City Council

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes City Council Jamie Leeseberg, President Nancy R. McGregor, Vice President Karen J. Angelou Merisa Bowers Brian D. Larick Stephen A. Renner Michael Schnetzer April Beggerow, MPA, CMC, Clerk of Council Council may caucus at 6:45 p.m. Monday, August 17, 2020 7:00 PM Virtual Virtual Meeting Details +1 513-306-4583 Conference ID: 852 596 500# To speak at Hearing of Visitors, send an email with your name and phone number to april.beggerow@gahanna.gov not less than 1 hour prior to the start of the meeting. A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, August 17, 2020, via TEAMS. President of Council, Jamie Leeseberg, called the meeting to order at 7:00 p.m. Vice President of Council, Nancy McGregor, delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on August 14, 2020. Present 7 - Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer, Brian D. Larick, Nancy R. McGregor, Karen J. Angelou, and Merisa Bowers B. ADDITIONS OR CORRECTIONS TO THE AGENDA. Request by *** to remove the July 20, 2020 Council minutes from the consent agenda and add as item E1 on the regular agenda. C. HEARING OF VISITORS. None City of Gahanna Page 1 City Council Meeting Minutes August 17, 2020 D. PUBLIC HEARINGS: ORD-052-2020 ORDINANCE TO AMEND THE CODE OF ORDINANCES OF GAHANNA, OHIO: Amending Chapter 1171 Fences. Mr. Leeseberg opened the public hearing. There were no speakers. Mr. Leeseberg closed the public hearing. E. CONSENT AGENDA: Minutes - To Approve: 2020-129 Meeting Minutes for Approval Ordinances for Second Reading: ORD-057-2020 ORDINANCE AUTHORIZING THE MAYOR AND DIRECTOR OF PUBLIC SERVICE & ENGINEERING TO ENTER INTO A CONTRACT WITH GREENLOTS TO EXECUTE THE SOFTWARE AS A SERVICE (SAAS) AGREEMENT. This item adopted on the Consent Agenda Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers ORD-059-2020 AN ORDINANCE AUTH O R I Z I N G A SUPPLEMENTAL APPROPRIATION - Parks & Recreation This item adopted on the Consent Agenda Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers ORD-060-2020 ORDINANCE TO ACCEPT GRANT FUNDS IN THE AMOUNT OF $1,500 FROM THE OHIO PARKS AND RECREATION ASSOCIATION TO USE TOWARDS AN UPDATED TRAIL MAP; AND TO SUPPLEMENTALLY APPROPRIATE SAID GRANT FUNDS. This item adopted on the Consent Agenda Pass Consent Agenda A motion was made by Larick, seconded by Renner, to Pass the Consent Agenda.. The motion carried by the following vote: Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers City of Gahanna Page 2 City Council Meeting Minutes August 17, 2020 E 1. Minutes - To Approve: 2020-136 July 20, 2020 Regular Council Meeting Minutes Mr. Leeseberg asked for a Motion to approve the minutes. Mrs. McGregor said she feels that people that weren't on Council need to have the opportunity to submit their comments. Mr. Leeseberg said he would entertain a Motion to postpone until all comments could be made. Ms. Bowers moved that Council strike the minutes for July 20, 2020 that were apended to the agenda. Second by Mr. Renner Discussion: was that if we had draft minutes that we reviewed and made commentary on, those minutes were what was currently attached. Mr. Larick asked for what was the striking of minutes. Ms. Bowers replied that her concern was that amendments/suggestions have been made to draft minutes by this body and her concern was that that was not the right way of doing those. She wished to start with the August draft and make the changes on the record. Mr. Leeseberg said that everyone was copied on the draft minutes and some people have made the changes but it was to the will of Council as to what to do with them. Mrs. McGregor said other people in the administration were not invited to make comment to the minutes. Mr. Renner said that on August 7th, the City Attorney sent an email that set a process so his interpretation was to wait until the public meeting which is this evening to make the changes to the minutes. Also other people should be given a chance as well. He wants to make sure he invites the Mayor and her staff for their comments. So what is the process this evening? The City Attorney's email? What we normally do it's done via email or phone call, its always done in a public meeting. You don't make amendments via email or whatever, you make it at a public meeting. Mr. Leeseberg replied that amendments have been made via email in the past. Mr. Schnetzer added that on the topic of the motion, his opinion is that maybe the appropriate path is to postpone to the next meeting. He reread the email from the