Parks & Recreation Board

200 South Hamilton Road City of Gahanna Gahanna, Ohio 43230 Meeting Minutes Parks & Recreation Board Chrissy Kaminski, Chair Kevin McGinn, Vice Chair Eric Miller, Secretary Sue Horn Jan Ross Ken Shepherd Donna Simmons Nichole Butler, Clerk Wednesday, January 11, 2023 7:00 PM Gahanna Senior Center 480 Rocky Fork Blvd. Organizational Meeting to begin at 7:00 pm; Regular meeting to follow A. CALL ORGANIZATIONAL MEETING TO ORDER Mayor Laurie Jadwin called the January 11, 2023 Parks and Recreation Board organizational meeting to order at 7:11 p.m. The agenda was published on January 6, 2023. B. SWEARING IN OF BOARD MEMBERS Mayor Jadwin administered the Oath of Office to Donna Simmons and Kevin McGinn C. ROLL CALL Present: 5 - Kevin McGinn, Eric Miller, Jan Ross, Ken Shepherd and Donna Simmons Absent: 1 - Chrissy Kaminski Staff in attendance: Stephania Bernard Ferrell, Director of Parks and Recreation; Nichole Butler, Clerk D. ELECTION OF CHAIR Mayor Jadwin opened the floor for nomination of Chair. Simmons nominated Chrissy Kaminski A motion to elect Chrissy Kaminski as Chair of Parks and Recreation board was made by Shepherd seconded by Miller Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons City of Gahanna Page 1 Parks & Recreation Board Meeting Minutes January 11, 2023 Absent: 1- Kaminski E. ELECTION OF VICE CHAIR Mayor Jadwin opened the floor for nomination of Vice Chair. Miller nominated Kevin McGinn. A motion to elect Kevin McGinn as Vice Chair of Parks and Recreation board was made by Ross seconded by Shepherd. Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons Absent: 1- Kaminski Mayor Jadwin handed the meeting over to Kevin McGinn, Vice Chair as the Chair, Chrissy Kaminski was not present at the meeting. F. ELECTION OF SECRETARY Vice Chair McGinn opened the floor for nomination of Secretary. Simmons nominated Miller A motion to elect Eric Miller as Secretary of the Parks and Recreation Board was made by Ross seconded by Shepherd. Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons Absent: 1- Kaminski G. ESTABLISH TIME AND DAY: REGULAR BOARD MEETINGS McGinn opened the floor to discussion of setting the day and time of regular meetings. All members present agreed that the current schedule shall remain A motion was made by Simmons and seconded by Ross that the regular meetings remain the second Wednesday of every month at 7:00 pm. Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons Absent: 1- Kaminski H. ADOPTION OF RULES OF OPERATION AND PROCEDURE A motion was made by Simmons seconded by Miller to approve the Parks and Recreation Board Rules of Operation 2023 as amended with the location updated to the Senior Center and redline edits Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons City of Gahanna Page 2 Parks & Recreation Board Meeting Minutes January 11, 2023 Absent: 1- Kaminski RULES-0002-20 2023 P&R Board Rules of Operation and Procedure 23 Committee Assignments a. Bicycle & Trail Advisory Committee (BTAC) Kaminski and Miller volunteer to be a liaison for this committee. b. Gahanna Active Senior Advisory Committee (GASAC) Simmons and Miller volunteer to be a liaison for this committee. c. Natural Resources Advisory Committee (NRAC) Kaminski and McGinn volunteer to be a liaison for this committee. d. Veteran's Advisory Committee Shepherd volunteer to be a liaison for this committee. I. ADJOURNMENT OF ORGANIZATIONAL MEETING ************************************************************************************************** A. CALL MEETING TO ORDER Vice Chair McGinn, called the January 11, 2023 Regular Parks and Recreation Board meeting to order at 7:24 p.m. The agenda was published on January 6, 2023. B. ROLL CALL Present: 5 - Kevin McGinn, Eric Miller, Jan Ross, Ken Shepherd and Donna Simmons Absent: 1 - Chrissy Kaminski City of Gahanna Page 3 Parks & Recreation Board Meeting Minutes January 11, 2023 Staff in attendance: Stephania Bernard Ferrell, Director of Parks and Recreation; Nichole Butler, Clerk C. APPROVAL OF MINUTES Ross states that there should be an addition to the minutes in the section of conversation with the partnership with the YMCA of Central Ohio. After discussion the board decided to add conversations with the city are still vital in the next steps” to the discussion surrounding the partnership. 2023-0003 Parks Board Minutes 12.14.22 A motion was made by Ross and seconded by Shepherd that the minutes be approved as amended to include clarification on the status of the ongoing discussion of a potential partnership with the YMCA. The Motion carried the following vote: Yes: 5- McGinn, Miller, Ross, Shepherd and Simmons Absent: 1- Kaminski D. ADDITIONS OR CORRECTIONS TO THE AGENDA Ferrell requested an addition to New Business to add a staffing update. E. HEARING OF VISITORS Rob Thorn, Gahanna Resident, 210 Creighton Court. Thorn states he is present to be more aware of the city Parks and Recreation Department. F. OLD BUSINESS Master Plan Update Ferrell thanked the board for their time and attention to the meeting in December where Leon Younger and Scott Vollmer from PROS Consultants were