City Council

AGENDA GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 27, 2016; 6:00 P.M. CITY COUNCIL CHAMBERS Jackie McKinney, Mayor Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2 Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4 Maryann Ustick, City Manager George Kozeliski, City Attorney A. Pledge of Allegiance B. Roll Call C. Approval of Minutes Regular Meeting of September 13, 2016 D. Presentation of Proclamation Breast Cancer Awareness Month E. Discussion/Action Topics 1. Greater Gallup Economic Development Corporation Annual Report – Patty Lundstrom, Executive Director, Greater Gallup Economic Development Corporation 2. Rudy Radosevich Memorial Sculpture – Bill Siebersma 3. Resolution No. R2016-41; Approving Submission of an Application to the New Mexico Water Trust Board for the Funding of Project 9 of the Navajo- Gallup Water Supply Project – Dennis Romero, Water and Sanitation Director AGENDA Regular City Council Meeting – 9/27/2016 Page 2 Discussion/Action Topics, continued 4. Temporary 30-Day Contract with CH2M Hill for the Operation of the Wastewater Treatment Plant – Dennis Romero, Water and Sanitation Director 5. Request for Proposals (RFPs) for Veterinarian Services and Animal Shelter Services and Approval of Budget Adjustment for Both Services – Frances Rodriguez, Purchasing Director and Patty Holland, Chief Financial Officer 6. Public Notice Given Pursuant to Section 10-16-7 of the Governmental Conduct Act that a Public Officer or Employee, Namely Cosy Balok, has a Substantial Interest as the Spouse of a Contractor, Namely Dr. Clinton J. Balok, DVM, with Whom the City of Gallup is Going to Contract with for Veterinarian Services – George Kozeliski, City Attorney 7. Disposition of Surplus Vehicles by Means of the City’s Online Auction – Patty Holland, Chief Financial Officer 8. Budget Adjustment for Police Vehicle Cameras – Patty Holland, Chief Financial Officer 9. Appointment of Bebe Sarmiento to the Gallup-McKinley County Veterans’ Committee – Mayor Jackie McKinney 10. Resolution No. R2016-40; Indigenous Peoples Day – Mayor Jackie McKinney F. Presentation and Information Items 1. Presentation on Panhandling – Lt. Billy Padavich, Gallup Police Department 2. Demonstration of New Tourism Website – Jennifer Lazarz, Acting Tourism and Marketing Manager G. Comments by Public on Non-Agenda Items H. Comments by Mayor and City Councilors AGENDA Regular City Council Meeting – 9/27/2016 Page 3 I. Comments by City Manager and City Attorney 1. Coffee with a Cop J. Motion to Adjourn Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements. Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.  Minutes Regular Meeting of September 13, 2016 Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, September 13, 2016. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney Presented to the Mayor and Councilors were the Minutes of the Regular Meeting of August 23, 2016. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. Presented to the Mayor and Councilors were the following Discussion/Action Topics: 1. Request for Street Closures for the Gallup High School Homecoming Parade to be Held on Friday, September 23, 2016 Debra Trujillo, Gallup — High School Ms. Trujillo presented the request to close Coal Avenue from Ninth Street to First Street for the parade. Councilor Garcia made the motion to approve the request for street closures for the Gallup High School Homecoming Parade to be held on Friday, September 23, 2016. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak and Mayor McKinney all voted yes. 2. Request for Street Closures for the Miyamura High School Homecoming Parade to be Held on Friday, September 16, 2016 Ruth Vidal — Ms. Vidal presented the request to close Coal Avenue from Ninth Street to First Street for the parade. MINUTES Regular City Council Meeting — 9/13/2016 Page 2 Councilor Landavazo made the motion to approve the request for street closures for the Miyamura High School Homecoming Parade to be held Friday, September 16, 2016. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia, Kumar and Mayor McKinney all voted yes. 3. Statistics on the Shelter Component of NCI Dr. Kevin Foley, Na’Nizhoozhi Center, Inc. Dr. Foley presented updated information concerning the number of admissions for shelter at the Gallup Detox Center. A copy of the statistics presented by Dr. Foley are attached hereto, marked as “Exhibit A” and are made a part of these official Minutes. When the Liquor Excise Tax Accountability Report was presented to the Mayor and Councilors a few weeks ago, questions were raised about the admission numbers for shelter during the frigid winter months which were similar to the admission numbers during the warm summer months. Dr. Foley provided a number of examples and reasons why sober and intoxicated individuals seek shelter throughout the year. He also answered questions regarding the services that are provided and not provided by NCI under their shelter program; the data that is recorded and kept tracked by NCI; and the housing of sober and intoxicated individuals. Following discussion, Councilor Kumar made the motion to accept the report presented by Dr. Foley. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. 