City Council

City of Gallatin Council Committee Meeting March 11, 2025, 6:00 PM • Call to Order - Mayor Brown • Roll Call: Alexander - Carter - Fann - Fennell - Vice Mayor Hayes - Jones - Jouvence • Approval of Minutes COUNCIL COMMITTEE MINUTES - FEBRUARY 25, 2025 • Public Recognition • Mayor's Comments AGENDA 1. UPDATE ON PROJECT PHOENIX (ROSEMARY BATES, EXECUTIVE DIRECTOR OF EDA) 2. RESOLUTION R2503-8 RESOLUTION AUTHORIZING DONATION OF SURPLUS GEAR WASHERS TO THE SOUTHEAST, GALLATIN, AND OAK GROVE VOLUNTEER FIRE DEPARTMENTS (JEFF BEAMAN, FIRE CHIEF) 3. RESOLUTION NO. R2503-9 RESOLUTION REVISING THE ADOPTED UTILITY EASEMENT ACQUISITION PROCEDURE (DAVID KELLOGG, PUBLIC UTILITIES SUPERINTENDENT) 4. ORDINANCE NO. O2503-13 ORDINANCE APPROPRIATING $25,770 FROM THE DRUG FUND UNASSIGNED FUND BALANCE FOR THE PURCHASE OF FIREARMS (DON BANDY, POLICE CHIEF) 5. RESOLUTION NO. R2503-12 RESOLUTION AUTHORIZING GALLATIN POLICE DEPARTMENT TO APPLY FOR THE THSO TRAFFIC SAFETY OFFICE GRANT (DON BANDY, POLICE CHIEF) 6. RESOLUTION NO. R2503-14 RESOLUTION AUTHORIZING DONATION OF VEHICLE TO THE STEWART COUNTY FIRE RESCUE (DON BANDY, POLICE CHIEF) March 11, 2025 Council Committee Meeting Agenda - Page 1 Page 1 of 34 7. ORDINANCE NO. O2503-14 ORDINANCE APPROPRIATING FUNDS FOR COMPLETION OF THE VOL STATE GAP TRAIL PHASE 1B MULTI-USE PATH (NICK TUTTLE, CITY ENGINEER) 8. RESOLUTION R2503-13 RESOLUTION APPROVING A WAIVER OF ENGINEERING DIVISION AND PLANNING DEPARTMENT APPLICATION, PERMITTING, AND OTHER FEES RELATED TO THE ATHLETIC FACILITIES IMPROVEMENTS AT STATION CAMP HIGH SCHOOL AND GALLATIN HIGH SCHOOL (NICK TUTTLE, CITY ENGINEER) 9. RESOLUTION NO. R2503-10 RESOLUTION AMENDING THE CITY OF GALLATIN PERSONNEL RULES AND REGULATIONS RULE 17, SECTION 17-22 (COURTNEY CANGEMI, HR DIRECTOR) 10. RESOLUTION NO. R2503-11 RESOLUTION TO APPROVE UPDATED TITLE AND JOB DESCRIPTION FOR INMATE CREW LEADER TO GENERAL LABOR CREW LEADER IN THE PUBLIC WORKS DEPARTMENT (COURTNEY CANGEMI, HR DIRECTOR) 11. RESOLUTION NO. R2503-15 RESOLUTION APPOINTING RETIREMENT PLAN COMMITTEE REPRESENTATIVES (PAIGE BROWN, MAYOR) • Other Business • Department Head Reports • Adjourn March 11, 2025 Council Committee Meeting Agenda - Page 2 Page 2 of 34  The City of Gallatin Council Committee Meeting Tuesday, February 25, 2025 Dr. J. Deotha Malone Council Chambers. Vice Mayor Craig Hayes called the meeting to order at 6:00 p.m. Deputy Clerk Danielle Lyons called the roll, and the following were present: Present: Absent: Vice Mayor Craig Hayes Mayor Paige Brown Councilman Steven Carter Councilman Todd Alexander Councilman Steve Fann Councilman Shawn Fennell Councilman Paul Jones Councilman Pascal Jouvence **************************************************************************************************** Department Heads and Others Present: Susan High-McAuley, City Attorney Jeff Beaman, Fire Chief Aaron Hickson, Ast. City Engineer Courtney Cangemi, H.R. Director Brian Rose, City Planner Jennifer LeFevre, I.T. Director Danielle Lyons, Deputy Clerk David Brown, Parks & Rec. Director Rosemary Bates, EDA Director Bill Sorrells, Ast. Police Chief Rachel Nichols, Finance Director David Kellogg, Public Utilities Dir. Richard Depriest, Public Works Dir. Approval of Minutes Vice Mayor Hayes presented the January 28, 2025 and February 11, 2025 Council Committee minutes for consideration. Councilman Fennell made motion to approve; Councilman Fann seconded. Motion carried with 6 ayes and 0 nays. Page 3 of 34 Council Committee Minutes February 25, 2025 Public Recognition Vice Mayor Hayes opened public recognition. With no one wishing to speak, public recognition was closed. Mayor’s Comments Vice Mayor Hayes announced the following events: • February 27, 2025 – American Red Cross Blood Drive at the Civic Center. • February 28, 2025 – Good Morning Gallatin at The Station. • March 1, 2025 – Breakfast at the American Legion. • March 6, 2025 – Building Official Chuck Stuart’s Birthday. • March 8, 2025 – Gallatin Shamrock Run. Agenda 1. Ordinance #O2502-11 Appropriating $50,000.00 from the Stormwater Unassigned Fund Balance to Stormwater Drainage Material. Public Works Director Richard Depriest presented this ordinance. Councilman Jouvence made motion to move to council; Councilman Fennell seconded. Motion