City Council

City of Gallatin City Council Meeting April 1, 2025, 6:00 PM • Call to Order - Mayor Brown • Invocation • Pledge of Allegiance - Vice Mayor Hayes • Roll Call: Alexander - Carter - Fann - Fennell - Vice Mayor Hayes - Jones - Jouvence • Approval of Minutes • Public Recognition on Agenda-Related Items • Mayor's Comments AGENDA 1. SECOND READING ORDINANCE NO.O2503-13 ORDINANCE APPROPRIATING $25,770 FROM DRUG FUND UNASSIGNED FUND BALANCE FOR THE PURCHASE OF FIREARMS (COUNCILMAN ALEXANDER) 2. SECOND READING ORDINANCE NO. O2503-14 ORDINANCE APPROPRIATING FUNDS FOR COMPLETION OF THE VOL STATE GAP TRAIL PHASE 1B MULTI-USE PATH (VICE MAYOR HAYES) 3. FIRST READING ORDINANCE NO. O2503-15 ORDINANCE APPROPRIATING $77,000 FROM PROJECT WOOLHAWK FOR ENGINEERING DIVISION AND PLANNING DEPARTMENT EXPENSES (COUNCILMAN FENNELL) 4. FIRST READING ORDINANCE NO. O2503-17 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “B” (COUNCILMAN FANN) 5. FIRST READING ORDINANCE NO. O2503-18 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “C” (COUNCILMAN JONES) April 1, 2025 City Council Meeting Agenda - Page 1 Page 1 of 23 6. RESOLUTION NO. R2503-16 RESOLUTION AUTHORIZING THE MAYOR TO SIGN FIRM STORAGE SERVICE AGREEMENT WITH EGAN HUB STORAGE, LLC (COUNCILMAN CARTER) • Other Business • Public Recognition on Non-Agenda-Related Items • Adjourn April 1, 2025 City Council Meeting Agenda - Page 2 Page 2 of 23  ORDINANCE NO. O25Ø3-13 ORDINANCE APPROPRIATING $25,770 FROM DRUG FUND UNASSIGNED FUND BALANCE FOR THE PURCHASE OF FIREARMS BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $25,770 is hereby appropriated from the Drug Fund Unassigned Fund Balance to account 12742129-329, Operating Supplies, for the purchase of police officer equipment- firearms; and BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: March 18, 2025. PASSED SECOND READING: ______________________________ MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 3 of 23  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: POLICE AGENDA # ________________________________________________________________________ ___ SUBJECT: ORDINANCE O2503-13 APPROPRIATING $25,770 FROM THE DRUG FUND UNASSIGNED FUND BALANCE FOR THE PURCHASE OF FIREARMS SUMMARY: Ordinance appropriating funds from the Drug Fund Unassigned Balance for the purchase of firearms. RECOMMENDATION: ATTACHMENT: -Copy of ordinance _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _X Ordinance _ _ Contract _ _ Other __________________________________________________________________ Approved __X__ Rejected __ __ Deferred __ __ __________________________________________________________________ Notes: Page 4 of 23  ORDINANCE NO. O25Ø3-14 ORDINANCE APPROPRIATING FUNDS FOR COMPLETION OF THE VOL STATE GAP TRAIL PHASE 1B MULTI-USE PATH BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $100,000 is hereby appropriated from account number 110-36710-348, Donation From Business, for donation funds received for the completion of the Vol State Gap Trail Phase 1B multi-use path; BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $100,000 be appropriated to account number 110-41670-931-348, Vol State Gap Trail Ph 1B; BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect on final passage, the public welfare requiring such. PASSED FIRST READING: March 18, 2025. PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: ______________________________ SUSAN HIGH-MCAULEY CITY ATTORNEY Page 5 of 23 Page 6 of 23 Page 7 of 23  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 11, 2025 DEPARTMENT: ENGINEERING AGENDA # 7 ______________________________________________________________________________ SUBJECT: Ordinance Appropriating Funds for Completion of Vol State Gap Trail Ph 1B Multi-Use Path SUMMARY: The City has received a donation check for $100,000 from a developer to go towards the Vol State Gap Trail Ph 1B multi-use path. Attached is an ordinance appropriating this money. RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 8 of 23  ORDINANCE NO. O25Ø3-15 ORDINANCE APPROPRIATING $77,000 FROM PROJECT WOOLHAWK FOR ENGINEERING DIVISION AND PLANNING DEPARTMENT EXPENSES BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $77,000 is hereby appropriated from Donations from Business - Woolhawk, account number 110-36710-256, to the following Engineering Accounts for department expenses: $50,000 to 11041670-947 (Office Equipment) $27,000 to 11041700-941 (Transportation Equipment) BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 9 of 23  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 25, 2025 DEPARTMENT: ENGINEERING/PLANNING AGENDA # 1 ______________________________________________________________________________ SUBJECT: Ordinance Appropriating $77,000 from Project Woolhawk for Engineering Division and Planning Department Expenses SUMMARY: The Engineering Division is requesting $50,000 from the Project Woolhawk funds. These funds will be spent to replace outdated surveying equipment. The Planning Department is requesting $27,000 from the Project Woolhawk funds. These funds will be spent to replace a vehicle. RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 10 of 23  ORDINANCE NO. O25Ø3-17 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “B” BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the bid for the Sumner County Regional Water Transmission Main – Line “B” project pursuant to the plans and specifications under Heathcoat & Davis Project #1178-11, submitted by Bobby Luttrell and Sons, LLC, in the amount of $4,110,942.50 is hereby accepted and awarded. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the total funds in the amount of $4,110,942.50 for said water system improvements are authorized from TDEC North Sumner Water Project Funds, an American Rescue Plan Act – Competitive Grant, Account Number 12852114-934-G2430. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the Mayor and Superintendent of Public Utilities are hereby authorized to execute all necessary contracts and agreements for said Sumner County Regional Water Transmission Main – Line “B” project. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that this ordinance shall take effect from and after its passage, the public welfare requiring it. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 11 of 23 February 21, 2025 File No. 1178-11 (via email) Mr. David Kellogg City of Gallatin 239 Hancock Street Gallatin, TN 37066 RE: CASTALIAN SPRINGS BETHPAGE WATER UTILITY DISTRICT 2024 ARPA WATER SYSTEM IMPROVEMENTS SUMNER COUNTY REGIONAL TRANSMISSION MAIN – LINE B Dear Mr. Kellogg: On Tuesday, January 14, 2025 at 2:00 PM local time, nine (9) sealed bids were received for the subject project. The bidders appear to have complied with the Tennessee Licensing Board for General Contractors requirements for submission of a competitively bid project. A breakdown of the bids is included in the attached Bid Tabulation. Bobby Lutrell and Sons, LLC, with a base bid of $4,110,942.50, was the lowest responsive bidder. We feel Bobby Lutrell and Sons, LLC, is capable of completing the work as intended and that the bid price is fair and reasonable. Therefore, Hethcoat and Davis, Inc., recommends award of the project to Bobby Lutrell and Sons, LLC, with a base bid of $4,110,942.50. Please contact me