Gainesville Regional Utilities Authority

Gainesville Regional Utilities Authority MINUTES November 6, 2024, 5:30 p.m. GRU Administration Building 301 SE 4th Avenue Gainesville, Fl 32601 Members Present: Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, Robert Skinner _____________________________________________________________________ A. CALL TO ORDER Meeting called to order at 5:30 p.m. B. ROLL CALL Craig Carter joined the meeting at 5:30 pm. Vice-Chair Haslam joined the meeting at 5:30 pm. Jack Jacobs joined the meeting at 5:30 pm. Chair Lawson joined the meeting at 5:30 pm. Robert Skinner joined the meeting at 5:30 pm. C. INVOCATION David Haslam, GRU Authority D. PLEDGE OF ALLEGIANCE E. ADOPTION OF THE AGENDA Public Comment: David Hastings Moved by Robert Skinner Seconded by Vice-Chair Haslam Motion: The GRU Authority adopt the regular and consent agenda. 1  Aye (5): Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, and Robert Skinner Approved (5 to 0) F. APPROVAL OF MINUTES Moved by Craig Carter Seconded by Robert Skinner Motion: The GRU Authority approve the minutes from the October 7, 2024 GRU Authority meeting. Aye (5): Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, and Robert Skinner Approved (5 to 0) G. CHAIR COMMENTS Chair Lawson thanked Folds Walker Public Comment: Jim Konish Moved by Vice-Chair Haslam Seconded by Robert Skinner Motion: All costs GRU has incurred in relation to Chapter 2023-348 are to be paid for by the City of Gainesville General Government via a deduction of the general fund transfer (GFT). Aye (5): Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, and Robert Skinner Approved (5 to 0) H. CONSENT AGENDA 1. 2024-821 Security Force Personnel Services (B) Moved by Robert Skinner Seconded by Vice-Chair Haslam Recommendation: The GRU Authority delegate authority to the CEO or his designee to enter into a contract for Security Force Personnel Services with Excelsior Defense, Inc. 2  Approved On Consent I. GENERAL PUBLIC COMMENT Jim Konish Angela Casteel J. CEO COMMENTS Presentation - IT SLA HR consultant contracted part time A GRIP grant was awarded Rails to Trails program Motion: GRU will: honor the fiscal year 2024 IT Service Level Agreement (SLA), which discounts services by $3 million, recoup $2.6 million for fiscal years 2023 and 2024 for streetlight payments of the county which was part of an agreement signed between the City and GRU and reduce the general fund transfer (GFT) to the City of Gainesville General Government to $1.3 million. Moved by Craig Carter Seconded by Vice-Chair Haslam Approved K. ATTORNEY COMMENTS Scott Walker, GRU Authority Attorney, thanked Chair Lawson for his accolades Status updates were given on referendum and injunction Director Carter addressed what GRUA will continue doing at this time L. RESOLUTIONS (Roll Call Required) M. BUSINESS DISCUSSION ITEMS 1. 2024-798 Natural Gas Prepay Transaction (B) Presentation: Chris Lover, PFM Financial Advisors, LLC Moved by Robert Skinner Seconded by Jack Jacobs 3  Motion: The GRU Authority will delegate authority to the CEO or CFO to negotiate and execute a Prepay Agreement for natural gas, not exceeding 50% of GRU's average daily load and with savings of greater than $0.40 per MMBtu. Recommendation: The GRU Authority delegate to the CEO or CFO to negotiate and execute natural gas prepay contract(s) subject to the following parameters: A savings greater than $0.40 per MMBtu. Aye (5): Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, and Robert Skinner Approved (5 to 0) 2. 2024-807 State of the Utility, Monthly Update (B) Chief Executive Officer, Ed Bielarski, gave update of operational areas for the fourth quarter. Director Carter - Questioned if report is public Recommendation: The GRU Authority hears a monthly update from the utility’s operational areas. Heard 3. 2024-796 Debt Management Policy Revision (B) Chief Financial Officer, Claudia Rasnick, introduced the item to the board Moved by Craig Carter Seconded by Robert Skinner Recommendation: The GRU Authority adopt the amended Debt Management policy. Motion: Approve as recommended. Aye (5): Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, and Robert Skinner Approved (5 to 0) 4. 2024-797 Amendment to GRU Investment Policy (B) 4  Chief Financial Officer, Claudia Rasnick, introduced the item to the board. Director Lawson - questioned what has changed. Per CFO, just simple wording, but due to language in 2023-348, the Authority is to approve policy changes impacting GRU. . Moved by Craig Carter Seconded by Vice-Chair Haslam Recommendation: The GRU Authority adopt the amended GRU Investment Policy. Motion: Approve as recommended. Aye (5): Craig Carter, Vice-Chair Haslam, Jack Jacobs, Chair Lawson, and Robert Skinner Approved (5 to 0) 5. 2024-795 Financial Reporting Cadence (B) Presentation and explanation given to the Authority by Chief Financial Officer, Claudia Rasnick. Recommendation: This is an informational item only. Heard 6. 2024-808 Deerhaven Renewable Outage Discovery (B) Energy Supply Officer, Dino DeLeo, gave presentation to GRUA. Discussion ensued with several questions being asked by the Directors. Recommendation: GRU will repair the turbine rotor prior to returning it to service to prevent further damage. This item is for information only purposes to the GRU Authority notifying them of the situation and repair. Heard N. DIRECTOR COMMENTS No comments from Directors 5 O. ADJOURNMENT Meeting adjourned at 7:28 p.m. Craig Carter left the meeting at 7:28 pm. Vice-Chair Haslam left the meeting at 7:28 pm. Jack Jacobs left the meeting at 7:28 pm. Chair Lawson left the meeting at 7:28 pm. Robert Skinner left the meeting at 7:28 pm. _________________________ Christine Kunkel, GRUA Staff Liaison 6