Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting November 6, 2023 J. Blake Massengill, Mayor Larry Smith, Mayor Pro-Tem William H. Harris, Commissioner The Regular Meeting of the Fuquay-Varina Town Marilyn B. Gardner, Commissioner Bryan Haynes, Commissioner Board scheduled for Monday, November 6, 2023, Vacant Seat - Commissioner Adam G. Mitchell, Town Manager at 7:00 p.m. was held at the Fuquay-Varina Town Mark D. Matthews, Assistant Town Manager Hall, 134 N Main Street, Fuquay-Varina, NC. James (Jim) E. Seymour, Assistant Town Manager Rose H. Rich, Town Clerk James S. Adcock, III, Town Attorney In attendance were Mayor Blake Massengill, Mayor Pro-Tem Larry Smith, and Commissioners Marilyn Gardner, William Harris, and Bryan Haynes. Also in attendance were Town Manager Adam Mitchell, Assistant Town Manager Jim Seymour, Town Clerk Rose Rich, Town Attorney James Adcock, IT Director Scott Clark, and various other department directors. Assistant Town Manager Mark Matthews was absent. CALL TO ORDER Mayor Massengill called the meeting to order at 7:00 pm. INVOCATION AND PLEDGE Mayor Pro-Tem Larry Smith provided the invocation and Police Chief Brandon Medina led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Town Manager Mitchell reviewed the meeting protocol noting that the meeting was both in- person and live streamed on the Town’s YouTube Channel and Facebook. APPROVAL OF MINUTES 3A The October 17, 2023, Town Board of Commissioners Regular Scheduled meeting. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (4-0) PRESENTATIONS 4A Annual Comprehensive Financial Report (ACFR) – Fiscal Year Ending June 30, 2023 Purpose – To receive a presentation from April Adams and Courtney Jackson with Cherry Bekaert, LLP on the results of the FY 2022-2023 financial audit. Staff Comments – Finance Director JoAnne Crabtree entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. As is customary, the Town recently completed a review of its annual financial statements by its auditor, Cherry Bekaert, LLP. The board was provided a copy of the Town's Annual Comprehensive Financial Report (prepared by staff) and will hear comments from the Town's auditor on the findings from the FY 2022-2023 audit. April Adams with Cherry Bekaert, LLP gave a PowerPoint presentation on the FY 2022-2023 financial audit. She stated that the audit resulted in a clean opinion and that is the highest level of assurance that an accounting firm can give on financial statements that they are free from material misstatement.  Mayor Massengill stated that April Adams has been involved with the Town’s Audit for several years and is very familiar with the finances of the Town. He asked that what she is telling the Town Board is that there are no substantial findings and nothing the Town Board needs to be aware of. April Adams stated that the mayor’s statement was correct. Ms. Adams did report, however, that a SCIF grant was property reported but it was not reviewed by a second party in the Finance Department, as required. Commissioner Harris asked what the SCIF grant was. Finance Director JoAnne Crabtree stated that it was a direct grant appropriation from the State of North Carolina and was for The Community Center North project. Commissioner Harris asked if it was a recurring grant and Finance Director JoAnne Crabtree stated it was a one-time appropriation. She stated that any future grants will be reviewed by herself and Assistant Finance Director Nicole Stevens. Commissioner Harris asked which state department the $10 million came from. Town Manager Adam Mitchell stated that the $10 million came from North Carolina General Assembly. Recommendation – Accept the Annual Comprehensive Financial Report (ACFR) – Fiscal Year Ending June 30, 2023. MOTION: Commissioner Haynes SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (4-0) PUBLIC COMMENTS 5A No one chose to speak during public comments. ITEMS PREVIOUSLY TABLED 6A There were no items previously tabled for the November 6, 2023, Town Board meeting. PUBLIC HEARINGS 7A Town Code Amendment - Town of Fuquay-Varina - Land Development Ordinance (LDO) Amendment #25 - CTA-2023-04 Purpose – To consider a proposed text amendment to the Town Code of Ordinances, Part 9 Land Development Ordinance, Amendment #25 that addresses several areas for improvement. Staff Comments – Assistant Planning Director Melissa Sigmund entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. Town staff and the community have gained significant experience using the Land Development Ordinance (LDO) since its adoption in December 2016, and a better understanding of its intent and proper function. As a result, this amendment seeks to harness that experience through clarifications and technical corrections to the LDO's language. The proposed changes are as follows: Section 1, Article E - Floating Zoning Districts: • The term "accessory apartment(s)" has been changed throughout the LDO to "accessory dwelling unit(s)". Accessory Dwelling Unit is the industry standard term, and the update will ensure ease of use by staff and citizens. Section 2, Article F - Use Regulations: • A new use has been added to the permitted use table and Article F, Commercial Kitchen. The new use is a commercial space with kitchen equipment and features scaled for retail or wholesale meal preparation. A commercial kitchen has a variety of uses and may be used as a commissary for mobile restaurants, a catering business, or a delivery-only restaurant. The County must inspect it, which may or may not be associated with a retail component. This is not a new use, but as the popularity of mobile restaurants and alternative restaurants grows, it is a use that staff have been made aware is of interest to some small businesses in Town. • The Congregate Living Facilities use has been removed from the O&I and NC zoning districts. This change comes after a general restructuring of the Congregate Living Facilities section of Article F. Formerly, Assisted Living (a non-residential use) was included in this section which complicated the permitted use table and technically allowed residential uses (Life Care Community, Retirement Community) in the O&I and NC zoning district. The Congregate Living Facilities use type now includes Life Care Community, Retirement Community and any other senior care use that is primarily residential. Assisted Living is primarily a medical use and has been reclassified under the Medical Offices & Facilities category of uses. • A clarification has been made to the vertical mixed-use separation requirement that states when the separation requirement should be applied. • The building facade requirements for multi-family buildings have been removed from Article F Use Regulations and placed in Article H Building Type & Architectural Standards where other facade standards are located. The intent of this section has not been amended, just relocated. Where the building facade information was located, requirements for open space and private outdoor space has been added to the multi-family section. Previously this information was included in another part of Article F. • The accessory apartment standards have be amended to modernize them with the recent popularity of generational living. Additionally, the term "accessory apartment"  has been updated to "accessory dwelling unit" throughout the LDO, as this is an industry standard term. • A development standard has been added to the Parks/Facilities, Open & Civic Space use type for the Heavy Industrial zoning district stating that parks may be permitted within HI for the use of the employees of the primary business the park is associated with. Section 3, Article H - Building Type & Architectural Standards: • The "most intense to least intense" graphics for commercial and residential development have been removed, as they did not provide any additional information and were deemed unnecessary after removing the specific type breakdown of Shopping Centers that is detailed later in the amendment. • The three separate types of Shopping Centers have been removed as it is no longer the classification method used for shopping centers. • Language on building massing and facade modulation for commercial buildings has been added. Language on glazing and facade variation has also been added to the Architecture Treatment section for commercial buildings. The requirement for additional landscaping where windows are not provided has been removed, as it was duplicative to another section. These amendments provide more flexibility while ensuring high quality materials will be used. • Standards have been added to the facade treatment, building facade materials, color, and building orientation for multi-family buildings. The standards previously included in this section were not expansive enough to ensure a high-quality product. The language also clarifies the expectations of this section. Section 4, Article J - Subdivision Regulations: • Language has been removed from this section, contradicting another section in the Article. Section 5, Article N - Parking, Loading & Lighting Design Standards: • The Chart Table - Parking Standards has been amended to update the terminology for accessory dwelling units and correct the term "Independent Senior Living" to "Life Care Community/Retirement Community" as Independent Senior Living is not a term used elsewhere in the LDO. Attachment B. Section 6, Article P - Administrative Powers & Duties: • Two references to other sections of the LDO have been corrected. Section 7, Article Q - Procedures & Administration: • The term accessory apartment has been updated to accessory dwelling unit. Section 8, Article S - Interpretations & Definitions: • The definition for accessory apartments has been updated with the new terminology and other names for accessory dwelling units have been added to the definition for clarity. • The definition for assisted living facility has been clarified as a non-residential use separate from congregate living facilities. • A definition for commercial kitchen has been added as it is a new use in the permitted use table. • The definition for congregate living facilities has been amended to Life Care Community/Retirement Community as that is what the definition pertains to. • A definition for a laydown yard for public utilities has been added. As the North Carolina Utilities Commission regulates laydown yards for public utilities, standards for the use within the LDO would not be appropriate. However, a definition requiring adherence to permits issued by the State, Part 8 of the Code of Ordinances, and compliance with the LDO upon vacating the property is appropriate.  • Clarification has been added to the multi-family development definition that the term includes horizontal multifamily such as single-family rental and build-to-rent development. Section 9, Appendix B RMU, CMU & EMU Form-Based Districts: • Flexibility has been added that may allow a petitioner of a form-based zoning district rezoning to work with staff to amend certain design standards of Appendix B on their master plan. All amendments must meet the spirit and the intent of Appendix B and will also be required to gain Town Board approval through the rezoning process. This allows petitioners to propose creative and innovative solutions and projects that may be more conducive to their product lines while still guaranteeing a high-quality outcome. Management and staff recommend approval of the proposed town code amendment. It is reasonable and, in the public’s best interest, as it improves upon the Land Development Ordinance's intent to modernize, provide sustainability, and allows for ease of use and enforcement, specifically concerning the Town's current standards. At the October 16, 2023, regular meeting, the Planning Board voted unanimously to recommend approval. Public Hearing – The public hearing was opened. No one spoke in favor or opposition of the Town Code Amendment – Land Development Ordinance. The public hearing was closed. Discussion – There was no discussion from members of the Town Board regarding this matter.  Recommendation – Approve CTA-2023-04 Amendment #25, an amendment to the Town Code of Ordinances, Part 9 Land Development Ordinance, as presented and recommended by Town staff. The text amendment improves upon the Land Development Ordinance and is reasonable and in the best interest of the public for the reasons identified by management and staff. Ordinance No. PZ-23-04 MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (4-0) 7B Zoning Map Amendment - Matt Binkley, John Deere Turf Care - 1408 Old Honeycutt Road - PIN 0676459923 - REZ-2023-12 Purpose – To consider a requested zoning map amendment for a total of 38.76 acres, located at 1408 Old Honeycutt Road, from the Residential Agricultural (RA) Zoning District to the Heavy Industrial Conditional Zoning District (HI-CZD) and the corresponding Land Use Plan amendment from the Industrial (IND), Mixed-Residential (MRN), and Open Space (OS) classifications, to the Industrial (IND) and Open Space (OS) classifications. Staff Comments – Assistant Planning Director Melissa Sigmund entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. The subject property totals 38.76 acres. It is located in the Town's extraterritorial jurisdiction (ETJ) and is subject to annexation. The property is generally wooded with some cleared areas. Additionally, there are two driveways that go to former buildings. The property is currently zoned Residential Agricultural (RA) Zoning District. The zoning map amendment petition requests approval of the Heavy Industrial Conditional Zoning District (HI-CZD). This zoning district is intended to permit new industrial development and existing industries and warehouses developed prior to the Land Development Ordinance being adopted, and to permit redevelopment, as the market changes, for warehousing of production, material and finished products, manufacturing, production, fabrication or assembly, distribution or collection centers, wholesale, government, utility facilities, and contractor services. Public water is required. The petitioner has requested that only the following uses be permitted at the subject property: 1) Parks/Facilities, Open & Civic Space 2) Greenways 3) Private Utility Buildings/Use 4) Solar Energy Panels 5) Telecommunications Facilities/Services 6) General/Special Trade Contractor & Storage 7) Machine/Welding Shop 8) Manufacturing 9) Research & Development 10) Warehouse & Distribution 11) Storage Facility 12) Warehouse & Distribution Center Additionally, the petitioner has requested the following site-specific conditions be made applicable to the subject property: 1) The existing natural barriers that are between properties will not be disturbed until a development plan is approved by the Town.  2) Type B buffers with an additional 10 feet will be required along all