City Council

City of Gallatin Council Committee Meeting March 25, 2025, 6:00 PM • Call to Order - Mayor Brown • Roll Call: Alexander - Carter - Fann - Fennell - Vice Mayor Hayes - Jones - Jouvence • Approval of Minutes COUNCIL COMMITTEE MINUTES - MARCH 11, 2025 • Public Recognition • Mayor's Comments AGENDA 1. ORDINANCE NO. O2503-15 ORDINANCE APPROPRIATING $77,000 FROM PROJECT WOOLHAWK FOR ENGINEERING DIVISION AND PLANNING DEPARTMENT EXPENSES (NICK TUTTLE, CITY ENGINEER & BRIAN ROSE, CITY PLANNER) 2. ORDINANCE NO. O2503-17 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “B” (DAVID KELLOGG, PUBLIC UTILITIES SUPERINTENDENT) 3. ORDINANCE NO. O2503-18 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “C” (DAVID KELLOGG, PUBLIC UTILITIES SUPERINTENDENT) 4. RESOLUTION NO. R2503-16 RESOLUTION AUTHORIZING THE MAYOR TO SIGN FIRM STORAGE SERVICE AGREEMENT WITH EGAN HUB STORAGE, LLC (DAVID KELLOGG, PUBLIC UTILITIES SUPERINTENDENT) 5. FY2024 ANNUAL COMPREHENSIVE FINANCIAL REPORT (RACHEL NICHOLS, FINANCE DIRECTOR) March 25, 2025 Council Committee Meeting Agenda - Page 1 Page 1 of 24 • Other Business • Department Head Reports • Adjourn March 25, 2025 Council Committee Meeting Agenda - Page 2 Page 2 of 24  The City of Gallatin Council Committee Meeting Tuesday, March 11, 2025 Dr. J. Deotha Malone Council Chambers. Mayor Paige Brown called the meeting to order at 6:00 p.m. City Recorder Connie Kittrell called the roll, and the following were present: Present: Absent: Mayor Paige Brown Vice Mayor Craig Hayes Councilman Todd Alexander Councilman Steven Carter Councilman Steve Fann Councilman Shawn Fennell Councilman Paul Jones Councilman Pascal Jouvence **************************************************************************************************** Department Heads and Others Present: Brandon Howell, Asst. Building Official Jeff Beaman, Fire Chief Susan High-McAuley, City Attorney Jill Russell, Asst. H.R. Director Aaron Hickson, Asst. City Engineer Jennifer LeFevre, I.T. Director Brain Rose, City Planner David Brown, Parks & Rec. Director Connie Kittrell, City Recorder Bill Sorrells, Asst. Police Chief Rosemary Bates, EDA Director David Kellogg, Public Utilities Dir. Rachel Nichols, Finance Director Richard Depriest, Public Works Dir. Approval of Minutes Mayor Brown presented the February 25, 2025, Council Committee minutes for approval. Councilman Fennell made motion to approve; Councilman Jones seconded. Motion carried with 6 ayes, 0 nays and 1 abstention. Councilman Alexander abstained. Page 3 of 24 Council Committee Minutes March 11, 2025 Public Recognition Mayor Brown opened public recognition. With no one wishing to speak, public recognition was closed. Mayor’s Comments Mayor Brown announced the following events: • March 11, 2025 – Councilman Steve Fann’s Birthday. • March 12-14, 2025 – Budget Meetings. • March 15, 2025 – Winder Farmer’s Market at The Station. • March 15, 2025 – Square Search: Downtown Wi-Fi & Kiosk Launch Party. • March 15, 2025 – St. Patrick’s Day Pub Crawl. • March 17, 2025 – Chamber of Commerce Luncheon at First Baptist Church – Winchester. • March 17, 2025 – Budget Meetings. • March 21, 2025 – Jeff Hentschel’s Birthday. Agenda 1. Update on Project Phoenix. Economic Development Agency Director Rosemary Bates provided an update on Project Phoenix. Council discussed. Councilman Fann made motion to move on to agenda Item #2; Councilman Fennell seconded. Motion carried with 6 ayes and 1 nay. Councilman Jouvence voted no. 2 Page 4 of 24 Council Committee Minutes March 11, 2025 2. Resolution #R2503-8 Authorizing Donation of Surplus Gear Washers to the Southeast, Gallatin, and Oak Grove Fire Departments. Fire Chief Jeff Beaman presented this resolution. Councilman Fennell made motion to move to council; Vice Mayor Hayes seconded. Motion carried with 7 ayes and 0 nays. 3. Resolution #R2503-9 Revising the