Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Brian D. Larick, Chair Stephen A. Renner, Brian Metzbower Nancy R. McGregor, Karen J. Angelou Michael Schnetzer, Jamie Leeseberg Kimberly Banning, CMC, Clerk of Council Monday, November 14, 2016 7:00 PM Council Committee Rooms CALL TO ORDER Renner called the meeting to order at 7:00 p.m. ADDITIONAL ATTENDEES: Kimberly Banning, Abby Cochran, Mayor Tom Kneeland, Jennifer Teal, Rob Priestas, Dottie Franey, Anthony Jones, Jeff Barr, Jennifer Teal, Shane Ewald, Acting Deputy Chief Jeff Spence, Laurie Jadwin, Joann Bury, David Kusz, Residents, Press. Present 6 - Stephen A. Renner, Brian Metzbower, Nancy R. McGregor, Karen J. Angelou, Michael Schnetzer, and Jamie Leeseberg Absent 1 - Brian D. Larick PENDING LEGISLATION - Director of Planning & Development ORD-0113-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO A PURCHASE AND DEVELOPMENT CONTRACT WITH RINGS BROTHERS, LLC FOR PROPERTY LOCATED AT 181 GRANVILLE STREET TO BE USED BY ROCKWOOD CLEANERS Renner said this item is being postponed; Mr. Rings is out of town; will be here at the next Committee meeting. RECOMMENDATION: November 28, 2016 Committee Discussion Item. ITEMS FROM THE DIRECTOR OF PLANNING & DEVELOPMENT ORD-0120-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE GAHANNA CONVENTION AND VISITORS BUREAU (CVB) FOR THE 2017 CALENDAR YEAR FOR THE PROMOTION AND PUBLICITY OF THE CITY OF GAHANNA. Jones said there is a minor change to the agreement, on page 2, in Section 3, said number of City representatives has been amended; before it was 4 representatives; just clarifying to make changes based on City of Gahanna Page 1 Committee of the Whole Meeting Minutes November 14, 2016 what we have been doing. RECOMMENDATION: Consent Agenda. ORD-0121-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE GAHANNA COMMUNITY IMPROVEMENT CORPORATION (CIC) FOR THE YEAR 2017 FOR THE PURPOSE OF ASSISTING WITH ECONOMIC DEVELOPMENT INITIATIVES FOR THE CITY OF GAHANNA. Jones said there is one change under City obligations; said we will provide them with storage space for some of the files; said previously it was stored with the President; no other changes; said consulted with legal counsel on this. RECOMMENDATION: Consent Agenda. ITEM FROM THE DIRECTOR OF HUMAN RESOURCES ORD-0119-2016 TO AUTHORIZE THE MAYOR TO ENTER INTO A BARGAINING UNIT AGREEMENT WITH THE FRATERNAL ORDER OF POLICE (FOP), CAPITAL CITY LODGE NO. 9, FOR THE PERIOD OF JANUARY 1, 2016 THROUGH DECEMBER 31, 2018 FOR POLICE OFFICERS; AND TO DECLARE AN EMERGENCY. Cochran said have been negotiating with the police officers since last year; asking for approval; also asking for emergency to pay them by the end of the year; want to be able to give them retro-pay before the end of the year; especially for them and their taxes. RECOMMENDATION: Consent Agenda. ITEMS FROM THE CITY ENGINEER ORD-0122-2016 TO AMEND THE ADOPTED BUILDING AND ZONING FEE SCHEDULE. Priestas said currently tents and temporary structures are one line item; proposing a separate fee for tents; tents are currently charged at $101.50; McGregor asked what a temporary structure is; Priestas said possibly a sales trailer; McGregor asked what types of tents; Priestas said large tents that we see for most of our festivals; McGregor asked if that covers garage type covers; Priestas said there is a square footage amount; would also fall under zoning regulations; Metzbower asked for a real-world example for this being used; Priestas said Spectrum Retirement; they have a temporary sales structure set-up to register sales; they have one out there now; Angelou asked about trailer on Hamilton Road; Priestas said that would be another example. City of Gahanna Page 2 Committee of the Whole Meeting Minutes November 14, 2016 RECOMMENDATION: Consent Agenda. SR-0002-2016 TO DECLARE THE NECESSITY AND INTENT FOR EASEMENTS FOR THE PRICE ROAD PHASE II SANITARY SEWER PROJECT. Priestas said this project will offer sanitary sewer to an additional area; requesting a statutory resolution; Angelou asked if that is the station across James Road; Priestas said it is, it will be gone; Angelou said its been that way for 45 years; Priestas said it needs to come offline. RECOMMENDATION: Consent Agenda. ITEM FROM THE DEPUTY DIRECTOR OF PARKS & RECREATION MR-0054-2016 MOTION RESOLUTION TO TRANSFER FUNDS IN THE AMOUNT OF $29,200 FROM MULTIPLE ACCOUNTS TO 101440.5596, GAHANNA SWIMMING POOL - CAPITAL PROJECTS AND IMPROVEMENTS, TO INSTALL A NEW SIDE WALL DRAIN LINE AND FILTRATION PUMP. Barr said requesting funds to increase flow rates to the pool to make sure they are meeting minimum safety requirements; we are currently meeting those numbers; we have concern with the infrastructure and meeting those needs next year; most transfers are from salary savings; Renner asked if this is in regards to the slide; Barr said no, it is about the flow rates; just met the needs last year; want to make sure they do not go below; Angelou asked if we are sure the pool will be functioning at all next year due to conditions; Barr said has been