carried with 6 ayes and 0 nays. 2. Resolution #R2502-7 to Approve Updated Title and Job Description for Assistant City Engineer – Stormwater to Stormwater Utility Administration Director in the Engineering Department. Human Resources Director Courtney Cangemi presented this resolution. Councilman Carter made motion to move to council; Councilman Fennell seconded. Motion carried with 6 ayes and 0 nays. 2 Page 4 of 34 Council Committee Minutes February 25, 2025 3. Resolution #R2502-6 Authorizing the City of Gallatin to Participate in the Public Entity Partners "Property Conservation" Matching Grant Program. City Attorney Susan High-McAuley presented this resolution. Councilman Carter made motion to move to council; Councilman Jouvence seconded. Motion carried with 6 ayes and 0 nays. Other Business Vice Mayor Hayes opened other business. • Councilman Jouvence asked when the department head budget meetings would take place. Council discussed Mayor would be sending out the dates when available. • Councilman Jouvence asked for an update on Project Phoenix next council meeting. With no one else wishing to speak, other business was closed. Department Head Reports Vice Mayor Hayes department head reports. • Economic Development Agency Director Rosemary Bates provided a handout. Tourism & Marketing Director Jenna Landstrom provided an update on the Census. Council congratulated all for their hard work during the Census. • Finance Director Rachel Nichols presented the December 2024 and January 2025 financial reports. With no one else wishing to speak, department head reports were closed. 3 Page 5 of 34 Council Committee Minutes February 25, 2025 Adjourn Councilman Fennell made motion to adjourn; Councilman Jones seconded. Motion carried with 6 ayes and 0 nays. Vice Mayor Hayes adjourned the meeting at 6:12 p.m. ______________________________ ______________________________ Vice Mayor Craig Hayes Deputy Clerk Danielle Lyons 4 Page 6 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: Economic Development AGENDA # 1 ______________________________________________________________________________ SUBJECT: Update on Project Phoenix SUMMARY: RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 7 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 11, 2025 DEPARTMENT: Fire AGENDA # 2 ______________________________________________________________________________ SUBJECT: Resolution R2503-8. Resolution authorizing the donation of surplus gear washers to the Southeast, Gallatin, and Oak Grove Volunteer Fire Departments. SUMMARY: Following a successful Federal FY2021 Assistance to Firefighters Grant application which allowed the Fire Department to procure and install a gear washer at each fire station, the existing gear washers have become surplus property. The Southeast, Gallatin, and Oak Grove Volunteer Fire Departments have each requested the donation of one (1) surplus gear washer. The value of each gear washer is estimated at $500.00. The donation of this equipment will help to ensure these volunteer organizations can provide clean firefighting protective equipment to their personnel, thus reducing exposure to carcinogenic and biological materials. T.C.A. 12-2-420 requires the governing body to pass a resolution to authorize these donations. RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 8 of 34  RESOLUTION NO. R25Ø3-8 RESOLUTION AUTHORIZING DONATION OF SURPLUS GEAR WASHERS TO THE SOUTHEAST, GALLATIN, AND OAK GROVE VOLUNTEER FIRE DEPARTMENTS WHEREAS, the Gallatin Fire Department has surplus gear washers that are no longer needed due to the acquisition of these items following a successful Assistance to Firefighters Grant request that was awarded to the City during the Federal 2021 Fiscal Year; WHEREAS, the Southeast, Gallatin, and Oak Grove Volunteer Fire Departments have requested the donation of one surplus gear washer each; WHEREAS, T.C.A. § 12-2-420 requires the governing body to pass a resolution authorizing the donation of such gear washers; BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that one surplus gear washer, valued at $500.00 each, is hereby donated to the Southeast, Gallatin, and Oak Grove Volunteer Fire Departments; BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that this Resolution shall take effect upon final passage, the public welfare requiring it. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 9 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 11, 2025 DEPARTMENT: Utilities AGENDA # 3 ______________________________________________________________________________ SUBJECT: Proposed Resolution R2503-9 revising the adopted Utility Easement Acquisition Procedure. SUMMARY: Resolution to revise current Utility Easement Acquisition Procedures to reflect changes in property values since the last procedures were adopted in 2015. RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 10 of 34  RESOLUTION NO. R25Ø3-9 RESOLUTION REVISING THE ADOPTED UTILITY EASEMENT ACQUISITION PROCEDURE WHEREAS, it has become increasingly difficult to obtain water, sanitary sewer, and natural gas utility easements; and WHEREAS, a consistent procedure needs to be established to direct the Department of Public Utilities in obtaining new easements for projects; WHEREAS, a Utility Easement Acquisition procedure was established through Resolution #R9912-032 and revised through Resolution #R1511-59; NOW, THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, to adopt the following Utility Easement Acquisition Procedure: 1. Engineer prepares sketch and legal description using standard City easement form. 2. Give to City Attorney to verify property ownership. 3. Contact property owners and provide easement form, sketch, and cover letter. 4. Pre-condemnation evaluation to consider possible alternatives: (a) Offer set amount for easement - $8.00 per linear foot for properties greater than 1 acres, and up to $12.00 per linear for properties less than 1 acre (b) Consider alternate route for utility line. (c) Obtain appraisals and condemn. (d) Abandon the project if easements cannot be obtained. 5. Proceed with condemnation with City Attorney. BE IT FURTHER RESOLVED that any easement fees be paid from water/sewer/natural gas improvement funds. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: Page 11 of 34 DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 12 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: POLICE AGENDA # 4 ________________________________________________________________________ ___ SUBJECT: ORDINANCE O2503-13 APPROPRIATING $25,770 FROM THE DRUG FUND UNASSIGNED FUND BALANCE FOR THE PURCHASE OF FIREARMS SUMMARY: Ordinance appropriating funds from the Drug Fund Unassigned Balance for the purchase of firearms. RECOMMENDATION: ATTACHMENT: -Copy of ordinance _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _X Ordinance _ _ Contract _ _ Other __________________________________________________________________ Approved ____ Rejected __ __ Deferred __ __ __________________________________________________________________ Notes: Page 13 of 34  ORDINANCE NO. O25Ø3-13 ORDINANCE APPROPRIATING $25,770 FROM DRUG FUND UNASSIGNED FUND BALANCE FOR THE PURCHASE OF FIREARMS BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $25,770 is hereby appropriated from the Drug Fund Unassigned Fund Balance to account 12742129-329, Operating Supplies, for the purchase of police officer equipment- firearms; and BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING: ______________________________ MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 14 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: POLICE AGENDA # 5 ___________________________________________________________________________ SUBJECT: RESOLUTION NO. R2503-12 AUTHORIZING THE GALLATIN POLICE DEPARTMENT TO APPLY FOR THE THSO TRAFFIC SAFETY OFFICE GRANT SUMMARY: Resolution authorizing the Gallatin Police Department to apply for the Tennessee Highway Safety Office Grant. The grant allows for the purchase of traffic enforcement and safety equipment. Additionally, it assists in funding holiday saturation traffic enforcement. This grant requires no matching funds. RECOMMENDATION: ATTACHMENT: - Copy of resolution _X_ Resolution _ _ Correspondence _ _ Bid Tabulation _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 15 of 34  RESOLUTION NO. R25Ø3-12 RESOLUTION AUTHORIZING THE GALLATIN POLICE DEPARTMENT TO APPLY FOR THE THSO TRAFFIC SAFETY GRANT WHEREAS, the Gallatin Police Department requests City Council approval to apply for the Tennessee Highway