Adopted Utility Easement Acquisition Procedure. Public Utilities Director David Kellogg presented this resolution. Councilman Jouvence made motion to move to council; Councilman Fennell seconded. Motion carried with 7 ayes and 0 nays. 4. Ordinance #O2503-13 Appropriating $25,770.00 from the Drug Fund Unassigned Fund Balance for the Purchase of Firearms. Assistant Police Chief Bill Sorrells presented this ordinance. Vice Mayor Hayes made motion to move to council; Councilman Carter seconded. Motion carried with 7 ayes and 0 nays. 5. Resolution #R2503-12 Authorizing Gallatin Police Department to Apply for the THSO Traffic Safety Office Grant. Assistant Police Chief Bill Sorrells presented this resolution. Councilman Carter made motion to move to council; Councilman Jones seconded. Motion carried with 7 ayes and 0 nays. 6. Resolution #R2503-14 Authorizing Donation of Vehicle to the Stewart County Fire Rescue. Assistant Police Chief Bill Sorrells presented this resolution. Councilman Jouvence made motion to move to council; Councilman Carter seconded. Motion carried with 7 ayes and 0 nays. 3 Page 5 of 24 Council Committee Minutes March 11, 2025 7. Ordinance #O2503-14 Appropriating Funds for Completion of the Vol State Gap Trail Phase 1B Multi-Use Path. Assistant City Engineer of Development Aaron Hickson presented this ordinance. Vice Mayor Hayes made motion to move to council; Councilman Carter seconded. Motion carried with 7 ayes and 0 nays. 8. Resolution #R2503-13 Approving a Waiver of Engineering Division and Planning Department Application, Permitting, and Other Fees Related to the Athletic Facilities Improvements at Station Camp High School and Gallatin High School. Assistant City Engineer of Development Aaron Hickson presented this resolution. Vice Mayor Hayes made motion to move to council; Councilman Carter seconded. Motion carried with 6 ayes and 1 nay. Councilman Jouvence voted no. 9. Resolution #R2503-10 Amending the City of Gallatin Personnel Rules and Regulations Rule 17, Section 17-22. Assistant Human Resources Director Jill Russell presented this resolution. Councilman Jouvence made motion to move to council; Councilman Carter seconded. Motion carried with 7 ayes and 0 nays. 10. Resolution #R2503-11 to Approve Updated Title and Job Description for Inmate Crew Leader to General Labor Crew Leader in the Public Works Department. Assistant Human Resources Director Jill Russell presented this resolution. Councilman Jouvence made motion to move to council; Councilman Alexander seconded. Motion carried with 7 ayes and 0 nays. 4 Page 6 of 24 Council Committee Minutes March 11, 2025 11. Resolution #R2503-15 Appointing Retirement Plan Committee Representatives. Mayor Brown presented this resolution and suggested the following: • Finance Director Rachel Nichols • Councilman Shawn Fennell • Troy Warren • Police Major Kate Novitsky Councilman Carter recommended Councilman Todd Alexander as well. Councilman Carter made motion to move to council; Vice Mayor Hayes seconded. Motion carried with 7 ayes and 0 nays. Other Business Mayor Brown opened other business. • Mayor Brown presented two road closure proposals from Second Gen Graveyard for Trans Am A-Rama on July 24-28, 2025. Council discussed. • Mayor Brown presented a road closure application from Historic Downtown Gallatin for Squarefest on April 26, 2025. Councilman Carter made motion to approve; Councilman Alexander seconded. Motion carried with 7 ayes and 0 nays. • Mayor Brown presented road closure applications from Historic Downtown Gallatin for Third Thursday’s on June 19, 2025, July 17, 2025, August 21, 2025, and September 18, 2025. Vice Mayor Hayes made motion to approve; Councilman Carter seconded. Motion carried with 7 ayes and 0 nays. • Councilman Jouvence asked about rental versus commercial codes for Greenlea Commons Development. Assistant Director of Building Codes Brandon Howell provided additional information. 