Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting September 17 2024 J. Blake Massengill, Mayor Marilyn Gardner, Mayor Pro-Tem William H. Harris, Commissioner The Regular Meeting of the Fuquay-Varina Town Bryan Haynes, Commissioner Board scheduled for Tuesday, September 17, Charlie Adcock, Commissioner Jason Wunsch - Commissioner 2024, at 7:00 p.m. was held at the Fuquay-Varina Adam G. Mitchell, Town Manager Mark D. Matthews, Assistant Town Manager Town Hall, 134 N Main Street, Fuquay-Varina, NC. James (Jim) E. Seymour, Assistant Town Manager Teresa Wilder, Town Clerk James S. Adcock, III, Town Attorney In attendance were Mayor Blake Massengill, Mayor Pro-Tem Marilyn Gardner, Commissioner Bryan Haynes, Commissioner Charlie Adcock, and Commissioner Jason Wunsch. Also in attendance were Town Manager Adam Mitchell, Assistant Town Manager Mark Matthews, Assistant Town Manager Jim Seymour, Town Attorney James Adcock, Town Clerk Teresa Wilder, IT Director Scott Clark, and various other department directors. Commissioner Wiliam Harris was absent. CALL TO ORDER Mayor Massengill called the meeting to order at 7:00 pm. INVOCATION AND PLEDGE Mayor Pro-Tem Gardner provided the invocation, and Dwight Parrish, Public Utilities Pump Station Mechanic led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Town Manager Mitchell reviewed the meeting protocol noting that the meeting was both in- person and live streamed on the Town’s YouTube Channel and Facebook Page. APPROVAL OF MINUTES 3A The September 17, 2024 Town Board of Commissioners Regular Scheduled Meeting. MOTION: Commissioner Adcock SECOND: Mayor Pro-Tem Gardner MOTION RESULTS: Passed Unanimously (4-0) PRESENTATIONS 4A Proclamation - National Community Planning Month - October Purpose – To recognize National Community Planning Month in the Town of Fuquay- Varina. Planners work to improve the well-being of all people living in our communities by taking a comprehensive perspective. This approach leads to safer, resilient, more equitable, and more prosperous communities. The Town of Fuquay-Varina celebrates the role that planning plays in creating great communities each October with National Community Planning Month. Mayor Massengill recognized the Planning Board and Planning Staff. He stated that the Planning Board and Planning staff work hard with plans for Fuquay-Varina and carrying  out the direction from the boards. He then read the proclamation for the National Community Planning Month. 4B Recognition - Captain Brett Walsh, Officer Ellie Klein, and Sara Konyn Purpose – To recognize three individuals for recent achievements in law enforcement. Staff Comments – Police Chief Tim Smith entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. Captain Brett Walsh is being recognized for completing the North Carolina Justice Academy’s Leadership Certificate Program. • To successfully complete the North Carolina Justice Academy’s Leadership Certificate Program, the participant must complete 400 hours of leadership-based training with the NCJA Leadership Institute serving as the primary core requirement. The goal of the Leadership Certificate Program is to prepare criminal justice leaders to serve as criminal justice executives. This program is provided at no cost to the agency. Officer Ellie Klein is being recognized for receiving the Fuquay-Varina Police Department Lifesaving Award. • On June 19, 2024, Officer Klein demonstrated extraordinary skill and dedication in responding to a critical overdose emergency. Confronted with an individual unconscious behind the wheel with the doors locked, Officer Klein acted swiftly and decisively by breaking the vehicle's window to administer Narcan. Officer Klein’s  prompt actions, coupled with her call for additional assistance, led to the successful administration of three doses of Narcan, ultimately saving the individual's life. • Officer Klein’s professionalism, composure, and quick thinking exemplify the highest standards of policing. Officer Klein’s actions reflect our core values of Fairness, Vigilance, Professionalism, and Dedication, and serve as a testament to her exceptional service. Sara Konyn is being recognized for receiving the Fuquay-Varina Police Department Citizen Certificate of Commendation. • Sara Konyn is nearing the completion of her journey to become a licensed Marriage and Family Therapist. She is currently interning at Southern Wake Counseling Center. Sara is married and the proud mother of two beautiful daughters. • Before embarking on her path to licensure, Sara served in the United States Army and later worked as a Raleigh Police Officer. Through her experiences, she became acutely aware of the unique stressors faced by law enforcement officers and the limited resources available to them. Driven by a deep commitment to supporting first responders, Sara is dedicated to enhancing mental health resources for this community. She aspires to develop a tailored program that addresses the specific needs of first responders, ensuring they maintain their mental well-being while serving the public. • In May 2024, Sara began offering officer wellness support to the members of the Fuquay-Varina Police Department, focusing on helping them manage the stresses associated with their demanding roles. This voluntary service, provided free of charge, will continue through December 2024. Sara’s contributions have been instrumental in enhancing the health and well-being of our dedicated team, and we are deeply appreciative of her commitment and support.  