4. Ordinance No. C2016-10; Allowing Members of the City Council to Attend Meetings by Telephone or Similar Communications Equipment When it is Difficult or Impossible for the Council Member(s) to Attend in Person — George Kozeliski, City Attorney Mr. Kozeliski said the proposed Ordinance would allow up to two members of the City Council to participate at a meeting by telephone or similar communications equipment when it is difficult or impossible for the Council member(s) to attend the meeting in- person. By allowing up to two members of the Council to participate at a meeting remotely, the Ordinance requires a quorum of three members of the City Council to be present in-person for the meeting. As provided by the New Mexico Open Meetings Act, the Ordinance requires each member participating by telephone to be identified when speaking, all participants in the meeting are able to hear each other at the same time, and members of the public attending the meeting are able to hear any member of the public body who speaks during the meeting, including the member(s) participating remotely. MINUTES Regular City Council Meeting — 9/13/2016 Page 3 Discussion followed concerning the advance notice that would need to be provided by the Council member(s) planning to participate at a meeting by telephone or other means and the technological accommodations that will need to be made for such occurrences. Councilor Palochak said she requested the proposed Ordinance since there were times when it was difficult or impossible for her to be at meetings when she was away on City business and another time when her family had a medical issue. During both occurrences, she had time to participate at the meetings by telephone or other means; however, the proposed Ordinance was not in place to allow her to participate remotely. Following discussion, Councilor Landavazo made the motion to approve Ordinance No. C2016-10. Seconded by Councilor Kumar. Roll call: Councilors Landavazo, Kumar, Palochak, Garcia and Mayor McKinney all voted yes. 5. Acceptance of an Easement from Guido and Joann Zecca, Lying in Lot 2 of Zecca East Aztec Subdivision No. 1 George Kozeliski, City Attorney — Mr. Kozeliski said the proposed easement is being obtained to re-route a new sewer line to replace a sewer line that extends over the Perretti Wash and has a history of collapsing. Once the new sewer line is constructed, the bridge pipe and the old sewer line will be abandoned. Councilor Kumar made the motion to accept the easement from Guido and Joann Zecca, lying in Lot 2 of Zecca East Aztec Subdivision No. 1. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo, Palochak and Mayor McKinney all voted yes. 6. Acceptance of an Easement from the Roman Catholic Church of the Diocese of Gallup, Lying in Lot 1 of the St. John Vianney Subdivision — George Kozeliski, City Afforney Mr. Kozeliski said the proposed easement is for electrical service to St. John Vianney Church. Although the electric work was completed several years ago, there was difficulty obtaining the easement due to the Diocese of Gallup’s bankruptcy case. The bankruptcy is now concluded and Bishop James Wall is able to sign the easement. Councilor Palochak made the motion to accept the easement from the Roman Catholic Church of the Diocese of Gallup, lying in Lot 1 of the St. John Vianney Subdivision. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia, Landavazo and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 9/13/2016 Page 4 7. Approval of Letter Agreement with the United States Department of the Interior, Bureau of Reclamation Concerning the Upfront Application of the New Mexico Cost-Share Balance for the Navajo-Gallup Water Supply Project George Kozeliski, City Attorney — Mr. Kozeliski presented the proposed Letter Agreement which is based on a meeting with Estevan Lopez, Bureau of Reclamation (BOR) Commissioner. The City expressed concerns with the BOR utilizing State funds to pay the federal governments’ settlement with the Navajo Nation. The City believes the State’s share should be split between the Jicarilla Tribe and the City since the federal government is responsible and obligated to the Navajo Nation for its settlement. As a result, the BOR agreed with the City and has recalculated the credit for the New Mexico cost share. In accordance with the proposed Agreement, the City will be given an additional credit in the amount of $11,910,676 for the project. Rather than spreading the credit over the life of the project, the BOR agreed to the City’s request to provide the $1 1,910.676 credit up-front and to be applied to the payments due from the City of Gallup for its share of the project. Discussion followed concerning the credits received from the State and the additional credits from the State to be applied to the project. Following discussion, Councilor Landavazo made the motion to approve the Letter Agreement with the United States Department of the Interior, Bureau of Reclamation, concerning the upfront application of the New Mexico cost-share balance for the Navajo-Gallup Water Supply Project. