Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Donna Simmons, Chair Chrissy Kaminski, Vice Chair Kevin McGinn, Secretary Sue Horn Eric Miller Jan Ross Ken Shepherd Nichols Butler, Clerk Wednesday, December 14, 2022 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. A. CALL MEETING TO ORDER Simmons, Chair Called the December 14, 2022 meeting of the Parks and Recreation Board to order at 7:03 PM. The agenda was published on December 9, 2022. B. ROLL CALL Staff in attendance: Stephania Ferrell, Director ; Nichole Butler, Clerk Present: 7 - Donna Simmons, Eric Miller, Kevin McGinn, Chrissy Kaminski, Jan Ross, Ken Shepherd and Sue Horn C. APPROVAL OF MINUTES 2022-0339 P&R Board Minutes 11.9.2022 A motion was made by McGinn, seconded by Kaminski, that the Minutes be Approved. The motion carried by the following vote: Yes: 7- Simmons, Miller, McGinn, Kaminski, Ross, Shepherd and Horn D. ADDITIONS OR CORRECTIONS TO THE AGENDA E. HEARING OF VISITORS Rob Thorn, Gahanna Resident, 210 Creighton Court. Thorn states he is visiting as a resident and is a volunteer with Columbus Audubon to learn more about Gahanna Parks and Recreation. In attendance Virtually, via Microsoft Teams, Leon Younger and Scott Vollmer from PROS consultants to present on the Parks and Recreation Master Plan. City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes December 14, 2022 F. OLD BUSINESS Master Plan Update Leon Younger presented a slideshow presentation, as attached in the minutes, on a draft of the Parks and Recreation Master Plan. Younger provided a brief overview of the plan and outline. Younger stated that the purpose of a Comprehensive Master Plan is to provide the City of Gahanna with a roadmap to guide them in accomplishing its mission & vision and plans to follow in the successful operation, maintenance and development of the Gahanna parks, open spaces, amenities, facilities, programs, and services. Younger spoke on key themes and goals pertaining to results from the Master Plan Survey that was mailed and offered virtually to residents. Younger gave a breakdown of age segments pertaining to Recreation programming. Simmons asked if the Master Plan would provide an outline of those age segments. Leon confirmed that would be included in the plan. There was discussion regarding relocating the Parks garage and the Service complex. The visitor, Mr. Rob Thorne, asked why the current location was not adequate. Ferrell gave information regarding the citywide facilities study and the data collected by Puzzuti. The data collected showed that the current acreage was inadequate for both operations. Simmons asked how the priorities in the master plan are determined? Younger stated that all of the data from interviews, focus groups, benchmark studies, trends and surveys are used, and the financial impact is also necessary to consider. Miller asked the status of the conversation partnering with the YMCA. Younger stated that in discussion with Tony Collins, YMCA of Central Ohio CEO, the YMCA is not in a financial place to build a facility currently, however, conversations with the city are still vital in next steps. Younger states that the next steps of the master planning process are to work with the Parks and Recreation department staff to add input in to get a draft of the plan to the Master Plan Steering Committee, and City Council. Younger stated that if the board has additions they would like to see added to the plan, that should be communicated with Director Ferrell. Simmons asked if any components of the draft plan are budgeted for in the capital maintenance plan or the parks and recreation budget for 2023 already. Ferrell states that some of the projects mentioned are already in motion for 2023 such as the mountain bike trail and the Price Rd. City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes December 14, 2022 Exploration Center. 2023-0002 PPT Gahanna Master Plan to the Board G. NEW BUSINESS Gahanna Active Senior Advisory Committee Ferrell states the department received (6) applications for individuals to serve on the Gahanna Active Senior Advisory Committee (GASAC). Ferrell states that the board can appoint up to Seven (7) individuals to GASAC due to the previous terms expiring due to the COVID-19. Ferrell stated that the board will also determine the terms of each applicant. The parks board discussed and appointed all six (6) applications to GASAC and determined that there shall be two (2) members with two-year terms and four (4) members with one (1) year terms. There was a Motion by Ross, Seconded by Shepherd to appoint Isobel Sherwood and Pat Donato the two (2) year terms and Alta Ruth Elgin, Jeff Caffee, Bruce Massau, and Ginny Williams to One (1) year terms beginning January 2023. Yes: 7- Simmons, Miller, McGinn, Kaminski, Ross, Shepherd and Horn H. CORRESPONDENCE AND ACTIONS I. DIRECTOR'S REPORT Ferrell states that the pool memberships went on sale Monday December 12th, 2022 and had already sold 21 memberships at the time of the meeting. Ferrell also recognized that Eric Miller had received a citizen commendation at the city all staff recognition banquet. 2022-0340 Directors Report 12.2022 2022-0341 Winter P&R Guide 2022-0342 Senior Spotlight Winter 2023 J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC)- None City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes December 14, 2022 ii. Gahanna Active Senior Advisory Committee (GASAC) Ferrell states that there is a meeting set for January 10th, 2023 at 3:00 p.m. iii. Natural Resources Advisory Committee (NRAC) -None K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation Miller states that the foundation had an election of their officers, and re-elected Lee Tucker, Chair; Kelly Law, Vice Chair; and Jan Ross as Treasurer. They also reappointed four (4) members whose terms had expired. Ross states that they have a really strong foundation currently at 12 members. ii. School District Update Horn states there is a fly thru of the new high school on social media to see what the new high school will look like, and encourages everyone to check it out. iii. Veteran's Advisory Committee- None L. ADJOURNMENT City of Gahanna Page 4