Business Improvement District

Minutes Gallup Business Improvement District Board Meeting, June 22, 2017, Rico Motors Call to Order Motion to accept Minutes of May 18 Board Meeting: S. Gurley; 2nd: J. Rich; Abstain: L. Garcia. Approved Motion to accept monthly financial report: L. Garcia; 2nd: M. Menapace. Approved Voting Items: FY 2018 budget. Lengthy discussion of BID commitments to support two City Downtown projects – Alley reconstruction and beautification project; and Coal Avenue Event Street project. City Manger estimates that the funds committed by BID as a match to the NEA “Our Town” grant for planning and construction drawings for Coal Avenue Event Street Project will be needed during FY 18; while funds for replacement of electric meters as part of the Downtown Alley reconstruction Pilot Project will be needed during FY !9. Board agreed to include $25,000 Match payment to City to fulfill requirement for NEA grant as a line item in FY 18 budget. A letter confirming that will be provided by BID to City of Gallup City Manager to provide to City of Gallup Purchasing Department. BID will be invoiced by City of Gallup at a later date, when the funds are actually needed for the project. Discussion of the few BID assessment fee accounts that have never paid. Approaches should be developed to negotiate payment of the outstanding fees, especially those that have been liened by City of Gallup. Discussion of City of Gallup’s decision to hire and have five more police officers on duty this year. Discussion of BID spending on private security patrols downtown during the summer season. Discussion of errors in Gallup Independent description of the Coal Avenue project. As a “correction”, Independent will interview Rose Eason, Gallup Arts Executive Director, and publish a story about the project with correct details. Discussion of one-time expenditure for private security for large First Annual Gallup Native Art Market. Motion to approve the BID FY 18 budget, incorporating elimination of existing provision for $16,000 wages for Administrative Assistant and one-time transfer of $20,000 from money market account to checking account to help cover $25,000 commitment for BID match to City of Gallup Our Town NEA grant award: J. Rich; 2nd: L. Garcia. Approved. Reports: “Clean & Beautiful” grant - for Downtown Walkway improvement “Our Town” grant - for engineering & construction documents for Coal Avenue reconstruction, per Gallup MRA Plan Annual Gallup Rt. 66 Freedom Ride Flight Cruise (Freedom Festival) event permit was approved by City Council. Native American Art Market, August 9 - 14 – BID providing security by Red Rock. May 19 Economic Development Roundtable held at UNM Gallup, coordinated by GGEDC, moderated by NWNMCOG J. Kiely. Topics: 1. Workforce Development, 2. Housing Needs in Gallup. Red Rock Security downtown for summer 2017 – City has provided some unused Rex Museum space for writing reports, etc. RFC event: Lodgers Tax, event permit, sponsor Downtown building rehabs: Owners of 210 W. Coal and 306 W. Coal (Ricca) working with architectural firm that specializes in historic buildings Gallup Native American Art Market - planning is ongoing. City is sponsor. BID, which is not a sponsor, is providing private security. Sign grant program –two signs are now being fabricated, several more in discussion stage. Annual Relay for Life was successful. Better attendance and increase in funds raised for American Cancer Society Next BID Board meeting – July 20, 2017, Rico Motors Motion to Adjourn: L. Garcia; 2nd: M. Menapace. Adjourned