property lines that border an existing neighborhood or Old Honeycutt Road. Surrounding properties are primarily residential or industrial in nature. The Lakeview subdivision is to the north and the South Lakes subdivision is to the east of the subject property. The existing John Deere plant is to the west of the property. Additionally, South Lakes Elementary School is to the northeast. The 2040 Community Vision Land Use Plan (LUP) calls for the Industrial (IND), Mixed Residential neighborhood (MRN), and Open Space (OS) classifications at the subject property. Since the requested zoning is incompatible with the designation of MRN, the petitioner has included a Land Use Plan amendment as part of this zoning map petition, which will be described later in this report. Public water and sewer are available to serve the subject property. The subject property is located along and has access to Old Honeycutt Road. Old Honeycutt Road is classified by the Town's 2035 Community Transportation Plan (CTP) as an 80-foot right-of-way and is identified as being a three (3)-lane median divided with turn lanes cross section with sidepaths and a future carrying capacity of 23,800 ADT. It is currently a three (3)-lane road with a center turn lane with a carrying capacity of 11,400 ADT. 2015 NCDOT traffic counts taken approximately 0.17 miles to the west of the property indicated a volume of 4,700 ADT. More recent traffic count data is currently unavailable. A neighborhood meeting was held by the petitioner on September 11, 2023, via the Microsoft Teams web application. The meeting report is attached, and the staff takes no position regarding its content. The 2040 Community Vision Land Use Plan (LUP) calls for the Industrial (IND), Mixed Residential neighborhood (MRN), and Open Space (OS) classifications at the subject property. The petitioner has proposed a Land Use Plan amendment from the IND, MRN, and OS classifications to the Industrial (IND) and Open Space (OS) classifications as it is more compatible with the character of surrounding uses and the intent of the property. Land classified as IND provides opportunities to concentrate employment clusters in the Town. Industrial uses support large-scale, single-tenant industrial, warehouse, and flex space buildings and smaller, multi-tenant industrial buildings that are clustered and may support and serve one another. Industrial areas are typically buffered from surrounding development by tree preservation areas or landscaped areas, with the type and size of the buffer as a function of the activities being performed on the site. Land classified as OS may be used for passive or active purposes. More passive areas are represented by undisturbed or undeveloped land protected from future subdivision or development by federal, state, county, or town entities, or by public, private, or non-profit organizations. The areas may be preserved because of their outstanding natural beauty, environmental sensitivity, stormwater management benefits, viewsheds, or the protection of wildlife management areas. This amendment supports the following LUP policies: 1) Policy 3.1: Create a Comprehensive, Connected, and Continuous Network of Green Space as the OS designation of the southern portion of the subject property is intended to maintain the existing floodplains. 2) Policy 4.1: Manage Future Growth and Development in Accordance with the Priority Infrastructure Investment Areas Map as the subject property falls within the Tier 2- NR, Infill Investment Area, Non-Residential 3) Policy 6.4: Promote Manufacturing and Build a Competitive Advantage for Fuquay- Varina within the State and Region as any development of the property is intended to serve the existing John Deere facility.  4) Policy 7.2: Encourage Transitional Uses and Intensities in and Around Project Boundaries as increased are proposed as a condition of development of the subject property. As such, the requested Land Use Plan amendment is consistent with the 2040 LUP's vision. The Land Use Plan amendment, if approved, would allow for improvements that are more consistent and appropriate with the existing use and the adjacent properties. Management and staff recommend approval of the proposed zoning map amendment and corresponding Land Use Plan amendment as it is reasonable and in the best interest of the public for the following reasons: 1) Although the requested zoning map amendment is not consistent with the 2040 Community Vision Land Use Plan classification of Industrial (IND), Open Space (OS) and Mixed Residential Neighborhood (MRN), the petitioner has opted to request a change of the Land Use Plan to Industrial (IND) and Open Space (OS), which is compatible with the other land use designations on the property and surrounding land uses. 2) The requested zoning district supports the LUP's policy 3.1: Create a Comprehensive, Connected, and Continuous Network of Green Space. 