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia, Kumar and Mayor McKinney all voted yes. 8. Approval of Budget Transfer to Fund One Full-Time Police Administrative Assistant and One Full-Time Police Secretary Chief Phillip Hart, Gallup — Police Department Chief Hart said the command staff at the Gallup Police Department currently has no administrative/secretarial support. He proposed that the Police Administrative Assistant’s position be assigned to provide support to the Chief, Deputy Chief and command staff and to also assist officers on patrol with administrative paperwork. He also proposed that the Police Secretary be assigned to provide support to the Investigations Unit. The proposed position would be funded by transferring general funds in the amount of $66,044.16 from two vacant Community Service Aide (CSA) positions. Discussion followed concerning the number of CSA positions that are currently filled, the current CSA5 that are testing to fill vacant police officer positions, the hiring process MINUTES Regular City Council Meeting — 9/13/2016 Page 5 to fill the vacant positions, the demand for services that must be provided by the Police Department with limited resources to a community with vast population increases that occur at any given time and the experience gained by CSA5 transitioning to become police officers. Following discussion, Councilor Palochak made the motion to approve the budget transfer to fund one full-time Police Administrative Assistant and one full-time Police Secretary. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia, Landavazo and Mayor McKinney all voted yes. 9. Budget Adjustment to Fund Geographic Information Systems (GIS) Technician Position Brian Archuleta, Information Technology Director — Mr. Archuleta said the proposed GIS Technician’s position was previously frozen to help balance the City’s budget for Fiscal Year 2017. The City has experienced significant savings with the Mitel phone contract, which has made funding available for the GIS Technician’s position. Mr. Archuleta recommended reinstating the position and to fund it by transferring $39,000 (3/4 of a year) from the Information Technology Department’s operational budget to the GIS budget this fiscal year. The cost for funding the position will be $52,000 annually which will be covered by the Mitel contract savings. Councilor Kumar made the motion to approve the budget adjustment to fund the Geographic Information Systems Technician’s position. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo, Palochak and Mayor McKinney all voted yes. 10. Resolution No. R2016-37; Imagine a Day Without Water — Dennis Romero, Water and Sanitation Director Mr. Romero presented the proposed Resolution to recognize and advocate the “Imagine a Day Without Water” national campaign to highlight the critical importance of reliable access to clean water and the investment in water and wastewater infrastructure that is needed to protect this valuable resource. Councilor Garcia made the motion to approve Resolution No. R2016-37. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 9/13/2016 Page 6 11. Construction Contract Award for Runway 6/24 Rehabilitation Project; Award of Construction Quality Assurance Services for the Project; and Resolution No. R2016-38 to Authorize Acceptance of Federal Aviation Administration (FAA) and New Mexico Department of Transportation (NMDOT) Funding for the Project Stan Henderson, Public Works — Director Mr. Henderson provided an overview of the project as well as the bid results for award of the construction contract. The time for completion of the project is 50 calendar days; however, the project will most likely go into suspension due to the upcoming winter months. The commencement of the project will take place towards the end of March/beginning of April next year. The total construction cost is $3,856,766.05, with 90% of the project to be funded by the FAA in the amount of $3,471,089.44, 5% to be funded by the State in the amount of $192,838.00 and 5% by the City, also in the amount of $192,838.00. The City’s matching amount has been budgeted through the City’s Community Improvement Plan (CIP). Mr. Henderson recommended award of the construction contract to FNF Construction in the amount of $3,471 ,089.44, pending receipt of federal and state funding. He recommended award of the associated construction quality assurance work to Armstrong Consultants in the amount of $198,211.88 including NMGRT, pending receipt of federal and state funding. Mr. Henderson recommended approval of Resolution No. R2016-38 and to authorize the Mayor to execute all grant documents related to this project. Discussion followed concerning the meeting that was conducted to notify air ambulances and other tenants at the airport regarding the project, the need to close the runway to fixed-wing aircraft use and the usage of the taxiways for helicopters during construction. Councilor Palochak made the motion to approve the construction contract award for the Runway 6/24 Rehabilitation Project, award of construction quality assurance services for the project and Resolution No. R2016-38 as presented. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia, Landavazo and Mayor McKinney all voted yes. 12. Construction Contract Award for 2016-2017 Neighborhood Curb, Gutter and Sidewalk Improvements and Award of Construction Administration and Quality Assurance Services for the Project Stan Henderson, Public — Works Director Mr. Henderson provided an overview of the proposed project, including the scope of work for whole block reconstruction with no property owner participation to solve MINUTES Regular City Council Meeting — 9/13/201 6 Page 7 problems with sidewalk gaps, time completion and competitive costs. The streets identified in District 1 for the project includes Lincoln Avenue and Strong Avenue from North First Street to East Adams Avenue. This segment will complement the planned reconstruction of the Sky City Park retaining wall and provide a pedestrian friendly path up Lincoln Avenue hill to the park. The streets identified in District 3 include Country Club Drive from Philipina to Logan Avenue. This will complete the curb and gutter project started on the south end of the Country Club Drive last year. The Street Department will follow up with an asphalt mill and overlay project after completion of the concrete work. The streets identified in District 4 include Saguaro Drive from Day Street to Red Bluff Court. This segment addresses sidewalks that are essentially set at street level and should be raised. The streets identified in District 2 include Churchrock Street from Toltec Drive to Vandenbosch. This segment addresses pedestrian safety concerns that will only be heightened by the pending completion of the Churchrock Extension paving project by the Street Department. The streets identified in District 3 include Red Rock Drive from Country Club Drive to Edith Avenue. This segment addresses a safe route to school issue for Red Rock Elementary School walkers. Based on the bid results, Mr. Henderson recommended award of the bid to H.O. Construction in the amount of $1,465,236.34 including NMGRT. He recommended approval of $78334.56 including NMGRT to DePauli Engineering & Surveying for construction administration and quality assurance services for the project. The Finance Department also requested approval of the consolidation of the revenue streams for the project into two streams in Funds 311 and 202. Discussion followed concerning letters sent by the City to all of the affected property owners on County Club, the lack of participation by a property owner in District 1 which creates a problem with granting a right-of-way for the project and the current problem with students having to walk out into the street on their way to school at Red Rock Elementary. Following discussion, Councilor Garcia made the motion to approve the construction contract award for the 2016-2017 Neighborhood Curb, Gutter and Sidewalk Improvements and the award of the construction administration and quality assurance services for the project as presented. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak and Mayor McKinney all voted yes. 13. Change Order for Construction Contract Award for Ford Canyon Senior Center Improvements Project Stan Henderson, Public Works Director — Mr. Henderson provided an overview of the improvements that were done to the exterior of the Ford Canyon Senior Center earlier this year. Unfortunately, funding was not available within the project to complete the parking lot as desired to address an area in MINUTES Regular City Council Meeting — 9/13/201 6 Page 8 the parking lot where ice forms. Mr. Henderson recommended the transfer of $118,658.95 from the Risk Management Fund to the project budget and to approve the change order with Albuquerque Asphalt to address the potential ice hazard in the parking lot. Councilor Palochak made the motion to approve the change order for the construction contract award for the Ford Canyon Senior Center Improvements Project as presented. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. 14. Resolution No. R2016-39; 2018-2022 City of Gallup Infrastructure Capital Improvement Plan (ICIP) Submission Stan Henderson, Public Works — Director Mr. Henderson presented the proposed Resolution, the 2018-2022 City of Gallup lClP and a spreadsheet consisting of the City’s 2016 Draft Legislative lClP Priority Addendum. A copy of the 2016 Draft Legislative ICIP Priority Addendum is attached hereto, marked as Exhibit B and made a part of these official Minutes. The New Mexico Department of Finance and Administration (DFA) requires local governments to systematically develop and annually submit a 5-year ICIP as a means of defining development needs and identifying funding sources. The ICIP is then used by all State agencies involved in funding local government projects as a means of analyzing proposed capital outlay bills during the State legislative sessions. Mr. Henderson asked the Mayor and Councilors for their final input and direction for prioritization of the projects, tentative identification of the 2017 top five legislative priorities, and approval of the projects listed in the form of a resolution. Based on public input at a meeting on July 27, 2016, interest was expressed for the reconstruction of the TDFL running track. In addition, the Northwest New Mexico Council of Governments submitted the Coal Avenue Event Street Reconstruction Project to the ICIP. Mr. Henderson reminded the Mayor and Councilors that the ICIP is aligned with the City’s fiscally constrained Community Improvement Plan (CIP) and is no longer in a wish list format. Discussion followed concerning the projects and the conceptual project estimates listed in the 2016 Draft Legislative ICIP Priority Addendum, the potential lack of capital outlay funding from the State due to their current budget crisis, funding for the Downtown Coal Avenue Alley Reconstruction Project Phase 2 and the possibility of issuing bonds in the future to finance some of the projects. Mr. Henderson proposed listing the 8 projects included under “other project considerations” on the Addendum as project numbers 6-13. There was no objection from the Mayor and Councilors. MINUTES Regular City Council Meeting — 9/13/2016 Page 9 Following discussion, Councilor Kumar made the motion to approve Resolution No. R2016-39; 2018-2022 City of Gallup Infrastructure Capital Improvement Plan Submission. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo, Palochak and Mayor McKinney all voted yes. Councilor Palochak made the motion to adjourn into closed session for the purpose of discussing the possible acquisition of real property located near the former Alpine Lumber property and the possible acquisition of real property to settle the G-22 litigation. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. The Mayor and Councilors adjourned into closed session pursuant to §10-15-1-H(8) NMSA 1978 Comp. (as revised). Following the closed session, Councilor Kumar made the motion to reconvene the regular meeting. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. Mr. Kozeliski certified for the record that the mailers discussed during the closed session were limited to the possible acquisition of real property located near the former Alpine Lumber property and the possible acquisition of real property to settle the G-22 litigation. Comments by Public on Non-Agenda Items Sandra McKinney asked the Mayor and Councilors to consider the future construction of curbs, gutters and sidewalks along Valley View Drive. Comments by Mayor and City Councilors Councilor Kumar said he looks forward to all of the City’s projects coming to fruition. Councilor Landavazo commended Mr. Henderson, Rusty Swatzell, Streets Superintendent and their staff for their work in paving the Churchrock Street extension to Rehoboth. Councilor Landavazo also complemented Councilor Palochak for her work and involvement in the 9/11 Remembrance Service last Sunday. Councilor Landavazo also encouraged everyone to keep believing in Gallup. Councilor Palochak thanked all of the City’s employees who assisted with the 9/11 Remembrance Service and Gallup Remembers Event this past weekend. Councilor Palochak also said she will hold a Neighborhood Meeting on Thursday, September 15, 2016 at 6:00 p.m. at Tobe Turpen Elementary School. MINUTES Regular City Council Meeting — 9/13/2016 Page 10 Mayor McKinney asked Ms. Ustick to include an item on the agenda of the next regular meeting, to establish an Indigenous Peoples1 Day to honor Native Americans. Mayor McKinney also reflected on the documentaries shown at the El Morro Theater during the Gallup Remembers Event last weekend. Comments by City Attorney and City Manager None. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. Jackie McKinney, Mayor ATTEST: Alfred Abeita II, City Clerk  DiscussionlAction Topic I Greater Gallup Economic Development Corporation Annual Report Patty Lundstrom, Executive Director, Greater Gallup Economic Development Corporation (Information will be provided at the meeting) DiscussionlAction Topic 2 Rudy Radosevich Memorial Sculpture Bill Siebersma  Rudy Rodosevith Memorial Kinetic Scuptute The Memorial Committee decided that a Icinetic bicycle sculpture would effectively represent the Rudy that we know and love. After much searching and consideration, we decided that Amos Robinson would be a great artist for the project, based on his years of experience in producing durable stainless steel kinetic bicycle sculptures. In addition, Amos had a heart for this project after doing his own research on Rudy, and offered to give a sustantial discount and work The Rudy Memorial Sculpture with us to deliver and install the piece in the downtown area. After talking to many of Rudy’s / bicycling friends, it was the opinion of all that a road rider would best represent Rudy on the bike. When I asked, Amos happily agreed to use a rider position,appropriate to the kind of riding Rudy loved. The color blue was chosen because it suits Rudy’s calm and gentle manner on the bike and in life. See amosrobinson.com for more details about the artist. Site Alternate A I The committee has decided that Site A is the best alternative as it has no ground level or height obstacles. The installation Site B at the downtown walkway was chosen in cooperation with the BID. The low masonary wall is a problem as it makes the sculpture vulnerable to being touched while spinning, thus causing a safety issue. Installation engineering and permitting is being provided by Hinkley Sign Co. Site Alternate B  Noses AJI parts are 5,5 04 arid 16 2, I3ike frame is 1/ 2” sdid bar ‘ Wheels are 20” x Ilga 6A 51AINL.IS5 5111C F’LAtI tM°ICAL. 4 WHeel hubs I” 02 S two 55608 2l5 bearings per wheel are mcunted In I” OtJ wheel hubs 6 Center between the front wheel hub and tear wheel huh centers Is” 7 front axle hub to top of helmet is ‘6” 8. 3od 15 Ilga plate. , Wheels spin in the wind. 0, Sculpture rotate5 to face into the wind. 1/ 2” SIAINCISS SlitIt- 02 t’lCAL II Scupture assembli weighs approx. 60 lbs. 46’ 2 The artist’s website: www.amosrobinsai.com 10’ 0” Ah0V1 6fA21 CIVIL. 