5 Page 7 of 24 Council Committee Minutes March 11, 2025 With no one else wishing to speak, other business was closed. Department Head Reports Mayor Brown opened department head reports. With no one wishing to speak, department head reports were closed. Adjourn Vice Mayor Hayes made motion to adjourn; Councilman Fennell seconded. Motion carried with 7 ayes and 0 nays. Mayor Brown adjourned the meeting at 6:50 p.m. ______________________________ ______________________________ Mayor Paige Brown City Recorder Connie Kittrell 6 Page 8 of 24  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA March 25, 2025 DEPARTMENT: ENGINEERING/PLANNING AGENDA # 1 ______________________________________________________________________________ SUBJECT: Ordinance Appropriating $77,000 from Project Woolhawk for Engineering Division and Planning Department Expenses SUMMARY: The Engineering Division is requesting $50,000 from the Project Woolhawk funds. These funds will be spent to replace outdated surveying equipment. The Planning Department is requesting $27,000 from the Project Woolhawk funds. These funds will be spent to replace a vehicle. RECOMMENDATION: ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 9 of 24  ORDINANCE NO. O25Ø3-15 ORDINANCE APPROPRIATING $77,000 FROM PROJECT WOOLHAWK FOR ENGINEERING DIVISION AND PLANNING DEPARTMENT EXPENSES BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the sum of $77,000 is hereby appropriated from Donations from Business - Woolhawk, account number 110-36710-256, to the following Engineering Accounts for department expenses: $50,000 to 11041670-947 (Office Equipment) $27,000 to 11041700-941 (Transportation Equipment) BE IT FURTHER ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that this Ordinance shall take effect upon passage, the public welfare requiring such. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 10 of 24  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 25, 2025 [ ] DEPARTMENT: Utilities AGENDA # 2 ______________________________________________________________________________ SUBJECT: Ordinance No. O2503-17 Awarding Bid for the Sumner County Regional Water Transmission Main Project - Line "B" SUMMARY: This Ordinance is to award the bid for the Sumner County Regional Water Transmission Main Project -Line "B" pursuant to the plans and specifications. The project is the third of several projects related to the TDEC North Sumner Water Project, which is funded through an American Rescue Plan Act (ARPA) competitive grant. The project is Line "B" of the overall project and consists of approximately 26,620 linear feet of 12" and 16" ductile iron water main and related appurtenances. This section of the project is along Mount Vernon Road . RECOMMENDATION: Recommend awarding the bid to Bobby Luttrell and Sons, LLC ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 11 of 24  ORDINANCE NO. O25Ø3-17 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “B” BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the bid for the Sumner County Regional Water Transmission Main – Line “B” project pursuant to the plans and specifications under Heathcoat & Davis Project #1178-11, submitted by Bobby Luttrell and Sons, LLC, in the amount of $4,110,942.50 is hereby accepted and awarded. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the total funds in the amount of $4,110,942.50 for said water system improvements are authorized from TDEC North Sumner Water Project Funds, an American Rescue Plan Act – Competitive Grant, Account Number 12852114-934-G2430. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the Mayor and Superintendent of Public Utilities are hereby authorized to execute all necessary contracts and agreements for said Sumner County Regional Water Transmission Main – Line “B” project. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that this ordinance shall take effect from and after its passage, the public welfare requiring it. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 12 of 24 February 21, 2025 File No. 1178-11 (via email) Mr. David Kellogg City of Gallatin 239 Hancock Street Gallatin, TN 37066 RE: CASTALIAN SPRINGS BETHPAGE WATER UTILITY DISTRICT 2024 ARPA WATER SYSTEM IMPROVEMENTS SUMNER COUNTY REGIONAL TRANSMISSION MAIN – LINE B Dear Mr. Kellogg: On Tuesday, January 14, 2025 at 2:00 PM local time, nine (9) sealed bids were received for the subject project. The bidders appear to have complied with the Tennessee Licensing Board for General Contractors requirements for submission of a competitively bid project. A breakdown of the bids is included in the attached Bid Tabulation. Bobby Lutrell and Sons, LLC, with a base bid of $4,110,942.50, was the lowest responsive bidder. We feel Bobby Lutrell and Sons, LLC, is capable of completing the work as intended and that the bid price is fair and reasonable. Therefore, Hethcoat and Davis, Inc., recommends award of the project to Bobby Lutrell and Sons, LLC, with a base bid of $4,110,942.50. Please contact me if you have any questions or need additional information. Sincerely, HETHCOAT AND DAVIS, INC. Bryant Griffin, P.E. JBG:1484 Enclosures cc: Mr. Derrick Bandy, President Mr. Kevin Lee, General Manager Page 13 of 24 2024 2025 Page 1 of 2 Page 14 of 24 2024 2025 Page 2 of 2 Page 15 of 24  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 25, 2025 [ ] DEPARTMENT: Utilities AGENDA # 3 ______________________________________________________________________________ SUBJECT: Ordinance No. O2503-18 Awarding Bid for the Sumner County Regional Water Transmission Main Project - Line "C" SUMMARY: This Ordinance is to award the bid for the Sumner County Regional Water Transmission Main Project -Line "C" to Cumberland Pipeline, Inc. pursuant to the plans and specifications. The project is the fourth of several projects related to the TDEC North Sumner Water Project, which is funded through an American Rescue Plan Act (ARPA) competitive grant. The project is Line "C" of the overall project and consists of approximately 49,100 linear feet of 8"and 12" ductile iron water main, pump station and related appurtenances. This section of the project is along Highway 52W. RECOMMENDATION: Recommend awarding bid to Cumberland Pipeline, Inc. ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 16 of 24  ORDINANCE NO. O25Ø3-18 ORDINANCE AWARDING BID FOR THE SUMNER COUNTY REGIONAL WATER TRANSMISSION MAIN PROJECT – LINE “C” BE IT ORDAINED BY THE CITY OF GALLATIN, TENNESSEE, that the bid for the Sumner County Regional Water Transmission Main – Line “C” project pursuant to the plans and specifications under OHM Advisors Project #9083-23-0010, submitted by Cumberland Pipeline, Inc, in the amount of $11,275,645.00 is hereby accepted and awarded. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the total funds in the amount of $11,275,645.00 for said water system improvements are authorized from TDEC North Sumner Water Project Funds, an American Rescue Plan Act – Competitive Grant, Account Number 12852114-934-G2430. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that the Mayor and Superintendent of Public Utilities are hereby authorized to execute all necessary contracts and agreements for said Sumner County Regional Water Transmission Main – Line “C” project. BE IT FURTHER ORDAINED, BY THE CITY OF GALLATIN, TENNESSEE, that this ordinance shall take effect from and after its passage, the public welfare requiring it. PASSED FIRST READING: PASSED SECOND READING: MAYOR PAIGE BROWN ATTEST: CONNIE KITTRELL CITY RECORDER APPROVED AS TO FORM: SUSAN HIGH-MCAULEY CITY ATTORNEY Page 17 of 24  * * * * BID TABULATION * * * * Sumner County Regional Transmission Main - Line C City of Gallatin, TN 