3) The requested zoning district supports the LUP's policy 4.1: Manage Future Growth and Development in Accordance with the Priority Infrastructure Investment Areas Map. 4) The requested zoning district supports the LUP's policy 6.4: Promote Manufacturing and Build a Competitive Advantage for Fuquay-Varina within the State and Region. 5) The requested zoning district supports the LUP's policy 7.2: Encourage Transitional Uses and Intensities in and Around Project Boundaries. 6) The proposed conditions effectively limit the future development potential for the site.  At the October 16, 2023, regular meeting, the Planning Board voted unanimously to recommend approval. Public Hearing – The public hearing was opened. Matt Binkley, 6501 Highway 55 spoke in favor of the zoning map amendment. No one spoke in opposition to the zoning map amendment. The public hearing was closed. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve REZ-2023-12, a zoning map amendment for 1408 Old Honeycutt Road, from the Residential Agricultural (RA) Zoning District to the Heavy Industrial Conditional Zoning District (HI-CZD) and the corresponding Land Use Plan amendment from the Industrial (IND), Mixed-Residential (MRN), and Open Space (OS) classifications, to the Industrial (IND) and Open Space (OS) classifications as it is reasonable and in the best interest of the public for the reasons identified by management and staff. MOTION: Commissioner Harris SECOND: Mayor Pro-Tem Smith MOTION RESULTS: Passed Unanimously (4-0) CONSENT AGENDA 8A. Special Event Application and Amplified Sound Permit Request - Willow Spring High School Cross Country Team - WSHS Turkey Trot - 11-23-2023 Purpose – To consider a special event application and amplified sound permit request for the Willow Springs High School Cross Country Team's Turkey Trot event scheduled for Thursday, November 23, 2023.  Recommendation – Approve a special event application and amplified sound permit request for the Willow Springs High School Cross Country Team's Turkey Trot event scheduled for Thursday, November 23, 2023, as presented and recommended. 8B. Budget Amendment - Men's Coffee Group - Youth Athletic Scholarship Fund Donation - Parks, Recreation and Cultural Resources - $100 - BA-24-16 Purpose – To consider approval of a budget amendment recognizing funds from the Active Adult Men’s Coffee Group for non-resident scholarships within the Parks, Recreation and Cultural Resources Department. Recommendation – Approve budget amendment BA-24-16 as presented and recommended. 8C. Project Ordinance Amendment - Downtown Varina Parking Lot - POA-24-09 Purpose – To consider approval of a Project Ordinance Amendment (POA-24-09) related to the Downtown Varina Parking Lot Project, reallocating funds for the remaining construction costs of the parking lot. Recommendation – Approve a Project Ordinance Amendment (POA-24-09) for the Downtown Varina Parking Lot Project as presented and recommended. Ordinance No. N-23-33  A motion was made to approve all Consent Agenda Items 8A- 8C. MOTION Mayor Pro-Tem Smith SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (4-0) Ø Mayor Massengill asked when the Downtown Varina parking lot would be open. Town Manager Adam Mitchell stated that it is scheduled to open this week just in time for the holiday season. ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A There were no administrative reports for the November 6, 2023, Town Board meeting. OTHER BUSINESS 11A Manager’s Report Town Manager Adam Mitchell gave the following updates: o Police Department – The Police Department has been awarded a grant from the Department of Justice for CALEA and the state accreditation process in the amount of $138,477. o Fire Department – The Fire Department has promoted 3 Fire Engineers to Fire Captain. The Fire Department Open House was a huge success with over 1,000 people in attendance. He reported that November is recognized as Stomach Cancer Awareness Month and our firefighters will be wearing a periwinkle ribbon t-shirt uniform in memory  of Fire Chief Tony Mauldin who suffered and passed away from this disease. He also reported that the Fire Department’s second set of turn out gear has been ordered. He stated that 5 out of 8 new recruits have completed their National Car Seat Installation class and received their National Child Passenger Safety Technician Certification. o Communications Department – The Communications Department has been very busy working on a myriad of communication messaging for town programs and events. Also, a new Mayor Chat video was released on the new parking lot in Downtown Varina that adds 123 new free parking spaces. The property for the parking lot was donated by Ample Storage and it will have four electric vehicle charging parking spaces. o Human Resources Department – The Human Resources Department has been overseeing the employee performance appraisals process and it is about 97% complete and all eligible employees will see the results in their paychecks starting