Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Andy Piccolantonio, Chair Cynthia Franzmann, Vice Chair Jennifer Chrysler Sarah Mill Eric Miller Jan Ross Ken Shepherd Wednesday, March 1, 2017 7:00 PM Finance Conference Room A. CALL MEETING TO ORDER Piccolantonio, Chair called the March 1, 2017 Parks & Recreation Board meeting to order at 7:01pm. B. SWEARING IN BOARD MEMBER At this time, Mayor Kneeland administered the oath of office to Jennifer Chrysler. C. ROLL CALL Present: 6 - Cynthia Franzmann, Eric Miller, Andy Piccolantonio, Ken Shepherd, Sarah Mill and Jennifer Chrysler Absent: 1 - Jan Ross D. APPROVAL OF MINUTES Motion was made by Mill, seconded by Shepherd to approve the minutes from the February 1, 2017 meeting. Yes: 6- Franzmann, Miller, Piccolantonio, Shepherd, Mill and Chrysler Absent: 1- Ross 2017-0043 PR minutes 2-1-2017 E. ADDITIONS OR CORRECTIONS TO THE AGENDA Nothing at this time F. HEARING OF VISITORS City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes March 1, 2017 None G. OLD BUSINESS a. Field Use Agreement and Policy - Draft Barr shared that the Board was previously given a draft copy of the Athletic Field/Facility Usage Policy. Barr and Guthrie has been meeting with the various youth leagues to discuss the new policy. The new policy will help offset the cost of the maintenance to the athletic facilities. Guthrie shared the current policy is over ten (10) year old. Staff have updated the policy based on Best Practices. The objectives of the Policy is to provide an adequate number of sport facilities to support GDPR programs, minimize wear, prevent overuse and optimize maintenance costs of City facilities, provide opportunity to youth in the City to participate in organized sports programs by providing an adequate number of athletic fields, provide a sustainable mechanism for sport facility maintenance and improvement and clarify maintenance responsibilities of the city and user groups. H. NEW BUSINESS None I. CORRESPONDENCE AND ACTIONS None J. DIRECTOR'S REPORT Director Barr shared that February 25 was camp registration day. There was around $108,000 worth of camp registrations, 1,358 camper spots, over 5 weeks of camp are sold out and waitlisted. Parks staff member Kurt Martin has been hired full time as a Parks Service Coordinator. A new security system and cameras have been installed throught the parks and facilities. The new system allows staff to log into the computer and watch live or what has been recorded. Parks & Facilities staff have been working on cleaning up and City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes March 1, 2017 renovating the Parks Garage. A new lunch/meeting room has been completed. it will also improve accommodations for kids camp as a storm shelter. interviews are underway for the Recreation Superintendents position. K. COMMITTEE REPORT'S a. Aquatics Advisory Committee (AAC) Nothing at this time b. Bicycle & Trail Advisory Committee (BTAC) Barr shared that BTAC is working on reviewing the BWT Section 4. 2017-0047 BTAC mins 1-23-17 c. Gahanna Active Senior Advisory Committee (ASAC) 2017-0046 Gahanna ASAC minutes 1-18-17 d. Natural Resources Advisory Committee (NRAC) Nothing at this time e. Veteran's Advisory Committee Nothing at this time L. POLL MEMBERS FOR COMMENT a. Gahanna Parks & Recreation Foundation Miller shared that Committee Assignments took place and there is a new Development Committee. The Foundation is supporting the High School - Herb N' Arts Fair again this year. The Foundation is going to have a planning meeting. City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes March 1, 2017 b. School Board Report Chrysler shared that the Gahanna Education Foundation is having their annual Gala on March 11th. In January the Board passed new financial policies. There is a facilities committee that will be making a recommendation to the Superintendent. M. ADJOURNMENT There being no further business of the Board; the meeting adjourned at 8:28pm. Pam Ripley Office Coordinator APPROVED by the Parks & Recreation Board, this day of 2017. Andy Piccolantonio City of Gahanna Page 4