Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Jan Ross, Chair Andy Piccolantonio, Vice Chair Ken Shepherd, Secretary Cynthia Franzmann Eric Miller Daphne Moehring Chrissy Kaminski Wednesday, November 13, 2019 7:00 PM Finance Conference Room A. CALL MEETING TO ORDER Piccolantonio, Vice Chair, called the Parks & Recreation Board meeting to order on Wednesday, November 13, 2019 at 7:01 p.m. B. ROLL CALL Present: 6 - Eric Miller, Andy Piccolantonio, Ken Shepherd, Cynthia Franzmann, Chrissy Kaminski and Daphne Moehring Absent: 1 - Jan Ross Staff in attendance: Jeffrey Barr, Director, Stephania Bernard-Ferrell, Deputy Director, Brian Gill, Recreation Superintendent and Pam Ripley, Office Coordinator. C. APPROVAL OF MINUTES A motion was made by Shepherd, seconded by Moehring, to approve the October 9, 2019 meeting minutes. The motion carried by the following vote: Yes: 6- Miller, Piccolantonio, Shepherd, Franzmann, Kaminski and Moehring Absent: 1- Ross 2019-0151 PR mins 10-9-2019 D. ADDITIONS OR CORRECTIONS TO THE AGENDA None E. HEARING OF VISITORS None City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes November 13, 2019 F. OLD BUSINESS a. Organizational Chart - Draft Ferrell shared a draft of the Organizational Chart that includes 2020 requested positions. Document attached. 2019-0164 Parks Rec Org Chart 10-2019 DRAFT G. NEW BUSINESS a. Recreation Fees Barr distributed the 2020 proposed fees. Ferrell discussed the proposed Facility Rental Fees. The fees have been increased each year since 2017. When comparing 2017, 2018 and 2019, the outdoor facilities do not have any drastic changes in total number of reservations. The revenue stayed intact. The indoor facilities do show a decrease in rentals which have impacted the overall revenue. There was approximately a 33% decrease in indoor facility rentals in 2019. Staff have reviewed the rental fees and propose for the outdoor facility fees to remain the same. Staff is proposing to reduce the rental fee for the indoor facilities. Due to additional weekday evening programming the Senior Center will not be available for rentals Monday - Thursday. Ferrell discussed the proposed Recreation Fees for Pool Memberships, Senior Memberships and Camp fees. The document included the comparisons of 2018 and 2019. In 2019 due to the uncertainty of the budget; pool memberships were not sold until March. Normally memberships go on sale in December and there is a longer time period to take advantage of the Early Bird discounted rate. Gill shared that the pools will go back to the 2018 daily operating hours and HRP will remain open through Labor Day Weekend. The fees for Senior Memberships, Aquatic Memberships and Camp fees have not changed. Due to the 2019 budget some of the Camp programs were discontinued. The 2020 proposed fees include adding those programs back. Documents attached. City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes November 13, 2019 2020 Proposed Rental Rates A motion was made by Moehring, seconded by Franzmann, to approve the 2020 Proposed Rental Rates. The motion carried by the following vote: Yes: 6- Miller, Piccolantonio, Shepherd, Franzmann, Kaminski and Moehring Absent: 1- Ross 2020 Proposed Rates - Aquatic Memberships, Senior Memberships & Camp Motion was made by Kaminski, seconded by Franzmann, to approve the 2020 Proposed Rates for Aquatic Memberships, Senior Memberships, and Camp. The motion carried by the following vote: Yes: 6- Miller, Piccolantonio, Shepherd, Franzmann, Kaminski and Moehring Absent: 1- Ross 2019-0163 2018-2019 Fee Comparison & Proposed Fees b. Donation Request Ripley shared that the Gahanna Jefferson Education Foundation is requesting donations for their 2020 Gala. Motion was made by Miller, seconded by Kaminski, to approve the donation of a Family Pool Membership, a GMAC Rental, a four hour Shelter Rental and four Golf Passes to the Gahanna Jefferson Education Foundation Gala. Motion carried by the following vote: Yes: 6- Miller, Piccolantonio, Shepherd, Franzmann, Kaminski and Moehring Absent: 1- Ross H. CORRESPONDENCE AND ACTIONS I. DIRECTOR'S REPORT Barr shared the highlights of the Director's Report with the Board. Director's Report attached. 2019-0155 PR Dir Rpt 11-13-2019 J. COMMITTEE REPORTS a. Bicycle & Trail Advisory Committee (BTAC) City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes November 13, 2019 Barr shared that he met with Trica Kovacs regarding the bike routes signage in the City. There will be some changes made to the current signage. b. Gahanna Active Senior Advisory Committee Newsletter attached 2019-0150 SSpotlight NovDec2019 c. Natural Resources Advisory Committee Ferrell shared that NRAC will be meeting soon. Some residents requested to meet with staff regarding an opportunity for a mountain bike trail at Academy Park. The residents had reached out to Central Ohio Mountain Bike Organization (COMBO). COMBO goes to areas and builds and maintains mountain bike trails with volunteer resources and they seek funding for the sites. Staff walked through Gnomewood, which is a mountain bike trail at Alum Creek. The Committee will be needed to provide an assessment of the area at Academy Park. Barr shared that this is a sport in the states out west and it is making its way east. Mountain Biking is a sanctioned sport in the schools out west. The volunteer group wants to get the sport into our schools. d. Veteran's Advisory Committee Shepherd shared that the Veteran's Day Dedication was very well attended. K. POLL MEMBERS FOR COMMENT The Organizational Meeting is scheduled for January 8, 2020 at 6 p.m. followed with the Regular Parks & Recreation Board meeting. a. Gahanna Parks & Recreation Foundation Miller shared that the Foundation approved $450 for new recreational programming with the Children's Hunger Alliance Program. Ferrell shared that this is a pilot project to educate parents and children to eat healthier. Miller stated that Hops & Vines raised $40,833. Barr shared that the department requested financial support from the Foundation for a shuttle bus with access for at least one wheelchair for the department. Predominately to be used by the Senior Center for day trips. b. School Board Report City of Gahanna Page 4 Parks & Recreation Board Meeting Minutes November 13, 2019 Moehring shared that the second interviews are being conducted for the Treasurer position. The Finance Committee reviewed the five year forecast for the schools that has to be submitted to the Ohio Department of Education. The Board will review and vote on the forecast at their next meeting. L. ADJOURNMENT There being no further business of the board; the meeting adjourned at 8:58 p.m. APPROVED by the Parks & Recreation Board, this day of 2019. Andy Piccolantonio City of Gahanna Page 5