November 22nd. The Human Resources Department along with the Police Department attended a job fair at Campbell University on October 25th. The department is also currently working on the mandatory biannual Equal Employment Office report which collects data as required by the state and local governments with 100 or more employees on demographic workforce data including by race, ethnicity, sex, job category and salary band. o Finance Department – The Finance Department worked with the audit firm to complete the audit. He thanked Finance Director Crabtree, Assistant Finance Director Stevens, and the entire finance department for all the work that goes into preparing the financial statements. The department has also been busy preparing statements and documents for the bond presentation next week to Moody’s and Standard and Poor’s to get a utility bond rating relating to the Harnett County Wastewater Treatment Plant. o IT Department – The IT Department has been working to complete numerous internal projects including the Project Management System for Town projects and initiatives that department directors use. o Parks & Recreation Department– The Parks and Recreation Department recently wrapped up Fall Sports programs, and Winter Sports are now underway. o Arts Center – Tickets for the Arts Center shows for this holiday season are very limited.  o Public Works - The Public Works Department has been busy collecting leaves, and they are preparing to hang Christmas decorations soon after Veteran’s Day if the weather permits. o Planning Department – The Planning Department held a public workshop on October 26th for the Community Transportation Plan. o Economic Development Department – The Economic Development Department continues to work with the consultants on the Downtown Generational Plan. o Inspections Department – The Inspections Department is continuing to see growth in residential and commercial areas. He reported that there is lots of activity going on the Highway 55 corridor. o Public Utilities Department – The Public Utilities Department is opening bids on Thursday, November 9th for the Harnett County North Regional Wastewater Treatment Plant Expansion. The Department has hired Kyle Townsend as Utility Maintenance Worker and Nicholas Parker as Utility Integrity Technician. Town Manager Adam Mitchell reminded property owners to winterize their outside plumbing and irrigation fixtures to try to mitigate any pipe freezing. o Engineering Department – The Engineering Department has hired Shirley Earlie as Staff Engineer, and she will start November 20th. Town Manager Mitchell also reported that there have been some great events over the last few weeks with the Fire Department Open House, FM2FV concert, Downtown Trick or Treating and the Halloween Fright at Carroll Howard Johnson Environmental Education Park. He stated that he met with representatives from the Wake County Public School System to get the conversation moving forward on short term and long-range plans for FV Middle School once it is vacant. He stated that he is hoping for some feedback before the Town Board Retreat. He also reported that he and Mayor Massengill will be meeting with the new Wake County Public School Superintendent tomorrow. He stated that he, Mayor Massengill and Economic Development Director Tiffanny McNeil have been touring some of the manufacturing businesses in Town. He stated that tomorrow is Election Day, and the ballot has a question for the $60 million Bond Referendum for Parks and Recreation. He stated that staff has worked hard to educate the public about the bond and that there is some information going around that is not factual regarding the bond. He reported that the community is going to continue to grow and in 2050 the population is expected to be between 60,000 and 80,000 and it will be important that quality of life as well as infrastructure continues to grow. 11B Project Status Report – November 2023 11C Coffee with a Cop - Chick-fil-A - 1460 N. Main Street - Wednesday November 8, 2023 - 9:00 am - 10:30 am 11.D Fuquay-Varina Film Festival - Fuquay-Varina Arts Center - Friday November 10, 2023 - 6:00 pm and Saturday November 11, 2023 - 10:00 am 11.E FVDA BBQ, Blues and Brews - Saturday November 11, 2023 - 12:00 pm - 4:00 pm - 405 East Broad Street 11.F The Embers Holiday Show - Fuquay-Varina Arts Center - Wednesday November 22, 2023 - 7:30 pm 11.G Christmas Tree Lighting - Downtown Fuquay-Varina - Thursday November 30, 2023 - 6:00 pm 11.H Holiday Harmony - The Fuquay-Varina Chorale - Arts Center - December 1, 2023 - 7:30 pm - December 2-3, 2023 - 3:00 pm 11.I Fuquay-Varina Chamber of Commerce - Christmas Parade - Sunday December 3, 2023 - 4:00 pm 11.J Coffee with a Cop - Bojangles - 1400 N. Main Street - Wednesday December 6, 2023 - 9:00 am - 10:30 am 11.K The Nutcracker - Arts Center - December 8, 2023 - 7:30 pm - December 9, 2023 - 11:00 am, 2:30 pm, 5:00 pm 11.L The Hall Sisters Holiday Show - Arts