Board of Commissioners

Fuquay-Varina Town Board Meeting Minutes Book - Page Fuquay-Varina Town Board Meeting June 2, 2025 J. Blake Massengill, Mayor Marilyn Gardner, Mayor Pro-Tem The Regular Meeting of the Fuquay-Varina Town William H. Harris, Commissioner Bryan Haynes, Commissioner Board scheduled for Monday, June 2, 2025, at Charlie Adcock, Commissioner Jason Wunsch - Commissioner 7:00 p.m. was held at the Fuquay-Varina Town Adam G. Mitchell, Town Manager Mark D. Matthews, Assistant Town Manager Hall, 134 N Main Street, Fuquay-Varina, NC. James (Jim) E. Seymour, Assistant Town Manager Teresa Wilder, Town Clerk James S. Adcock, III, Town Attorney Mayor Blake Massengill, Mayor Pro-Tem Marilyn Gardner, Commissioners Bryan Haynes, and Charlie Adcock were in attendance. Also in attendance were Town Manager Adam Mitchell, Assistant Town Manager Mark Matthews, Assistant Town Manager Jim Seymour, Town Attorney James Adcock, Town Clerk Teresa Wilder, IT Director Scott Clark, and various other department directors. Commissioner Harris was absent due to attending a funeral. Commissioner Wunsch was absent due to a family health issue. CALL TO ORDER Mayor Massengill called the meeting to order at 7:00 pm. INVOCATION AND PLEDGE Mayor Pro-Tem Marilyn Gardner provided the invocation, and the Arts Center Dance Team led the Pledge of Allegiance. VIRTUAL MEETING PROTOCOL Town Manager Mitchell reviewed the meeting protocol, noting that it was in-person and live-streamed on the Town’s YouTube Channel and Facebook Page. APPROVAL OF MINUTES 3A The May 20, 2025, Town Board of Commissioners Regular Scheduled Meeting. MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (3-0) PRESENTATIONS 4A Recognition - Arts Center - Dance Team Purpose – To recognize the second-year accomplishments of the Fuquay-Varina Arts Center's Dance Team. After an exciting inaugural season, the Arts Center's Dance Team regrouped for their second full season of competition. Following auditions in late Spring 2024, the team began their rehearsals. Led by coaches Ashley Avent, and Jordyn Davis, assisted by Cora Vick and Tami Davis, the team began with an intensive week-long choreography camp followed by up to two days of rehearsal each week in addition to their required dance classes. The team benefited from the artistry of 8 different choreographers in their journey to competition, as well as the hard work and dedication of the dancers. The team participated in Group and Extra Dances--duos, trios, solos--at 4 competitions, winning a substantial number of awards at each: Primetime (26  awards), StarQuest (28 awards, including a Studio Award for Infectious Energy), Showstopper (26 awards), Adrenaline (24 awards, including the Studio Award for Sportsmanship). Mayor Massengill welcomed everyone and expressed his gratitude for their presence, while also conveying the pride of the entire town of Fuquay-Varina and the Town Board in the outstanding performance at the dance competition. The Mayor expressed amazement at the staggering number of awards received, totaling 104. Additionally, he extended his appreciation to parents who have supported their children's participation in the Fuquay-Varina's Arts Center programs, as well as the volunteers, coaches, and Arts Center staff who have devoted their time and energy to guiding the dance team to success. 4B Proclamation - Parks & Recreation Month - July 2025 Purpose – For Mayor Massengill to present a Mayor's Proclamation recognizing National Parks and Recreation Month in the Town of Fuquay-Varina, July 2025. Park and Recreation Month has been celebrated in the United States in July since 1985 to promote building strong, vibrant, and resilient communities through the power of parks and recreation. The month-long celebration recognizes the more than 160,000 full-time parks and recreation professionals who maintain our country’s local, state, and community parks. The Fuquay-Varina Parks, Recreation, and Cultural Resources department oversees:- 17 parks, over 300 acres of land, 12 miles of trails and greenways, youth and adult sports programs, recreation programs for all ages, and community events  including the Follow Me to Fuquay-Varina concert series, Independence Day Celebration, Tree Lighting Ceremony, and many more! Mayor Massengill expressed his appreciation to the Parks and Recreation staff in attendance, acknowledging their crucial role in making Fuquay-Varina a vibrant community. He highlighted the department's far-reaching impact on various activities, including the maintenance of 300 acres of parks, senior center programs, youth and adult sports leagues, and other events. The mayor praised the staff's hard work, noting that it is the driving force behind the town's enjoyable recreational opportunities, which ultimately contribute to Fuquay-Varina being a wonderful place to call home. PUBLIC COMMENTS 5A Elizabeth Parent, 904 Oldwyck Drive, expressed her gratitude to the Town Board for their anticipated approval of the upcoming