Safety Office (THSO) grant; and WHEREAS, the THSO grant will provide up to $60,000.00 in no match grant funding that will be divided equally for two purposes as outlined herein; and WHEREAS, the grant will allow for $30,000.00 for the purchase of traffic safety equipment; and WHEREAS, the grant will allow for $30,000.00 for officer overtime in holiday safety enforcement efforts. NOW THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the City Council hereby authorizes the Gallatin Police Department to apply for the Tennessee Highway Safety Office grant; and BE IT FURTHER RESOLVED, that this resolution shall take effect from and after its final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: Page 16 of 34 CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 17 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: POLICE AGENDA # 6 ___________________________________________________________________________ SUBJECT: RESOLUTION NO. R2503-14 AUTHORIZING THE DONATION OF A VEHICLE TO THE STEWART COUNTY FIRE RESCUE. SUMMARY: Resolution authorizing the donation of a 2010 Chevrolet Tahoe to the Stewart County Fire Rescue. RECOMMENDATION: ATTACHMENT: - Copy of resolution _X_ Resolution _ _ Correspondence _ _ Bid Tabulation _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 18 of 34  RESOLUTION NO. R25Ø3-14 RESOLUTION AUTHORIZING DONATION OF VEHICLE TO THE STEWART COUNTY FIRE RESCUE WHEREAS, pursuant to T.C.A. § 12-3-1005, Tennessee municipalities are authorized to transfer property by gift to other Tennessee governments; and WHEREAS, the City of Gallatin has an excess vehicle that is no longer needed; and WHEREAS, the Stewart County Sheriff has requested donation of vehicles; and WHEREAS, T.C.A. § 12-3-1005 requires the governing body to pass a resolution authorizing the transfer of such; BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE that a 2010 Chevrolet Tahoe, valued at $3,500 is hereby transferred to the Stewart County Fire Rescue; BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that this Resolution shall take effect upon final passage, the public welfare requiring it. IT IS SO ORDERED: PRESENT AND VOTING: AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: ______________________________ CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 19 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: ENGINEERING AGENDA # 7 ______________________________________________________________________________ SUBJECT: Ordinance Appropriating Funds for Completion of Vol State Gap Trail Ph 1B Multi-Use Path SUMMARY: The City has received a donation check for $100,000 from a developer to go towards the Vol State Gap Trail Ph 1B multi-use path. Attached is an ordinance appropriating this money. RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 20 of 34  ORDINANCE NO. O25Ø3-14 ORDINANCE APPROPRIATING FUNDS FOR COMPLETION OF THE VOL STATE GAP TRAIL PHASE 1B MULTI-USE PATH BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $100,000 is hereby appropriated from account number 110-36710-348, Donation From Business, for donation funds received for the completion of the Vol State Gap Trail Phase 1B multi-use path; BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $100,000 be appropriated to account number 110-41670-931-348, Vol State Gap Trail Ph 1B; BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect on final passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: ______________________________ SUSAN HIGH-MCAULEY CITY ATTORNEY Page 21 of 34 Page 22 of 34 Page 23 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: ENGINEERING AGENDA # 8 ______________________________________________________________________________ SUBJECT: Resolution approving a waiver of Engineering Division and Planning Department fees SUMMARY: The Engineerng Division and Planning Department shall waive application, permitting, and other fees related to the athletic facilities improvments at Station Camp High School and Gallatin High School RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 24 of 34  RESOLUTION NO. R25Ø3-13 RESOLUTION APPROVING A WAIVER OF ENGINEERING DIVISION AND PLANNING DEPARTMENT APPLICATION, PERMITTING, AND OTHER FEES RELATED TO THE ATHLETIC FACILITIES IMPROVEMENTS AT STATION CAMP HIGH SCHOOL AND