Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Stephen A. Renner, Vice President, Chair Brian Metzbower, President Jamie Leeseberg Karen J. Angelou Brian D. Larick Nancy R. McGregor Michael Schnetzer April Beggerow, CMC, Clerk of Council Monday, September 9, 2019 7:00 PM Council Committee Room A. CALL TO ORDER Vice President Renner called the Committee of the Whole meeting to order at 7:00p.m. B. ITEMS FROM THE CLERK OF COUNCIL ORD-0093-2019 AN ORDINANCE TO AUTHORIZE THE MAYOR TO ENTER INTO AN EASEMENT AND RIGHT-OF-WAY AGREEMENT WITH MI HOMES FOR THE PURPOSES OF A PATHWAY INTO HANNAH PARK. Committee members were presented with the Easement Agreement and Trail Access Agreements. Mrs. Angelou asked if we could request that the $150,000 would be specifically used for that park. Mr. Ewald replied that Council could place any language desired in the legislation but that it was a self-imposed limitation. Mr. Larick asked if there were any standards to maintain the path. Mr. Ewald replied that it would be maintained to City standards. Mr. Larick asked about opportunities to make changes down the road and is there an ability to make a unilateral decision. Mr. Ewald replied that all changes would have to be agreed upon by both parties. Mr. Larick stated that what continues to be frustrating is that every action the city takes to work with our neighbors and cooperate with them is City of Gahanna Page 1 Committee of the Whole Meeting Minutes September 9, 2019 rebuffed. Council's actions to eliminate long term stay hotels in the city as an example, continue to be ignored. Every step that we have taken has been to be cooperative and that is not being responded to. He pointed out quotes in recent news articles (August 22) where the township had been quoted as saying "keep the township whole... annexation by another entity would be scary... we're between a rock and a hard place...", none of which are questions asking how we best build our community as a whole and work together. "Protect ourselves from annexation at all cost" is what has occurred. He says that at the end of the day, every turn that we attempt to take to have a well-developed community across the school system, they are developed parcel by parcel as opposed to with thoughts about the future of the community. Mrs. Angelou said she wishes we could have a relationship and she has attempted to do that by bringing MORPC out to them and having them join. There are people that live out there that understand but she is unsure this can be solved. Mr. Metzbower replied that he spoke before the township at a meeting with a message that we are not communicating and that is when we get sub-par projects so was disappointed to see the quotes in the local paper from the township as well. Mr. Leeseberg said that we didn't even get a response from the Township. They have no interest in doing anything and it's disappointing. That is what hung this up for so long. Mrs. McGregor asked if the maintenance includes branches over the path and tree maintenance. Mr. Barr responded that the short distance it is, he would rather our forester handle it. Mr. Ewald pointed out that it was in the agreement. RECOMMENDATION: Regular Agenda. RES-0010-2019 RESOLUTION CONCERNING SERVICES TO PROPERTY PROPOSED FOR ANNEXATION: 0.7 +/- ACRES IN JEFFERSON TOWNSHIP (4478 E. Johnstown Road; John B. & Machiko Shafer, PID#170-001140) TO THE CITY OF GAHANNA, AND CITY BUFFER REQUIREMENTS AS PROVIDED IN OHIO REVISED CODE 709.023. The Clerk of Council presented the Resolution for Services for Annexation. Mr. Leeseberg presented some background on the item. The gentleman City of Gahanna Page 2 Committee of the Whole Meeting Minutes September 9, 2019 has a failing septic system and needs to annex to tie into the sewer line on Johnstown Road. RECOMMENDATION: Consent Agenda. MR-0035-2019 MOTION RESOLUTION TO APPROVE A CONTRACT ADDENDUM WITH MUNICODE TO REVIEW THE TRAFFIC (TITLE XLV) AND CRIMINAL (TITLE XXIX) PORTIONS OF THE OHIO REVISED CODE FOR REVISIONS, DELETIONS, OR ADDITIONS AND CODIFY SEMI-ANNUALLY The Clerk of Council presented a need to adopt an addendum to Municode agreement so the comparative analysis of the ORC can be done annually. Additionally the current traffic and general offenses section of the Code will be analyzed and updated accordingly. This process will take 3 months, but then the analysis will be done on an annual basis and updates made as they are completed. RECOMMENDATION: Consent Agenda. C. ITEM FROM THE CITY ATTORNEY ORD-0092-2019 SUPPLEMENTAL APPROPRIATION - THIRD QUARTER BUDGET ADJUSTMENT Mr. Ewald outlined the request for supplemental funds. Funds requested are from outside legal expenses. Several cases have been closed out but the final payments need to be issued. RECOMMENDATION: Consent Agenda. D. ITEM FROM THE DIRECTOR OF PARKS & RECREATION ORD-0094-2019 AN ORDINANCE TO ADOPT THE COMPREHENSIVE LANDSCAPE PLAN, DATED AUGUST14, 2019, FOR THE CITY OF GAHANNA, OHIO. Mr. Barr presented the Comprehensive Landscape Plan that is a guideline that is updated every 3 years. Included are details on street trees, park trees and Tree City USA programs. Plan is attached. Mr. Larick asked if there were any significant changes. Mr. Barr responded that there weren't any significant changes but the Forrester listed more prohibitive and invasive rather than referring to, where to go to find... giving common names and where to go to find the inclusive list. Mrs. Angelou asked if the pear was the Bradford Pear. City of Gahanna Page 3 Committee of the Whole Meeting Minutes September 9, 2019 Mr. Barr replied that yes, it is now prohibited. RECOMMENDATION: Consent Agenda. E. ITEMS FROM THE DIRECTOR OF PUBLIC SERVICE & ENGINEERING ORD-0095-2019 AN ORDINANCE TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE CITY OF COLUMBUS FOR SNOW AND ICE REMOVAL FOR THE 2019-2020 WINTER SEASON; AND WAIVING SECOND READING. Mr. Crawford presented his request to Committee, details are attached. Requesting a waiver of second reading. RECOMMENDATION: Consent Agenda. ORD-0096-2019 AN ORDINANCE AUTH O R I Z I N G A SUPPLEMENTAL APPROPRIATION - Refuse Fund Mr. Crawford presented his request for a supplemental appropriation which is attached. RECOMMENDATION: Consent Agenda. F. ITEM FROM THE DIRECTOR OF HUMAN RESOURCES RES-0011-2019 A RESOLUTION AUTHORIZING TEMPORARY WORK AT A HIGHER CLASSIFICATION FOR THE DIRECTOR OF PLANNING AND DEVELOPMENT Mayor Kneeland presented his request to Committee to increase the rate of pay for the Acting Director of Development. No additional appropriation is requested. RECOMMENDATION: Consent Agenda. City of Gahanna Page 4