if you have any questions or need additional information. Sincerely, HETHCOAT AND DAVIS, INC. Bryant Griffin, P.E. JBG:1484 Enclosures cc: Mr. Derrick Bandy, President Mr. Kevin Lee, General Manager Page 12 of 23 2024 2025 Page 1 of 2 Page 13 of 23 2024 2025 Page 2 of 2 Page 14 of 23  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 25, 2025 [ ] DEPARTMENT: Utilities AGENDA # ______________________________________________________________________________ SUBJECT: Ordinance No. O2503-17 Awarding Bid for the Sumner County Regional Water Transmission Main Project - Line "B" SUMMARY: This Ordinance is to award the bid for the Sumner County Regional Water Transmission Main Project -Line "B" pursuant to the plans and specifications. The project is the third of several projects related to the TDEC North Sumner Water Project, which is funded through an American Rescue Plan Act (ARPA) competitive grant. The project is Line "B" of the overall project and consists of approximately 26,620 linear feet of 12" and 16" ductile iron water main and related appurtenances. This section of the project is along Mount Vernon Road . RECOMMENDATION: Recommend awarding the bid to Bobby Luttrell and Sons, LLC ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 15 of 23  ORDINANCE NO. O25Ø3-18 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “C” BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the bid for the Sumner County Regional Water Transmission Main – Line “C” project pursuant to the plans and specifications under OHM Advisors Project #9083-23-0010, submitted by Cumberland Pipeline, Inc, in the amount of $11,275,645.00 is hereby accepted and awarded. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the total funds in the amount of $11,275,645.00 for said water system improvements are authorized from TDEC North Sumner Water Project Funds, an American Rescue Plan Act – Competitive Grant, Account Number 12852114-934-G2430. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the Mayor and Superintendent of Public Utilities are hereby authorized to execute all necessary contracts and agreements for said Sumner County Regional Water Transmission Main – Line “C” project. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that this ordinance shall take effect from and after its passage, the public welfare requiring it. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 16 of 23  * * * * BID TABULATION * * * * Sumner County Regional Transmission Main - Line C City of Gallatin, TN 239 Hancock Street Gallatin, TN 37066 Bid Opening Date/Time: January 15, 2025, 2:00 p.m. CST TOTAL of Total of Total of Bid Bidder Surety All Unit Prices and Additive Deductive Bond City & State Company Lump Sum Bid Items Alternate Items Alternate Items Amount Merchants Cumberland Pipeline, Inc. $8,337,300.00 $2,938,345.00 -$312,600.00 5% National Columbia, KY Bonding, Inc. Euler Hermes Norris Bros. Excavating $8,790,156.00 $1,778,460.00 -$961,395.00 5% North America Crossville, TN Insurance Co. Great American Cleary Construction, Inc. $10,328,975.00 $2,468,795.00 -$1,301,645.00 5% Insurance Tompkinsville, KY Company I do hereby certify this to be a true and correct representation of the bids received for this project. Greg Sanford, P.E. TN License No. 112432 OHM Advisors OHM Project No. 0598-23-0020 Page 17 of 23 BID TABULATION Sumner County Regional Transmission Main - Line C City of Gallatin, TN (Sumner Co.) OHM No. 9083-23-0010 Bid Date: January 15, 2025 Cumberland Pipeline, Inc. Norris Bros. Excavating Cleary Construction, Inc. Columbia, KY Crossville, TN Tompkinsville, KY Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Lump