Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Jamie Leeseberg, Chair Karen J. Angelou Brian D. Larick Nancy R. McGregor Brian Metzbower Stephen A. Renner Michael Schnetzer Kimberly Banning, Clerk of Council Tuesday, November 13, 2018 7:00 PM Council Committee Room CALL TO ORDER BY MR. LEESEBERG AT 7:55 PM ITEMS FROM THE ACTING DIRECTOR OF HUMAN RESOURCES ORD-0089-2018 TO AUTHORIZE THE MAYOR TO SIGN AN EXTENSION AGREEMENT FOR THE FRATERNAL ORDER OF POLICE, OHIO LABOR COUNCIL, INC (FOP-OLC) FOR THE POLICE RADIO DISPATCHERS; AND TO DECLARE AN EMERGENCY. Ms. Franey said we have almost completed negotiations but don’t think it will be ready by the end of the year. Would need an ordinance and asking for passage with waiver and emergency. RECOMMENDATION: INTRODUCTION, WAIVER, ADOPTION AS EMERGENCY, CONSENT ORD-0090-2018 TO AUTHORIZE THE MAYOR TO SIGN AN EXTENSION AGREEMENT FOR THE FRATERNAL ORDER OF POLICE COLLECTIVE BARGAINING UNIT, CAPITAL CITY LODGE NO. 9 CONTRACT; AND TO DECLARE AN EMERGENCY. Ms. Franey said this is similar to first item. Will begin negotiations 11/19, certainly won’t complete by end of year. Asking for waiver and emergency. RECOMMENDATION: INTRODUCTION, WAIVER, ADOPTION AS EMERGENCY, CONSENT ORD-0091-2018 TO ESTABLISH THE SALARIES FOR PERSONNEL OF THE CITY OF GAHANNA FOR THE PERIOD JANUARY 1, 2019 THROUGH DECEMBER 31, 2019; AND TO DECLARE AN EMERGENCY. Ms. Franey said this includes general text cleanup. New electrician City of Gahanna Page 1 Committee of the Whole Meeting Minutes November 13, 2018 position, analysis shows we’ll see savings by 2020 by not hiring contractors to perform electrical, save about $35,000 per year. Mr. Leeseberg asked about contract with Jess Howard. Ms. Franey said 1 year. Senior Engineer position, as you recall, when Rob Priestas moved into director of public service and engineering, this vacated the engineer position. This will backfill but at a lower salary. Asking this legislation be passed as emergency so that it’s valid beginning January 1st. RECOMMENDATION: INTRODUCTION, ADOPTION AS EMERGENCY, CONSENT ORD-0092-2018 TO ESTABLISH THE BENEFITS FOR PERSONNEL OF THE CITY OF GAHANNA, EFFECTIVE JANUARY 1, 2019; AND TO DECLARE AN EMERGENCY. Ms. Franey said this has general cleanup, adding/removing definitions. Biggest change is in 2016 we removed 2 holidays that employees had had, Presidents and Columbus day. For staff that were hired in believing they had those days, they were given extra hours. For staff hired after January, they won’t have the confusion, won’t have the hours. RECOMMENDATION: INTRODUCTION, ADOPTION AS EMERGENCY, CONSENT ORD-0093-2018 TO AUTHORIZE THE MAYOR TO SIGN AND ADOPT THE PAY PLAN ADMINISTRATION POLICY, EFFECTIVE JANUARY 1, 2019; AND TO DECLARE AN EMERGENCY. Ms. Franey said again, general cleanup, most notable change is that there has been a limit for anyone with a promotion that they cannot exceed 25% increase. This allows that to take place where two positions are merged and one is abolished, there is the possibility for more than 25% increase. RECOMMENDATION: INTRODUCTION, ADOPTION AS EMERGENCY, CONSENT ORD-0094-2018 TO AUTHORIZE THE MAYOR TO ENTER INTO ADDENDUM TO EXTEND SERVICE AGREEMENT FOR A THREE YEAR PERIOD WITH SEDGWICK CMS, AS THE PROVIDER FOR THIRD PARTY ADMINISTRATION SERVICES FOR THE SELF INSURED WORKERS COMPENSATION PROGRAM AND STATE FUND CLAIMS; AND TO DECLARE AN EMERGENCY. Ms. Franey said the City has a workers comp management firm that handles the claims. We simply want to extend existing agreement three more years. Waiver and emergency. RECOMMENDATION: INTRODUCTION, ADOPTION AS EMERGENCY, CONSENT ITEMS FROM THE DIRECTOR OF PUBLIC SERVICE AND ENGINEERING ORD-0095-2018 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH City of Gahanna Page 2 Committee of the Whole Meeting Minutes November 13, 2018 MEACHAM & APEL ARCHITECTS, INC., FEINKNOPF MACIOCE SCHAPPA ARCHITECTS, INC., TOOLE & ASSOCIATES, FOR PLAN REVIEW SERVICES FOR PLAN REVIEW, BACK-UP PERSONNEL, AND INSPECTIONS. Mr. Priestas said annually we enter agreement for building official, plan examiner, and inspections. RECOMMENDATION: INTRODUCTION, ADOPTION, CONSENT ORD-0096-2018 TO AMEND VARIOUS CODE SECTIONS AND THE BUILDING AND ZONING FEE SCHEDULE. Mr. Preistas said annually we review code to make sure it stays relevant and up to date. We made changes to utility rates and zoning fee schedule to be comparable with other communities. RECOMMENDATION: INTRODUCTION, ADOPTION, CONSENT ORD-0097-2018 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH FRANKLIN COUNTY PUBLIC HEALTH FOR 2019 CITY OF GAHANNA PUBLIC HEALTH SERVICES. Mr. Priestas said this is a request to renew health services with Franklin County Public Health. RECOMMENDATION: INTRODUCTION, ADOPTION, CONSENT ORD-0098-2018 TO AUTHORIZE THE DIRECTOR OF PUBLIC SERVICE TO AWARD AND THE MAYOR TO ENTER INTO CONTRACT WITH JESS HOWARD ELECTRIC COMPANY FOR STREET LIGHT MAINTENANCE Mr. Priestas said on 10/26 we opened bids for streetlight maintenance. Jess Howard was lowest responsible bidder. 1 year with 4 optional 1-year extensions. RECOMMENDATION: INTRODUCTION, WAIVER, ADOPTION, CONSENT ITEM FROM COUNCIL MR-0044-2018 THIS COUNCIL HAS NO OBJECTION TO THE LIQUIOR PERMIT TRANSFER FOR ASIAN GOURMET GAHANNA INC DBA ASIAN GOURMET, 1325 STONERIDGE DRIVE, GAHANNA, OHIO ITEM FROM THE DIRECTOR OF FINANCE MR-0045-2018 TRANSFER APPROPRIATIONS - SEE ATTACHED City of Gahanna Page 3 Committee of the Whole Meeting Minutes November 13, 2018 RECOMMENDATION: INTRODUCTION, ADOPTION, CONSENT ADJOURNMENT BY MR. LEESEBERG AT 8:07 PM City of Gahanna Page 4