Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Jan Ross, Chair Donna Simmons, Vice Chair Chrissy Kaminski, Secretary Scott Lofton Kevin McGinn Eric Miller Ken Shepherd Amy Moneypenny, Clerk Wednesday, September 8, 2021 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. A. CALL MEETING TO ORDER Ross called the meeting to order at 7:00 p.m. B. ROLL CALL Present: 6 - Donna Simmons, Eric Miller, Jan Ross, Kevin McGinn, Ken Shepherd and Chrissy Kaminski Absent: 1 - Scott Lofton Staff in attendance- Stephania Ferrell, Director and Amy Moneypenny, Administrative Coordinator C. APPROVAL OF MINUTES A motion was made by Shepherd, seconded by McGinn, to approve the minutes from the August 11, 2021 meeting. The motion carried by the following vote: Yes: 6- Simmons, Miller, Ross, McGinn, Shepherd and Kaminski Absent: 1- Lofton 2021-0179 PB Meeting Minutes 08.11.21 City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes September 8, 2021 D. ADDITIONS OR CORRECTIONS TO THE AGENDA E. HEARING OF VISITORS F. OLD BUSINESS G. NEW BUSINESS i.Gahanna Jefferson Education Foundation Waiver Request 2021-0177 Gahanna Jefferson Education Foundation Waiver Request Ferrell provided the board with a letter from the Gahanna Jefferson Education Foundation requesting their rental fee for their October 16, 2021 Hannah Park shelter reservation be waived, document is attached. A motion was made by Kaminski, seconded by Miller, that the request be approved. The motion carried by the following vote: Yes: 6- Simmons, Miller, Ross, McGinn, Shepherd and Kaminski Absent: 1- Lofton H. CORRESPONDENCE AND ACTIONS- NONE I. DIRECTOR'S REPORT 2021-0178 Director's Report Ferrell supplied the Board with the Director’s Report from July, document is attached. Ferrell advised that the splash pad equipment has been delivered and the construction contractor is on track to have it installed by the end of November. The Senior Center is now open five (5) days a week with programming opportunities happening each day. The Muddy Miler took place on August 15th and had a total of 444 participants. Three (3) Academy Park baseball diamond renovations should be completed by the end of October, but due to an increase for the cost of fencing, the other four (4) diamonds will have to be completed next year. Shepard asked Ferrell for an update on the Pickle Ball court transitions happening at Friendship Park. Ferrell advised that the Gahanna Parks and Recreation Foundation donated $10,000 to the department to have City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes September 8, 2021 the two (2) existing tennis courts converted into four (4) Pickle Ball courts. Mid-State will be the company in charge of completing the conversion and they have the signed contract and the work is expected to be finished by the end of this fall. After a brief discussion, Simmons asked if Pickle Ball courts should be a priority for the Parks Department 2022 budget. Ferrell explained that the Parks and Recreation Department has a Master Plan that they follow which is created by a contracted company who thoroughly studies the City’s blueprint, its community members needs and wants, as well as their budget. The contracted company then constructs the Master Plan using the data collected, in which they prioritize projects and enhancements to the City’s Parks and Recreation layout as well as a timeline that they should follow for completion. The last time this plan was published was 2015, and due to many changes throughout the City since then, Ferrell is hoping to request 2022 funds to update the Master Plan. J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC)-NONE ii. Gahanna Active Senior Advisory Committee (GASAC) Ferrell explained that the GASAC has not met yet, however, there will be a meeting in the next few weeks to discuss whether they feel comfortable starting meetings back up . If they are ready for meetings to resume, current committee members must be reinstated, and if they are not interested in being reinstated, they will have to do a drive to get new members. Simmons asked how many members were on the committee and Ferrell advised there are five (5). iii. Natural Resources Advisory Committee (NRAC)-NONE K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation Miller advised that the Foundation is still in need of volunteers for Hops and Vines and asked the Board to pass it along to the community that they can sign up online to volunteer for the event on October 2, 2021. City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes September 8, 2021 ii. School District Update-NONE iii. Veteran's Advisory Committee-NONE L. ADJOURNMENT There being no further business of the Board, the meeting adjourned at 7:40 p.m. Amy Moneypenny Clerk APPROVED by the Parks & Recreation Board, this day of 2021. Jan Ross City of Gahanna Page 4