Mayor Massengill thanked Captain Walsh and Officer Klein for taking the time to continue their education and to continue to be involved in Fuquay-Varina. He also thanked Sara Konyn for providing a resource for the Fuquay-Varina Police Department. 4C Recognition - Public Utilities Department Staff Purpose – To recognize Public Utilities Department employees for their recent certification achievements. Staff Comments – Public Utilities Director Mike Wagner entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. The State of North Carolina requires more than thirty (30) certifications and grade levels to perform various water and wastewater systems operations and maintenance. Certifications are achieved through experience and examination and are maintained annually through continuing education. The following are Public Utility Department employees who obtained certification achievements in the last six months of 2024: - Mike Scarborough: "B-Distribution" Water Distribution Operator Certification from the North Carolina Water Treatment Facility Operators Board of Certification and Grade II Collections Operator Certification from NC Water Pollution Control System Operators Certification Commission - Tanner Stewart: "B-Distribution" Water Distribution Operator Certification from the North Carolina Water Treatment Facility Operators Board National Association of Sewer Service Companies (NASSCO) certified in the Pipeline Assessment Certification Program (PACP), Lateral Assessment Certification Program (LACP), and Manhole Assessment Certification Program (MACP) - Dwight Parrish: Maintenance Technologist I and NC Pesticide - Michael Buglion: "B-Distribution" Water Distribution Operator Certification from the North Carolina Water Treatment Facility Operators Board and Class "A" CDL /tanker endorsement - Eduard Cotto: Biological Wastewater Grade II Certification from NC Water Pollution Control System Operators Certification Commission - Kyle Price: "B-Distribution" Water Distribution Operator Certification from the North Carolina Water Treatment Facility Operators Board of Certification - Laine Townsend: Class "A" CDL with Tanker Endorsement - Troy King: Maintenance Technologist II - Jason Faircloth: Maintenance Technologist I - Todd Marcom: Maintenance Technologist I These employees and their knowledge of the Town's Public Utility systems add value and benefit the Town daily. Mayor Massengill thanked them for continuing their education and to continue to keep Fuquay-Varina water and sewer at a safe and acceptable level. 4D Recognition - 3CMA National Awards Purpose – To announce national awards the Town received for its communications to the public. Staff Comments – Communication Director Susan Weis entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided information about the agenda item by making the following remarks. Each year, the City and County Communications and Marketing Association recognize communities across the United States of America for excellence in communication and marketing strategies to their constituents. The Town of Fuquay-Varina Communications Department has been fortunate to produce award winning work in the past and 2024 was no different. This year the Town received three awards for projects. • Savvy Award (1st place) for State of the Town “A-Dashmore, The Prescription for Good Living” in the category of One-Time Video Category • Silver Circle Award (2nd place) for Dine, Unwind, Create & Explore in Downtown Fuquay-Varina in the category of Promotional Video • Silver Circle Award (2nd place) for the Fuquay-Varina Landmarks Project in the category of Campaign Outreach to Diverse Audiences The Savvy Awards are held in conjunction with 3CMA’s Annual Conference to recognize outstanding local government achievements in communications in the public sector. This year’s conference was held in Arlington, TX.  The Savvies salute skilled and effective city, county, agency or district professionals who have creatively planned and carried out successful innovations in communications and marketing. This year, over 1,100 entries in 38 categories were received. 94 first-place Savvy Awards were presented. 94 second-place Silver Circle Awards, and 93 third-place Awards of Excellence were also presented. 