City Council

CITY OF GALLATIN COUNCIL COMMITTEE MEETING March 14, 2023 6:00 pm Dr. J. Deotha Malone Council Chambers  Call to Order – Mayor Paige Brown  Roll Call: Carter – Fann –Fennell – George – Hayes– Jouvence – Vice Mayor Love – Mayor Brown  Approval of Minutes: None Provided  Public Recognition  Mayor’s Comments AGENDA 1. Ordinance No. O23Ø3-22 Appropriating $26,215 for the Construction of the Airport Road and Cairo Road Traffic Signal and Moving Project Funds from Engineering’s Budget to the Signal Budget. (Nick Tuttle, City Engineer) 2. Ordinance No. O23Ø3-23 to Vacate Right-of-Way on Randolph Circle Located in the Vertrees Terrace Subdivision (Nick Tuttle, City Engineer) 3. Resolution No. R23Ø3-30 Authorizing the Property Owner and Applicant to Submit an Application for Annexation of 186.92 +/- Acres into the City, Located South of Hartsville Pike and West of Barry Lane. (Bill Mccord, City Planner) 4. Resolution No. R23Ø3-31 Authorizing the Property Owner and Applicant to Submit an Application for Annexation of 68.4 +/- Acres into the City, Located South of Hartsville Pike and East of Carolyn Lane. (Bill Mccord, City Planner) 5. Resolution No. R23Ø3-28 Authorizing the Charter Amendment of the Industrial Development Board of the City of Gallatin and Providing for Its Authority (James Fenton, Executive Director of EDA & Preston Stark, Board Administrator of the IDB) 6. Resolution No. R23Ø3-29 Authorizing the Charter Amendment of the Health, Educational and Housing Facility Board of the City of Gallatin, Tennessee and Providing for Its Authority (James Fenton, Executive Director of EDA & Preston Stark, Board Administrator of the HEHFB) 7. Resolution No. R2303-32 Rose Mont Board Appointments (Paige Brown, Mayor) 8. Discussion of Gallatin Area Chamber of Commerce Building (Paige Brown, Mayor & Kim Baker, Gallatin Chamber Director) 9. Monthly Financial Reports for February (Rachel Nichols, Finance Director) 10. Discussion and Implementation of Social Media Policy for City Employees (Pascal Jouvence, Councilman)  Other Business  Department Head Reports  Adjourn  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 14, 2023 DEPARTMENT: Engineering AGENDA# 1 SUBJECT: Ordinance Appropriating $26,215 for the construction of the Airport Road and Cairo Road Traffic Signal and moving remaining funds to Signal Budget SUMMARY: Ordinance appropriating $26,215 for the construction of the Airport Road and Cairo Road traffic signal and moving project funds from Engineering's budget to the Signal budget. RECOMMENDATION: ATTACHMENT: 0 Resolution ..D.. Correspondence _n_ Bid Tabulation JZl Ordinance _D_ Contract ..D.. Other Approved 0 Rejected 0 Deferred 0 Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 14, 2023 DEPARTMENT: Engineering AGENDA# 2 SUBJECT: Ordinance to Vacate a portion of Right-of-Way on Randolph Circle (southerly portion) SUMMARY: The attached Ordinance proposes the abandonment of a portion of the public right-of-way on Randolph Circle. Planning Commission Resolution. No. 2020-024 recommended right-of-way abandonment and was passed on January 271h , 2020. The applicant failed to provide legal descriptions for deeds to be drawn up in 2020. The property owner for the northerly portion provided provided legal descriptions for the portion of right-of-way that will be conveyed to him in August of 2022. Council approved 02208-42 on September 6, 2022 abandoning the northerly portion. The original applicant was contacted at that time and chose not provide a legal description for the southerly portion of the right-of-way but has now submitted them and would like to move forward with the abandonment. RECOMMENDATION: ATTACHMENT: 0 Resolution .fi Correspondence .fi Contract . □_ Other .J8L Bid Tabulation J8L Ordinance Approved 0 Rejected 0 Deferred 0 Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 14, 2023 DEPARTMENT: PLANNING DEPARTMENT AGENDA# 3 SUBJECT: A Resolution No. R2303-30 of the City of Gallatin, Sumner County, Tennessee, authorizing the property owner and applicant to submit an application for the annexation~ of a 186. 