Pride Event, which was scheduled for approval later in the meeting. ITEMS PREVIOUSLY TABLED 6A No items were previously tabled for the June 2, 2025, Town Board meeting. PUBLIC HEARINGS 7A Zoning Map Amendment & Land Use Plan Amendment - Concept 8 Holdings, LLC - 305 Jones Road - PIN 0656842067 - REZ-2024-13 Purpose – To consider a requested zoning map amendment for a total of 4.42 acres, located at 305 Jones Road, from the Residential Low Density (RLD) Zoning District to the Residential High Density Conditional Zoning District (RHD-CZD) and the corresponding Land Use Plan amendment from the Town Center Residential (TCR) classification to the Multi-Family Neighborhood (MFN) classification. Staff Comments – Planning Director Pam Davison submitted the agenda abstract and supporting documents to the town's official record. She then presented the staff report, which is attached hereto. Public Hearing – The public hearing was opened. John Adcock, 202 E. Academy spoke in favor of the zoning map amendment and land use plan amendment. Marie Regan, 629 Monterey Pine Drive, Asher Schweigart, 300 Old Spring Hill Lane, Susan Moore, 627 Monterey Pine Drive, and Katie Bias, 462 Timer Meadow Lake Drive all spoke in opposition to the zoning map amendment and land use plan amendment. Discussion – Commissioner Adcock inquired about the stub streets shown on the site plan, specifically wondering whether garbage trucks or fire trucks would be able to turn around if they were to enter those streets. Planning Director Davison clarified that these stub streets are considered alleys and are relatively short, measuring less than 150 feet, which is the threshold that would typically require a physical turnaround. She noted that while the details for trash collection have not yet been finalized, it's common for developers to come up with creative solutions to accommodate the turning radius of larger vehicles, such as having residents pull their trash bins out to the main public road or finding alternative arrangements for waste collection. Commissioner Adcock questioned the purpose of the additional parking spaces included in the design of one of the stub streets. Planning Director Davison provided insight, suggesting that the extra parking may be intended to accommodate a mail kiosk or serve as parking for users of the dog park. Commissioner Adcock noted that during the design phase, consideration should be given to ensure that trash trucks can navigate the development and access trash collection points. Planning Director Davison agreed, explaining that these details will be clarified on the preliminary plan, which will specifically identify where trash collection will take place, ensuring that the layout accommodates waste management needs. Commissioner Adcock inquired whether a representative from the Fire Department would also be involved in reviewing the development plans. Planning Director Davison confirmed that this is indeed the case, stating that staff members from the Fire Department will conduct a review of the preliminary plan as part of the overall evaluation process. Mayor Massengill inquired whether Jones Road already had an existing public right- way. Planning Director Davison confirmed that this was indeed the case, and as a result, no additional road dedication would be required along the Jones Road frontage. Although the public right-of-way has been established, the road itself has not yet been constructed. However, as part of the development, the road will be built to meet Town specifications, allowing for the completion of the connection and bringing the existing right-of-way up to a usable state. Mayor Massengill asked about the zoning designations of the properties adjacent to the one in question, specifically those located to the right and left. Planning Director Davison replied that these neighboring properties are zoned for residential high density, which is the same classification being requested for the subject property. She further noted that under the current zoning regulations, the property could potentially be developed with up to 16 dwelling units per acre. However, the proposed development is capping the density at approximately 9 units per acre, which is a more conservative approach than what is allowed by the existing zoning. Mayor Massengill inquired whether the construction of the new road would require building outside of the existing right-of-way, potentially involving the condemnation of private property. Planning Director Davison stated that the road will be built within the existing designated right-of-way, which was always intended to be extended and completed. No private property will be condemned or taken for the purpose of constructing the road. Mayor Massengill asked about the considerations involved when building a new road, specifically regarding ensuring that larger vehicles such as trash trucks and fire trucks can safely navigate the street and turn around. Planning Director Davison explained that the Town