3CMA utilized professional communicators from across the United States as judges to review every entry and provide constructive comments on the winning entries. Mayor Massengill stated that the Town has won 18 awards since 2017 and that is very impressive. He reported that communications is all about getting the information out to the citizens and the Communications Department does it in a creative way. He thanked Communications Director Susan Weis for all that she does for the Town of Fuquay-Varina. Mayor Massengill then recognized the Fuquay-Varina Leadership Class that was in attendance. He stated that the program has members of the community, members of Town staff and people just interested in Fuquay-Varina to be able to cultivate the next leaders of Fuquay-Varina. PUBLIC COMMENTS 5A No one chose to speak during public comments. ITEMS PREVIOUSLY TABLED 6A There were no items previously tabled for the September 17, 2024, Town Board meeting. PUBLIC HEARINGS 7A Resolution for Street Name Change - Portion of James Slaughter Road (SR 1399) Purpose – To consider a resolution to rename a specified portion of James Slaughter Road. Staff Comments – Planning Director Pam Davison entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. She then provided general information about the agenda item and made the following remarks. Due to development in the area, James Slaughter Road is proposed to be realigned so a signalized intersection can be constructed at its new terminus with Bass Lake Road. Upon this realignment, the leftover section will remain as a cul-de-sac, closed to through traffic, and the primary access for three (3) parcels. This remaining portion of James Slaughter Road is proposed to be renamed Spainhour Lane. The heirs of the Spainhour family own two properties impacted by the leftover section cul-de-sac and have requested the name change. Part of the subject portion of James Slaughter Road is in the Town's extraterritorial jurisdiction (ETJ). Therefore, Wake County will also hold a public hearing on the street renaming on October 21, 2024. The impacted property owners have received notice of this hearing and will receive notice for Wake County's public hearing as well. If the renaming receives approval from the County, readdressing for the three affected parcels will begin after that, with the effective date of the address changes estimated for January 2025. The Town has already notified property owners whose addresses will change via mail; three parcels with three separate property owners are proposed to be changed. All adjacent property owners within 200' (whose addresses are unaffected) were notified of this public hearing as required by NC General Statutes. The Developer of the Atwater Station subdivision requested Wake County Road name approval of Wharf Lane for the residual cul-de-sac and the proposed subdivision streets. After notices were sent to the impacted property owners, a request was made to rename the street Spainhour Lane. Wake County staff approved the street name Spainhour Lane, and revised notices were sent to the three (3) impacted parcels. Public Hearing – The public hearing was opened. Lucille Spainhour Haddock, 3201 James Slaughter Road, spoke in favor of the street name change for a portion of James Slaughter Road. No one spoke in opposition of the street name change for a portion of James Slaughter Road. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve a resolution for street name change for a portion of James Slaughter Road as presented and recommended. Resolution No. 24-1895 MOTION: Commissioner Haynes SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (4-0) CONSENT AGENDA 8A. Voluntary Annexation Petition - Scott M. Golden, Maria Ana Lazzari, & David W. Grimes, III, 7900 & 7908 Twin Pines Way - PINs 0665664823 & 0665673095 - ANX- 2024-09 Purpose – To consider the adoption of a resolution instructing the Town Clerk to investigate an annexation petition and adopt a resolution setting a public hearing for October 7, 2024, following the receipt of a petition for voluntary annexation of properties owned by Scott M. Golden, Maria Ana Lazzari, & David W. Grimes, III, properties containing a total of approximately 2.755 acres. Recommendation –Adopt the resolution instructing the Town Clerk to investigate the voluntary annexation petition and adopt the resolution setting the public hearing for a voluntary annexation petition on October 7, 2024, for properties owned by Scott M. Golden, Maria Ana Lazzari, & David W. Grimes, III - ANX-2024-09 as presented and recommended. Resolution No. 24-1896 Resolution No. 24-1897 8B. Voluntary Annexation Petition - D. R. Horton LLC, 0, 0, 801, 809, 813, 817, 825, 829, & 833 Wilbon Road - PIN 0657329194, 0657421154, 0657413090, 0657425182, 0657514351, 0657426197, 0657427014, 0657428127, & 0657429148 - ANX-2023-08 Purpose – To consider the adoption of a resolution instructing the Town Clerk to investigate an annexation petition and adopt a resolution setting a public hearing for October 7, 2024, following the receipt of a petition for voluntary annexation of property by D. R. Horton LLC containing a total of approximately 94.915 acres.  Recommendation – Adopt the resolution instructing the Town Clerk to investigate the voluntary annexation petition and adopt the resolution setting the public hearing for a voluntary annexation petition on October 7, 2024, for property by D. R. Horton LLC - ANX-2023-08 as presented and recommended. Resolution No. 24-1898 Resolution No. 24-1899 8C. Roadway Fee-In-Lieu – Wake Chapel Square Subdivision Project Purpose – To consider approval of a Roadway Fee-In-Lieu payment for roadway improvements related to the Wake Chapel Square Subdivision Project in the amount of $160,054.65. Recommendation – Approve a total of $160,054.65 as fee-in-lieu payment for roadway improvements associated with the Wake Chapel Square Subdivision Project as presented and recommended. 8D. Special Event Application and Amplified Sound Permit Request - FVHS Band Boosters - 35th Festival of Bands - October 19, 2024 Purpose –To consider approval of a special event application and amplified sound permit request for the FVHS Band Boosters' 35th Festival of Bands event, scheduled for Saturday, October 19, 2024. Recommendation – Approve the special event application and amplified sound permit request for the FVHS Band Boosters' 35th Festival of Bands event scheduled for October 19, 2024, as presented and recommended.  A motion was made to approve all Consent Agenda Items 8A- 8D. MOTION Mayor Pro-Tem Gardner SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (4-0) ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A Municipal Agreement and Project Ordinance Amendment – Old Honeycutt Road & Kennebec Road Operational Improvement (LAPP Project HL-0141) Purpose – To consider authorizing the Town Manager to enter into a Municipal Agreement with NCDOT and amending the project ordinance for the Old Honeycutt Road & Kennebec Road Operational Improvement Project (HL-0141). Staff Comments – Engineering Director Matt Poling entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. In the most recent round of Locally Administered Projects Program (LAPP) grant awards, Town staff secured funding to construct the Old Honeycutt Road & Kennebec Road Operational Improvement Project (HL-0141). The Old Honeycutt Road & Kennebec Road Operational Improvement Project will provide a new traffic signal at the intersection and pedestrian improvements to include approximately 350 feet of sidewalk along with curb and gutter to tie to proposed residential developments on the east side of Kennebec Road. The project will also include minor roadway pavement widening, striping, and storm drainage improvements. Some minor right-of-way acquisitions will be required to complete the project. The Town is now expected to execute the required municipal agreements and obligate its cost-share portion of the project's funds. In addition to the funding agreement approval, a project ordinance amendment will be necessary to allocate the matching funds for the LAPP grant and additional funding necessary to complete right-of-way acquisition, utility relocations, CEI services, and to allow for project contingencies. Construction is expected to start in the Fall of 2025 and be complete by the Fall of 2026. Town staff requests that the Town Board authorize the Town Manager to execute the agreement and return it to the North Carolina Department of Transportation (NCDOT) for their governing Board's approval. The pending Municipal Agreement is similar to previous LAPP project funding agreements executed by the Town. Prompt execution of this agreement is necessary to expedite Federal Funding Obligations. The recommended action includes amending the previous project ordinance to increase revenues and expenditures by $1,600,000 bringing the total estimated project cost to $1,800,000. Project expenditures have been identified as follows: Design - $220,000 Right of way and Utilities - $60,000 Construction - $1,227,000 Contingencies - $248,000 Construction/Engineering/Inspections (CEI) - $45,000. The project was initially funded entirely by the Town for all phases of Design, ROW, and Construction. However, during the most recent round of LAPP grant applications, the Engineering Department was successful in acquiring construction funding for the  FY2025. Now, the Federal Highway Administration (FHWA) is providing 80% ($981,600) towards the construction portion of the project through LAPP grant funding. The LAPP grant requires the Town to provide the remaining 20% ($245,400) match. The Town's 20% construction match required for the LAPP grant funding and additional project expenditures (design, ROW, CEI, and contingencies) will be funded through 2021 GO Transportation bond funds in the amount of $618,400. In the event construction bids come in over budget, Town Staff will ask CAMPO for additional funding to help cover the overages at a 50/50 match rate. Discussion – Mayor Massengill stated that this is one of the many projects that the Town Board designated, and staff has been able to fast track this project to construction. Recommendation – Authorize the Town Manager to enter into a Municipal Agreement with NCDOT for the Old Honeycutt Road & Kennebec Road Operational Improvement Project (HL-0141) and approve project ordinance POA-25-07 in the amount of $1,600,000. Ordinance No. N-24-40 MOTION: Commissioner Wunsch SECOND: Mayor Pro-Tem Gardner MOTION RESULTS: Passed Unanimously (4-0) 10B Contract Award Amendment - Crowder Construction - Terrible Creek Wastewater Treatment Plant Expansion Project Phase II and Project Ordinance Amendment (POA- 25-08) Purpose – To consider a project ordinance amendment recognizing revenue bond proceeds for the Terrible Creek WWTP Expansion Project and award a design-build Phase II construction contract in the amount of $63,616,510 to Crowder Construction Company for the Terrible Creek Wastewater Treatment Plant Expansion Project. Staff Comments – Public Utilities Director Mike Wagner entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided information about the agenda item by making the following remarks. Terrible Creek Wastewater Treatment Plant (TCWWTP) treats sanitary sewers in the Neuse River Basin for Town sewer customers. In June 2018, the plant's capacity was increased to 3 MGD, and was anticipated to provide capacity until 2035. With the expansion of TCWWTP to 6 MGD, the plant's is expected to provide adequate capacity until 2055. Robust growth in the service area currently provides average daily flows of approx. 1.4 MGD with allocated pending capacity (not yet tributary flows based on future development) exceeding 80% of the 3 MGD total capacity, expansion of the TCWWTP is needed to accommodate long-term growth and sewer capacity needs. This project proposes to design and construct necessary upgrades to the TCWWTP increasing capacity from 3.0 MGD to 6.0 MGD. During the March 6, 2023, Town Board meeting, Crowder Construction Company was selected to undertake this design-build project (Phase I). Substantial completion of the project is expected in 787 days once the notice to proceed is executed. Project Ordinance Amendment (POA-25-08) is to recognize revenue bond proceeds used to fund the TCWWTP Expansion Project. Town management and staff recommend approving the construction contract between the Town and Crowder Construction Company and the project ordinance amendment (POA-25-08) as presented and recommended, subject to Town Attorney review and Local Government Commission Town Board approval. On March 6, 2023, the Town Board approved the design phase (Phase I) of the design- build services for Crowder Construction Company for the Terrible Creek WWTP Expansion Project for $5,383,490. After Crowder's construction bidding, The Guaranteed Maximum Price (GMP) for the project's construction phase is $63,616,510, bringing the total project cost (design and construction) to $69,000,000. The proposed Project Ordinance Amendment POA-25-08 is to recognize bond sale proceeds of $70,000,000 to fund the Town's construction and administrative costs for this project. The additional $1,000,000 of bond proceeds to be recognized above the project's $69,000,000 design and construction costs include additional costs associated with issuing bonds, legal fees, and Local Government Commission fees. During the March 2023 approval of this project's design-build services, the Town borrowed $3,584,500 from Sewer Reserves to fund a portion of the project's design services. Since bond sale proceeds are available, $3,584,500 will be transferred to Sewer Reserves, as it was designated for reimbursement during the design award. Discussion – Commissioner Wunsch asked what the capacity was prior to 2018 was it 1 million and then 3 million. Public Utilities Director Mike Wagner stated that was correct the Town went from 1 million in capacity to 3 million in capacity. Town Manager Mitchell stated that for point of clarity the 1 million to 3 million capacity was expected to take the Town to the year 2035 and with growth we need to go from 3 million to 6 million now, however anticipate that this capacity will take the Town to the year 2055. Mayor Massengill stated that this will help bring in the new commercial projects into Town who will need large amounts of water and sewer. He reported that this is an  expensive project when it comes to water and sewer and the Town Board takes it very seriously. The Town has a plan for payment in the future for financing and the AAA bond rating the Town has helps the Town to borrow the money at a lower interest rate. He thanked Finance Director JoAnne Crabtree and Public Utilities Director Mike Wagner for all their hard work on this project. Recommendation – Approve Project Ordinance Amendment (POA-25-08) and Contract Award Amendment No. 001 for Crowder