Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Nancy R. McGregor, Chair, Vice President Jamie Leeseberg, President Karen J. Angelou Merisa Bowers Brian D. Larick Stephen A. Renner Michael Schnetzer April Beggerow, MPA, CMC, Clerk of Council Monday, July 20, 2020 Virtual *Immediately Following the Regular Meeting* 513-306-4583 Conference ID: 295 037 992# A. CALL TO ORDER Chair McGregor called the Committee of the Whole to order at 8:36 p.m. B. DISCUSSIONS 1. ITEMS FROM THE DIRECTOR OF PUBLIC SERVICE & ENGINEERING ORD-057-2020 ORDINANCE AUTHORIZING THE MAYOR AND DIRECTOR OF PUBLIC SERVICE & ENGINEERING TO ENTER INTO A CONTRACT WITH GREENLOTS TO EXECUTE THE SOFTWARE AS A SERVICE (SAAS) AGREEMENT. Mr. Crawford presented the legislation. This is to enter into contract with Greenlots to provide management software for the operation of the stations. The pricing structure is set up to cover maintenance costs and will be cost neutral. Ms. Bowers asked to add language into the statute stating that it is revenue neutral. Mr. Larick asked if this is a request to limit the charge. Ms. Bowers replied that she would like to see language in the ordinance that enshrines that desire (revenue neutral). Mr. Mularski said there could be so many factors, like what is neutral, how is that defined. He needs to think about it. City of Gahanna Page 1 Committee of the Whole Meeting Minutes July 20, 2020 Mr. Leeseberg directed that this was a discussion for the agreement with Greenlots. The next ordinance is about enacting the statute. Item recommended for Consent agenda. RECOMMENDATION: Consent Agenda. ORD-058-2020 ORDINANCE TO AMEND THE CODE OF ORDINANCES OF GAHANNA, OHIO: Enacting Sections 351.21 PARKING AT ELECTRICAL VEHICLE CHARGING STATIONS of Chapter 351 PARKING GENERALLY and Section 949.01 ELECTRIC VEHICLE CHARGING STATIONS Chapter 949 ELECTRIC VEHICLE CHARGING STATIONS. Mr. Crawford presented his legislation to amend and enact new sections within the City Code. Mr. Larick asked if the expectation that the fees would be set in accordance with other fees in the fee table. We establish based upon evaluations and they bring them back to council for approval, is that the structure we will work with. Mr. Crawford said he would defer to the Mayor and City Attorney. Mayor Jadwin said it might be harder to set a specific fee in the fee table due to fluctuating electrical charges. Mr. Mularski replied yes, it will go into the fee table because it will be easier to change.. and that something could be added for Ms. Bower's request. Mr. Larick asked Mr. Mularski to compare the language and make sure that it matches. Mr. Mularski said that they wanted the flexibility to adapt to changing electric charges. Mrs. McGregor asked how the three hours was going to be enforced. Mr. Crawford replied that there isn't a formal plan to send someone out to monitor 24/7 but the code section is designed to ensure that someone doesn't park and leave their car there. Mayor Jadwin said the goal is always to have voluntary compliance and if someone is abusing that, the code is designed to take care of that. City of Gahanna Page 2 Committee of the Whole Meeting Minutes July 20, 2020 Mr. Mularski said that the company was supposed to aid in establishing the fee structure. Mr. Crawford said that is correct. Mr. Mularski then asked Mr. Larick if he feels that it may not be neutral. Mr. Larick said correct. Mayor Jadwin said that the charging stations are limited to charging for 3 hours so there would be no benefit to park any longer. Ms. Bowers said that she wanted to make sure we were encouraging sustainable practices and not deterring that. This item was referred for first reading and will return to committee. RECOMMENDATION: Introduction/First Reading; Back to Committee on August 3, 2020. 2. ITEMS FROM THE DIRECTOR OF PARKS & RECREATION ORD-059-2020 AN ORDINANCE AUTH O R I Z I N G A SUPPLEMENTAL APPROPRIATION - Parks & Recreation Mrs. Ferrell presented her legislation. They are both a request to appropriate funds from the General Fund to the accounts specified. They are for grants and sponsorships that have been received. This item referred to the consent agenda. RECOMMENDATION: Consent Agenda. ORD-060-2020 ORDINANCE TO ACCEPT GRANT FUNDS IN THE AMOUNT OF $1,500 FROM THE OHIO PARKS AND RECREATION ASSOCIATION TO USE TOWARDS AN UPDATED TRAIL MAP; AND TO SUPPLEMENTALLY APPROPRIATE SAID GRANT FUNDS. Mrs. Ferrell presented her legislation. This item referred to the consent agenda. RECOMMENDATION: Consent Agenda. 3. ONGOING DISCUSSIONS Discussion: Additional Amendments to Gahanna City Code Chapter 1171 Fences. City of Gahanna Page 3 Committee of the Whole Meeting Minutes July 20, 2020 Mrs. McGregor stated that we added this item to have continuing conversations on the fence legislation and possibly the lighting issue. Mr. Larick asked if there have been any progress updates. Mayor Jadwin stated that City Attorney Mularski is working with Mr. Blackford on some of these issues. Mr. Mularski said he asked Mr. Blackford to address some of the simpler issues and he would let him discuss that. Also they discussed best way to deal with enforcement on old fences. Mr. Blackford said there was a meeting tomorrow morning to look at some of the simpler items the good side of the fence and the finials and hopefully there will be some new code language. He said that in the code, there is a requirement for down facing lighting in a different section of the code, so that is covered. Meeting adjourned at 9:05 p.m. City of Gahanna Page 4