City Attorney and it does appear that he recommended they be introduced as exhibits. Maybe a cleaner way to handle this is to postpone for 2 weeks and come up with a word document to be brought up as an exhibit. Mrs. Angelou said that she submitted what she believed she said. She knows she was answered by Grant or someone. He question was answered. The vote on the Motion was as follows: Bowers: Yes City of Gahanna Page 3 City Council Meeting Minutes August 17, 2020 Renner: Yes Larick: No Leeseberg: No McGregor: No Schnetzer: No Angelou: No Mrs. McGregor Moved to postpone to next meeting (September 8th, 2020). Second by Mr. Larick Discussion: Mr. Renner asked for clarification- Mr. Mularski said there has to be a set of minutes, either the ones presented or a set presented by what Council believes, sent ahead of time and merged into the minutes to be presented and discussed. Mr. Schnetzer asked to clarify, send emails to the Clerk as to what we believe the recommendation is and those will be discussed at the next meeting. Mr. Mularski said yes or the President. McGregor: Yes Larick: Yes Leeseberg: Yes Renner: Yes Schnetzer: Yes Angelou: Yes Bowers: No F. RESOLUTIONS RES-020-2020 A RESOLUTION APPROVING A TEMPORARY EXPANSION OF OUTDOOR SEATING INTO CITY-OWNED LAND FOR STADIUM R, LLC. Mayor Jadwin presented the Resolution allowing Stadium R LLC to expand it's outdoor seating area temporarily. The diagram for the expansion is attached to the Resolution. Ms. Bowers made a motion to add an end date of the resolution of December 31, 2020 Second by Mr. Renner Discussion on the amendment was that the Resolution already states that it is a temporary expansion. There haven't been any requests from anyone else to expand. The language states that Council can rescind at any time within the Resolution as it is written. Vote on the amendment were as follows: Bowers: Yes Renner: Yes City of Gahanna Page 4 City Council Meeting Minutes August 17, 2020 McGregor:No Schnetzer: Yes Angelou:No Larick:No Leeseberg:No Amendment failed. A motion was made by McGregor, seconded by Bowers, that the Resolution be Adopted.. The motion carried by the following vote: Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers G. ORDINANCES FOR INTRODUCTION / FIRST READING: Mr. Larick introduced the items in Section G. ORD-062-2020 AN ORDINANCE AUTH O R I Z I N G A SUPPLEMENTAL APPROPRIATION - Damage to City Property This item was introduced. ORD-063-2020 AN ORDINANCE AUTH O R I Z I N G A SUPPLEMENTAL APPROPRIATION - Water Meter Fees This item was introduced. ORD-064-2020 AN ORDINANCE TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE CITY OF COLUMBUS FOR SNOW AND ICE REMOVAL FOR THE 2020-2021 WINTER SEASON. This item was introduced. H. ORDINANCES FOR SECOND READING ORD-052-2020 ORDINANCE TO AMEND THE CODE OF ORDINANCES OF GAHANNA, OHIO: Amending Chapter 1171 Fences. A motion was made by Angelou, seconded by Bowers, that the Ordinance be Adopted.. The motion carried by the following vote: Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers I. ORDINANCES FOR INTRODUCTION, WAIVER & ADOPTION: ORD-065-2020 SUPPLEMENTAL APPROPRIATION - General Fund appropriations Mrs. Angelou asked if any CARES Act funding could be used for this. Ms. Bury said that this is the normal course of action and therefore CARES Act funding could not be used. City of Gahanna Page 5 City Council Meeting Minutes August 17, 2020 A motion was made by Schnetzer, seconded by McGregor, that the Ordinance be Adopted.. The motion carried by the following vote: Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers J. ORDINANCES FOR SECOND READING & EMERGENCY ADOPTION: ORD-061-2020 AN ORDINANCE CREATING A DESIGNATED OUTDOOR REFRESHMENT AREA IN THE CREEKSIDE DISTRICT AND ENACTING REGULATIONS; AND DECLARING IT AN EMERGENCY. Councilmembers expressed that they are excited about this opportunity for the Creekside District and hope that this will provide a boost to the businesses down there and that there has been much work and effort put into this to make sure its a safe plan for the folks down there. A motion was made by Larick, seconded by Renner, that the Ordinance be Adopted as an Emergency.. The motion carried by the following vote: Yes: 7- Leeseberg, Renner, Schnetzer, Larick, McGregor, Angelou and Bowers K. CORRESPONDENCE AND ACTIONS: Clerk None Council None L. REPRESENTATIVES: Community Improvement Corporation (CIC) - Larick Mr. Larick stated the meeting is a virtual meeting tomorrow morning at 8:00 a.m. Mid-Ohio Regional Planning Commission (MORPC) - Angelou Mrs. Angelou presented her MORPC report. August 13th was the last meeting. One MORPC One Voice has had many good speakers and recently the topic was on homelessness and housing and how COVID 19 has affected them and how the Columbus area has helped. The MORPC meeting details are available through the Council Office. City of Gahanna Page 6 City Council Meeting Minutes August 17, 2020 Convention & Visitors Bureau (CVB) - Leeseberg Mr. Leeseberg shared the CVB Report (attached). 