Sum and Unit Price Bid Items 1 12" DIP CL 350 Water Line, Open Cut 45,800 LF $106.50 $4,877,700.00 $122.00 $5,587,600.00 $130.00 $5,954,000.00 2 8" DIP CL 350 Water Line, Open-Cut 100 LF $99.00 $9,900.00 $88.00 $8,800.00 $160.00 $16,000.00 3 6" DIP CL 350 Water Line, Open-Cut 2,000 LF $79.00 $158,000.00 $54.00 $108,000.00 $100.00 $200,000.00 4 12" DIP CL 350 Water Line w/ 20" Steel Casing, Open Cut 560 LF $245.00 $137,200.00 $420.00 $235,200.00 $440.00 $246,400.00 12" DIP CL 350 Water Line w/ 20" Steel Casing Pipe, Trenchless 5 160 LF $541.00 $86,560.00 $550.00 $88,000.00 $730.00 $116,800.00 Installation Under Hwy 52 6 6" DIP CL 350 Water Line w/ 12" Steel Casing, Open Cut 120 LF $161.00 $19,320.00 $380.00 $45,600.00 $280.00 $33,600.00 6" DIP CL 350 Water Line w/ 12" Steel Casing Pipe, Trenchless 7 80 LF $481.00 $38,480.00 $520.00 $41,600.00 $575.00 $46,000.00 Installation Under Hwy 52 12" Fusible PVC DR 14 Water Line, Trenchless Installation Under 8 1 LS $162,500.00 $67,500.00 $245,000.00 Drakes Creek (Sheet C211) 12" Fusible PVC DR 14 Water Line, Trenchless Installation Under Caney 9 1 LS $187,975.00 $67,500.00 $330,000.00 Fork Creek (Sheet C221) 12" Fusible PVC DR 14 Water Line, Trenchless Installation Under 10 160 LF $579.00 $92,640.00 $300.00 $48,000.00 $480.00 $76,800.00 Driveways (Sheet C207) 11 12" DIP CL 350 Uncased Driveway Bore 120 LF $579.00 $69,480.00 $300.00 $36,000.00 $730.00 $87,600.00 2" PVC SDR 17 Water Line w/ 4" FPVC DR 25 Casing Pipe, Trenchless 12 Installation Under Hwy 52, 2" PVC Pipe, 2" Gate Valve, 12"x2" Saddle 1 LS $13,399.00 $24,500.00 $14,500.00 (Sheet 225) 13 12" Gate Valve 20 EA $5,136.00 $102,720.00 $4,900.00 $98,000.00 $6,000.00 $120,000.00 14 8" Gate Valve 2 EA $2,822.00 $5,644.00 $200.00 $400.00 $3,325.00 $6,650.00 15 6" Gate Valve 21 EA $2,059.00 $43,239.00 $1,600.00 $33,600.00 $2,350.00 $49,350.00 16 12"x12" Tapping Sleeve and Valve 1 EA $8,480.00 $8,480.00 $12,500.00 $12,500.00 $11,000.00 $11,000.00 17 6"x6" Tapping Sleeve & Valve 2 EA $4,034.00 $8,068.00 $8,800.00 $17,600.00 $5,500.00 $11,000.00 18 4"x4" Tapping Sleeve & Valve 1 EA $3,151.00 $3,151.00 $8,000.00 $8,000.00 $5,000.00 $5,000.00 19 Connect to Existing Water Line 19 EA $3,328.00 $63,232.00 $6,500.00 $123,500.00 $2,750.00 $52,250.00 20 Cut & Cap Existing Water Line 28 EA $3,217.00 $90,076.00 $4,200.00 $117,600.00 $1,650.00 $46,200.00 21 Fire Hydrant Assembly 29 EA $8,639.00 $250,531.00 $4,900.00 $142,100.00 $10,250.00 $297,250.00 22 Remove Existing Fire Hydrant Assembly 14 EA $715.00 $10,010.00 $1,200.00 $16,800.00 $500.00 $7,000.00 23 Post Hydrant 1 EA $3,764.00 $3,764.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 24 Remove Existing Gate Valve 21 EA $1,100.00 $23,100.00 $100.00 $2,100.00 $225.00 $4,725.00 25 Air Release Valves 9 EA $8,638.00 $77,742.00 $3,200.00 $28,800.00 $5,500.00 $49,500.00 26 Solenoid Control Valve Assembly (Sheet P206) 1 LS $68,139.00 $17,500.00 $55,000.00 27 Check Valve Assembly (Sheet P205) 4 LS $15,000.00 $60,000.00 $22,000.00 $88,000.00 $17,500.00 $70,000.00 10" Flow Control Vault Assembly (Sheet P204) (Includes Gate Valves, 28 1 LS $155,000.00 $42,000.00 $140,000.00 Electrical, and SCADA) 29 8" Flow Control Vault Assembly (Sheet P202) (Includes Gate Valves) 1 LS $30,000.00 $32,000.00 $70,000.00 30 Flow Meter Vault (Sheet P203) 1 LS $61,400.00 $8,000.00 $22,500.00 31 Pump Station DUPLEX PITLESS BOOSTER STATION - Includes submersible pumps, a. motors, drop pipe, pump tank, inline check valves, VFD's, control panel, 1 LS $238,100.00 $550,000.00 $270,000.00 manufactures startup, for complete operational station ELECTRICAL - Includes relocation of generator, site