Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Jan Ross, Chair Donna Simmons, Vice Chair Chrissy Kaminski, Secretary Scott Lofton Kevin McGinn Eric Miller Ken Shepherd Amy Moneypenny, Clerk Wednesday, July 14, 2021 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd., Gahanna, OH 43230 A. CALL MEETING TO ORDER Ross, Chair called the July 14, 2021 Parks & Recreation Board meeting to order at 7:01 p.m. B. ROLL CALL Present: 5 - Donna Simmons, Eric Miller, Jan Ross, Kevin McGinn and Chrissy Kaminski Absent: 2 - Scott Lofton and Ken Shepherd Staff in attendance: Stephania Ferrell, Director and Ellen Ore, Administrative Assistant C. APPROVAL OF MINUTES A motion was made by Simmons, seconded by McGinn, to approve the minutes from the June 9, 2021 meeting.The motion carried by the following vote: Yes: 5- Simmons, Miller, Ross, McGinn and Kaminski Absent: 2- Lofton and Shepherd 2021-0127 PR Minutes 6-9-21 D. ADDITIONS OR CORRECTIONS TO THE AGENDA Old Business: Addition of rental rate fee reduction discussions. City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes July 14, 2021 E. HEARING OF VISITORS- NONE F. OLD BUSINESS i. Fee Reduction Requests Ferrell supplied a document outlining 2020-2021 fee reduction requests thus far, as well as a document outlining the Hannah Park, Friendship Park, and Golf Course Clubhouse shelter rental calendar for 2021 to illustrate how often each facility is rented. Documents are attached. After discussing various categories of rental agreement discounts, it was decided that more research needed to be done to create an official policy and it was suggested that Ferrell and her team reach out to other municipalities and compare their policies when it comes to giving discounts on city facility rentals. Ferrell will send external policies to the Board Members as she receives them. 2021-0155 Fee Reduction Request G. NEW BUSINESS i. Capital Needs Assessment Ferrell distributed the 2022 Capital Needs Assessment document to the members, which is attached. Ferrell explained that this is the first step in the budget process, and it will go to Council at the end of July or early August but will not be voted upon until the 2022 budget is approved by Council. First item is the Capital Maintenance Program, which supports maintaining current department assets. It was asked if there were any plans to fix the parking lot at Academy Park. Ferrell advised as of now, no, due to future plans to redesign the park. The operational budget will cover the redesign of the new park within next year’s budget. Herb Center operations were questioned since the City no longer programs the facility. Ferrell explained the land and building are City owned. Ferrell gave the following updates: The Splash Pad is on Council agenda July 26 for the request to enter into a contract for the construction of the project. We only received one bid which was $16,000 over budget. A supplemental appropriation will be requested from Council to cover that cost. Big Walnut Trail Section 8- RAISE grant was submitted through Franklin City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes July 14, 2021 County and MORPC. The Big Walnut Trail Section 8 was a project that was included into the submission. Price Road House Renovation is on track for renovations to begin this winter. It will become a rental space, hub for nature activities, outdoor education, and recreational programming. Academy Park Mountain Bike Trail- The trail would be located where the paved trail dead ends at Academy Park. Over the years, kids have used a portion of the trail referred to as sludge as a mountain bike trail. The sludge is the residual effects of an old dumping site for the Columbus Water plant. MORPC awarded this location for a Brownfield Study. Phase one, which is a review of the site, has been completed. Phase Two, which determines what needs to be done with the area to prevent the sludge, is now underway. 2021-0154 2022 Capital Needs Assessment H. CORRESPONDENCE AND ACTIONS- NONE I. DIRECTOR'S REPORT Ferrell shared the attached Director’s Report. Headley Park playground has been delayed until September due to a fire within Midstate’s distribution center. The Senior Center opened on 7/15 with a “Re-Open house.” A total of 637 pool passes have been sold this year meaning we have met and surpassed the original projection of 600. Pickleball- Ferrell met citizen Scott LaCross at Hannah Park to continue the pickleball conversation presented at the June Parks and Recreation Board meeting. Ferrell explained to LaCross that there is a plan to convert the tennis courts at Friendship Park to Pickleball courts so that there will be four (4) dedicated courts for Pickleball by the end of 2021. 2021-0126 Director's Report for 06.21 J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC) Meeting will be at 6pm on August 11th. ii. Gahanna Active Senior Advisory Committee Meetings will begin again since the facility is back open. Date and time to be determined. City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes July 14, 2021 iii. Natural Resources Advisory Committee- NONE K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation The Foundation is looking to move to digital storage options for their documents so that the City does not have to house them. With Hops and Vines getting closer, they are actively looking for volunteers and sponsors. ii. School District Update- NONE iii. Veteran's Advisory Committee- NONE L. ADJOURNMENT There being no further business of the Board, the meeting adjourned at 8:14pm. Amy Moneypenny Clerk APPROVED by the Parks & Recreation Board, this day of 2021. Jan Ross City of Gahanna Page 4