GALLATIN HIGH SCHOOL BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the Engineering Division fees as required by Gallatin Municipal Code, Chapter 15, Article IV; Chapter 18, Article V; and Ordinance No. O2210-62, shall be waived; and BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the Planning Department application fees required by Gallatin Municipal Code, Chapter 2, Article III, Section 2-154, shall be waived; and BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the land disturbance surety required by Gallatin Municipal Code, Chapter 18, Article V; and site surety required by Gallatin Zoning Ordinance, Article 15.00, Section 15.03.080, shall be waived; and BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that this resolution shall take effect upon passage, the public welfare requiring it. IT IS SO ORDERED: AYE: NAY: DATE: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER SUSAN HIGH-MCAULEY CITY ATTORNEY Page 25 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: Human Resources AGENDA # 9 ______________________________________________________________________________ SUBJECT: Resolution No. R2503-10 SUMMARY: Resolution to replace PRR Section 17-22 (Activities Involving Illegal Drugs) with Employee Safety and Personal Protective Equipment Policy. The PRR was previously missing a general safety policy, with specific attention drawn to PPE and its required use. Section 17-22 was previously deleted and materially iincluded in Rule 7 by Resolution R1808-48. RECOMMENDATION: Approve ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 26 of 34  RESOLUTION NO. R25Ø3-10 RESOLUTION AMENDING THE CITY OF GALLATIN PERSONNEL RULES AND REGULATIONS RULE 17, SECTION 17-22 WHEREAS, Section 13-104 of the Gallatin Municipal Code provides for amendment of the Personnel Rules; WHEREAS, Gallatin Personnel Rule 17, General Policies and Procedures, Section 17-22, Activities Involving Illegal Drugs, was previously amended under Resolution R1808-48 which moved the material contents of the section to Personnel Rule 7, Drug and Alcohol Testing Policy; and WHEREAS, Gallatin Personnel Rule 17, General Policies and Procedures, Section 17-22, Activities Involving Illegal Drugs, requires amendment to include a general safety and personal protective equipment policy in the Personnel Rules. NOW THEREFORE BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that Rule 17, General Policies and Procedures, Section 17-22, Activities Involving Illegal Drugs, of the Gallatin Personnel Rules and Regulations is hereby amended by deleting that section in its entirety and replacing it with the following: Section 17-22 Employee Safety and Personal Protective Equipment The City of Gallatin is committed to the safety of its employees. It is the responsibility of each employee to conduct all work in a safe and efficient manner complying with all local, state and federal safety and health regulations, programmatic standards, and special safety concerns identified by the City. Although most safety regulations are consistent throughout each department, it is the responsibility of employees to identify and familiarize themselves with the safety rules specific to their department and position. Certain City employees are required to wear Personal Protective Equipment (PPE) while performing their jobs or working in certain environments. Each Department Head will specify which PPE is required based on the job or task. Employees are required to wear their designated PPE during work hours and are responsible for reasonable care and maintenance of their PPE. PPE includes, but is not limited to, the following: Eye Protection: o Safety glasses with side shields are required to be worn when a potential eye injury exists. ▪ Potential for eye injury may include flying particles or objects, molten metal, chemical splashes, acids or caustics, gases, vapors, or potentially injurious radiation. ▪ Prescription Safety Eyeglasses must be approved before use as safety glasses and must have affixed side shields. Page 27 of 34 Head Protection o Where there is danger of head injury due to falling objects, head protection is required. o Hard hats may be necessary in utility work and are required when working in bucket trucks and near heavy equipment while in