City Council

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes City Council Jamie Leeseberg, President Nancy R. McGregor, Vice President Karen J. Angelou Merisa Bowers Brian D. Larick Stephen A. Renner Michael Schnetzer April Beggerow, MPA, CMC, Clerk of Council Council may caucus at 6:45 p.m. Monday, March 16, 2020 7:00 PM City Hall, Council Chambers A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, March 16, 2020 in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council, Jamie Leeseberg, called the meeting to order at 7:00 p.m. Vice President of Council, Nancy McGregor, delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on March 13, 2020. Present 7 - Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer, Brian D. Larick, Nancy R. McGregor, Karen J. Angelou, and Merisa Bowers B. ADDITIONS OR CORRECTIONS TO THE AGENDA. Removal of item D. Presentations. This item has been cancelled. C. HEARING OF VISITORS. D. PRESENTATIONS: 2020-043 2020-2050 Metropolitan Transportation Plan - Thea Walsh, Director , Transportation & Infrastructure Development, Mid-Ohio Regional Planning Commission Cancelled. City of Gahanna Page 1 City Council Meeting Minutes March 16, 2020 E. MOTIONS: MT-012-2020 MOTION TO APPOINT JOHN HICKS AND BETTY COLLINS TO THE LOCAL BOARD OF TAX REVIEW WITH A TERM TO EXPIRE DECEMBER 31, 2021. This Motion was approved. Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers F. LEGISLATION FOR INTRODUCTION / FIRST READING: ORD-028-2020 AN ORDINANCE AUTH O R I Z I N G A SUPPLEMENTAL APPROPRIATION - Various Accounts This item was introduced. ORD-029-2020 ORDINANCE AUTHORIZING THE MAYOR AND DIRECTOR OF PUBLIC SERVICE AND ENGINEERING TO ENTER INTO AN EXTENSION ADDENDUM WITH IRONPLANET dba GOVEPLANET FOR AUCTION SERVICES. This item was introduced. ORD-031-2020 ORDINANCE TO ADOPT THE THOROUGHFARE PLAN REPORT, JULY 3, 2019 BY CARPENTER MARTY TRANSPORTATION, FOR THE CITY OF GAHANNA, OHIO; TO AMEND SECTION 145.02 THOROUGHFARE PLAN, OF CHAPTER 145 PLANNING COMMISSION OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This item was introduced. G. LEGISLATION FOR SECOND READING: ORD-002-2020 ORDINANCE TO AMEND THE OFFICIAL ZONING MAP OF THE CITY OF GAHANNA ADOPTED BY ORDINANCE 198-96 ON NOVEMBER 19, 1996 AND AS SUBSEQUENTLY AMENDED: Changing the Zoning District of a 2.707 +/- acre parcel at 4569 Morse Road from Restricted Institutional District (RID); to Limited Overlay- Community Service District (L-CS); Win Stewart, applicant. Mrs. McGregor asked if the three parcels would be joined as one Erick Zartman, Attorney for the Applicant replied that they would. Mr. Schnetzer asked about this parcel being included in the TIF district. If it makes more sense to have that conversation prior to approving the City of Gahanna Page 2 City Council Meeting Minutes March 16, 2020 rezoning. Mr. Blackford said there is plenty of time to address the TIF topic, it just needs to be enacted before construction of the building to capture those TIF dollars. Mrs. McGregor said that she has objection to the project. She doesn't feel that this is an appropriate zoning change. Ms. Bowers said she appreciated the discussions in Committee of the Whole and that the restrictions that were included in Exhibit B, specifically the 50 ft hight restriction and limited entry ways addressed constituent concerns. She thanked the developer and their team. Mr. Larick asked what are the risks in regards to the TIF of making a change if this moves forward. Mr. Blackford said that it is a straightforward process to amend a TIF and doesn't see any risks. This doesn't make any changes to the North Triangle TIF. A motion was made by Larick, seconded by Renner, that the Ordinance be Adopted.. The motion carriedby the following vote: Yes - 6 Larick, Renner, Leeseberg, Schnetzer, Angelou, Bowers. No - 1 McGregor H. ORDINANCE FOR INTRODUCTION, WAIVER & EMERGENCY: ORD-030-2020 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT WITH TARA NELSWONGER AND KAY M. SWIFT, FOR TEMPORARY EASEMENT FOR THE PURPOSE OF PERFORMING THE WORK NECESSARY TO CONSTRUCT A BRIDGE BY THE CITY OF GAHANNA, FRANKLIN COUNTY, OHIO, WAVING SECOND READING, AND DECLARING IT AN EMERGENCY. This item was introduced, second reading wavied, and adopted as an emergency. Motion by Schnetzer, Second by Renner, the Motion carried by the following vote: Yes - 7 Schnetzer, Renner, Leeseberg, McGregor, Larick, Angelou, Bowers. City of Gahanna Page 3 City Council Meeting Minutes March 16, 2020 I. CONSENT AGENDA: Minutes - To Approve: 2020-050 MEETING MINUTES FOR APPROVAL The minutes were approved on the consent agenda. Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers Ordinances on Second Reading: ORD-024-2020 ORDINANCE TO GRANT A VARIANCE APPLICATION TO VARY SECTIONS 1107.01(d) - Required Improvements & 1108.01 (f) - General Requirements, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA TO DELAY THE REQUIREMENT FOR SIDEWALK CONSTRUCTION; FOR PROPERTY LOCATED AT BUCKLES COURT; PARCEL ID 025-013773 & 025-013760 CURRENT ZONING: SELECT COMMERCIAL PLANNED DISTRICT (SCPD); LORETO CANINI. This item was adopted on the consent agenda. End of the Consent Agenda A motion was made by Schnetzer, seconded by Angelou, that the be Pass the Consent Agenda.. The motion carried by the following vote: Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers Pass the Consent Agenda J. CORRESPONDENCE AND ACTIONS: COUNCIL None K. REPRESENTATIVES: Community Improvement Corporation (CIC) - Larick There will be no meeting this month. Mid-Ohio Regional Planning Commission (MORPC) - Angelou City of Gahanna Page 4 City Council Meeting Minutes March 16, 2020 Mrs. Angelou shared the MORPC Report: State of the Region Postponed. Looking to reschedule possibly to September. Highlights: Regional Housing strategy continues to move forward and hopeful completion in May Diversity and inclusion officer is Rolanda Hampton and she started working today. Safety efforts: Vision Zero to cut down transportation fatalities and SB 285 Hands Free Ohio bill to reduce distracted driving. MORPC incubation videos available on their website Nominating Committee put forward slate of officers for vote at next meeting, nominees are: Chair: Karen Angelou, Vice Chair: Eric Janus, Deputy Franklin County Administrator, Secretary, Chris Amarose Groomes, City of Dublin Mayor and Council President. New members nominated are David Sheffler, Lancaster Mayor and Michelle Crandall, City Manager, Hilliard. Data Mapping update that highlighted the 2020 census. Draft for the Central Ohio Rural Planning organization is in it's comment period through April 10. Convention & Visitors Bureau (CVB) - Leeseberg Mr. Leeseberg shared that planning for the Creekside Jazz and Blues fest and Herb Day was underway. There is a post to visit Gahanna showing about 30 restaurants that are currently open and doing carry out. So support our local restaurants. School Board (SB) - Schnetzer None L. OFFICIAL REPORTS: Mayor The Mayor spoke of the Covid-19 situation and shift in focus to safety and resident well-being. The city is exploring ways to support Gahanna's City of Gahanna Page 5 City Council Meeting Minutes March 16, 2020 local businesses. Chief Spence and Dep. Chief Lawless have been working on the emergency management plan and senior staff has been meeting daily. In the event of a total shut down of city hall, the city will be prepared. State of the City has been cancelled. A video will be available at 5pm March 31 to remain in compliance with City Charter. City Hall will be closed but for appointments. Pay bills online or utilize the drop box. Senior Center is closed as well. Parks are open but restrooms and shelters are closed. She wanted to reassure residents that we are ready moving forward. She shared that she is incredibly proud of the team. City Attorney Mr. Mularski shared with Council the ability of holding a public meeting could be held keeping public health in mind. There was an opinion letter issued by the Attorney General's office and he tries to give ideas as to how to fulfil the open meetings act and requests that the Ohio Department of