has established various design standards for different types of roads, including local roads like the one proposed on the south side of the development. According to these standards, this road would be designed with features such as curb, gutter, and sidewalk, which would allow it to accommodate the safe passage and turning of larger vehicles, including emergency responders and sanitation trucks. Mayor Massengill inquired about the type of stormwater infrastructure that might be installed as part of the development. Engineering Director Poling explained that there are existing storm drainage systems located at the northeastern portion of the property, which could potentially be tied into. However, regardless of whether these existing systems are utilized or new ones are constructed, the development will still be required to comply with state stormwater regulations, ensuring that the stormwater management system is designed and installed to meet applicable standards. Mayor Massengill inquired whether the developed property would serve as a temporary reservoir for rainwater, initially collecting and holding it before gradually releasing excess runoff into the storm drain system along Judd Parkway. Engineering Director Poling affirmed that this is the intended functionality of the property's stormwater management design. The mayor further inquired whether the installation of curb and gutter along Jones Road would consider the management of stormwater runoff from that road itself. Again, Engineering Director Poling replied affirmatively, indicating that the design of the stormwater system would accommodate the runoff from Jones Road, ensuring proper collection and drainage of excess water. Mayor Massengill inquired about the state guidelines that would need to be followed regarding environmental concerns for the proposed development. Engineering Director Poling replied that since there are no blue line streams (designated waterways), buffers, or flood hazard soils on the property, there are no state- regulated environmental features present. However, as a precautionary measure, the developer will still hire a licensed soil scientist to conduct an assessment and determine if any flood hazard soils exist on the site, ensuring compliance with relevant regulations. Commissioner Adcock sought clarification on what it means when it's stated that there are "no environmental features" on a property. He asked if this implies the absence of floodplains, creeks, and other protected areas. Engineering Director Poling confirmed that in the case of this property, there are no statutorily protected features, meaning that there are no environmentally sensitive or regulated areas, such as wetlands, floodplains, or waterways, that would be subject to special protections or restrictions. Mayor Massengill asked if the Town increases trash and recycling fees for new neighborhoods. Public Works Director Tracy Stephenson clarified that new neighborhoods would pay the standard fee adopted by the Town, which is calculated on a per-user basis. He stated that the addition of one development to the trash service would not cause an increase in rates for others. Assistant Town Manager Mark Matthews further explained that the solid waste rate is determined by three main factors: the cost of collection, the cost of capital equipment, and the cost of disposal. Given the large size of the Town's system, which serves approximately 17,000 customers, there are economies of scale in place. This means that adding a new neighborhood to the system would not significantly impact the overall cost and therefore would not be a driving factor in increasing solid waste fees. In other words, the existing scale of the Town's operations helps to keep costs stable, even with the addition of new customers. Commissioner Haynes inquired whether a developer proposing a low-density project on Jones Road would still be obligated to construct the road. Planning Director Davison confirmed that this would indeed be the case, explaining that any site plan or subdivision proposal for the area would trigger the requirement to comply with the comprehensive transportation plan. As the plan specifically identifies the connection of Jones Road as a necessary link, even a low-density developer would be required to build the road as part of their project. Commissioner Adcock acknowledged that making decisions on rezoning can be challenging, especially when there is opposition from community members. However, he emphasized that the property in question is privately owned, and the Town cannot dictate to the owner whether or not they can sell it. He believes that the proposed townhome development represents a reasonable transition between the adjacent single-family neighborhood and apartment complex. He noted that  connecting Jones Road has always been part of the plan, and this development will provide benefits to the community, such as allowing residents to access downtown Fuquay without having to use