Finance Committee

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Finance Committee Michael Schnetzer, Chair, Karen J. Angelou, Ryan P. Jolley, Thomas R. Kneeland, Brian D. Larick, Jamie Leeseberg, Stephen A. Renner Kimberly McWilliams, CMC, Clerk of Council Monday, April 14, 2014 Council Committee Rooms Immediately Following Committee of the Whole ROLL CALL Present 4 - Jamie Leeseberg, Karen J. Angelou, Ryan P. Jolley, and Thomas R. Kneeland Absent 3 - Brian D. Larick, Michael Schnetzer, and Stephen A. Renner ADDITIONAL ATTENDEES Dottie Franey, Karl Wetherholt, Matt Holdren, Jennifer Teal, Tony Collins, Gen. Williams, Sue Wadley, Niel Jurist, Joann Bury, Anthony Jones, Mike Blackford, City Attorney Ewald, Clerk McWilliams. 1. ECONOMIC STRATEGIC PLANNING Collins posted signs around the room with discussion items; said 2 main goals are to go over discussion items of immediate nature; three remained on list; after that, we are going to prioritize discussion items; big questions that have come up over the years. Teal said we are going to talk about what we need to do and when we should do it. Collins said we still do have a large amount of people in the room, could go thru exercise and then share this information electronically with people not in attendance; could do impact control aspect of it. Collins continued by identifying immediate response items. Immediate Response Items: 1. Senior Center (current steps, plan, financials) Operations plan going forward keeps Senior Center open; does change operations; those spaces that were open, we have begun to book programs that are not senior based; already experienced success in that; already generated revenue; have not changed anything to do with routine senior programming; we are filling in vacant space; not going to solve problem; looking for ways to increase revenue and decrease expenses; senior center members are okay; they are concerned and tentative but okay; that action has begun; in place and working well. Angelou asked about inter-generational programming. Collins answered we are looking into that; have a great City of Gahanna Page 1 Finance Committee Meeting Minutes April 14, 2014 relationship with the school; looking for programs that are self-supporting. 2. Pool Have made an incremental change; not a permanent financial solution; will in turn allow for cost savings in City as a whole; will allow staff to focus energy on generating revenue in other areas ; at this point we do not have a solution for 2015; our plan does not have pools in our operation in 2015; we are in talks with some organizations; will still spend some money to open the pool; deferred about $20,000 in costs so far in maintenance that was not immediately imperative. Kneeland said he spoke with Larick this afternoon; should we be looking at an internal position on whether or not Gahanna should have a municipal pool; want to be making an informed decision point that the City supports or not. Teal said necessity has forced us to look at that a different way; should the City support the direct costs of operating a pool; model at this point cannot support that; if we do, something else big has to come out; the model doesn't support it if it can't pay for itself. Kneeland said one is more strategic planning; should we have a position on this, then decide down the road how that happens. Angelou said history tells us the pools were always private. Collins said the residents have demonstrated there is desire for aquatics. 3. Unclassified Compensation Teal stated there have been salary increases for classified staff but none for unclassified staff for 3 of last 5 years; like to discuss that; it is executive session worthy; could meet about that at next formal meeting; from timing standpoint, makes sense to address that as contract moves forward. Teal asked for any other open quick turnaround items. There were none. Collins said we wanted to get to discussion items tonight; these items need to be resolved in order to come up with financial plan for next 5 years; each really warrant their own discussion; some of these are big and can have a tremendous impact; some are smaller but may have more of a strategic impact; collected those and began a list; had each one on its own page; will walk through them quickly; want to set a schedule for talking about them; have staff mark the top 5 and when we come back, they will be listed in order of impact and how much control we have over them. Teal suggested everyone think about items that need answer now in order to move forward with a plan. Council and Staff each marked their top 5 discussion items.Teal said a good way to map these out is the concept of an impact/control matrix; Staff will look at this and then present it to Council; start off with high impact and high control. 2014-0023 Finance Report City of Gahanna Page 2 Finance Committee Meeting Minutes April 14, 2014 2. RESERVE POLICY Teal said she sent out draft reserve policy; have heard back from one Council member with a change about Council approving replenishment plan; will make that change. 2014-0020 Draft Reserve Policy Jayme Maxwell, CMC, Reporting City of Gahanna Page 3