looking at this for the last 14 months; the walls are sound; the side walls are sound; the pool bottom will need updated in the near future; not asking for that now; will be a large expense; taking care of this pipe now ensures we will be good in health standards next year; will last for an extended period of time; part of the funding will be a new pump; requirements are 110% of what you need; when this pump was purchased, belive it was 8 years ago; we are barely meeting the needs now; new pump will allow us to exceed this; Teal said we have done some research on the construction of the pool and that has helped us understand what we can do to make it last; this is a great short-term solution; hopes to bring something more next year; Schnetzer asked if this were to fail, what the construction time period would be in season; Barr said at least a month; Schnetzer said we are taking one time savings and using it now to not interrupt the swim season; seems reasonable; McGregor asked if this is the pump that recirculates; Barr said yes; this will put a new pump on the shelf; will have a backup in this case. RECOMMENDATION: Consent Agenda. ITEM FROM THE CLERK OF COUNCIL City of Gahanna Page 3 Committee of the Whole Meeting Minutes November 14, 2016 MR-0051-2016 MOTION RESOLUTION THAT THIS COUNCIL HAS NO OBJECTION TO THE NEW D2 and D3 LIQUOR PERMIT FOR POLISH NAIL BAR LLC, 325 S. HAMILTON ROAD, GAHANNA, OHIO 43230. Banning said this is a new liquor permit; will be able to get your nails done and have a glass of wine; Police Department had no objections. RECOMMENDATION: Consent Agenda. UPDATE FROM THE CITY ADMINISTRATOR 2016-0355 GoForward Gahanna Status Update Q316 Teal said this is two items; have provided the big report of the strategic results; will focus on two where we are seeing progress being made; will report the results of the survey tonight; will also provide links electronically tomorrow to the Clerk's office; ahead of schedule on the Strategic Result 5.5; implemented a plan for the survey in the future; partnered with the National Research Center and administered the National Citizen Survey (NCS) in August and September 2016; have access to the opt-in data as well as the unbiased results of the selected data; results are not mixed; had an additional 293 folks opt-in to giving their information; Angelou asked if the percentage is a good result; Teal said yes, they were very pleased; we also included three custom questions at the end of the survey for no charge; first tab is the analysis; second tab is the community livability report; that is what the National Citizen Survey calls "their product"; the NCS dashboard report gives data on if the results meet the national benchmark and where we rate; explained the different sections and how to read the survey; Schnetzer asked for clarification on the rank column; Teal said we also provide data on things that we cannot control but the residents do care about; reviewed the highlights; overall quality of life was rated mostly in excellent or good; residents rated Gahanna higher than the national benchmark on community characteristics; said Gahanna exceeds multiple national benchmarks; our residents are not reporting that they feel pinched by the high cost of housing; top two priorities for Gahanna were improving City roads and improving flow and safety at the intersection of Stygler, Agler, and US-62; we have published this survey on the City's website along with this powerpoint; will have the link available; urge you to make a detailed review of these results; no action at this point in time; will help us plan capital and budgets; will use this data to make sure we are making informed decisions; the NCS will compare data in the years to come as we continue to do these surveys every 2 years. Item was discussed. City of Gahanna Page 4 Committee of the Whole Meeting Minutes November 14, 2016 UPDATE FROM THE DIRECTOR OF MARKETING & COMMUNICATIONS 2016-0354 Strategic Result 4.4. - Brand Launch Kusz said will provide an update on the branding project; this is part of the strategic plan, result 4.4; we know from talking with businesses that we need a clear brand; will get at the heart of Gahanna through this project; reviewed the brand of Columbus; other organizations in Columbus jumped on the umbrella brand; that leads us to our desired outcomes; want to establish an umbrella brand for Gahanna that is rooted in research; a brand is not something we create, it is something we discover; reviewed the project overview and the timeline; plan to go live in October 2017 with a brand; have a project team with internal and external stakeholders; have begun to inventory the dozens of details for the City; have engaged the internal team, advisory committee and now Council; Metzbower said we are off to a great start on a very important project; Angelou said she plays bridge and their nationals will be in Columbus in 2020; changed their information based on the Columbus brand; Kusz would like to surpass Columbus. Item was discussed. ADJOURNMENT 7:57 p.m. City of Gahanna Page 5