55 M0UNflN °CL5 W/ I” AXLI & 13IAlNC5 - 511 5CW R00V1 - F’L-U IS MKHINW 101112 1/ 2” 21A. X M0UN11N POL-I - PCU HAS HI11 IAPIII2 / 8” N5 HOc-IS - ICU IS 50Lt112 10 0LI WITh Th11 / 8” X I ‘55 50[-t5 56” O, 2OI tudq Iado5evicH Memot S6ubute F2rojec, aup, New Mexico Amo5 oinson,  DiscussionlAction Topic 3 Resolution No. R2016-41; Approving Submission of an Application to the New Mexico Water Trust Board for the Funding of Project 9 of the Navajo-Gallup Water Supply Project Dennis Romero, Water and Sanitation Director  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: September27, 2016 SUBJECT: Resolution No. R2016-41 Approving Submission of an Application to the NM Water Trust Board for Funding of Project 9 DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: Friday August 26, 2016 SUBMITTED BY: Dennis Romero, Director Water/Wastewater & Sanitation Summary: New funding will be needed for construction of Project 9” includes the installation of a 24” waterline from the terminus of Project 5 to the City of Gallup main water system. The extent of this waterline is approximately 3.2 miles in a north-south direction. Additionally, there is a lateral portion of Project 9, a 16” waterline that begins mid-way through the project and extends roughly 0.4 miles eastward, terminating at the beginning of Project 6 PRV station Fiscal Impact: Requesting amount for Project 9 is $6,750,000.00 Reviewed By:________________________ Finbce epartment Attachments: Resolution R2016- 41 Legal Review: Approved As To Form:___________________________ ,V ,)Ø/A’ttorneY Recommendation: Staff recommends to Council to approve Resolution R2016—41. Appro ed fQr_SubmitfrthBy: 77 CITY CLERK’S USE ONLY . COUNCIL ACTION TAKEN Dep4ienj D,rector . /)%%‘7) Resolution No. Continued To: Ordinance No. Referred To: / CitMfager pprove FiTe: .  RESOLUTION Of THE GALLUP CITY COUNCIL RESOLUTION No. R20 16-41 Approving Submission of an Application to the New Mexico Water Trust Board for Funding of Project 9 of the Navajo-Gallup Water Supply Project WHEREAS, the City of Gallup is a formal participant in the Navajo-Gallup Water Supply Project (NGWSP) pursuant to Public Law 111-11 as passed by Congress and signed by the President in 2009; and WHEREAS, in conjunction with the project planning work accomplished under the NGWSP Steering Committee over the past two decades. The City of Gallup has prepared a master plan for build-out of the Gallup-Rural Navajo Regional Water System. Co-designed and coordinated with appraisal-level plans approved for the NGWSP as a whole; and WHEREAS. the Regional System master plan. Prepared on the City’s behalf by DePauli Engineering and Surveying LLC, lends itself to construction of water facilities to accommodate the use of groundwater supply in the short-term and surface water supply in the long-term, and to collaboratively allocate and utilize that supply for the benefit of both the City and its neighboring rural communities; and WHEREAS, over the past eight years, the City of Gallup has submitted a series of applications to the New Mexico Water Trust Board for funding of phases of the Regional System master plan, from which the City has been awarded sequential Water Trust Board appropriations by the State Legislature; and WHEREAS, new funding will be needed for construction of ‘Project 9” includes the installation of a 24” waterline from the terminus of Project 5 to the City of Gallup main water system. The extent of this waterline is approximately 3.2 miles in a north-south direction. Additionally, there is a lateral portion of Project 9, a 16” waterline that begins mid-way through the project and extends roughly 0.4 miles eastward, terminating at the beginning of Project 6 PRV station; and WHEREAS, the New Mexico Water Trust Board has invited applications from eligible entities for funding in the new funding cycle, with applications due October 3, 2016, and application preparation was completed with technical assistance by DePauli Engineering and Surveying and the Northwest New Mexico Council of Governments; NOW. THEREFORE, BE II RESOLVED by the Governing Body of the City of Gallup to approve submission of a funding application to the New Mexico Water Trust Board for funding of”Project 9” of the Navajo-Gallup Water Supply Project. PASSED, ADOPTED AND APPROVED this day of September 2016, in duly called meeting of the Gallup City Council at which a quorum was present, at Gallup, New Mexico, by a vote of in favor opposed, and abstaining. Jackie McKinney, Mayor City of Gallup ATTEST: Alfred Abeita, City Clerk City of Gallup  DiscussionlAction Topic 4 Temporary 30-Day Contract with CH2M Hill for the Operation of the Wastewater Treatment Plant Dennis Romero, Water and Sanitation Director  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: September27, 2016 SUBJECT: Temporary 30-Day Contract to Allow Operation of Wastewater Treatment Plant by CH2M Hill DEPT. OF ORIGIN: Water and Sanitation DATE SUBMITTED: Friday, September 23, 2016 SUBMITTED BY: Dennis Romero, Director of Water/Wastewater & Sanitation Summary: City is currently negotiating a long term Design, Build and Operate (DBO) contract with CH2M Hill to operate the Wastewater Treatment Plant (WWTP), thereby replacing current operator, Severn Trent. Long term contract is in negotiations phase with a goal of executing by November 1st; this temporary contract will allow CH2M Hill to begin work on October 1, 2016, for a 30-day period. Fiscal Impact: Short term contract will not change fiscal impact, as budged amount for operation of plant by Severn Trent would be used to pay for services by CH2M Hill during this period Reviewed By: (j Finance Department Attachments: Contract to be provided prior to City Council Meeting on September 27, 201 Legal Review: Approved As To Form:___________________________ %iiMtorney Recommendation: ‘,“‘a”S .