Committee of the Whole

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Chair, Karen J. Angelou, Ryan P. Jolley, Thomas R. Kneeland Brian D. Larick, Jamie Leeseberg, Michael Schnetzer Kimberly McWilliams, CMC, Clerk of Council Monday, February 9, 2015 Council Committee Rooms Immediately Following Finance Members - Present 6 - Thomas R. Kneeland, Brian D. Larick, Jamie Leeseberg, Karen J. Angelou, Michael Schnetzer, and Ryan P. Jolley Absent 1 - Stephen A. Renner Addtional Attendees - Present: Mayor Becky Stinchcomb, City Attorney Shane Ewald, Clerk of Council Kim McWilliams, Sue Wadley, Niel Jurist, Chief Murphy, Rory Gaydos, Jennifer Teal, Dottie Franey, Anthony Jones, Tony Collins, Rob Priestas, Press, Residents. Kneeland called the Committee of the Whole to order at 7:54 p.m. PENDING LEGISLATION TO AUTHORIZE THE MAYOR TO ENTER INTO ONE-YEAR LEASE AGREEMENT WITH GAHANNA RESIDENTS IN NEED (GRIN), FOR THE HAMILTON HOUSE PROPERTY, LOCATED AT 87 SOUTH HAMILTON ROAD. Stinchcomb noted continued work with Gahanna Residents in Need (GRIN); GRIN Board is currently working to receive quotes from vendors to assess work that will need to be done to the property; doesn't have a lease to bring forward tonight; waiting on GRIN to bring forth a cost analysis; as soon as information is clear will bring forward lease; Stinchcomb asked to leave the legislation on the Regular Agenda. Leeseberg inquired if this is the same lease we have seen before; Stinchcomb confirmed; GRIN is doing assessments to ensure they are able to cover the cost of the work required and then we can move forward as planned. City of Gahanna Page 1 Committee of the Whole Meeting Minutes February 9, 2015 RECOMMENDATION: Leave on the Regular Agenda; may postpone; awaiting GRIN Board decision. ITEMS - From the Director of Development Director of Development Supporting Documents 1. Code Change 0001-2015 Jones brought forth code changes that would modify two chapters of our zoning code; Chapter 1155: Office, Commerce, and Technology District, as well as Chapter 1150: Old Gahanna District; both changes are the same; would like hotels to be approved conditionally; would have another step in hotel approval process; wouldn’t prohibit hotels, but would require a Conditional Use Permit; these changes are similar all other zoning code in the City; this change would adjust these two chapters and make our code more uniform; Planning Commission approved these code changes unanimously; Larick inquired on Chapter 1155; “accommodations and food service” is being removed from “allow” and then food service is being added back to “allow”; Jones clarified food service is not being removed yet; it was a unique joining of these industry types under the next code; was clarified to show that food service will stand separate from hotels. Leeseberg noted typo in Section 10: Accommodations; an extra number has been added; Jones confirmed, will remove. RECOMMENDATION: First Reading; Consent Agenda; may come back to committee after Public Hearing. ITEM - From the City Attorney City Attorney Supporting Documents 1. Franklin County Health Contract & Code Changes Ewald brought forth two items, Franklin County Health Contract and Franklin County Health Code changes; Council has received copy of Public Health Department Code changes; welcomed questions and there were none; requested action on the item is to bring forward to Council for review and adopt as an emergency; Ewald noted adjustment from last meeting's Contract with Health Services is determined by multiplying the population figures by the per capita of $7.16 per resident; additionally asking for amendment to request mosquito abatement for $20,228; Kneeland inquired if Council Office City of Gahanna Page 2 Committee of the Whole Meeting Minutes February 9, 2015 has language; Ewald confirmed; also asking passage as soon as possible with amendment by substitution for Contract. RECOMMENDATION (Code): First Reading; Consent Agenda; Waiver of Rules; Adopt as Emergency. TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE FRANKLIN COUNTY BOARD OF HEALTH FOR HEALTH SERVICES IN THE CITY OF GAHANNA FOR THE 2015 FISCAL YEAR; AND TO DECLARE AN EMERGENCY. RECOMMENDATION: Consent agenda; Amend by Subsitution; and Passage as an Emergency. ITEMS - From the Director of Human Resources Director of Human Resources Supporting Documents 1. United Steelworkers 2015 Medical Insurance Agreement Wadley brought forth Medical Insurance Agreement for United Steelworkers; they are on a separate health plan from the rest of the City employees, per their bargaining agreement; each year a cost analysis is done on their health plan; if the cost hits the threshold of $10,000 the United Steelworkers have an opportunity to move to the City’s health plan or remain on their plan and purchase a buy-up; United Steelworkers have made decision to remain on their current plan and purchase the buy-up; asking for emergency and not waiver. RECOMMENDATION: First Reading; Consent agenda; No need to come back; Second reading; Consent Agenda; Passage as an emergency. 