in attendance virtually to review progress with the master plan. Ferrell states the next step will be that PROS consultants will meet with the Gahanna Parks and Recreation Foundation in the morning and the Steering Committee in the evening on January 19, 2023. Ferrell states that the goal of those meetings is to evaluate the second draft of the master plan, including data, action plans and recommendations from the consultants. Ferrell mentions the capital information is incomplete and is expected to be finalized along with the citywide capital improvement plan. Miller asked how the plan will be presented to the public, since providing City of Gahanna Page 4 Parks & Recreation Board Meeting Minutes January 11, 2023 their input via the survey. Ferrell states that the plan will be presented at a city council meeting. The survey data, focus groups and interviews are outlined in the plan. Once the plan is adopted, it will be made available to the public. Miller stated that the community wants to know their opinion counts. Simmons asked who was on the steering committee. Ferrell states that is comprised of Jan Ross, as a representative not only for the Parks and Recreation Board, but the Gahanna Parks and Recreation Foundation and the Gahanna YMCA board, as well as councilwoman Nancy McGregor; Nikki Galiardi from the Gahanna Parks and Recreation Foundation Development committee; Daphne Moehring from the Gahanna-Jefferson School Board. The steering committee also includes city staff, Director Ferrell; Parks and Facilities Superintendent, Zac Guthrie; Recreation Superintendent, Brian Gill ; Projects Manager, Alan Little; Mayor Laurie Jadwin and Senior Director of Operations, Kevin Shultz. Ferrell states that the steering committee is in place to help keep the plan on the right trajectory and ensure nothing is being missed or misrepresented. Miller asked how everything would then be paid for. Mayor Jadwin stated that along with the master plan, the city is working simultaneously to get the long-term citywide capital improvement plan in place which will help fund some of the priorities. Mayor Jadwin states that it is important to complete the master plan prior to the citywide capital improvement plan so that the projects may be included. G. NEW BUSINESS Staffing Update Ferrell states that in planning the 2023 budget for the department, a request was made to include a new position within the Parks Division for a Forestry Supervisor. Ferrell states that this was approved by council and an offer was extended and accepted by Julie Predieri. H. CORRESPONDENCE AND ACTIONS I. DIRECTOR'S REPORT Ferrell states that in the attached directors report, under projects, it mentions that the Ambassador playground will be replaced in 2023. Ferrell mentions that Ambassador park is a heavily neighborhood centered park and the department will be gathering input from the residents in the neighborhood as to what they would like to see in this City of Gahanna Page 5 Parks & Recreation Board Meeting Minutes January 11, 2023 park. Ferrell states this is also an opportunity for the Parks and Recreation Board to take ownership in the project when the decision comes to utilizing that feedback to build that park. Ross asked what the timeline on the project is. Ferrell states that the department is currently seeking for designs and would expect to see that move forward in February. Ferrell states that the timeline and Parks and Recreation Board expectations in that process will be brought to the February meeting. McGinn asked if the park would be brought to ADA accessibility standards. Ferrell ensured that it would be up to standards and that those components are recognized when planning all parks. Miller asked if there is an anticipated fee increase for the golf course. Ferrell states, yes, for cart rental as the gasoline fees have increased drastically. 2023-0004 Directors report January 2023 J. COMMITTEE REPORTS i. Bicycle & Trail Advisory Committee (BTAC)- None ii. Gahanna Active Senior Advisory Committee (GASAC) Miller states that the first meeting since February 2020, took place on January 10 , 2023. The committee elected their officers, with Isobel Sherwood as President. Miller states that the first meeting was an overview and that there are still only six board members, allowing for one vacancy. Miller states that the board will look at their by-laws and revise because their normal terms began in May, prior to covid, but are being elected now and would like to revisit the by-laws to update any other changes needed. The committee will meet next in March. iii. Natural Resources Advisory Committee (NRAC)- None K. POLL MEMBERS FOR COMMENT i. Gahanna Parks & Recreation Foundation Ross states they approved their 2023 budget. Miller stated the Foundation will meet next Thursday January 19, 2023 with PROS consultants to go over the draft of the master plan, and that the Foundation has a lot in the works. City of Gahanna Page 6 Parks & Recreation Board Meeting Minutes January 11, 2023 ii. School District Update- None iii. Veteran's Advisory Committee- None L. ADJOURNMENT City of Gahanna Page 7