Construction Company related to construction of the Terrible Creek WWTP Expansion Project, as presented and recommended subject to Town Attorney review and Local Government Commission approval as to form. Ordinance No. N-24-41 MOTION: Commissioner Haynes SECOND: Mayor Pro-Tem Gardner MOTION RESULTS: Passed Unanimously (4-0) OTHER BUSINESS 11A Manager’s Report Town Manager Adam Mitchell gave the additional following updates: o Downtown Development – The Downtown Generational Plan is available for community feedback until September 23, 2024 on Let’s Talk FV. o Inspection Department – The Inspection Department starting September 23, 2024 will be accepting all permits submittals digital/electronic through e-permits. o Planning Department – The Planning Department is expecting to have the CTP and LDO amendments go to the Planning Board for consideration in October and Town Board in November. o Engineering/Finance – The Engineering and Finance Department had a successful sale of the $10 million in transportation bonds today with an interest rate of 3.21%. The closing for the sale of the bonds will be in early October. He thanked Assistant Town Manager Jim Seymour, Engineering Director Matt Poling and Finance Director JoAnne Crabtree for their work for the sale of the bonds. o Town Manager Mitchell reported that preparations are also being made for the sale of the revenue bonds for the Terrible Creek Wastewater Treatment Plant. o Parks and Recreation Department – The Parks and Recreation Department has youth basketball registration open for residents. Non-resident registration will be open on September 5 through October 5, 2024. He reported that they received 287 registrations the first day. He stated that management and Town Board toured the Hilltop Needmore Town Park Community Center, and the facility is very impressive. o IT Department – The IT Department had three staff members to participate in the Statewide Tactical Cyber Exercise. IT Director Scott Clark and System Administrator Patrick Petty as technical advisors and IT Technician Joe Boettger participated as a network defender. o Public Works – The Street Department has received the new leaf truck that was in this year’s budget, and it will be in operation just in time for loose leaf season. o Fire Department – The Fire Department hosted the September 11th Day of Remembrance at Fire Station No. 4. Firefighter Aaron Anders has been promoted from Senior Firefighter through the Career Ladder promotions. Battalion Chief Garland Johnson and Captain Will Gregory recently completed a weeklong course at the National Fire Academy in Emmitsburg, MD focused on incident command at high hazard/high risk facilities. He reported that the Citizens Fire Academy has been postponed unit the spring in hope of getting more interest. o Police Department – The Police Department had great weather and turn out for the National Night Out on September 10, 2024. There have been many compliments that have been received about the event and how the community enjoyed learning about the Police Department and meeting the officers. Telecommunicator Hannah  Abreu has been promoted through the career ladder promotions to Telecommunicator II. o Arts Center – The Arts Center is preparing to host this Saturday the Fuquay-Varina International Cultural Festival. o Public Utilities – The Public Utilities Department did well with yesterdays storms and there were high flows, but they were able to maintain the wastewater with the system. This is a testament to the great work Town staff has been doing to maintain Town infrastructure. He reported that the Town will receive an additional $10 million in funding from the NCDEQ ($5 million principle forgiveness and $5 million low interest rate loan) for the Granulated Active Carbon Facility at the Sanford Water Treatment Plant, which treats byproducts in raw water such as PFAS. o Town Manager Mitchell stated that management spent a couple of hours with Fuquay Leadership speaking about the responsibilities of Town management and the many initiatives going on in the Town. o Town Manager Mitchell reported that the FM2FV concerts and the food truck rodeo have been really great events, and he thanked the Parks and Recreation Staff and other Town staff for making those events a success. o Town Manager Mitchell stated that he, Assistant Town Manager Mark Matthews, Engineering Director Matt Poling, Police Chief Tim Smith met with representatives from NCDOT Division 5 and representatives from Wake County Public Schools System to discuss traffic observations since the opening of Fuquay-Varina Middle School and the opening of Bowling Road Elementary next year and the possible opportunities for improvements. o Town Manager Mitchell reported that Wake County Public School System has completed the easement acquisition for the Hilltop Needmore Road Elementary School and the road improvements and sewer force main construction should start soon.  o Town Manager Mitchell stated that the Community Survey will be mailed out on September 23, 2024 to a random sample of Town residents. The survey results will be reported at the Town Board retreat in January. 