Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Donna Simmons, Chair Chrissy Kaminski, Vice Chair Kevin McGinn, Secretary Sue Horn Eric Miller Jan Ross Ken Shepherd Nichols Butler, Clerk Wednesday, November 9, 2022 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. Mayor Jadwin administered the Oath of Office to Sue Horn on November, 9 2022 at 6:55 p.m. A. CALL MEETING TO ORDER Simmons, Chair called the November 9, 2022 meeting to order at 7:02pm. The agenda was published on November 4, 2022 B. ROLL CALL Staff in Attendance- Stephania Ferrell, Director and Nichole Butler, Clerk Present: 7 - Donna Simmons, Eric Miller, Kevin McGinn, Chrissy Kaminski, Jan Ross, Ken Shepherd and Sue Horn C. APPROVAL OF MINUTES 2022-0312 P&R Board Minutes 10.12.2022 Motion was made by Shepherd, seconded by Ross, that the minutes be approved. Motion carried with the following vote: Yes: 7- Simmons, Miller, McGinn, Kaminski, Ross, Shepherd and Horn D. ADDITIONS OR CORRECTIONS TO THE AGENDA E. HEARING OF VISITORS F. OLD BUSINESS City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes November 9, 2022 Master plan update Ferrell states the most recent steering committee meeting took place on November 1, 2023. A draft of some recommendations was brought forward by PROS Consultants. Ferrell states there are some changes and edits that will need to be made based on the comments from the steering committee prior to the next draft of recommendations. Ferrell states that the December Parks and Recreation Board meeting will have a virtual meeting with Leon Younger of PROS consultants. Ferrell states that the parks master plan will be complete in the same timeline as the citywide capital improvement plan to be completed in the first quarter of 2023. Miller asked if the fee for services from PROS consultants would be the same. Ferrell states that the scope of the project has not changed, and PROS set the timeline of the master plan therefor there is no additional cost incurred. Ross asked if the reason for the timeline being behind was because of the delay in surveys. Ferrell states yes, surveys were mailed and at times were significantly delayed getting to residents. G. NEW BUSINESS On Boarding Manual Simmons states that the onboarding manual was intended to put together some information that will hopefully ease the transition for the new board members to have all the basic information in place. Simmons asked the board to review the draft of the manual and send edits to Nichole Butler. The manual includes basic information about the city, the Parks and Recreation board operations, scope, and rules. Gahanna Active Senior Advisory Committee Director Ferrell states that the Gahanna Active Senior Advisory Committee hasn't been in action since 2019 due to COVID. In 2020, the facility closed, so all the terms of the existing committee members, had been termed. Ferrell states there are seven seats that are part of the committee and in the event that 7 or below applications are received, the parks board has the ability to appoint the members and determine their terms as they are required to be staggered to one- and two-year terms, so that they do not all term at once. Director Ferrell states the board will be presented with member applications at the next board meeting. City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes November 9, 2022 H. CORRESPONDENCE AND ACTIONS I. DIRECTOR'S REPORT Director Ferrell states the department has received the first-round scores of the Mid- Ohio Regional Planning Commission (MORPC) attributable funds application. The department will know by March 2023 if that funding has been approved. Ferrell highlighted the Future leaders in Parks and Recreation program that will be taking place over the winter months. Ferrell explained that this program is designed to utilize the departments’ part time or seasonal employees to build professional development within teaching, interview skills, leadership, communication with peers and the public, as well as de-escalation tactics. As of now the program has 17 participants. There is an incentive to the participants for participating in this training program should they stay on for their seasonal position. 2022-0310 Directors Report 11.09.2022 J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC) - None ii. Gahanna Active Senior Advisory Committee (GASAC) - None iii. Natural Resources Advisory Committee (NRAC) - None K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation - None ii. School District Update Horn states that the school district had the groundbreaking ceremony on October 20th for the new high school. Horn states that the Blacklick athletic complex is making great progress, the turf is in, and the piping is being set for the stadium. Horn updated that the Gahanna football team is doing well in their 2022 season and is in the playoffs. iii. Veteran's Advisory Committee City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes November 9, 2022 Shepherd states that the Veterans Day celebration will take place on Friday November 11 2022 at the Veterans Memorial Park and is slated to last around 30 minutes. L. ADJOURNMENT City of Gahanna Page 4