239 Hancock Street Gallatin, TN 37066 Bid Opening Date/Time: January 15, 2025, 2:00 p.m. CST TOTAL of Total of Total of Bid Bidder Surety All Unit Prices and Additive Deductive Bond City & State Company Lump Sum Bid Items Alternate Items Alternate Items Amount Merchants Cumberland Pipeline, Inc. $8,337,300.00 $2,938,345.00 -$312,600.00 5% National Columbia, KY Bonding, Inc. Euler Hermes Norris Bros. Excavating $8,790,156.00 $1,778,460.00 -$961,395.00 5% North America Crossville, TN Insurance Co. Great American Cleary Construction, Inc. $10,328,975.00 $2,468,795.00 -$1,301,645.00 5% Insurance Tompkinsville, KY Company I do hereby certify this to be a true and correct representation of the bids received for this project. Greg Sanford, P.E. TN License No. 112432 OHM Advisors OHM Project No. 0598-23-0020 Page 18 of 24 BID TABULATION Sumner County Regional Transmission Main - Line C City of Gallatin, TN (Sumner Co.) OHM No. 9083-23-0010 Bid Date: January 15, 2025 Cumberland Pipeline, Inc. Norris Bros. Excavating Cleary Construction, Inc. Columbia, KY Crossville, TN Tompkinsville, KY Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Lump Sum and Unit Price Bid Items 1 12" DIP CL 350 Water Line, Open Cut 45,800 LF $106.50 $4,877,700.00 $122.00 $5,587,600.00 $130.00 $5,954,000.00 2 8" DIP CL 350 Water Line, Open-Cut 100 LF $99.00 $9,900.00 $88.00 $8,800.00 $160.00 $16,000.00 3 6" DIP CL 350 Water Line, Open-Cut 2,000 LF $79.00 $158,000.00 $54.00 $108,000.00 $100.00 $200,000.00 4 12" DIP CL 350 Water Line w/ 20" Steel Casing, Open Cut 560 LF $245.00 $137,200.00 $420.00 $235,200.00 $440.00 $246,400.00 12" DIP CL 350 Water Line w/ 20" Steel Casing Pipe, Trenchless 5 160 LF $541.00 $86,560.00 $550.00 $88,000.00 $730.00 $116,800.00 Installation Under Hwy 52 6 6" DIP CL 350 Water Line w/ 12" Steel Casing, Open Cut 120 LF $161.00 $19,320.00 $380.00 $45,600.00 $280.00 $33,600.00 6" DIP CL 350 Water Line w/ 12" Steel Casing Pipe, Trenchless 7 80 LF $481.00 $38,480.00 $520.00 $41,600.00 $575.00 $46,000.00 Installation Under Hwy 52 12" Fusible PVC DR 14 Water Line, Trenchless Installation Under 8 1 LS $162,500.00 $67,500.00 $245,000.00 Drakes Creek (Sheet C211) 12" Fusible PVC DR 14 Water Line, Trenchless Installation Under Caney 9 1 LS $187,975.00 $67,500.00 $330,000.00 Fork Creek (Sheet C221) 12" Fusible PVC DR 14 Water Line, Trenchless Installation Under 10 160 LF $579.00 $92,640.00 $300.00 $48,000.00 $480.00 $76,800.00 Driveways (Sheet C207) 11 12" DIP CL 350 Uncased Driveway Bore 120 LF $579.00 $69,480.00 $300.00 $36,000.00 $730.00 $87,600.00 2" PVC SDR 17 Water Line w/ 4" FPVC DR 25 Casing Pipe, Trenchless 12 Installation Under Hwy 52, 2" PVC Pipe, 2" Gate Valve, 12"x2" Saddle 1 LS $13,399.00 $24,500.00 $14,500.00 (Sheet 225) 13 12" Gate Valve 20 EA $5,136.00 $102,720.00 $4,900.00 $98,000.00 $6,000.00 $120,000.00 14 8" Gate Valve 2 EA $2,822.00 $5,644.00 $200.00 $400.00 $3,325.00 $6,650.00 15 6" Gate Valve 21 EA $2,059.00 $43,239.00 $1,600.00 $33,600.00 $2,350.00 $49,350.00 16 12"x12" Tapping Sleeve and Valve 1 EA $8,480.00 $8,480.00 $12,500.00 $12,500.00 $11,000.00 $11,000.00 17 6"x6" Tapping Sleeve & Valve 2 EA $4,034.00 $8,068.00 $8,800.00 $17,600.00 $5,500.00 $11,000.00 18 4"x4" Tapping Sleeve & Valve 1 EA $3,151.00 $3,151.00 $8,000.00 $8,000.00 $5,000.00 $5,000.00 19 Connect to Existing Water Line 19 EA $3,328.00 $63,232.00 $6,500.00 $123,500.00 $2,750.00 $52,250.00 20 Cut & Cap Existing Water Line 28 EA $3,217.00 $90,076.00 $4,200.00 $117,600.00 $1,650.00 $46,200.00 21 Fire Hydrant Assembly 29 EA $8,639.00 $250,531.00 $4,900.00 $142,100.00 $10,250.00 $297,250.00 22 Remove Existing Fire Hydrant Assembly 14 EA $715.00 $10,010.00 $1,200.00 $16,800.00 $500.00 $7,000.00 23 Post Hydrant 1 EA $3,764.00 $3,764.00 $1,500.00 $1,500.00 $4,500.00 $4,500.00 24 Remove Existing Gate Valve 21 EA $1,100.00 $23,100.00 $100.00 $2,100.00 $225.00 $4,725.00 25 Air Release Valves 9 EA $8,638.00 $77,742.00 $3,200.00 $28,800.00 $5,500.00 $49,500.00 26 Solenoid Control Valve Assembly (Sheet P206) 1 LS $68,139.00 $17,500.00 $55,000.00 27 Check Valve Assembly (Sheet P205) 4 LS $15,000.00 $60,000.00 $22,000.00 $88,000.00 $17,500.00 $70,000.00 10" Flow Control Vault Assembly (Sheet P204) (Includes Gate Valves, 28 1 LS $155,000.00 $42,000.00 $140,000.00 Electrical, and SCADA) 29 8" Flow Control Vault Assembly (Sheet P202) (Includes Gate Valves) 1 LS $30,000.00 $32,000.00 $70,000.00 30 Flow Meter Vault (Sheet P203) 1 LS $61,400.00 $8,000.00 $22,500.00 31 Pump Station DUPLEX PITLESS BOOSTER STATION - Includes submersible pumps, a. motors, drop pipe, pump tank, inline check valves, VFD's, control panel, 1 LS $238,100.00 $550,000.00 $270,000.00 manufactures startup, for complete operational station ELECTRICAL - Includes relocation of generator, site electrical (E101- b. E105), electrical conduit, wiring, pump underwater splice, for a complete 1 LS $130,000.00 $75,000.00 $135,000.00 operational station SITE WORK - Includes fencing, gate, grading, clearing and grubbing, gravel entrance/pad, conduit to existing building with meter box, existing c. pump station demolition, site piping, fittings, blocking, 2x3 concrete meter 1 LS $65,000.00 $9,800.00 $235,000.00 boxes (Sheets P207 and P208), vault drain lines, sump pump, for a complete operational station SCADA - Includes SCADA panel, integration with: pump control panel, d. flow meter, flow control valve (VC-22D Controller), pressure transducers, 1 LS $119,900.00 $75,000.00 $75,000.00 for a complete operational station 32 Reconnect Water Services 100 EA $650.00 $65,000.00 $800.00 $80,000.00 $600.00 $60,000.00 33 Relocate Water Service Assembly 33 EA $1,115.00 $36,795.00 $800.00 $26,400.00 $1,150.00 $37,950.00 OHM Advisors Page 1 of 2 Page 19 of 24 Sumner County Regional Transmission Main - Line C City of Gallatin, TN (Sumner Co.) OHM No. 9083-23-0010 Bid Date: January 15, 2025 Cumberland Pipeline, Inc. Norris Bros. Excavating Cleary Construction, Inc. Columbia, KY Crossville, TN Tompkinsville, KY Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price 34 3/4" Water Service Line, Open Cut 2,600 LF $13.00 $33,800.00 $45.00 $117,000.00 $33.00 $85,800.00 35 1" Water Service Line, Open Cut - LF $15.00 $80.00 $50.00 36 2" Water Service Line, Open Cut - LF $17.00 $100.00 $60.00 37 3/4" Water Service Line w/ 2" PVC Casing Pipe, Trenchless Installation 2,000 LF $75.00 $150,000.00 $59.00 $118,000.00 $95.00 $190,000.00 38 12" Hydrocarbon Resistant Gaskets (Sheets C216 & C231) 17 EA $700.00 $11,900.00 $115.00 $1,955.00 $900.00 $15,300.00 39 Remove & Replace Asphalt Roadway 800 SY $110.00 $88,000.00 $65.00 $52,000.00 $115.00 $92,000.00 40 Remove & Replace Driveway/Sidewalk 700 SY $205.00 $143,500.00 $65.00 $45,500.00 $105.00 $73,500.00 41 Remove & Replace Culvert - EA $2,500.00 $40,000.00 $3,000.00 42 Remove and Repair Concrete Flume 40 SY $248.00 $9,920.00 $30.00 $1,200.00 $145.00 $5,800.00 43 Clearing and Grubbing (Sta 50+75 to 54+00 Sheet C205) 1 LS $33,000.00 $1.00 $15,000.00 44 Erosion Control 1 LS $52,296.00 $90,000.00 $100,000.00 45 Mobilization 1 LS $142,639.00 $300,000.00 $450,000.00 46 Cash Allowance 1 LS $100,000.00 $100,000.00 $100,000.00 Total of All Unit Prices and Lump Sum Bid Items $8,337,300.00 $8,790,156.00 $10,328,975.00 Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Additive Alternate Items A1 Material Price Increase on Pay Item 1 to change to 16" DIP CL 350 45,800 LF $56.50 $2,587,700.00 $33.00 $1,511,400.00 $45.00 $2,061,000.00 Material Price Increase on Pay Item 4 to change to 16" DIP CL 350 A2 560 LF $103.00 $57,680.00 $125.00 $70,000.00 $70.00 $39,200.00 Water Line w/ 24" Steel Casing, Open Cut Material Price Increase on Pay Item 5 to change to 16” DIP CL 350 A3 160 LF $195.00 $31,200.00 $225.00 $36,000.00 $410.00 $65,600.00 Water Line w/ 24" Steel Casing, Trenchless Installation Under Hwy 52 Material Price Increase on Pay Item 8 to change to 16" Fusible PVC DR A4 1 LS $71,500.00 $25,000.00 $85,000.00 14 Water Line, Trenchless Installation under Drakes Creek (Sheet C211) Material Price Increase on Pay Item 9 to change to 16" Fusible PVC DR A5 14 Water Line, Trenchless Installation Under Caney Fork Creek (Sheet 1 LS $73,150.00 $25,000.00 $110,000.00 C221) Material Price Increase on Pay Item 10 to change to 16" Fusible PVC DR A6 160 LF $225.00 $36,000.00 $200.00 $32,000.00 $265.00 $42,400.00 14 Water Line, Trenchless Installation under Driveways (Sheet C207) Material Price Increase on Pay Items 11 to change to 16" DIP CL 350 A7 120 LF $225.00 $27,000.00 $33.00 $3,960.00 $270.00 $32,400.00 Uncased Driveway Bore A8 Material Price Increase on Pay Items 13 to change to 16" Butterfly Valves 20 EA $2,200.00 $44,000.00 $3,500.00 $70,000.00 $950.00 $19,000.00 Material Price Increase on Pay Items 38 to change 16" Hydrocarbon A9 17 EA $595.00 $10,115.00 $300.00 $5,100.00 $835.00 $14,195.00 Resistant Gaskets (Sheets C216 & C231) Total of Additive Alternate Items $2,938,345.00 $1,778,460.00 $2,468,795.00 Item Description Est Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Deductive Alternate Items B1 Material Price Decrease on Pay Item 1 to change to 8" DIP CL 350 45,800 LF -$5.00 -$229,000.00 -$20.00 -$916,000.00 -$24.00 -$1,099,200.00 Material Price Decrease on Pay Item 4 to change to 8" DIP CL 350 Water B2 560 LF -$15.00 -$8,400.00 -$20.00 -$11,200.00 -$30.00 -$16,800.00 Line w/ 16" Steel Casing, Open Cut Material Price Decrease on Pay Item 5 to change to 8" DIP CL 350 Water B3 160 LF -$15.00 -$2,400.00 -$50.00 -$8,000.00 -$5.00 -$800.00 Line w/ 16" Steel Casing, Trenchless Installation Under Hwy 52 Material Price Decrease on Pay Item 8 to change to 8" Fusible PVC DR B4 1 LS -$7,500.00 -$5,000.00 -$35,000.00 14 Water Line, Trenchless Installation Under Drakes Creek (Sheet C211) Material Price Decrease on Pay Item 9 to change to 8" Fusible PVC DR B5 14 Water Line, Trenchless Installation Under Caney Fork Creek (Sheet 1 LS -$8,750.00 -$5,000.00 -$53,000.00 C221) Material Price Decrease on Pay Item 10 to change to 8" Fusible PVC DR B6 160 LF -$50.00 -$8,000.00 -$20.00 -$3,200.00 -$80.00 -$12,800.00 14 Water Line, Trenchless Installation Under Driveways (Sheet C207) Material Price Decrease on Pay Items 11 to change to 8" DIP CL 350 B7 120 LF -$50.00 -$6,000.00 -$20.00 -$2,400.00 -$200.00 -$24,000.00 Uncased Driveway Bore B8 Material Price Decrease on Pay Items 13 to change to 8" Gate Valves 20 EA -$2,000.00 -$40,000.00 -$500.00 -$10,000.00 -$2,675.00 -$53,500.00 Material Price Decrease on Pay Items 38 to change 8" Hydrocarbon B9 17 EA -$150.00 -$2,550.00 -$35.00 -$595.00 -$385.00 -$6,545.00 Resistant Gaskets (Sheets C216 & C231) Total of Deductive Alternate Items -$312,600.00 -$961,395.00 -$1,301,645.00 OHM Advisors Page 2 of 2 Page 20 of 24 February 24, 2025 Mr. David Kellogg Superintendent of Public Utilities City of Gallatin 239 Hancock Street Gallatin, TN 37066 RE: Recommendation of Award Sumner County Regional Transmission Main - Line C Gallatin/Portland/Sumner County, TN Dear Mr. Kellogg: On January 15, 2025, at 2:00 p.m. CST, at the City of Gallatin office, three (3) sealed bids were received and opened in the presence of Gallatin/Portland City officials and OHM for the Sumner County Regional Transmission Main - Line C project. Cumberland Pipeline, Inc. was the apparent low bidder. The certified bid tabulation is attached for your use. We have completed our review of the Bid Documents and find them to be acceptable. We have verified that the Contractor met and delivered all required documentation as prescribed in the approved bid documents. OHM staff is currently working with Cumberland Pipeline, Inc. on two separate ARP funded