11.B North Carolina Amateur Sports - Cycle North Carolina Mountains to Coast Ride - October 8, 2025 11.C FM2FV Concert - Sleeping Booty - Thursday September 19, 2024 - 6:30 - 9:30 pm - Centennial Square 11.D Blood Drive - Police Department and Fire Department - Battle of the Badges - Friday September 20, 2024 - 12:00 - 5:00 pm - Hilltop Needmore Clubhouse - 4621 Shady Greens Drive 11.E International Cultural Festival - Fuquay-Varina Arts Center - Saturday September 21, 2024 - 10:00 am - 4:00 pm 11.F Coffee with a Cop - Marquee Station - 2110 Cinema Drive - Wednesday October 2, 2024 - 9:00 am - 10:00 am 11.G Celebrate Fuquay-Varina Thursday Night Concert - The Dickens - Varina Business District - Thursday October 3, 2024 - 6:30 - 9:30 pm 11.H Celebrate Fuquay-Varina Festival - Downtown Fuquay - Saturday October 5, 2022 - 10:00 am - 4:00 pm 11.I Police Department - Friends with Wisdom - Carolina Gardens Club House - 401 Del Webb Gardens Drive - Wednesday October 9, 2024 - 9:00 - 10:00 am 11.J Zoning Map Amendment & Land Use Plan Amendment - Lock7 Development, David Gorman - 614 Old Honeycutt Road - PIN 0666688927 - REZ-2023-04 - FIRST READING - (Davison) BOARD MEMBER COMMENTS Commissioner Harris was absent. Commissioner Adcock had no comments. Commissioner Wunsch stated that the Town has had some fantastic events like the Food Truck Rodeo, National Night Out, and the FM2FV Concerts. He reported that he toured the new Community Center facility, and it is going to be a wonderful facility for our citizens. Commissioner Haynes stated that it is always good to see Fuquay Leadership attend the Town Board meetings and thanked them for attending. He reported that he attended the September 11th Day of Remembrance Celebration at Fire Station No. 4 and that it was a great event and an honor to attend. He thank Town Staff for all their hard work on all the events. He stated that he toured the Community Center North, and it is an amazing facility. He also attended the Police Department National Night Out and it was a great event. Mayor Pro-Tem Gardner stated that she echo’s everything that has been said and that it has been a busy month with great events. She is also looking forward to all the events coming up at the Arts Center. Mayor Massengill stated that is has been a very busy time with all the events happening. He encouraged everyone to donate blood on Friday for the Battle of the Badges. He reported that he has gotten a lot of positive comments regarding our youth sports in volleyball and soccer. He also has received positive comments regarding Charles Baker in the Debris Department with clean up. The following are Mayor Massengill’s past and future events: Past Events 9/4 – FV Leadership Panel 9/5 – FM2FV Concert 9/6 – Chamber Ribbon Cutting – OSI 9/8 – Food Truck Rodeo 9/10 – FVDA Board Meeting 9/10 – National Night Out – FVPD 9/11 – Chamber Business Exchange 9/11 – 9/11 National Day of Remembrance 9/12-- Interview with 3rd Grade Students – FVES 9/12 – FM2FV Concert 9/13 – Chamber Educational Council 9/16 – Chamber Ribbon Cutting - 20th Anniversary Cultural Arts Society of FV 9/16 – Wake County Mayors Association Meeting – Fuquay-Varina Hosting Upcoming Events 9/18 – Chamber Board Meeting 9/18 – Fuquay Chamber Senior Services Expo 9/18 – CAMPO Executive Committee 9/19 – Fuquay Chamber Business Alliance Kick Off Meeting 9/19 – Fuquay Chamber Business After Hours 9/19 – FM2FV Concert 9/20 – Blood Drive – Battle of the Badges 9/21 – International Cultural Festival  9/24 – Ribbon Cutting – Complete 540 Phase I 9/24 – Fuquay Chamber Annual Meeting 9/26 – FVEDC Meeting 9/26 – Fuquay Chamber Business After Hours 9/30 – Fuquay Chamber Board Meeting 10/2 – Coffee with a Copy 10/2 – Ribbon Cutting Berk Tek/Leviton 10/3 – Chamber Ribbon Cutting – Fat Cat Homemade Ice Cream 10/3- Celebrate Fuquay-Varina Concert – The Dickens 10/5 – Celebrate Fuquay-Varina Community Festival CLOSED SESSION Pursuant to N.C.G.S. 143-318.11 (a)(3) - Attorney Client Privilege and 143-318.11 (a)(4) - Economic Development. A motion was made to conduct a closed session meeting at 8:11 p.m. MOTION: Commissioner Adcock SECOND: Mayor Pro-Tem Gardner MOTION RESULT: Passed Unanimously (4-0) RETURN TO OPEN SESSION The Town Board returned to open session at 8:49 p.m. with nothing to reporting out. MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (4-0) ADJOURNMENT A motion was made to adjourn the meeting at 8:50 p.m. MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (4-0) The minutes from the September 17, 2024, Town Board of Commissioners regularly scheduled meeting are adopted this 7th day of October in the year 2024 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Teresa Wilder, Town Clerk