Judd Parkway. He also mentioned that the developer's plans include screening measures to minimize the impact on surrounding properties and preserve the area. After careful consideration, he did not see a compelling reason to deny the rezoning request, particularly since the Town Board has imposed conditions on the plan to ensure its success. He views the townhomes as a suitable use for this area, which has been designated for higher density development. Overall, he is satisfied with the proposal and believes it will have positive outcomes for the community. Recommendation – Approve REZ-2024-13, a zoning map amendment for 305 Jones Road, from the Residential Low Density (RLD) Zoning District to the Residential High Density Conditional Zoning District (RHD-CZD) and the corresponding Land Use Plan amendment from the Town Center Residential (TCR) classification to the Multi- Family Neighborhood (MFN) classification as it is reasonable and in the best interest of the public for the reasons identified by management and staff. Ordinance No. N-25-26 MOTION: Commissioner Adcock SECOND: Mayor Pro-Tem Gardner MOTION RESULTS: Passed Unanimously (3-0) 7B Zoning Map Amendment & Land Use Plan Amendment - Mauldin-Watkins Surveying, PA - 207 Railroad Street - PIN 0656992133 - REZ-2025-03 Purpose – To consider a requested zoning map amendment for a total of 0.381 acres, located at 207 Railroad Street, from the Residential Medium Density (RMD) Zoning District to the General Commercial Conditional Zoning District (GC-CZD) and corresponding Land Use Plan amendment from the Town Center Residential (TCR) classification to the Suburban Commercial (SC) classification. Staff Comments – Planning Director Pam Davison submitted the agenda abstract and supporting documents to the town's official record. She then presented the staff report, which is attached hereto. Public Hearing – The public hearing was opened. Wayne Mauldin, 139 N. Main Street, spoke in favor of the zoning map amendment and land use plan amendment. No one spoke in opposition to the zoning map amendment and land use plan amendment Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve REZ-2025-03, a zoning map amendment for 207 Railroad Street, from the Residential Medium Density (RMD) Zoning District to the General Commercial Conditional Zoning District (GC-CZD) and corresponding Land Use Plan amendment from the Town Center Residential (TCR) classification to the Suburban Commercial (SC) classification as it is reasonable and in the best interest of the public for the reasons identified by management and staff. Ordinance No. N-25-27 MOTION: Commissioner Haynes SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (3-0) 7C Zoning Map Amendment - Raleigh Smiles, LLC - 834 Wilbon Road - PIN 0657325345 - REZ-2025-04 Purpose – To consider a requested zoning map amendment for a total of 1.3 acres, located at 834 Wilbon Road from the Residential Agricultural (RA) Zoning District to the Residential Medium Density Conditional Zoning District (RMD-CZD). Staff Comments – Planning Director Pam Davison submitted the agenda abstract and supporting documents to the town's official record. She then presented the staff report, which is attached hereto. Public Hearing – The public hearing was opened. John Adcock, 202 E. Academy Street, spoke in favor of the zoning map amendment. No one spoke in opposition to the zoning map amendment. Discussion – Commissioner Adcock inquired about the status of the house previously located on the property, specifically asking if it had been destroyed by fire. The staff confirmed that the house had indeed burned down. Recommendation – Approve REZ-2025-04, a zoning map amendment for 834 Wilbon Road, from the Residential Agricultural (RA) Zoning District to the Residential Medium Density Conditional Zoning District (RMD-CZD) as it is reasonable and in the best interest of the public for the reasons identified by management and staff. Ordinance No. N-25-28 MOTION: Commissioner Adcock SECOND: Mayor Pro-Tem Gardner MOTION RESULTS: Passed Unanimously (3-0) 7D Town Code Amendment - Town of Fuquay-Varina - 2040 Community Vision Land Use Plan Amendment #1 - CTA-2025-02 Purpose – To consider a proposed text amendment to the 2040 Community Vision Land Use Plan, Amendment #1 that addresses several areas of improvement. Staff Comments – Planning Director Pam Davison submitted the agenda abstract and supporting documents to the town's official record. She then presented the staff report, which is attached hereto. Public Hearing – The public hearing was opened. No one spoke in favor or opposition to the town code amendment Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve CTA-2025-02 Amendment #1, an amendment to the 2040 Community Vision Land Use Plan, as presented and recommended by management and staff. The text amendment improves upon the Land Use Plan and is reasonable and in the best interest of the public for the reasons identified by management and staff. Ordinance No. M-25-05 MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (3-0) 7E Town Code Amendment - Town of Fuquay-Varina - 2040 Comprehensive Transportation Plan Amendment #1 - CTA-2025-03 Purpose – To consider a proposed text amendment to the 2040 Comprehensive Transportation Plan, Amendment #1, that addresses several areas of improvement. Staff Comments – Planning Director Pam Davison submitted the agenda abstract and supporting documents to the town's official record. She then presented the staff report, which is attached hereto. Public Hearing – The public hearing was opened. No one spoke in favor or opposition to the town code amendment. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve CTA-2025-03 Amendment #1, an amendment to the 2040 Comprehensive Transportation Plan, as presented and recommended by staff. The text amendment improves upon the 2040 Comprehensive Transportation Plan and is reasonable and in the best interest of the public for the reasons identified by management and staff. Ordinance No. M-25-06 MOTION: Commissioner Adcock SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (3-0) CONSENT AGENDA 8A. Recreation Fee-In-Lieu – Whitewater Subdivision - SUB-PR-2025-01 Purpose – To consider acceptance of a fee-in-lieu for Recreation Unit Fees for the Whitewater Subdivision for $333,528.90. Recommendation – Approve the fee-in-lieu request for the Whitewater Subdivision for $333,528.90 for Recreation Unit Fees as presented and recommended. 8B. Utility Allocation Request - Whitewater Subdivision Purpose – To consider a Utility Allocation Request for the Whitewater Subdivision. Recommendation – Approve the recommended utility allocation request for the Whitewater Subdivision (75 lots) as presented and recommended. 8C. Public Utilities Department - Project Ordinance Amendment - Miscellaneous Utility Projects (Lead and Copper Rules Project) - POA-25-28 Purpose – To consider approval of Project Ordinance Amendment - POA-25-28. Recommendation – Approve Project Ordinance Amendment (POA-25-28) as presented and recommended. Ordinance No. N-25-29 8D. Voluntary Annexation Petition - Deborah H. Upchurch, Charles H. Upchurch, Christopher Kent Randall, Deborah Hughes Randall, Carrie V. Randall, Jonathan Randall, Jay Rex Randall, Teresa J. Randall, Mark A. Randall, Donna R. Randall, Timothy D. Randall, & Sherri H. Randall, 0 Sunset Lake Road, a portion of 1500 Ballentine Dairy Road, and 1528, 1540, & a portion of 1521 Randall Farm Road - PINs  0667675121, a portion of 0667579263, 0667664856, 0667672061, & a portion of 0667660540 - ANX-2025-06 Purpose – To consider the adoption of a resolution instructing the Town Clerk to investigate an annexation petition and adopt a resolution setting a public hearing for August 4, 2025, following the receipt of a petition for voluntary annexation of property owned by Deborah H. Upchurch, Charles H. Upchurch, Christopher Kent Randall, Deborah Hughes Randall, Carrie V. Randall, Jonathan Randall, Jay Rex Randall, Teresa J. Randall, Mark A. Randall, Donna R. Randall, Timothy D. Randall, & Sherri H. Randall, properties containing a total of approximately 30.774 acres. Recommendation – Adopt the resolution instructing the Town Clerk to investigate the voluntary annexation petition and adopt the resolution setting the public hearing for a voluntary annexation petition on August 4, 2025, for properties owned by Deborah H. Upchurch, Charles H. Upchurch, Christopher Kent Randall, Deborah Hughes Randall, Carrie V. Randall, Jonathan Randall, Jay Rex Randall, Teresa J. Randall, Mark A. Randall, Donna R. Randall, Timothy D. Randall, & Sherri H. Randall - ANX-2025-06 as presented and recommended. Resolution No. 25-1921 Resolution No. 25-1922 8E. Voluntary Annexation Petition - Mark Medlin, Three Blooms Farms, LLC, 8514 Purfoy Road - PIN 0666613612 - ANX-2025-08 Purpose – To consider the adoption of a resolution instructing the Town Clerk to investigate an annexation petition and adopt a resolution setting a public hearing for July 14, 2025, following the receipt of a petition for voluntary annexation of property owned by Mark Medlin, Three Blooms Farms, LLC, property containing a total of approximately 24.520 acres.  Recommendation – Adopt the resolution instructing the Town Clerk to investigate the voluntary annexation petition and adopt the resolution setting the public hearing for a voluntary annexation petition on July 14, 2025, for properties owned by Mark Medlin, Three Blooms Farms, LLC - ANX-2025-08 as presented and recommended. Resolution No. 25-1923 Resolution No. 25-1924 8F. Special Event, Amplified Sound, and Parade Permit Request - Pride Celebration and Parade - June 28, 2025 Purpose – To consider approval of a Special Event, Amplified Sound, and Parade Permit for the Pride Celebration and Parade scheduled for June 28, 2025. Recommendation – Approve the Special Event, Amplified Sound, and Parade Permit for the Pride Celebration and Parade scheduled for Saturday, June 28, 2025, as presented and recommended. 