Health and Governor has invoked. The problems are that the Open meetings act prohibits teleconferencing. The AG says that in this specific situation when there is a declaration of an emergency, he would advise that doing such would be ok. He can't change the law, he's only giving advice. There is a bill pending at the House that would correct that. Also, the meeting also has to be open. This means the public has to be able to attend. In the opinion, he feels that live streaming would satisfy that, however, live streaming on Facebook, in his opinion, isn't sufficient. Streaming to the website itself would need to occur. Hearing of visitors is not required by the Charter or open meetings act. It is only required by rules. Council can suspend those rules or offer that comments be emailed in by 5pm of the meeting night. But that is up to Council to determine. Per Charter, the only requirement is that Council has to meet 2x a month. Mayor Jadwin added that we are looking at options that will meet the requirements for live streaming. M. COUNCIL COMMENT Mr. Schnetzer thanked the administration for taking the time to answer questions during this trying time. He asked his fellow Council members to be mindful that accurate information is shared with the public and that we will get through this together. Mr. Renner said we have never had to grasp epidemiology so fast like we have recently and he was proud of the work the Governor has done to place emphasis on the science. How to care for folks infected are what the state is grappling with. These drastic steps are taken to contain the City of Gahanna Page 6 City Council Meeting Minutes March 16, 2020 epidemic. He said that he was excited about the level of caring coming from the community. Mrs. Angelou said there were wonderful people in the community. She thanked the administration for their hard work. These are hard times and we need to wrap our arms around one another in support. Mayor Jadwin said she also wanted to recognize Miranda for her hard work. Mr. Larick said stay in communication with your neighbors, friends, acquaintances, family. Stay in touch with folks, we're all in this together. Ms. Bowers shared Fred Rogers's quote from when he was a boy “My mother would say to me, ‘Look for the helpers. You will always find people who are helping.’ To this day, especially in times of disaster, I remember my mother’s words, and I am always comforted by realizing that there are still so many helpers - so many caring people in this world.” Mr. Rogers is no longer on television but Daniel Tiger is so I get to share a lot of this with my son through Daniel Tiger. She said she appreciates all of the work that the Mayor and administration is putting in to make sure we are prepared and protecting our community. Mrs. McGregor said check on your neighbors and relatives and shared that her daughter's husband was on two plane this weekend and people were coughing so she said not to come to my house for 2 weeks because we may have been exposed. Use common sense. Mr. Leeseberg thanked everyone for their long hours and hard work. He advised residents to refer to the City's website for information. Things are changing quickly. Keep your neighbors and health care workers in mind. Support our local businesses that are still open. N. Executive Session Motion to enter into executive session pursuant to ORC. 121.22 (G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office, if disclosure of the matters discussed could reasonably be expected to jeopardize the security of the public body or public office, and pursuant to ORC. 121.22 (G)(1) To consider the appointment of a public employee or official. Council entered executive session at 8:04 p.m. Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers City of Gahanna Page 7 City Council Meeting Minutes March 16, 2020 O. ADJOURNMENT Council returned from Executive session and adjourned the meeting at 8:55 p.m. April Beggerow, MPA, CMC Clerk of Council APPROVED by the City Council, this day of 2020. Jamie Leeseberg City of Gahanna Page 8