92 · +/- acre parcel (Tax Map 111, Parcel 026.00) into the City of Gallatin. SUMMARY: A Resolution of the. City of Gallatin, Sumner County, Tennessee, authorizing the property owner and applicant to submit an application for the annexation of a 186.92 +/- acre parcel (Tax Map 111, Parcel 026.00) into the City of G�llatin, located south of Hartsville Pike and west of Barry Lane. The property is currently non-contiguous. The property could become contiguous to city limits if adjacent property to the west is annexed before or concurrently, or adjacent right-of-way to the north is annexed before or concurrently. RECOMMENDATION: ATTACHMENT: l;X] Resolution _o_ Correspondence _o_ Bid Tabulation _D_ Ordinance _D_ Contract _fil_Other Approved D Rejected D Deferred D Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 14, 2023 DEPARTMENT: PLANNING DEPARTMENT AGENDA# 4 SUBJECT: A Resolution No. R2303-31 of the City of Gallatin, Sumner County, Tennessee, authorizing the property owner and applicant to submit an application for the annexation of-two parcels totaling 68.4 +/- acres (Tax Map I 12 Parcels 047.00 and 047.08) into the City of Gallatin. SUMMARY: A Resolution of the City of Gallatin, Sumner County, Tennessee, authorizing the property owner and applicant to submit an application for the annexation of two parcels totaling 68.4 +/- acres (Tax Map 112, Parcels 047.00 and 047.08) into the City of Gallatin located south of Hartsville Pike and east of Carolyn Lane. RECOMMENDATION: ATTACHMENT: [xJ Resolution _D_ Correspondence _D_ Bid Tabulation _o_ Ordinance _o_ Contract J8L Other Approved 0 Rejected 0 Deferred 0 Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 14, 2023 DEPARTMENT: Gallatin IDB AGENDA# 5 SUBJECT: Resolution Authorizing the Charter Amendment of the Industrial Development Board of the City of Gallatin and Providing for Its Authority SUMMARY: State law requires a minimum of seven Directors be seated on an Industrial Development Board to take certain actions. There are times when the IDB has items for action, but cannot vote because a vacancy has occurred and no replacement seated. Thus, the board is not meeting the minimum requirement of seven seated Directors. Expanding the IDB to nine Directors would allow the Board to conduct those certain business items as long as there are seven seated Directors. With nine Directors, there could be one or two vacancies and business still continue. RECOMMENDATION: ATTACHMENT: �Resolution ...D._ Correspondence _D_ Bid Tabulation ...D._ Ordinance _D_ Contract ...D._Other Approved D Rejected D Deferred D Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 14, 2023 DEPARTMENT: Gallatin HEHFB AGENDA# 6 SUBJECT: Resolution Authorizing the Charter Amendment of the Health, Educational and Housing Facility Board of the City of Gallatin, Tennessee and Providing for Its Authority SUMMARY: State law requires a minimum of seven Directors be seated on a Health, Educational and Housing Facility Board to take certain actions. There are times when the HEHFB has items for action, but cannot vote because a vacancy has occurred and no replacement seated. Thus, the board is not meeting the minimum requirement of seven seated Directors. Expanding the HEHFB to nine Directors would allow the Board to conduct those certain business items as long as there are seven seated Directors. With nine Directors, there could be one or two vacancies and business still continue. RECOMMENDATION: ATTACHMENT: J8l._Resolution _Q_ Correspondence _Q_ Bid Tabulation _Q_ Ordinance _Q_ Contract _Q_ Other Approved D Rejected D Deferred D Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 14, 2023 DEPARTMENT: Mayor's Office AGENDA# 7 SUBJECT: Resolution No. R2303-32 Appointments to the Rose Mont Restoration Foundation, Inc Board SUMMARY: RECOMMENDATION: ATTACHMENT: [X] Resolution _D_ Correspondence _D_ Bid Tabulation __D._ Ordinance _D_ Contract _D_ Other Approved 0 Rejected 0 Deferred 0 Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA / March 14, 2023 DEPARTMENT: Mayor's Office/Chamber of Commerce AGENDA# 8 SUBJECT: Discussion of Gallatin Area Chamber of Commerce Building SUMMARY: RECOMMENDATION: ATTACHMENT: [X] Resolution _Q_ Correspondence _Q_ Bid Tabulation _Q_ Ordinance _D._ Contract ..N__ Other Approved D Rejected D Deferred D Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA 3/14/2023 DEPARTMENT: Finance AGENDA# 9 SUBJECT: monthly fmancial reports SUMMARY: Financial reports for February RECOMMENDATION: Acceptance ATTACHMENT: ...D_Resolution _Q_ Correspondence ...D.. Bid Tabulation _D_ Ordinance _D._ Contract J8Lother Approved D Rejected D Deferred D Notes:  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 14, 2023 DEPARTMENT: Councilman Jouvence AGENDA # 10 ______________________________________________________________________________ SUBJECT: Discussion and Implementation of Social Media Policy for City Employees SUMMARY: RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: