Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Vice President, Chair Brian Metzbower, President Jamie Leeseberg Karen J. Angelou Brian D. Larick Nancy R. McGregor Michael Schnetzer April Beggerow,CMC, Clerk of Council Monday, June 24, 2019 7:00 PM Council Committee Room CALL TO ORDER. President of Council Metzbower called the meeting to order at 7:00p.m. - Discussion on the Hannah Park path. Mr. Leeseberg stated that different options were discussed and that he would like to get a committment from the township and HOA and asked if Mr. Metzbower had heard back from the township. Mr. Metzbower stated that he reached out but had not heard back. Mr. Josh Barkan, representative from MI Homes said that the last information obtained were a $140,000 up front payment and $1,000 per year ongoing payment that would allow MI Homes to pay the $140,000 to the city and $10,000 in the HOA to make sure that $150,000 is paid to the city. Mr. Leeseberg asked if MI would be willing to back beyond 10 years and the initial $10,000, expressing concern about the years after the HOA would go away. Mr. Barkan said that another option would be the addition of a clause allowing Gahanna to remove the path if the maintenance isn't kept up or paid for. The City Attorney added that there are lein rights but it's on the existing parcel and not on the homeowner's association but that it could be added. Mr. Barkan stated that it would be more practical to make the remedy to just remove the path rather than requesting a summary judgement. Mrs. McGregor stated that the proposal would be that MI Homes would maintain the path first, and then the HOA would maintain it. Mr. Barkan affirmed. Mrs. McGregor said that the city should just take the $150,000 upfront, have them remove the path if need be. Mr. Leeseberg would like to see some backing from the township. Mr. Metzbower said that he reached out but wasn't confident that they were interested in making this work. Mr. Barkan asked if Council could work with HOAs. City Attorney Ewald said that he wasn't aware of anything but that municipalities can extend to non-entities but he would have to check City of Gahanna Page 1 Committee of the Whole Meeting Minutes June 24, 2019 Ohio law and would need to check further. Mr. Barkan asked what the next step would be. Mr. Leeseberg said that the next logical step would be to get a yes or no answer from the township and figure it out from there. Mr. Metzbower concurred. UPDATE FROM THE DIRECTOR OF PUBLIC SAFETY: 2019-0080 Informational Update from the Director of Public Safety. The attached report was discussed. See Council report on Dispatch Center Co-Location Briefing attached to Ordinance 0066-2019. Mrs. Angelou asked if there was a timeline. Chief Kauser responded that his agency was looking for a formal commitment, not necessarily a financial commitment, that the City is willing to enter this project together. Mr. Metzbower asked if there was a timeline for the resolution. Chief Spence responded that there will be some timelines put together. Mr. Schnetzer asked if the administration wanted to bring this topic forward to another Committee or work with the Council office for a Motion Resolution. Chief Spence responded that it would make sense to start the process. ITEM FROM THE DIRECTOR OF HUMAN RESOURCES: ORD-0065-2019 SUPPLEMENTAL APPROPRIATION- USW Health Plan Expenses. Human Resources Director Miranda Vollmer stated that the USW labor agreement states that the city pays for prescription reimbursement for members who meets the combined cap of $500. The original appropriation of $12,000 will not be enough to meet the 2019 needs and therefor she requests an additional $12,000.00 appropriation to ensure there are enough funds to pay those expenses. RECOMMENDATION: Consent Agenda. ITEM FROM THE DIRECTOR OF PUBLIC SERVICE & ENGINEERING: ORD-0064-2019 TO AWARD CONTRACT FOR THE HEIL DRIVE BRIDGE REPLACEMENT (ST-1047). Public Service & Engineering Director Grant Crawford presented a request to award a contract for the Heil Drive bridge replacement. On June 20, 2019 bids were open and the apparent low bidder had a non responsive bid. The Director requests that the Council go with the second lowest responsive and responsible bidder Complete General Construction for a bid amount of $635,820.30 along with a 10% contingency. The City will receive up to a maximum of $463,179.00 from federal funds through the municipal bridge program in fy 2019. Waiver of City of Gahanna Page 2 Committee of the Whole Meeting Minutes June 24, 2019 second reading requested. RECOMMENDATION: Consent Agenda. PENDING LEGISLATION: ORD-0063-2019 TO AMEND PART ELEVEN, PLANNING AND ZONING CODE, CHAPTER 1193- STORMWATER MANAGEMENT POLICY, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. Mr. Leeseberg stated that his concern was language that said shall. He would like the City Attorney to work with Mr. Crawford on the wording. The City Attorney said there was some updated wording and that he would get an updated copy for Council. RECOMMENDATION: Regular Agenda. ITEM FROM THE CHIEF OF POLICE: ORD-0066-2019 TO AUTHORIZE THE MAYOR TO ENTER INTO THE SCHOOL RESOURCE OFFICER (SRO) CONTRACT WITH GAHANNA-JEFFERSON PUBLIC SCHOOLS (GJPS) FOR THE 2019-2020 SCHOOL YEAR; AND TO DECLARE AN EMERGENCY. Chief Spence stated that the SRO contract is essentially the same as previous years but with some changes. There is an increase in the load share borne by the district, increasing the amount paid by the district from 50% for the 2 High School officers to 50% of one officer's salary and 75% of the other officer's salary. No other changes to the contract. RECOMMENDATION: Consent Agenda. ITEMS FROM THE CITY ATTORNEY: ORD-0067-2019 SUPPLEMENTAL APPROPRIATION - Legal Professional Services. City Attorney Ewald is asking for supplemental appropriation regarding contractual employment issues to reimburse the legal fund for expenses. RECOMMENDATION: Consent Agenda. City of Gahanna Page 3 Committee of the Whole Meeting Minutes June 24, 2019 MR-0019-2019 MOTION RESOLUTION TO TRANSFER APPROPRIATIONS BETWEEN ACCOUNTS. City Attorney Ewald presented that this item is to transfer funds to professional legal services. RECOMMENDATION: Consent Agenda. ITEM FROM THE CLERK OF COUNCIL: - Discussion on Gahanna City Charter, Article IV, Section 4.17. City Attorney Ewald presented that Charter requirements state that 120 days prior to the next election, city officials have to make a decision on pay for the next 4 years for Council members, City Attorney and Mayor this year and then a place holder put in for the four ward members of Council. The Mayor said he felt that it was more important for the City Attorney position and that right now, the Mayor's pay is currently commensurate with others in the region. Mr. Ewald said that during his term there hadn't been an increase and in previous terms Tom Webber was the last adjustment. The range Mr. Ewald stated that he felt was reasonable was $75,000 with cost of living adjustments over that period. He said he would provide data to Council with top 25 cities with similar layouts. The dead line for this 120 period would be Monday, July 1. Mrs. Angelou said that she felt that Council should remain the same, as well as that of the Mayor. Mrs. McGregor asked if the full time working will be removed. Mr. Ewald said yes, it will be made neutral because there needs to be some flexibility in the position to keep the cost low, yet attractive to candidates. ADJOURNMENT. City of Gahanna Page 4