electrical (E101- b. E105), electrical conduit, wiring, pump underwater splice, for a complete 1 LS $130,000.00 $75,000.00 $135,000.00 operational station SITE WORK - Includes fencing, gate, grading, clearing and grubbing, gravel entrance/pad, conduit to existing building with meter box, existing c. pump station demolition, site piping, fittings, blocking, 2x3 concrete meter 1 LS $65,000.00 $9,800.00 $235,000.00 boxes (Sheets P207 and P208), vault drain lines, sump pump, for a complete operational station SCADA - Includes SCADA panel, integration with: pump control panel, d. flow meter, flow control valve (VC-22D Controller), pressure transducers, 1 LS $119,900.00 $75,000.00 $75,000.00 for a complete operational station 32 Reconnect Water Services 100 EA $650.00 $65,000.00 $800.00 $80,000.00 $600.00 $60,000.00 33 Relocate Water Service Assembly 33 EA $1,115.00 $36,795.00 $800.00 $26,400.00 $1,150.00 $37,950.00 OHM Advisors Page 1 of 2 Page 18 of 23 Sumner County Regional Transmission Main - Line C City of Gallatin, TN (Sumner Co.) OHM No. 9083-23-0010 Bid Date: January 15, 2025 Cumberland Pipeline, Inc. Norris Bros. Excavating Cleary Construction, Inc. Columbia, KY Crossville, TN Tompkinsville, KY Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price 34 3/4" Water Service Line, Open Cut 2,600 LF $13.00 $33,800.00 $45.00 $117,000.00 $33.00 $85,800.00 35 1" Water Service Line, Open Cut - LF $15.00 $80.00 $50.00 36 2" Water Service Line, Open Cut - LF $17.00 $100.00 $60.00 37 3/4" Water Service Line w/ 2" PVC Casing Pipe, Trenchless Installation 2,000 LF $75.00 $150,000.00 $59.00 $118,000.00 $95.00 $190,000.00 38 12" Hydrocarbon Resistant Gaskets (Sheets C216 & C231) 17 EA $700.00 $11,900.00 $115.00 $1,955.00 $900.00 $15,300.00 39 Remove & Replace Asphalt Roadway 800 SY $110.00 $88,000.00 $65.00 $52,000.00 $115.00 $92,000.00 40 Remove & Replace Driveway/Sidewalk 700 SY $205.00 $143,500.00 $65.00 $45,500.00 $105.00 $73,500.00 41 Remove & Replace Culvert - EA $2,500.00 $40,000.00 $3,000.00 42 Remove and Repair Concrete Flume 40 SY $248.00 $9,920.00 $30.00 $1,200.00 $145.00 $5,800.00 43 Clearing and Grubbing (Sta 50+75 to 54+00 Sheet C205) 1 LS $33,000.00 $1.00 $15,000.00 44 Erosion Control 1 LS $52,296.00 $90,000.00 $100,000.00 45 Mobilization 1 LS $142,639.00 $300,000.00 $450,000.00 46 Cash Allowance 1 LS $100,000.00 $100,000.00 $100,000.00 Total of All Unit Prices and Lump Sum Bid Items $8,337,300.00 $8,790,156.00 $10,328,975.00 Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Additive Alternate Items A1 Material Price Increase on Pay Item 1 to change to 16" DIP CL 350 45,800 LF $56.50 $2,587,700.00 $33.00 $1,511,400.00 $45.00 $2,061,000.00 Material Price Increase on Pay Item 4 to change to 16" DIP CL 350 A2 560 LF $103.00 $57,680.00 $125.00 $70,000.00 $70.00 $39,200.00 Water Line w/ 24" Steel Casing, Open Cut Material Price Increase on Pay Item 5 to change to 16” DIP CL 350 A3 160 LF $195.00 $31,200.00 $225.00 $36,000.00 $410.00 $65,600.00 Water Line w/ 24" Steel Casing, Trenchless Installation Under Hwy 52 Material Price Increase on Pay Item 8 to change to 16" Fusible PVC DR A4 1 LS $71,500.00 $25,000.00 $85,000.00 14 Water Line, Trenchless Installation under Drakes Creek (Sheet C211) Material Price Increase on Pay Item 9 to change to 16" Fusible PVC DR A5 14 Water Line, Trenchless Installation Under Caney Fork Creek (Sheet 1 LS $73,150.00 $25,000.00 $110,000.00 C221) Material Price Increase on Pay Item 10 to change to 16" Fusible PVC DR A6 160 LF $225.00 $36,000.00 $200.00 $32,000.00 $265.00 $42,400.00 14 Water Line, Trenchless Installation under Driveways (Sheet C207) Material