projects and find their work to be satisfactory. Based on our review, past experience, and pending approval from the TDEC ARP program, we recommend that the City consider awarding this contract to Cumberland Pipeline, Inc. as the successful, responsive bidder, in the amount of $11,275,645.00 for the Total of All Unit Prices and Lump Sum Items plus Additive Alternate Items. We understand this selection will be decided by the Board of Commissioners. Please note that there was a bidder on this project whose bid proposal was lower than Cumberland Pipeline, LLC. with the additive alternate included. However, the bidder (Norris Brothers Excavating, LLC.) is currently performing on another project for our Prime Consultant, James C. Hailey & Company, and is in a probationary period. This “probationary period" arose out of difficulties with the Contractor on other projects. James C. Hailey & Company is aware of no less than three (3) mid-state communities who WILL NOT consider award to Norris Brothers Excavating, LLC. Additionally, our personal experience ranges from refusal to pay sub-contractors and material suppliers, to poor job performance. With that said, OHM Advisors is unable to recommend Norris Brothers Excavating, LLC to perform this project. If you have any questions or require additional information, please feel free to contact this office. Sincerely, OHM Advisors Greg Sanford, P.E. Principal Enclosure: as stated cc: Bryan Price, P.E., City of Portland Jimmy Hailey , James C. Hailey & Co. Nathaniel Green, P.E., James C. Hailey & Co. Page 21 of 24  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA MARCH 25, 2025 [ ] DEPARTMENT: Utilities AGENDA # 4 ______________________________________________________________________________ SUBJECT: Resolution No. R2503-16 Authorizing the Mayor to sign firm storage service agreement with Egan Hub Storage, LLC. SUMMARY: The Mayor of Gallatin is authorized to sign and execute the contract documents with the Federal Energy Regulatory Commission approved language. RECOMMENDATION: Passage ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 22 of 24  RESOLUTION NO. R25Ø3-16 RESOLUTION AUTHORIZING THE MAYOR TO SIGN FIRM STORAGE SERVICE AGREEMENT WITH EGAN HUB STORAGE, LLC WHEREAS, Resolution R2411-89 was passed by the Gallatin City Council on November 19, 2024 authorizing the Mayor of Gallatin to sign and execute contract documents with Egan Hub Storage, LLC for natural gas storage. WHEREAS, the contract language has been approved by the Federal Energy Regulatory Commission as part of the tariff for Egan Hub Storage, LLC and cannot be modified. WHEREAS, the proposed contract contains language in #6 (State of Texas) that is contrary to the City’s approved Contract Management Policy. BE IT RESOLVED BY THE CITY OF GALLATIN, TENNESSEE, that the Mayor of Gallatin is authorized to sign and execute the contract documents with the Federal Energy Regulatory Commission approved language. BE IT FURTHER RESOLVED, that this resolution shall take effect from and after its final passage, the public welfare requiring such. IT IS SO ORDERED. PRESENT AND VOTING AYE: NAY: DATED: MAYOR PAIGE BROWN ATTEST: APPROVED AS TO FORM: CONNIE KITTRELL SUSAN HIGH-MCAULEY CITY RECORDER CITY ATTORNEY Page 23 of 24  CITY OF GALLATIN COUNCIL COMMITTEE AGENDA 3/28/2025 DEPARTMENT: Finance AGENDA # 5 ______________________________________________________________________________ SUBJECT: FY2024 Annual Comprehensive Financial Report SUMMARY: FY2024 Annual Comprehensive Financial Report RECOMMENDATION: Approval ATTACHMENT: _ _ Resolution _ _ Correspondence _ _ Bid Tabulation _ _ Ordinance _ _ Contract _ _ Other ________________________________________________________________________ Approved __ __ Rejected __ __ Deferred __ __ ________________________________________________________________________ Notes: Page 24 of 24