operation. Hearing Protection o Approved hearing protection must be worn in designated areas or when required for a specific task. Foot Protection o As determined by the Department Head, protective footwear is required where there is a danger of foot and ankle injuries, slips and falls due to falling or rolling objects, objects piercing the sole, or exposure to electrical hazards. Employees who are provided personal protective equipment by the Municipal Government shall agree to reimburse the Municipal Government as outlined in Section 15-3 (c). Failure to comply with departmental safety rules, including the appropriate use of personal protective equipment, may result in progressive discipline, up to and including termination, as outlined in Section 12-8. BE IT FURTHER RESOLVED that this Resolution shall take effect from and after the date of final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 28 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: Human Resources AGENDA # 10 ______________________________________________________________________________ SUBJECT: Resolution No. R2503-11 SUMMARY: Resolution to approve an update to reclass one Inmate Crew Leader in Public Works to General Labor Crew Leader. There is a new job description to reflect the removal of requirements through County Sheriff. There is no change to pay. The position has been vacant since January 2024. Department anticipates the changes will allow them to hire a qualified candidate. RECOMMENDATION: Approve ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 29 of 34  RESOLUTION NO. R25Ø3-11 RESOLUTION TO APPROVE UPDATED TITLE AND JOB DESCRIPTION FOR INMATE CREW LEADER TO GENERAL LABOR CREW LEADER IN THE PUBLIC WORKS DEPARTMENT BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that one vacant position of Inmate Crew Leader be changed to General Labor Crew Leader. BE IT FURTHER RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the description attached hereto as Exhibit A is hereby approved and ordered implemented into the Personnel Classification System for the City of Gallatin, Tennessee, for the position of General Labor Crew Leader within the Public Works Department. BE IT FURTHER RESOLVED, that this Resolution shall take effect from and after its final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 30 of 34  TITLE: General Labor Crew Leader PG: GI DEPARTMENT: Public Works – Streets REPORTS TO: Streets/Stormwater Supervisor REVISION DATE: February 2025 PURPOSE OF POSITION: The purpose of this position is to lead and participate in semiskilled and skilled work in the maintenance of city property for the Streets Department. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. 1. Leads and participates with general streets, ground maintenance, utility and related work. 2. Leads and participates in mowing, edging, spraying, trimming, and mulching. 3. Leads and participates in the following (including but not limited to): • Picking up litter on the side of City roads and other City owned property. • Painting walls, handrails, pulling weeds, cutting down tree limbs, trimming shrubs, planting seeds, flowers or flower bulbs, shrubs and trees. 4. Performs various street maintenance duties such as cleaning ditches, raking and spreading asphalt, and patching holes. 5. Assists with forming/ pouring concrete, laying asphalt, installing pipe, and general work. 6. Removes, installs, and changes street signs, paint crosswalks and related street markings. 7. Serves as traffic flagger on street and utility projects. 8. Maintains chemicals and lawn/ snow equipment. 9. Perform other related tasks as required and cross-train to cover other department positions when necessary. 10. Regular and predictable attendance. 11. Ability to work in a cooperative manner with others. 12. Other duties as assigned. MINIMUM QUALIFICATIONS: • High School Diploma/GED. • Must have a valid driver’s license. • Must have one (1) year of recent experience in construction, mowing, or landscaping. Preferred crew leading experience. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the occupational hazards involved and the safety precautions necessary to the proper operation of varied construction and maintenance equipment. • Knowledge of simple mechanical systems. • Knowledge of the safe use of equipment, hand tools, and power tools required in the work. • Knowledge of maintaining construction and maintenance equipment. • Ability to provide direction. • Ability to ensure work crews always observe safe work practices. • Ability to handle emergencies. • Knowledge of blood borne pathogen regulations. Page 1 of 2 Page 31 of 34  • Ability to maintain simple records and prepare reports, manual or computerized. • Skill in making repairs and adjustments to equipment. • Ability to detect flaws in the operation of equipment and to determine proper remedial measures. • Ability to make decisions to accomplish specific tasks and operations within the scope of the position. • Ability to perform manual labor for extended periods including under unfavorable weather conditions. • Ability to interact with the public effectively, professionally and politely, and with discretion. • Ability to effectively communicate with and establish and maintain an effective working relationship with department staff and other personnel. • Ability to understand and effectively carry out written and oral instructions. • Organizational and time management skills needed to meet deadlines. • Must have ability to work accurately with attention to detail. • Ability to maintain confidentiality. PHYSICAL REQUIREMENTS: This is medium work requiring the exertion of up to 50 pounds of force occasionally, up to 20 pounds of force frequently, and a negligible amount of force constantly to move objects and some heavy work requiring the exertion of 100 pounds of force occasionally. Physical activities include climbing, balancing, stooping, standing, walking, pushing, pulling, lifting, reaching, fingering, grasping, and repetitive motions. Also includes the necessity to communicate by talking, hearing/listening. Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus, for operation of machines and equipment, determination accuracy and thoroughness of work, and observation of general surroundings. WORK ENVIRONMENT: The employee is subject to inside and outside environmental conditions including, extreme cold, extreme heat, noise, vibration, hazards, atmospheric conditions, dust/dirt, grease/oils, paint fumes, moving parts of machinery and extreme weather conditions but hot and cold. Work is generally outdoors. The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. EMPLOYEE NAME (PLEASE PRINT): _____________________________________________________________________ EMPLOYEE SIGNATURE: ___________________________________________________ DATE: _____________________ Page 2 of 2 Page 32 of 34  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: Mayor's Office AGENDA # 11 ______________________________________________________________________________ SUBJECT: Resolution No. R2503-15 Resolution Appointing the Retirement Plan Committee SUMMARY: RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 33 of 34  RESOLUTION NO. R2503-15 RESOLUTION APPOINTING THE RETIREMENT PLAN COMMITTEE WHEREAS, Section 13-62 of the Gallatin Municipal Code provides for the appointment of one representative from the Finance Department, two representatives of the City Council and two employees, all of whom shall be appointed by the Mayor, to administer the trust agreement adopted under the terms of the Employee Retirement Benefits and Plan; and WHEREAS, the following names are being forwarded by the Mayor with the respective terms expiring with the dates listed beside each name: Rachel Nichols, Finance Department Representative December 31, 2027 Shawn Fennell, Council Representative December 31, 2027 ____________, Council Representative December 31, 2026 Troy Warren, Employee Representative (Public Utilities Department) December 31, 2027 Kate Novitsky, Employee Representative (Police Department) December 31, 2026 WHEREAS, Section 13-62 of the Gallatin Municipal Code requires that the governing body approve said appointments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GALLATIN TENNESSEE, Rachel Nichols, Shawn Fennell, ___________, Troy Warren and Kate Novitsky are hereby appointed to the Gallatin Retirement Plan Committee to the above stated terms. This Resolution shall take effect the date of passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 34 of 34