Price Increase on Pay Items 11 to change to 16" DIP CL 350 A7 120 LF $225.00 $27,000.00 $33.00 $3,960.00 $270.00 $32,400.00 Uncased Driveway Bore A8 Material Price Increase on Pay Items 13 to change to 16" Butterfly Valves 20 EA $2,200.00 $44,000.00 $3,500.00 $70,000.00 $950.00 $19,000.00 Material Price Increase on Pay Items 38 to change 16" Hydrocarbon A9 17 EA $595.00 $10,115.00 $300.00 $5,100.00 $835.00 $14,195.00 Resistant Gaskets (Sheets C216 & C231) Total of Additive Alternate Items $2,938,345.00 $1,778,460.00 $2,468,795.00 Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Deductive Alternate Items B1 Material Price Decrease on Pay Item 1 to change to 8" DIP CL 350 45,800 LF -$5.00 -$229,000.00 -$20.00 -$916,000.00 -$24.00 -$1,099,200.00 Material Price Decrease on Pay Item 4 to change to 8" DIP CL 350 Water B2 560 LF -$15.00 -$8,400.00 -$20.00 -$11,200.00 -$30.00 -$16,800.00 Line w/ 16" Steel Casing, Open Cut Material Price Decrease on Pay Item 5 to change to 8" DIP CL 350 Water B3 160 LF -$15.00 -$2,400.00 -$50.00 -$8,000.00 -$5.00 -$800.00 Line w/ 16" Steel Casing, Trenchless Installation Under Hwy 52 Material Price Decrease on Pay Item 8 to change to 8" Fusible PVC DR B4 1 LS -$7,500.00 -$5,000.00 -$35,000.00 14 Water Line, Trenchless Installation Under Drakes Creek (Sheet C211) Material Price Decrease on Pay Item 9 to change to 8" Fusible PVC DR B5 14 Water Line, Trenchless Installation Under Caney Fork Creek (Sheet 1 LS -$8,750.00 -$5,000.00 -$53,000.00 C221) Material Price Decrease on Pay Item 10 to change to 8" Fusible PVC DR B6 160 LF -$50.00 -$8,000.00 -$20.00 -$3,200.00 -$80.00 -$12,800.00 14 Water Line, Trenchless Installation Under Driveways (Sheet C207) Material Price Decrease on Pay Items 11 to change to 8" DIP CL 350 B7 120 LF -$50.00 -$6,000.00 -$20.00 -$2,400.00 -$200.00 -$24,000.00 Uncased Driveway Bore B8 Material Price Decrease on Pay Items 13 to change to 8" Gate Valves 20 EA -$2,000.00 -$40,000.00 -$500.00 -$10,000.00 -$2,675.00 -$53,500.00 Material Price Decrease on Pay Items 38 to change 8" Hydrocarbon B9 17 EA -$150.00 -$2,550.00 -$35.00 -$595.00 -$385.00 -$6,545.00 Resistant Gaskets (Sheets C216 & C231) Total of Deductive Alternate Items -$312,600.00 -$961,395.00 -$1,301,645.00 OHM Advisors Page 2 of 2 Page 19 of 23 February 24, 2025 Mr. David Kellogg Superintendent of Public Utilities City of Gallatin 239 Hancock Street Gallatin, TN 37066 RE: Recommendation of Award Sumner County Regional Transmission Main - Line C Gallatin/Portland/Sumner County, TN Dear Mr. Kellogg: On January 15, 2025, at 2:00 p.m. CST, at the City of Gallatin office, three (3) sealed bids were received and opened in the presence of Gallatin/Portland City officials and OHM for the Sumner County Regional Transmission Main - Line C project. Cumberland Pipeline, Inc. was the apparent low bidder. The certified bid tabulation is attached for your use. We have completed our review of the Bid Documents and find them to be acceptable. We have verified that the Contractor met and delivered all required documentation as prescribed in the approved bid documents. OHM staff is currently working with Cumberland Pipeline, Inc. on two separate ARP funded projects and find their work to be satisfactory. Based on our review, past experience, and pending approval from the TDEC ARP program, we recommend that the City consider awarding this contract to Cumberland Pipeline, Inc. as the successful, responsive bidder, in the amount of $11,275,645.00 for the Total of All Unit Prices and Lump Sum Items plus Additive Alternate Items. We understand this selection will be decided by the Board of Commissioners. Please