8G. Special Event Application and Amplified Sound Permit Request - Bengal Towne Centre - Live Music at Bengal Towne Centre - June 8, 2025 Purpose – To consider a Special Event Application and Amplified Sound Permit for the Bengal Towne Centre's Live Music event scheduled for Sunday, June 8, 2025. Recommendation – Approve a Special Event Application and Amplified Sound Permit for the Bengal Towne Centre's Live Music event scheduled for Sunday, June 8, 2025, as presented and recommended. 8H. Special Event and Amplified Sound Permit Request Sip & Shop Night Market - June 14, 2025 Purpose – To consider approval of a special event and amplified sound permit request for Fainting Goat Brewery Company to host a Sip & Shop Night Market event on Saturday, June 14, 2025, at 303 S. Main Street. Recommendation – Approve a special event application and amplified sound permit request for Fainting Goat Brewery Company to host a Sip & Shop Night Market event, as presented. 8I. Special Event and Amplified Sound Permit Request - Vans & Vendors Emo Night/Night Market Fundraiser - June 28, 2025 Purpose – To consider approval of a special event and amplified sound permit request for Fainting Goat Brewery Company to host a Vans & Vendors Emo Night/Night Market Fundraiser on Saturday, June 28, 2025. Recommendation – Approve a special event application and amplified sound permit request for Fainting Goat Brewery Company to host a Vans & Vendors Emo Night/Night Market Fundraiser on June 28, 2025, as presented. 8J. Special Event and Amplified Sound Permit Request - MANiFest - Fun Run/Walk - Health Fair - June 21, 2025 Purpose – To consider approval of a special event and amplified sound permit request for MANiFest - Fun Run/Walk - Health Fair on Saturday, June 21, 2025.  Recommendation – Approve a special event application and amplified sound permit request for MANiFest - Fun Run/Walk - Health Fair on June 21, 2025, as presented. 8K. Resolution - Purchase Order Threshold Purpose – To consider a resolution to increase the purchasing threshold for when a Purchase Order is required. Recommendation – Adopt the Resolution increasing the threshold on purchases that require issuance of a Purchase Order as presented and recommended. Resolution No. 25-1925 8L. Year-End Department Budget Adjustments - BA 25-34 Purpose – To consider approval of a budget amendment that recognizes insurance proceeds that reimburse the Town for damage to the Town Hall parking lot barrier control arm and to consider the transfer of funds from the Designated for Fund Balance line item to cover unexpected costs in the Fire and Information Technology departments. Recommendation – Approve Budget Amendment (BA 25-34) as presented and recommended. 8M. Surplus - Unit 127 - 2007 Pierce Contender Pumper and Conveyance of Property Purpose – To consider the declaration of Unit 127 assigned to the Fire Department as surplus property and authorize the conveyance of property from the Town of Fuquay- Varina to Wake County.  Recommendation – Approve the surplus of Unit 127 – 2007 Pierce Contender Pumper and convey ownership from the Town of Fuquay-Varina to Wake County as presented and recommended. 8N. Municipal Fire Protection Agreement - Town of Fuquay-Varina and Wake County - 3 Year Agreement Purpose – To consider approval of a 3 Year Municipal Fire Protection Agreement between the Town of Fuquay-Varina and Wake County. Recommendation – Approve the 3 Year Municipal Fire Protection Agreement and the associated appendices between the Town of Fuquay-Varina and Wake County as presented and recommended subject to Town Attorney review as to form. A motion was made to approve all Consent Agenda Items 8A- 8N. MOTION Commissioner Haynes SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (3-0) ITEMS REMOVED FROM CONSENT 9A There were no items removed from the Consent Agenda for separate consideration. ADMINISTRATIVE REPORTS 10A FY 2025-2026 Operating Budget and Five-Year Plan Purpose – To consider adoption of the FY 2025 - 2026 Operating Budget Ordinance, Fee Schedule, and Five-Year Operating and Capital Plan for the Town of Fuquay- Varina. Staff Comments — Town Manager Adam Mitchell submitted the agenda abstract and supporting documents to the town's official record. He then presented the staff report, which is attached hereto. He thanked Finance Director Stephens, Assistant Finance Director Stevens and Budget and Fiscal Strategy Manager Lumb for all their hard work on the budget. Discussion— Mayor Massengill expressed his gratitude for the staff's diligent efforts in preparing the budget, acknowledging the significant time and effort required to achieve a balanced budget. He noted that citizens are eager to see new initiatives but also expect expenses to be kept in check. The mayor highlighted that this year's budget does not include a tax increase and features an adjustment to water and sewer rates, which is necessary to cover rising operational and capital costs. He emphasized that his primary goal, shared by the entire Town Board, is to steward public funds with the same care and responsibility as they would their own personal finances. Mayor Pro-Tem Gardner extended her appreciation to the town staff for their tireless efforts in achieving a balanced budget, emphasizing that the Town Board is deeply grateful for the dedication and hard work that has gone into crafting a fiscally responsible budget.  Recommendation – Adopt the FY 2025 - 2026 Operating Budget, to include the associated Budget Ordinance, Fee Schedule, and Five-Year Operating and Capital Plan as presented and recommended. Ordinance No. N-25-30 MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (3-0) 10B Order to Levy and Collect Taxes - Wake County Purpose – To consider a resolution authorizing Wake County to levy and collect the real and personal property taxes on behalf of the Town of Fuquay-Varina for the FY 2025-2026 budget year. Staff Comments — Finance Director Mark Stephens submitted the agenda abstract and supporting documents to the town's official record. He then presented the staff report, which is attached hereto. Discussion – Mayor Massengill inquired about the fee charged by Wake County for collecting property taxes, and Finance Director Stephens replied that the county assesses a collection fee of 0.75% of the total tax revenue. Recommendation – Adopt the resolution authorizing the Wake County Tax Administrator to levy and collect real and personal property taxes on behalf of the Town of Fuquay-Varina for the FY 2025-2026 budget year. Resolution No. 25-1926  MOTION: Commissioner Adcock SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (3-0) 10C FY 26 Pay Grade and Position Classification Schedule Purpose – To consider the adoption of a revised pay grade and position classification schedule for FY 2026. Staff Comments — Human Resources Director Wendy Moody submitted the agenda abstract and supporting documents to the town's official record. She then presented the staff report, which is attached hereto. Discussion — There was no discussion from members of the Town Board regarding this matter. Recommendation – Adopt the FY 2026 pay grade and position classification schedule as presented and recommended. MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Haynes MOTION RESULTS: Passed Unanimously (3-0) OTHER BUSINESS 11.A Management Report Town Manager Adam Mitchell gave the following additional updates: o Police Department – Bryan Williscroft has advanced through the career ladder and obtained Master Officer, and Mary Alexander has progressed through the career ladder and obtained Telecommunicator III. The 8th Citizen Police Academy has concluded with 19 citizens graduating from the program. This continues to be a very positive and successful program. o Fire Department – Fire Station #4 hosted the opening ceremony for the Flags for Heroes presented by the F-V Rotary Clubs on Monday, May 26th (Memorial Day), and will host the Closing Ceremony on Saturday, June 14th (Flag Day). Using Flags for Heroes as a backdrop, Fire Station #4 was also the host site for the 2025 Military & Public Service Celebration on Wednesday, May 28th. This annual event celebrated FVHS and WSHS Seniors enlisting in the military, highlighting their service branch choice, followed by a light reception. The Fire Department's 100th Anniversary Planning Committee has tentatively set a date of Saturday, November 15th for a community event to celebrate this important milestone in the department's history. More information will follow in the coming weeks and months. Captain Shawn Freeman, Firefighter Joe Thieme, and Firefighter Andrew Spain recently attended the 1st Due Operations Conference in Carolina Beach where they participated in 3 days of intense hands-on training from nationally recognized instructors on advanced Engine and Ladder Company fire ground operations. o Arts Center - Summer camps are filling quickly at the Arts Center but there are a few spots still available. Likewise, summer classes are available online or in person at the Arts Center. o Parks and Recreation’s annual Independence Day Celebration will be held on Tuesday, July 1, 2025, at South Park. Gates open at 6PM. Heads Up Penny will be performing with fireworks at sunset (9:30ish). Fall Youth Sports registration opened today for in-town residents. Non-resident registration will open on June 16, 2025. While registration will continue through June 21, 2025, at 5:00 PM,  residents are strongly encouraged to utilize the resident priority registration period as capacity is limited. o Public Works - The Street Department is working with Communications to replace banners at town facilities. o Finance - Tiffany Marchman, Purchasing Manager, recently obtained certification as a North Carolina Purchaser though the North Carolina Procurement Academy. o Public Utilities - Kyle Price was promoted to Distribution Crew Leader. The waterline replacement project on Main St. is still on schedule to be completed