Committee of the Whole

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Committee of the Whole Nancy R. McGregor, Chair, Vice President Jamie Leeseberg, President Karen J. Angelou Merisa Bowers Brian D. Larick Stephen A. Renner Michael Schnetzer April Beggerow, MPA, CMC, Clerk of Council Monday, September 21, 2020 Virtual Meeting *Immediately Following Regular Council Meeting* 513-306-4583 Conference ID: 802 853 743# A. CALL TO ORDER Chairwoman McGregor called the Committee of the Whole meeting to order at 7:40 p.m. with all members in attendance. B. DISCUSSIONS 1. ITEM FROM THE CLERK OF COUNCIL ORD-079-2020 ORDINANCE TO ACCEPT AN APPLICATION FOR ANNEXATION OF 0.8 +/- ACRES FROM JEFFERSON TOWNSHIP, COUNTY OF FRANKLIN, STATE OF OHIO, TO THE CITY OF GAHANNA, OHIO (Greg A. & Paula Stonerock PID#170-000215-00). Mrs. Beggerow presented the annexation request. The Resolution for services was issued in August and this is the Ordinance to accept the annexation. There were no questions. RECOMMENDATION: Consent Agenda. 2. ITEM FROM THE DIRECTOR OF PUBLIC SERVICE & ENGINEERING ORD-080-2020 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH EMH&T FOR ENGINEERING & DESIGN OF IMPROVEMENTS TO THE INTERSECTION OF TAYLOR STATION AND CLAYCRAFT ROADS. City of Gahanna Page 1 Committee of the Whole Meeting Minutes September 21, 2020 Mr. Crawford presented his legislative file. His report is attached. Ms. Bowers asked if that intersection, is the hill/incline able to handle a roundabout. Mr. Moorehead replied that they took that incline into consideration in the proposal and it will be designed/proposed accordingly. Mr. Schnetzer asked about the timeline. Mr. Moorehead said that they're hoping to award the design/survey contract this year. The official map out would be expected in the fall of 2020, this would allow for applications for funding through OPWC and other funding sources. Based on that, design in 2021 and construction following if funding is available. Mr. Schnetzer asked if 2021 would be breaking ground. Mr. Moorehead replied no, 2021 would be finalizing design completely and going for grant applications to seek funding for construction. Mr. Schnetzer asked if the funding path is via grants. Mr. Moorehead said that this is a good candidate for OPWC funds. Mr. Schnetzer asked if this was on the Capital Needs Assessment. Mr. Crawford said it was but there are no construction dollars on there as we don't know what those would be but we are seeking outside funding to offset the cost for that. Mrs. McGregor asked if this will accommodate tractor trailers. Mr. Moorehead said that this will be designed so the center is mountable if a tractor trailer does cut it close it would be suitable. Mrs. McGregor said she was happy to see that it was a roundabout proposed. No further questions. RECOMMENDATION: Consent Agenda. City of Gahanna Page 2 Committee of the Whole Meeting Minutes September 21, 2020 3. ITEMS FROM THE CHIEF OF POLICE ORD-081-2020 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT WITH THOMAS SHELBY AND COMPANY, FOR PURCHASE OF DISPATCH CONSOLES; WAVING SECOND READING; AND DECLARING IT AN EMERGENCY. Chief Spence presented both 081 and 082 together as they are similar. His report is attached to both items. Mrs. McGregor asked why the emergency is necessary. Chief Spence said he was trying to stay in line with the construction schedule and is dependent on the architecture. The requests are to stay on top of the construction schedule to keep everything moving. RECOMMENDATION: Regular Agenda. ORD-082-2020 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CONTRACT WITH MOTOROLA SOLUTIONS INC., FOR PURCHASE RADIO CONSOLE EQUIPMENT AND CONNECTIVITY INFRASTRUCTURE FOR THE CO-LOCATION OF EMERGENCY COMMUNICIATIONS CENTERS WITH MIFFLIN TOWNSHIP; WAIVING SECOND READING; AND DECLARING IT AN EMERGENCY. Chief Spence presented his legislation together with ordinance 081. The report is attached. This item updates the software licensing and puts the platforms on the latest releases. No further questions. RECOMMENDATION: Regular Agenda. 4. ITEM FROM THE DIRECTOR OF HUMAN RESOURCES ORD-083-2020 AN ORDINANCE AMENDING ORD 0121-2019 TITLED: ORDINANCE ESTABLISHING THE BENEFITS FOR PERSONNEL OF THE CITY OF GAHANNA, EFFECTIVE JANUARY 1, 2020. Ms. Vollmer presented her legislation. The report is attached. Mr. Leeseberg asked what the impetus is for the ask. Ms. Vollmer said that due to the pandemic the individuals listed in the ordinance were not able to take vacation and if they had asked it would City of Gahanna Page 3 Committee of the Whole Meeting Minutes September 21, 2020 have been denied. It also puts them in line with union employees and gives senior leadership the opportunity to take the time that wasn't able to be approved. Mr. Leeseberg asked if this was one time or will this continue. Ms. Vollmer said for the senior leadership it is just until 2022 but the increase of the bank to 300 will be carried over into future years. Mrs. McGregor asked who increases to 300 forever. Ms. Vollmer replied all of the unclassified employees. Mrs. McGregor asked what the steelworkers contract is. Ms. Vollmer said it is 240 but there is an automatic payout provision. No further questions. RECOMMENDATION: Consent Agenda. 5. UPDATE ON GAHANNA CARES ASSISTANCE PROGRAM Ms. Bury said that with the supplemental, there will be an available $630,000 for small businesses and residents. There has been a successful launch and we've already received a number of them. A selection committee has been established. Mayor Jadwin said they've received about 20 applications and most of them are residential. Information has been going out via various channels including a postcard that has gone out to over 14,000 households in Gahanna. It is also on Facebook and in a prominent place on our website. Mrs. McGregor asked how long it goes. Mayor Jadwin replied November 6th. No further questions. City of Gahanna Page 4 Committee of the Whole Meeting Minutes September 21, 2020 MEETING NIGHT ADDITION ORD-073-2020 ORDINANCE TO AMEND THE CODE OF ORDINANCES OF GAHANNA, OHIO: Repealing existing Chapter 1181 PERSONAL WIRELESS SERVICE FACILITIES; Enacting new Chapter 1181 PERSONAL WIRELESS SERVICE FACILITIES. This item was added as it was to come back to Committee after introduction. Scheduled for public hearing on October 5th. Mr. Larick said at the moment he didn't have questions. C. ONGOING DISCUSSIONS Discussion: Additional Amendments to Gahanna City Code Chapter 1171 Fences. Mrs. McGregor said there is nothing new but that she wanted to keep this on the agenda. Meeting adjourned at 8:05 p.m. City of Gahanna Page 5