2020-132 Convention & Visitor's Bureau Report for August 17, 2020 School Board (SB) - Schnetzer Mr. Schnetzer said that the meeting that has been planned has been rescheduled once again due to scheduling conflicts. M. OFFICIAL REPORTS: Mayor Mayor Jadwin presented her Mayor's Report (attached) and thanked Council for their support of the Creekside District DORA. She also congratulated Officer Aey on his recent retirement. She issued a proclamation for Senior Citizen's Day and shared there is a free scoop of ice cream for anyone 55 and over at the senior center in celebration. She added that it is the 100th anniversary of women's suffrage. 2020-131 MAYOR'S REPORT/ PROCLAMATION FOR SENIOR CITIZEN'S DAY City Attorney Mr. Mularski shared that a former employee, Brian Weaver has filed 3 civil rights commission cases over his allegations and termination and lost them but has now filed a case in court of common please for the same allegation and we will be dealing with that. A case from 2010 filed by Roger Peterson against former officer Graham and the City regarding ordinance training and premature detonation. It drug out through June 13 of 2019, it was voluntarily dismissed it and had a year to re-file, which they did in June of 2020. The officer is no longer with the City and we have filed a notice of non service. One item to look into- the fence topic. You can't even allow a city employee to trespass onto someone's property. As to the rest of the requests, they will be presented to you soon. Rental registration, after looking at it, we are evaluating it and we believe we have changes to bring soon. We have also developed a nuisance code. It's all in line and we want to provide a new board which City of Gahanna Page 7 City Council Meeting Minutes August 17, 2020 we'll discuss and these will be for smaller types of appeals. We were trying to find a way to enforce inspections of certain properties and our best means is by having a permit process for those that have rentals. This will be coming forward shortly. N. COUNCIL COMMENT Mrs. Angelou was glad Mayor Jadwin brought up the anniversary or women voting and she related the first time she was able to vote and she encouraged everyone to vote and she hopes everyone has a wonderful week. She prays every day that COVID is gone. Ms. Bowers said that she heard that the positivity rate on COVID was under 4% now. It's very important that we keep up the good work to reduce that rate. There are some things going on outdoors, the Gahanna Area Art's Council is doing a program called music in the back yard, and Stadium is providing box dinner and Make Gahanna Yours Farmers Market is ongoing. She said she was happy that women's right to vote was brought up and she shared when her grandmother was born, she didn't have the right to vote. Every year we say this is the most important year to vote and this year is no different. You don't have to vote by mail if you don't want to, you can vote in person at the Board of Elections or vote on election day. Census enumerators will be going door to door soon and they will have identification on them and it was important to be counted. She extended condolences to the family and friends of Judge Pollitt. Mr. Larick thanked Chief Spence. Mr. Renner congratulated Officer Aey for his 29 years of service. He and his family had a picnic at Friendship Park and hosted a friend and they enjoyed downtown Gahanna. Mrs. McGregor appreciated Mayor Jadwin for recognizing women's suffrage. She said when she was 20 she had to have her mother accompany her to sign her marriage certificate and has been married now 47 years. Mr. Leeseberg thanked Officer Aey also and said the SROs are one of the most important. Doing that work and working with the young folk, thank you. He said he heard stories from his grandmother about not having the right to vote and it was a big deal. O. ADJOURNMENT City of Gahanna Page 8 City Council Meeting Minutes August 17, 2020 April Beggerow, MPA, CMC Clerk of Council APPROVED by the City Council, this day of 2020. Jamie Leeseberg City of Gahanna Page 9