Finance Committee

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes Finance Committee Michael Schnetzer, Chair Brian D. Larick Jamie Leeseberg Karen J. Angelou Ryan P. Jolley Stephen A. Renner Thomas R. Kneeland Kimberly Banning, CMC, Clerk of Council Monday, November 23, 2015 Council Committee Rooms Immediately Following Committee of the Whole CALL TO ORDER Chair Schnetzer called the meeting to order at 8:24 p.m. Present 7 - Brian D. Larick, Jamie Leeseberg, Karen J. Angelou, Ryan P. Jolley, Stephen A. Renner, Michael Schnetzer, and Thomas R. Kneeland ITEMS FROM THE DIRECTOR OF FINANCE 1. Supplemental Appropriation: $30,815 from the Bond Retirement to the General Bond Retirement Fund Bury said they did not know what the first interest payment would be; have now received that information and requesting a supplemental appropriation; also requesting a waiver so this can take place as soon as possible and prevent the account from going into negative balance. RECOMMENDATION: Consent Agenda with Waiver of Second Reading. 2. Transfer Appropriations: staffing allocations and employee benefit election changes Bury said this is for a motion resolution to transfer the funds needed for staffing changes that have occured throughout the year; this is predicted to take us to the end of the year. RECOMMENDATION: Consent Agenda. 3. ORD-0136-2015 TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GAHANNA, OHIO DURING THE FISCAL YEAR 2016. Euton said the funds are intended to be used in that area; said we City of Gahanna Page 1 Finance Committee Meeting Minutes November 23, 2015 were looking to the future to develop the greenway in the area of Park Crossing; Leeseberg asked if we can look into moving funds from the newer parks; Schnetzer asked on page 36, said there is a summary at the bottom; said we are in the high single digits; asked where he can go in the document for more information on those figures; Bury said within each department in the general fund, on page 43, it lists all the different accounts; broke them out by departments; said in the back show the appropriations; does not give as much detail as she believes he is looking for; Schnetzer asked if this was transfers out or net transfers; said net transfers; Schnetzer asked about page 189 and the creekside parking garage counter funding numbers being different; Franey said the parking space counter, have been working on this project and trying to come up with a good solution; will roll into 2016; have some funds encumbered; said the three pieces will make up the total of $270,000; said the numbers they are seeing reflect that some funds have been encumbered already; said the rest of the numbers should match throughout; Schnetzer said on page 36; there is a summary of the one time expenses from the general fund; and then go to page 166 and he does not get that same number of the 3.1 million; Bury said part of that is the capital improvement that is included in the one-time expenses; Euton said it should be roman numeral number five in the transmittal; Kneeland asked about page 180 and 182; said it talks about maintenance to some degree but we call it capital improvement; Bury said it specifies in the top right hand corner; Leeseberg asked about the pool usage; asked how long we will use these funds for one time funding; this is now the third time; said expecting the revenue to go up by 15% from 2014; Euton said when we look at past numbers we are looking at actual numbers and weather plays a huge rule; this past year it rained almost the entire month of June; said last year they asked for $91K and only used just over $26K; this year they are asking for more so they can adequately run the pools; said 2016 is 2 weeks longer than 2015; will be running day camps longer; is opportunity for revenue but also operating expenses; next year school starts later and then it depends on where memorial day and labor day fall on the calendar; said we are asking for worst case scenario; does not believe it will cost this much; want to ask for the full disclosure; Angelou confirmed they will not be hiring out; Euton said no, believe we should take the pools and run them to their best; Larick asked what circumstances would drive the loss; Euton said membership sales; if revenue sales were at a minimum it would be a driver; is also the cost; could be chemical usage or labor; said there are a lot of variables; Jolley said we were fortunate this year to not have to do as much labor on the pools that need it; Euton said Hunter's Ridge is solid; said they have pools that need repairs and have allocated staff time to work on those projects; Euton said the expenses put in in the beginning of 2014 were spot covering that included patching and painting; said the expenditures in the past are City of Gahanna Page 2 Finance Committee Meeting Minutes November 23, 2015 helping to control our operating costs in the future; Jolley asked if it would help us to move to a more scheduled opening and closing of the pools in terms of planning and not having varying seasons; Euton said it would make it easier but does not believe it would be best for the customers; said they had done that the first few years but had issues in staffing once school started; said their high school and college population supply a good majority of the staff at the pools; Kneeland asked about page 166 and page 200; trying to reconcile those numbers; Euton said page 200 is a priority 2; page 166 is remaining payments for the VFW; Bury said these were coming strictly out of capital needs; said they did not change the sheets so the final agreed upon would match; gives a breakdown of what the project is; Angelou asked about the street signs; Franey said will be moving forward each year; Angelou said there was $300,000 at one point to finish them all; have heard more complaints about street signs recently; Franey said we should be complete in 2016 but could have a few roll over; Angelou asked if we were doing something to the parking garage at Creekside; Franey said are painting to try and color code the buildings and where the users need to park; Angelou asked about the use of the electrical charges; Holdren said they have received thank you's and positive feedback; Schnetzer said the 14th will be the next discussion; asked if Council wanted another special meeting; Council did not need another meeting. Public Hearing: December 7, 2015 and December 21, 2015. 2015-0333 Finance Supporting Documents ADJOURNMENT: 9:02 p.m. Kayla Holbrook, Reporting. City of Gahanna Page 3