‘pproved for S a! By. /1 CITY CLERK’S USE ONLY kJL- COUNCIL ACTION TAKEN Department Director Resolution No. Continued To: Ordinance No. Referred To: ‘i’ Other: File:  DiscussionlAction Topic 5 Request for Proposals (REPs) for Veterinarian Services and Animal Shelter Services and Approval of Budget Adjustment for Both Services Frances Rodriguez, Purchasing Director and Patty Holland, Chief Financial Officer  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: September27, 2016 SUBJECT: Veterinarian Services and Animal Shelter Services Request for Proposals (RFP’s) DEPT. OF ORIGIN: Purchasing/Legal DATE SUBMITTED: September 20, 2016 SUBMITTED BY: Frances Rodriguez, Purchasing Director Summary: The above referenced sen/ices were solicited through the RFP process as required per NM State Procurement Code for these types of services. Such services are currently being provided without current contracts in place. On July 16, 2016 proposals were received for both RFP’s whereas Dr. Clint Balok was the sole proponent for the Veterinarian Services REP and Mckinley County Humane Society was sole proponent for the Animal Shelter Services RFP. The appointed evaluation committees reviewed proposals submitted and recommendations were made to proceed with Dr. Clint Balok for Veterinarian Services and Mckinley County Humane Society for Animal Shelter Services. On, September 13, 2016 this recommendation was presented to the Gallup-Mckinley Animal Control Authority Board and upon review at such meeting, the Board by unanimous vote hereby sends a positive recommendation to Council for approval of said REP’S. Fiscal Impact: Reviewed By: c Fina’pe Department Budget deficiency is being discussed between the City and County whereas both the city and county shared contributions must be increased to cover the shortfall for the remaining portion of the 2077 fiscal year; the amount required is $225,237. The Mckinley County share (40%) is $90,093 and the City share (60%) $135,138. Pending negotiations with the County, staff recommends that the deficit be funded by a transfer from General Eund Balance. Attachments: 1) Evaluation Tabulation-Veterinarian Services REP 2) Evaluation Tabulation-Animal Shelter Services REP Legal Review: Approved As To Eorm:, Recommendation: 1) It is recommended for approval of services solicited through REP’s as full compliance of NM Procurement Code is in the best interest of the City as well as for auditing purposes. 2) In addition, due to current budget being insufficient to cover services, approval of a transfer from General Eund Balance to cover the deficit of $225,231 from the General Eund balance is recommended. Approved for Submittal By: CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN Department Director Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: tanag Other: File:  CITY OF GALLUP PURCHASING DEPARTMENT -- TABULATION SHEET(S) RFP NO. 2015/2016/13/P REP ON: Animal Shelter Services Open Date: July 14, 2016 at 2:00 P.M. (Local) 1 of 1 Pages Item Mckinley County No. Items and Descriptions Quantity Humane Society 1 Shelter Management Experience 30 30.00 - - - - 2 Method of Communication & Availability 20 18.00 - - - - 3 Adoption Process 10 10.00 - - - - 4 Operation of Shelter 10 8.00 - - - - 5 Requirements of Payment 5 5.00 - - - - 6 - - - - Policies and Grant Experience 5 5.00 - - - - 7 Cost 20 20.00 Subtotal 100 96.00 - - - - 110 5.00 (local) - - - TOTAL W/PREFERENCE max 101.00 Pass Pass Campaign Contribution Disclosure Form Fail Pass Pass Letter of Transmittal Fail Pass Pass Shelter Management Experience Fail Pass Pass Equipment Requirements Fail  CITY OF GALLUP PURCHASING DEPARTMENT -- TABULATION SHEET(S) RFP NO. 2015/2016/03/P RFP ON: Veternarian Services Open Date: July 14, 2016 at 2:00 P.M. (Local) 1 of 1 Pages Item Clinton J. Balok, No. Items and Descriptions Points DVM 1 Veterinarian Experience 30 30.00 - - - - 2 Services & Availibility 10 10.00 - - - - 3 Post-Operative Care 10 10.00 - - - - 4 Shelter Management Experience 10 10.00 - - - - 5 Requirements of Payment 10 5.00 - - - - 6 Timeliness of Service 5 15.00 - - - - 7 Cost 20 20.00 - - - - SUBTOTAL 100 100.00 - - - - 110 5.00 TOTAL W/PREFERENCE Max 105.00 - - - - Pass Pass Pass Pass Campaign Contribution Disclosure Form Fail Pass Pass Pass Pass Letter of Transmittal Fail Pass Pass Pass Pass Sworn affidavit of minimum requirements Fail NM Resident Certificate No NM Veterans Certificate No  DiscussionlAction Topic 6 Public Notice Given Pursuant to Section 10-16-7 of the Governmental Conduct Act that a Public Officer or Employee, Namely Cosy Balok, has a Substantial Interest as the Spouse of a Contractor, Namely Dr. Clinton J. Balok, DVM, with Whom the City of Gallup is Going to Contract with for Veterinarian Services George Kozeliski, City Attorney (No backup documentation)  DiscussionlAction Topic 7 Disposition of Surplus Vehicles by Means of the City’s Online Auction Patty Holland, Chief Financial Officer  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: September, 2016 SUBJECT: Auction Items DEPT. OF ORIGIN: Finance DATE SUBMITTED: 21 September 2016 SUBMITTED BY: Amanda Carey, Fixed Asset Management Specialist Summary: The city currently has two Items that has a resale value over $2500.00 dollars that need to be auctioned. A 1991 Pierce Arrow Aerial Ladder truck. The vehicle has recently been replaced. Also a 1993 Fire Engine. The vehicle has also recently been replaced. Fiscal Impact: Reviewed By: kLfr- \L Finabe epartment Proceeds from sale are deposited