note that there was a bidder on this project whose bid proposal was lower than Cumberland Pipeline, LLC. with the additive alternate included. However, the bidder (Norris Brothers Excavating, LLC.) is currently performing on another project for our Prime Consultant, James C. Hailey & Company, and is in a probationary period. This “probationary period" arose out of difficulties with the Contractor on other projects. James C. Hailey & Company is aware of no less than three (3) mid-state communities who WILL NOT consider award to Norris Brothers Excavating, LLC. Additionally, our personal experience ranges from refusal to pay sub-contractors and material suppliers, to poor job performance. With that said, OHM Advisors is unable to recommend Norris Brothers Excavating, LLC to perform this project. If you have any questions or require additional information, please feel free to contact this office. Sincerely, OHM Advisors Greg Sanford, P.E. Principal Enclosure: as stated cc: Bryan Price, P.E., City of Portland Jimmy Hailey , James C. Hailey & Co. Nathaniel Green, P.E., James C. Hailey & Co. Page 20 of 23  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 25, 2025 [ ] DEPARTMENT: Utilities AGENDA # ______________________________________________________________________________ SUBJECT: Ordinance No. O2503-18 Awarding Bid for the Sumner County Regional Water Transmission Main Project - Line "C" SUMMARY: This Ordinance is to award the bid for the Sumner County Regional Water Transmission Main Project -Line "C" to Cumberland Pipeline, Inc. pursuant to the plans and specifications. The project is the fourth of several projects related to the TDEC North Sumner Water Project, which is funded through an American Rescue Plan Act (ARPA) competitive grant. The project is Line "C" of the overall project and consists of approximately 49,100 linear feet of 8"and 12" ductile iron water main, pump station and related appurtenances. This section of the project is along Highway 52W. RECOMMENDATION: Recommend awarding bid to Cumberland Pipeline, Inc. ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 21 of 23  RESOLUTION NO. R25Ø3-16 RESOLUTION AUTHORIZING THE MAYOR TO SIGN FIRM STORAGE SERVICE AGREEMENT WITH EGAN HUB STORAGE, LLC WHEREAS, Resolution R2411-89 was passed by the Gallatin City Council on November 19, 2024 authorizing the Mayor of Gallatin to sign and execute contract documents with Egan Hub Storage, LLC for natural gas storage. WHEREAS, the contract language has been approved by the Federal Energy Regulatory Commission as part of the tariff for Egan Hub Storage, LLC and cannot be modified. WHEREAS, the proposed contract contains language in #6 (State of Texas) that is contrary to the City’s approved Contract Management Policy. BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the Mayor of Gallatin is authorized to sign and execute the contract documents with the Federal Energy Regulatory Commission approved language. BE IT FURTHER RESOLVED, that this resolution shall take effect from and after its final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 22 of 23  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 25, 2025 [ ] DEPARTMENT: Utilities AGENDA # ______________________________________________________________________________ SUBJECT: Resolution No. R2503-16 Authorizing the Mayor to sign firm storage service agreement with Egan Hub Storage, LLC. SUMMARY: The Mayor of Gallatin is authorized to sign and execute the contract documents with the Federal Energy Regulatory Commission approved language. RECOMMENDATION: Passage ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 23 of 23