Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Jan Ross, Chair Donna Simmons, Vice Chair Chrissy Kaminski, Secretary Scott Lofton Kevin McGinn Eric Miller Ken Shepherd Amy Moneypenny, Clerk Wednesday, August 11, 2021 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. A. CALL MEETING TO ORDER Ross called the meeting to order at 7:10 p.m. B. ROLL CALL Present: 4 - Donna Simmons, Eric Miller, Jan Ross and Chrissy Kaminski Absent: 3 - Scott Lofton, Kevin McGinn and Ken Shepherd Staff in attendance- Director Stephania Ferrell, Projects Manager Alan Little, Administrative Coordinator Amy Moneypenny Visitor Patricia Kovacs entered the meeting at 7:25 p.m. C. APPROVAL OF MINUTES 2021-0157 PB Minutes 07.14.21 Correction to the Minutes- BTAC meeting was written as August 12, 2021 and it should have been August 11, 2021. A motion was made by Simmons, seconded by Kaminski, that the Minutes be Approved. The motion carried by the following vote: Yes: 4- Simmons, Miller, Ross and Kaminski Absent: 3- Lofton, McGinn and Shepherd City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes August 11, 2021 D. ADDITIONS OR CORRECTIONS TO THE AGENDA Addition- Hops and Vine donation request E. HEARING OF VISITORS- NONE F. OLD BUSINESS i. Shelter Reservations 2021-0176 Shelter Rental Fee Discounts Ferrell supplied a document outlining surrounding municipality’s policies pertaining to shelter and facility rental rate discounts. Document is attached. Administrative Coordinator Moneypenny explained that most of the discounts were given to nonprofits only and that discount offered was just the resident rate. Many members among the Board did not realize the City of Gahanna offered both resident and non-resident rates, so Ferrell clarified that the City does offer two rates and also explained that if any of the City of Gahanna schools or sports leagues requested a shelter during the week, the City does not charge them for the rental. However, if they were to request it on a weekend, they would have to pay the full resident rate, due to higher demand during that time. After reviewing the different policies, it was decided that moving forward, the Parks and Recreation department would edit the pricing policy to reflect the Board’s decision to allow a 25% discount to nonprofit organizations and churches Monday-Thursday during peak season (April-October) and every day during non-peak season (November- March). G. NEW BUSINESS i. Hops and Vines Request Ross explained that the Board makes an annual donation to the Gahanna Parks and Recreation Foundation’s Hops and Vines event and introduced the 2021 contribution request. This request includes 12 golf passes, one (1) GMAC rental, a four-hour Hannah Park shelter rental, and a family pool pass (for up to five members) for a total of $1,004.00. A motion was made by Miller, seconded by Ross, that the donation request be approved.The motion carried by the following vote: Yes: 4- Simmons, Miller, Ross and Kaminski City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes August 11, 2021 Absent: 3- Lofton, McGinn and Shepherd ii. 2022 Operational Budget 2021-0175 Operational Budget Ferrell supplied the Board with the first draft of the 2022 operational budget, document is attached. Ferrell went through each account on the document and explained the differences between them, specifically what gets paid from the general fund versus what gets paid out of the special revenue fund, which is shared with other departments within the City. Anything that is specific to Recreation is paid out of the special revenue fund and anything specific to parks is paid out of the general fund. The operational budget requests will go to the Mayor for review in September, then be introduced to Council in late October or early November, and then the final budget will be voted on by council in December. H. CORRESPONDENCE AND ACTIONS- NONE I. DIRECTOR'S REPORT 2021-0158 Director's Report 07.21 Ferrell introduced Project Coordinator Little and advised he would be going over the first half of the document for project updates. Little corrected the report stating that the Vortex equipment was supposed to be delivered for the Splash Pad project on July 20th, however, it has been delayed to August 26th. Surveys have been done for Woodside Green and Price Rd. parking lots, but geo samples still need to be taken to determine ground composition and that will happen within the next couple of weeks. Trapp Park walking path paving is a smaller project and will be moving forward this fall. Visitor Kovacs asked if there were any plans to widen Price Road since there will be a new event space in that area. Little explained that there have been talks with the service department about potentially widening it in the future, but no official plans have been made yet. Miller asked if the splash pad equipment would be secure since the fencing around the splash pad was not projected to be done until 2022, Ferrell advised that the equipment is within fencing already in place at Gahanna Swimming Pool. Simmons asked when the dugouts would be finished at Academy Park and Little advised that the first phase, concrete, is done but the timeline for the next two phases-fencing and shade structures are not secured. City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes August 11, 2021 J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC) Miller advised they discussed the Trail 8 section, the possibility of connecting to Columbus trails, creating a new trail map that illustrated sections by colors instead of names, and new e-bike legislation proposal. ii. Gahanna Active Senior Advisory Committee (GASAC) The member’s terms have expired so they will have to have a meeting soon, they will be bringing it forward to renew/solicit new members. No date has been set yet. iii. Natural Resources Advisory Committee (NRAC)- NONE K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation Ross announced that the Foundation has approved a $10,000 donation to the Parks and Recreation department for the purpose of converting the tennis court at Friendship Park to four (4) pickleball courts. They are also actively preparing for the Hops and Vines event. ii. School District Update- NONE iii. Veteran's Advisory Committee- NONE City of Gahanna Page 4 Parks & Recreation Board Meeting Minutes August 11, 2021 L. ADJOURNMENT There being no further business of the Board, the meeting adjourned at 8:57 p.m. Amy Moneypenny Clerk City of Gahanna Page 5