2. Revision to the 2015 Unclassified Salary Ordinance Wadley brought forth revisions to the Unclassified Salary Ordinance; minor changes with regards to a few positions that are no longer occupied and there is no intention to be occupied in the future; no need to fill positions thus will be cleaning up obsolete positions; Wadley noted additional change to compensation at 105% of current rate, if the occasional need for an employee would need to fulfill two positions; Stinchcomb clarified the purpose was outlined in memo sent out last Thursday and noted staffing changes; interested in Jennifer Teal filling two positions Director of Finance and Assistant City Administrator; many projects like our strategic plan and a number of other projects can be accomplished with the aid of the Assistant City Administrator; changes to Unclassified Ordinance will also open up the Finance Coordinator position to assist Teal with work in the Finance City of Gahanna Page 3 Committee of the Whole Meeting Minutes February 9, 2015 Department; will entertain questions; City will be funding through a transfer to appropriate accounts to address for changes in positions and salaries; budget transfer from Council Contract Services; Larick inquired what the end results will be and where all the funds will go; Stinchcomb clarified she is looking for first reading; we can come back to Committee with changes to discuss further; Jolley noted two main points; Administration is the Mayor’s responsibility, and thus decisions and authority to implement changes to staffing in Administration must come through the Mayor; noted Council must put forth its strategic plan and put into action the items within their authority; it’s not constructive to say we need clarification from the Mayor, but do not ourselves have a plan for completing our projects; Council needs to defer to the Mayor how she can accomplish projects through Administration and Council should support those decisions; Stinchcomb noted with short time and resources, it has been difficult to accomplish everything the City needs in the time allotted; Jennifer Teal will have to do two jobs and will need support in Finance should she take on this responsibility; additionally we will have a new Mayor and that person may want a different format; noted Council has created a Governance Commission and the landscape of the City could change; Administration is looking for opportunities to use existing talent and accomplish some of the goals we have; Angelou agreed we have talent within our organization; talent has come forward and demonstrates ability to remain lean and produce nationally recognized work; consequently, can support changes as we are using our internal talent and preparing them for a possible transition to a different form of governance; Clerk added the motion resolution goes straight to the consent agenda; would have to be postponed to next meeting; Ordinance can be for First Reading on the Consent Agenda and will come back to committee and the Motion Resolution could delay and follow to next meeting and sync up with Ordinance. RECOMMENDATION: First Reading; Consent Agenda; Back to Committee. ITEM - From the Director of Information Technology Director of Information Technology Supporting Documents 1. ESRI Small Municipal and County Government Enterprise License Gaydos brought forth item requesting mayor enter into a contract with ESRI Small Municipal and County Government Enterprise License for a three-year contract in the amount of $107,250; agreement covers City of Gahanna Page 4 Committee of the Whole Meeting Minutes February 9, 2015 licensing and maintenance; is payable annually and only available in a three-year agreement; City has received the same rate since 2009; appropriation already in place for 2015 and costs are split between Service Department and IT; asking for emergency. RECOMMENDATION: First reading; Consent Agenda; No need to come back; Second Reading; Consent Agenda; Passage with emergency; ITEMS - From the Clerk of Council Clerk of Council Supporting Documents 1. Depot Golf Center, LLC Liquor Permit Transfer Clerk brought forth a Motion Resolution to authorize a liquor permit transfer from Golf Center, LLC to Depot Golf Center; Police Department has no objections. RECOMMENDATION: Motion Resolution on the Consent Agenda. 2. Betty Collins -Tax Incentive Review Council Board Appointment (Mayoral Appointment) Clerk brought forth a Motion Resolution from the Mayor's Office to appoint Betty Collins to Tax Incentive Review Council (TIRC); no opposition. RECOMMENDATION: Motion Resolution on the Consent Agenda. Adjournment - Kneeland adjourned Committee of the Whole at 8:17 p.m. City of Gahanna Page 5