into the General fund. Attachments: Photos Legal Review: A, orney — Recommendation: Requesting City Council to approve disposition of surplus vehicles by means of the City’s on line auction. Approved for Submittal By: CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN De rtment Director :::1::::: ,7’tyge Approved: Denied: Other: File:  _____ VIVT - .RFORMLI RL MA Al THE SSIS OPERATION E-7v36 QUANTITY DEVICE ENGINE QTS CD/SF 40W DETROIT CD/SF 15W40 QTS CAT OR CUMMINS TJNSMISSION (AUTO) OTS ATF #1352 DEXTRON II TRANSMISSION .4MANUAL) QTS 80W90 GEAR LUBE G SYSTEM QTS ATF #1 352 DEXTRON II LANT I OTS 50% ANTIFREEZE (ETHYLENE GLYCOL) •‘IL QTS 80W90 GEAR LUBE 1 PINT/HUB 80W90 GEAR LUBE QTS 80W90 GEAR QTs LUBE 4 QTS ATF #1352 DI CD/SF 10W30 ATF #1866 DI  DiscussionlAction Topic 8 Budget Adjustment for Police Vehicle Cameras Patty Holland, Chief Financial Officer  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: September 27, 2016 SUBJECT: Budget Adjustment for Police Vehicle Cameras DEPT. OF ORIGIN: Finance DATE SUBMITTED: September 27, 2016 SUBMITTED BY: Patty Holland Summary: Council has previously approved funding for Vehicle cameras for the police units in the amount of $300,000. We are now ready to purchase the cameras and will need an additional $25,000 to cover the full cost of the project. A Fiscal Impact: Reviewed By: I1L A Fin’a)ce Department The additional $25,000 will be budgeted in fund 311 from reserves on hand. Attachments: none Legal Review: Approved As To Form:____________________________ Recommendation: Staff recommends approval of the budget adjustment to fund the camera project. CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN ,— )prt1nenfDirector Resolution No. Continued To: Ordinance No. Referred To: Approved: Denied: Other: File:  DiscussionlAction Topic 9 Appointment of Bebe Sarmiento to the Gallup-Mckinley County Veterans’ Committee Mayor Jackie McKinney  Cm’ OF GALLUP OFFICE OF THE MAYOR STATE OF Niw’ MExico September 22, 2016 MEMORANDUM TO: City FROM: Jackie RE: Gallup-McKinley County Veterans’ Committee I would ask for your approval to appoint Bebe Sarmiento to the Gallup- Mckinley County Veterans’ Committee. We would like to express our appreciation to Ms. Sarmiento for her willingness, dedication, and commitment to serve on the Board. Thank you for your consideration of this request. DiscussionlAction Topic 10 Resolution No. R2016-40; Indigenous Peoples Day Mayor Jackie McKinney  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: September 27, 2016 SUBJECT: Resolution Establishing an Indigenous Peoples’ Day in Gallup DEPT. OF ORIGIN: Mayor’s Office DATE SUBMITTED: September 22, 2016 SUBMITTED BY: Mayor Jackie McKinney Summary: The proposed Resolution would declare the second Monday in October as “Indigenous Peoples’ Day” in Gallup. The City has no control to replace or eliminate a federal holiday, such as Columbus Day; however, I believe we should support, honor and respect all Native Americans by instituting an Indigenous Peoples’ Day. Th Fiscal Impact: Reviewed By: Finad pa ment None. Attachments: Resolution No. R2016-40. Legal Review: Approved As To Form:___________________________ z7,,/ City Attorney Recommendation: I recommend approval of the Resolution. Approved for Submittal By: c ‘- COUNcL ACTION TAKEN Mayor Jackie McKirlney \ Resolution No. Continued To: \ No. To: ance 7%iange Other. File.  RESOLUTION NO. R2016-40 A RESOLUTION DECLARING THE SECOND MONDAY IN OCTOBER AS “INDIGENOUS PEOPLES’ DAY” IN THE CITY OF GALLUP, NEW MEXICO WHEREAS, Indigenous Peoples’ Day (also known as Native American Day) is a holiday celebrated in various areas of the United States; and WHEREAS, Indigenous Peoples’ Day began as a counter-celebration to Columbus Day, promoting Native American culture and commemorating the history of Native American peoples; and WHEREAS, the Gallup City Council recognizes the occupation of lands in the western hemisphere by Indigenous People since time immemorial; and WHEREAS, Gallup is rich in Native American culture, art, history and tradition and is widely known as the “Indian Capital of the World,” for its location in the heart of Native American lands; and WHEREAS, the City of Gallup values the many contributions to our community through Indigenous Peoples’ knowledge, labor, philosophy, arts and deep culture that have substantially shaped the character of Gallup; and WHEREAS, the people of Gallup promote Native Americans practicing their talents in creating handmade jewelry, arts and crafts as well as expressing their traditional customs through song and dance; and WHEREAS, the Gallup City Council expresses its support, respect and honor to all Native Americans by establishing a day to celebrate the cultures and thriving spirit of all Native Americans rather than focusing on an era that lead to countless years of enormous efforts and resistance against Indigenous People. NOW THEREFORE, BE IT RESOLVED by the Governing Body of the City of Gallup, New Mexico, that the second Monday in October be declared as INDIGENOUS PEOPLES’ DAY in the City of Gallup and call upon all citizens, businesses, organizations and public entities to celebrate and commemorate the culture and history of all Native Americans. PASSED, APPROVED AND ADOPTED this 27th day of September, 2016. CITY OF GALLUP, NEW MEXICO By:__________________________________ Jackie McKinney, Mayor ATTEST: Alfred Abeita II, City Clerk