before the 4th of July. o Inspections - Steven Kurbansade passed his first Level II certification in plumbing. He is now a Level II inspector. The Department has issued 80 new single-family permits for the month of May. o Engineering Department – The Engineering Department has received federal funding authorization from FHWA to proceed with construction of the Alston Ridge Greenway Trail (BL-0092). The project consists of ~2000 LF of Greenway and connects Alston Ridge Park to Bass Lake Park. Staff will present a recommendation for the award to the Town Board during the July meeting. Construction is currently scheduled to begin in September 2025 and is expected to take 12-18 months to complete. o Planning – This school year, Long Range Planner II, Allison Wylie served as one of the advisors for the Fuquay-Varina High School GIS Club. As their annual project, the club chose to catalog sidewalk quality and potential hazards in a few select locations within the Judd Parkway loop. In total, the club collected 66 data points. Last week, the students presented their findings here at Town Hall to staff members of the Planning, Engineering, GIS, and Public Works Departments. Staff provided feedback on how the data could be used in a real-world scenario as well as how the students could refine their collection methods if they choose to continue the project into the next school year. Town staff was impressed with the  student's enthusiasm, their overall skills, and looks forward to working with the club again next year. 11.B Town Board Meeting - Cancelled - Tuesday June 17, 2025 11.C Coffee with a Cop - Chick Fila - 1460 N. Main Street - Wednesday June 4, 2025 - 9:00 am - 10:00 am 11.D Fuquay-Varina Chamber of Commerce - Run the Quay - Saturday June 7, 2025 - 6:00 am - 9:00 am 11.E Arts Center - Manifest Fuquay-Varina Presents a Full Day of Events - Saturday, June 21, 2025 - The Generational Wealth Fair, 10 a.m. - 12 p.m., STEMFest, 1 p.m.- 5 p.m., and Dasan Ahanu presents Saints and Aints, 7:30 p.m. 11.F Arts Center - Manifest Fuquay-Varina (Juneteenth) - Encore presentation of "Freedom to What?" - Thursday June 19, 2025 - 7:00 p.m. 11.G Independence Day Celebration - South Park - Tuesday July 1, 2025 - Gates Open at 6:00 pm BOARD MEMBER COMMENTS Commissioner Harris was absent. Commissioner Adcock had no comments. Commissioner Wunsch was absent. Commissioner Haynes sends his condolences to the Town of Smithfield for the passing of Councilman Marlon Lee. Mayor Pro-Tem Gardner stated that tonight’s meeting was a pretty big one with the approval of the budget and the attendance of the Arts Center Dance Team. She reported that she is really pleased with the outreach of the Town Departments to the next generation coming up in the high schools. Mayor Massengill had no comments. The following are Mayor Massengill’s past and future events: Past Events 5/21 – Chamber Board Meeting 5/21 – CAMPO Exec. Board 5/23 – Metro Mayors Call 5/26 – Speak at Rotary Flag Ceremony 5/28 – Chamber Ribbon Cutting – The Ellie Inn 5/30 – Metro Mayors Call 5/19 – Employee Service Award Breakfast Upcoming Events 6/3 – Chamber Ribbon Cutting – Baker’s Banner 6/4 – Speak at First Graduating Criminal Justic Club 6/5 – Chamber Ribbon Cutting – Peri & Pause 6/6 – Edward Jones Ice Cream Party 6/7 – Chamber Run the Quay 6/16 – Wake County Mayors Association Meeting 6/17 – FVHS Graduation Ceremony  6/17 – Willow Spring Graduation Ceremony 6/18 – CAMPO Exec. Board meeting 6/19 – Chamber Business After Hours 6/24 – Chamber Ribbon Cutting – Yesterday in the Quay 6/27 – Metro Mayors Call 7/1 – Independence Day Celebration 7/1 – Pizza with a Cop 7/8 – FVDA Board Meeting 7/8 – Chamber Ribbon Cutting – Terra Bella Senior Living 7/9 – Business Exchange Breakfast 7/11- Metro Mayor Call CLOSED SESSION Pursuant to N.C.G.S. 143-318.11 (a)(3) - Attorney Client Privilege, N.C.G.S. 143-318.11 (a)(5) – Contract Negotiation, and N.C.G.S. 143-318.11 (a)(6) - Personnel. A motion was made to conduct a closed session meeting at 8:28 p.m. MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Adcock MOTION RESULT: Passed Unanimously (3-0) RETURN TO OPEN SESSION The Town Board returned to the open session at 9:11 p.m., reporting out that the Town Manager’s contract has been renewed for one year on the following terms discussed and recommended.  1. 3% market adjustment 2. 3% merit increase 3. All existing benefits remain that are in the current contract 4. $9,000 one-time bonus MOTION: Mayor Pro-Tem Gardner SECOND: Commissioner Adcock MOTION RESULT: Passed Unanimously (3-0) ADJOURNMENT A motion was made to adjourn the meeting at 9:12 p.m. MOTION: Commissioner Adcock SECOND: Commissioner Haynes MOTION RESULT: Passed Unanimously (3-0) The minutes from the June 2, 2025, regularly scheduled meeting of the Town Board of Commissioners are adopted this 14th day of July in the year 2025 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA J. Blake Massengill, Mayor ATTEST (TOWN SEAL) Teresa Wilder, Town Clerk