Center - Friday December 15, 2023 - 7:30 pm 11.M Gerald Parker Jazz Orchestra - Arts Center - Saturday December 16, 2023 - 7:30 pm BOARD MEMBER COMMENTS Commissioner Gardner stated that she enjoyed participating in Downtown Trick or Treat along with Mayor Massengill, here at Town Hall. She reported that she is looking forward to the Christmas season. Commissioner Harris stated that he appreciated all the calls for concern when he was not able to attend the last Town Board meeting. He complimented the Parks and Recreation staff for doing a wonderful job on the upkeep of Fleming Loop Park. He reported that he attended a tour of the Wake Med facility in Raleigh. He also attended the Open House for the Fire Department, and it was an excellent event. He further reported that he made a presentation to the F-V Leadership Academy. He stated that there was an article in Southern City that highlighted “Lets Talk FV” and encouraged Town Board members to read the article. Commissioner Haynes stated that he attended the Fire Department Open House, and it was a wonderful event. He expressed his excitement about the amazing progress that he has witnessed each day that he passes Fire Station #4. He reported that he attended the Lincoln Heights 5th grade painting project that they are working on which is a painting project that will be hung in the school for years to come. He stated that Pine Acres will be having their annual Thanksgiving food give away on November 18th from 10:00 – 12:00 pm and they are hoping to support at least 250 families. They are still taking donations for canned goods and other nonperishable items. He thanked all military veterans for their service to the country. Mayor Pro-Tem Smith stated that he really enjoyed the Fire Department Open House. He wished good luck to all the candidates who are running in the municipal election. He stated that he wanted to take this opportunity tonight since he will not be at the November 21st Town Board meeting to express his personal pride since 2005 working as an employee and then being a Town Commissioner. He has enjoyed working with all the employees and the Town Board over the years and they are the greatest. He stated that he was also deeply honored to have served as Mayor Pro-Tem over the last few years. Mayor Massengill thanked Mayor Pro-Tem Smith for his comments. He reported that a citizen was having a plumbing issue and Public Utilities Director Mike Wagner was able to help him get it fixed and he was very appreciative of it. He attended the Fire Department Open House, and it was a great event. He reported that he attended the John Heister Hometown Hero event where a Fuquay-Varina Police Officer and a Fuquay-Varina Firefighter was honored. He stated that he, Town Manager Adam Mitchell and Economic Development Director Tiffany McNeill have been touring the manufacturing plants in Fuquay-Varina and having conversations with their managers about expansion. He reported that last week he attended a developer roundtable with different organizations from the development community and a lot of the conversation was about how the Town is planning for infrastructure, growth, and commercial opportunities. He stated that this year’s Haunted Trail was a great event. He thanked Finance Director JoAnne Crabtree and her staff for all their work on the audit. The following items are Mayor Massengill’s past and future events: Past Events 10/18 – FV Chamber Board Meeting & CAMPO Executive Meeting 10/20 – Black History Stakeholders Meeting 10/21 – BBQ Contest – American Legion Post #116 10/22 – FV Downtown Association Ghost Tours 10/23 – US 401 Bypass Open House – Town Hall 10/24 – Ribbon Cutting Ceremony – Citadel Financial Planning 10/26 – Lincoln Heights/United Arts – Arts Legacy Project 10/27 – Downtown Trick or Treat 10/28 – Fire Department Open House – Fire Station #1 10/30 – Wake County Systems Career Event – Great Xplorations – McKimmon Center 11/1 – Black History Stakeholders Meeting – Town Hall 11/3 – Ribbon Cutting Ceremony – Learco 11/4 – Chili Cook Off – American Legion Post #116 Upcoming Events 11/7 – Meeting with Wake County Superintendent 11/8 – FV Chamber Business Exchange 11/8 – Coffee with a Cop – Chick-fil-A 11/9 – Veterans Day Breakfast 11/10 – Metro Mayor’s Call 11/11 – BBQ Blues and Brews 11/14 – FVDA Board Meeting 11/15 – FV Chamber Board Meeting 11/17 - Metro Mayor’s Call 11/17 – FV Chamber Ribbon Cutting Schell Shock Brazilian Jiu Jitsu 11/20 – Speak at FVHS DECA Club 11/20 - Wake County Mayor’s Association Meeting 11/21 – Black History Stakeholders Meeting ADJOURNMENT A motion was made to adjourn the meeting at 8:10 p.m. MOTION: Mayor Pro-Tem Smith SECOND: Commissioner Harris MOTION RESULT: Passed Unanimously (4-0) The minutes from the November 6, 2023, Town Board of Commissioners regularly scheduled meeting are adopted this 21st day of November in the year 2023 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Rose H. Rich, Town Clerk