Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Vice President, Chair Brian Metzbower, President Jamie Leeseberg Karen J. Angelou Brian D. Larick Nancy R. McGregor Michael Schnetzer April Beggerow, CMC, Clerk of Council Monday, August 26, 2019 7:00 PM Council Committee Room A. CALL TO ORDER Vice President Renner called the Committee of the Whole meeting to order at 7:00p.m. - Discussion on the Hannah Park Path Josh Barkan, Vice President of Land, MI Homes, 3 Easton Oval, Columbus, 43219 presented that the MI Homes offer in regards to the Hannah Park path stands at $150,000 and alternative was $140,000 and an ongoing $1,000 payment. Mrs. Angelou said that she thinks the $150,000 should be accepted and added to the Parks & Recreation budget. Mr. Leeseberg asked Mr. Metzbower if he heard from the township. Mr. Metzbower replied that there doesn't appear to be interest in this issue from the township. Mrs. McGregor said that it is a difficult issue but her opinion is to take the $150,000 offer. Mr. Schnetzer said that he would like to express a dissenting view. Mr. Renner asked for a refresher on the desired township participation. Mr. Leeseberg replied that we were looking for a guarantee from the township that should the HOA go away, the township would pay in place of the HOA. City of Gahanna Page 1 Committee of the Whole Meeting Minutes August 26, 2019 Mr. Renner asked if we asked the township formally in writing. Mr. Leeseberg stated that Mr. Metzbower was in contact with the township. Mr. Metzbower said he was not seeing a lot of response from them therefore he was hoping we could just settle this because it was still a very generous offer. Mr. Barr asked Mr. Barkan that if the HOA were to go away, would MI still stand behind the maintenance of that trail, meaning that if it lasts only 10-15 years because it’s in a wooded, shaded, typically damp area it may not last the 20-25 years. If it needs to be rebuilt, MI homes would stand behind that if it needs to be redone again. It could be $8-12 thousand dollars to be rebuilt again. Mr. Barkan replied that he did not feel that it would not need to be rebuilt that soon, but that MI homes would stand by it. Mrs. Angelou asked that that detail be added to the agreement. Mr. Ewald replied yes and an option to extinguish the right of way should the city choose to do so if the HOA goes away. Mr. Barkan agreed that if the HOA dissolved, the city would have the right to terminate. Mr. Schnetzer asked for clarification from Mr. Ewald, that the ability to terminate the easement, that is the enforcement mechanism, that if MI goes away and the HOA goes away, the city is not signing up for this liability forever. The city would yank the easement and the successor body can either maintain or rebuild and if they refuse to do so, it's gone. Mr. Ewald replied correct. B. ITEM FROM THE CLERK OF COUNCIL 2019-0117 LIQUOR PERMIT REQUEST: #1416745 1383 E. Johnstown Road, Incept 205, Inc. dba. 1837 Wine & Spirits Emporium C1, C2, D6 & D8 Liquor permit stands as approved. City of Gahanna Page 2 Committee of the Whole Meeting Minutes August 26, 2019 C. ITEM FROM THE DIRECTOR OF PUBLIC SAFETY 2019-0113 Update from the Director of Public Safety The update was presented by the Director of Public Safety and is attached. D. ITEM FROM THE DIRECTOR OF FINANCE ORD-0088-2019 SUPPLEMENTAL APPROPRIATIONS - TIF FUNDS The Director of Finance presented her request for Supplemental appropriation for $18,940 for various TIF funds. Report is attached. RECOMMENDATION: Consent Agenda. E. ITEM FROM THE PUBLIC SERVICE & ENGINEERING ORD-0089-2019 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH PITNEY BOWES FOR POSTAGE MACHINE LEASE FOR 60 MONTHS Mr. Crawford presented the new City Engineer, John Moorehead. And presented his request to purchase a new mail machine, request is attached. RECOMMENDATION: Consent Agenda. Discussion- Land Use Plan Mrs. McGregor said that she appreciated Shull Park being taken out of the mixed use. She referred to the letter from Mr. Lizkay in regards to the property south of Peace Lutheran and she had a question about Shull reserve on the other side of Shull park, as to if that can be taken out of mixed use also. Mr. Blackford replied that it can be if that is the will of Council. He said that both of those pieces of property when it was discussed at the steering committee, there was language in the Land Use Plan that discussed utilizing the natural environment but that utilizing didn't mean development, but having access. Mrs. McGregor said that people want access from different neighborhoods and along the Rocky Fork Creek there are properties along the creek that could one day have trails along that and she would hate to see that not be an option for those areas. She said she knew the City of Gahanna Page 3 Committee of the Whole Meeting Minutes August 26, 2019 comment was in case of Development opportunities but that we've spent a lot of years trying to accumulate the parkland and giving developers an idea that we might wiggle on that or not use the land as parkland sends an unfair message. Mr. Leeseberg asked if the plan was in its final form. Mr. Blackford said we made all of the updates but for these most recent updates. He said he would have the changes made and submitted next week. Mr. Leeseberg asked if the plan needed to be amended. Mr. Ewald stated that he needed to look at the changes to make sure they didn't need to go back to Planning. The item that came from Planning in the final phase, any changes from that would need to be redlined so he can make sure it's not substantive. Technically if it's substantive, it needs to go back to Planning. If it's not, it can be approved. Mr. Blackford said that it was never in its final form going to Planning Commission. Mr. Ewald replied that the Charter said that anything approved by Council has to first be recommended by Planning . City of Gahanna Page 4