreciates the extra time they had this past month to gather information for Social Districts and stated that the Let’s Talk FV has been helpful with this issue. She also gave a report from the Friends of the Museum of their annual meeting and submitted the reports from November 12, 2019, and November 15, 2022 for the record. The November 15, 2022 annual meeting, was the first annual meeting since 2019 due to COVID. She also thanked Assistant Town Manager Mark Matthews for his time spent attending their board meetings. Commissioner Harris acknowledged the effectiveness of Let’s Talk FV. He stated that one of the benefits from going to the national conference is that you get exposed to what other cities are doing and this is one of the tools he heard about. He thanked Town Manager Mitchell and Communication Director Weis for getting on board with this tool and making it happen. He stated that the community engagement is very important for each citizen to have a sense of value regarding being able to express their opinions. He reported that he and Commissioner Haynes attended the National Conference in Kansas City, and they talked about world learning from the standpoint of skill development and enhancing skills while a person is employed and how valuable that is because of the challenges of finding qualified individuals. Town Manager Mitchell stated that Town Board is to be commended for investing in professional development for employees. Commissioner Haynes thanked Commissioner Cook and other sponsors for the Shred Event that provided food donations for the Pine Acres Community Center. He thanked all the volunteers at Pine Acres Community Center for helping to fed over 250 families. He reported that he was able to speak to the A honor roll students at Fuquay-Varina Middle School. He stated that he and Police Chief Brandon Medina had a good time at the BBQ Blues and Brews event. He also enjoyed hearing the update on the Tree City USA process. He reported that he and Commissioner Harris sent a video for the Fuquay-Varina High School HBCU College and Career Fair to help promote it. He also reported that he enjoyed himself at the National League of Cities Conference and he made a lot of new connections. He reported that he saw a lot of people bringing their youth councils to the conference and he stated that he would like for Fuquay- Varina to have a youth council. Commissioner Cook stated that the Shred Event was well attended, and she thanked the Chamber of Commerce for allowing the truck to park in their parking lot. She also thanked the small businesses who helped sponsor the truck. She reported that they filled two trucks up with food donations for Pine Acres. She stated that she does a list of holiday events around the area and Fuquay-Varina has the most events. Mayor Pro-Tem Smith stated that he got the opportunity to represent the Town of Fuquay-Varina at the ribbon cutting at Wing It On. He stated that it was great to see another business come into the Town of Fuquay-Varina. Mayor Massengill stated that he is looking forward to the Tacky Sweater event on December 3rd and encouraged all the Town Board members to wear their tacky sweaters. He also mentioned the Christmas party with Santa that will be held on Sunday, December 4th right before the parade at the Fire Station. He encouraged all the Town Board members to attend all the Christmas events that will be held over the next few weeks. He stated that the FVDA did an excellent job with the BBQ Blues and Blues event and Commissioner Haynes and Police Chief Medina did a great job with their BBQ. He reported that FV Middle School had their groundbreaking ceremony last week and the school is slated to open in the fall of 2024. He stated that he informed the Wake County Board of Education that the old school building needs to be repurposed and not go vacant. He also reported that Herbert Akins Middle School received their Spirit Rock. The rock quarry donated the rock and Massengill Design delivered the 12,000-pound rock to place at the entrance of the school. He also thanked everyone that attended the Board meeting tonight. The following items are Mayor Massengill’s past and future events: Past Events 10/19 – Chamber Board Meeting 10/19 – CAMPO Meeting 10/19 – Chamber Ribbon Cutting - Staples 10/21 – FM2FV Concert 10/25 – Hometown Hero 10/26 – Meet and Greet Carolina Garden Folks 10/27 – FV Small Business Connect 10/28 – Lunch with Ballentine Elementary School 10/28 – Downtown Trick or Treat 11/1 – Coffee with A Cop 11/2 – Lunch with Herbert Akins Elementary School 11/3 – FVDA Nominating Committee Meeting 11/3 – Teachers Mini Grants Award Reception Upcoming Events 11/30 – Raleigh Regional Association of Realtors 12/1 – Christmas Tree Lighting 12/3 – Tacky Sweater Party 12/4 – Chamber Christmas Parade CLOSED SESSION Pursuant to N.C.G.S. 143-318.11 (a) (3) - Attorney Client Privilege and N.C.G.S. 143-318.11 (a) (4) - Economic Development. A motion was made to conduct a closed session meeting at 9:21 p.m. MOTION: Commissioner Harris SECOND: Commissioner Cook MOTION RESULT: Passed Unanimously (5-0) RETURN TO OPEN SESSION____________ The Town Board returned to open session at 9:51 p.m. with nothing to report out of closed session. ADJOURNMENT A motion was made to adjourn the meeting at 9:52 p.m. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Gardner MOTION RESULT: Passed Unanimously (5-0) The minutes from the November 22, 2022, Town Board of Commissioners regularly scheduled meeting are adopted this 5th day of December in the year 2022 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Rose H. Rich, Town Clerk