City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, April 11, 2017. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney Presented to the Mayor and Councilors was the Minutes of the Regular Meeting of March 28, 2017 and the Special Meetings of March 29 & 30, 2017. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. The Mayor and Councilors presented a Proclamation declaring the month of April 2017 as Child Abuse Prevention Month in the City of Gallup. The Mayor and Councilors recognized the following winners of the 2017 Water and Energy Awareness Day T-shirt Contest from Jefferson Elementary School: 1st Place - Ryanel Velarde, 2nd Place Atticus David and 3rd Place Siyah Bahe. Elizabeth Barriga, - - Conservation Coordinator, presented the awards to the finalists. Presented to the Mayor and Councilors were the following Discussion/Action Topics: 1. Ordinance No. C2017-5; An Ordinance Amending Portions of the Gallup- Metro Animal Control Ordinance of the Municipal Code of the City of Gallup —Clyde (C.B.) Strain, Planning and Development Director Mr. Strain presented the proposed ordinance amending certain sections of the Animal Control Ordinance concerning the seizure and disposition of animals, retention of strays or owner surrendered animals, dogs or livestock running at large and care and maintenance of animals. The proposed amendments are needed to correct conflicts in the existing ordinance and to establish regulations regarding the seizure of livestock running at large with the city limits. MINUTES Regular City Council Meeting — 4/11/2017 Page 2 Discussion followed concerning Metro Animal Control’s current process of picking-up, transporting and sheltering livestock running at large, the ability to immediately obtain information from animal microchips by Animal Control Officers and the possibility of requiting microchip registrations for eligible pets in the future. Councilor Landavazo made the motion to adopt Ordinance No. C2017-5. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 2. Award of Contract for Land Development Standards Rewrite — Clyde (C.B.) Strain, Planning and Development Director Mr. Strain said the Mayor and Councilors approved a budget transfer last December in the amount of $150,000 for the project. A Request for Proposals (RFP) was solicited for the project with three firms submitting responses. Based on the evaluation of the proposals submitted, the Evaluation Committee recommended award of the contract to Bohannan Huston, Inc. Discussion followed concerning the formation of a steering committee for the project. Councilor Kumar made the motion to approve the Contract for the Land Development Standards Rewrite as presented. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. 3. Professional Services Award for Ciniza Drive Reconstruction Project — Stan Henderson, Public Works Director Mr. Henderson presented the professional services proposal submitted by DePauli Engineering & Surveying, LLC, for the design of the Ciniza Drive Reconstruction Project. He recommended approval of line items 1, 2 & 3 of the proposal not to exceed $163,076.71. He also recommended approval of the creation of a line item within the City’s budget for use of the General Obligation Bond proceeds for the project. The professional services for construction inspection and material testing will be presented to the Mayor and Councilors at a later time with the final construction estimate. Discussion followed concerning the time frame for soliciting bids for the project and the estimated cost for the design of the project. Councilor Landavazo made the motion to approve the Professional Services Award for the Ciniza Drive Reconstruction Project as presented. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 4/11/2017 Page 3 4. Professional Service Award for Hasler Valley Road Drainage Improvements Project Stan Henderson, Public Works Director — Mr. Henderson presented the professional services proposal submitted by DePauli Engineering & Surveying, LLC, for the design of the Hasler Valley Road Drainage Improvements Project. The project also includes the Heaton Canyon Bridge and the National Cemetery Drive. He recommended approval of line items 1, 2 & 3 of the proposal not to exceed $230,555.61. He also recommended approval of the creation of a line item within the City’s budget for use of the General Obligation Bond proceeds for the project. The professional services for construction inspection and material testing will be presented to the Mayor and Councilors at a later time with the final construction estimate. Discussion followed concerning improvements that are needed on county property north of the roadway. Mr. Henderson said the County has not expressed interest in assisting with the project. The time frame for the State’s construction of the Veterans Cemetery and the area along Hasler Valley Road to the Miyamura Overpass was also discussed. Following discussion, Councilor Palochak made the motion to approve the Professional Service Award for the Hasler Valley Road Drainage Improvements Project as presented. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo, Kumar and Mayor McKinney all voted yes. 5. Budget Adjustment for Costs Related to the Issuance of General Obligation Bonds Patty Holland, Chief Financial Officer — Ms. Holland presented the request for a budget adjustment in the amount of $26,000 for legal costs related to the issuance of the 2017 General Obligation Bonds. Discussion followed concerning the use of the bond proceeds for the roadway projects and the costs for issuing the bonds. Councilor Kumar made the motion to approve the Budget Adjustment for Costs Related to the Issuance of the General Obligation Bonds as presented. Seconded by Councilor Landavazo. Roll call: Councilors Kumar, Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. 6. Budget Adjustment for the Purchase of Two Heart Defibrillators — Chief Eric Babcock, Gallup Fire Department Chief Babcock presented the request to purchase two heart defibrillators to be placed in the Fire Department’s two new ambulances. He recommended a budget adjustment from MINUTES Regular City Council Meeting — 4/11/2017 Page 4 the General Fund to use $53, 193 towards the purchase of the equipment. Any remaining funds needed for the purchase will come from budgeted PRC Fire Funds. Councilor Palochak made the motion to approve the Budget Adjustment for the Purchase of Two Heart Defibrillators as presented. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. 7. Vacation of an Easement for the Islamic Center — Dennis Romero, Water and Sanitation Director Mr. Romero said the Islamic Center is in the process of building an addition to their facility. An abandoned sewer line runs through the property, which has a 25-foot public utility easement associated with it. There are no plans to replace the line or to place the existing line into service. In order to allow the proposed construction to proceed, Mr Romero recommended approval of the vacation of the public utility easement, consisting of approximately 0.12 acres. Discussion followed concerning parcel of land to be developed as an additional parking lot for the Islamic Center, which is located east of the Islamic Center. Councilor Garcia made the motion to approve the Vacation of an Easement for the Islamic Center. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak, Landavazo and Mayor McKinney all voted yes. Comments by Public on Non-Agenda Items Georgene Dimas, Communications Director, McKinley County Metropolitan Dispatch Authority, said there will be a Metropolitan Dispatch Authority Board meeting on Wednesday, April 12, 2017 at 9:00 A.M. She also provided information about National Telecommunicators Appreciation Week and the luncheon to be held on Thursday, April 13, 2017 from 12:00 P.M. to 2:00 P.M. Janelle White addressed the Mayor and Councilors regarding the Lexington Hotel’s birthday which was celebrated a few days ago. Comments by Mayor and City Councilors Councilor Palochak commended the Telecommunicators for the work they do. She also wished everyone a Happy Easter. Councilor Palochak also announced plans for a neighborhood clean-up day in her district on April 22, 2017 from 8:00 A.M. to 12:00 P.M. The City’s Residential Community Cleanup will also take place in her district on April 29, 2017. Councilor Landavazo said he will hold his district meeting at the East Side Fire Station on MINUTES Regular City Council Meeting — 4/11/2017 Page 5 Tuesday, April 19, 2017 from 6:30 P.M. to 7:30 P.M. He also encouraged everyone to buy, believe and build Gallup. Councilor Kumar thanked Mr. Henderson, Vince Alonzo, Parks and Recreation Director, and the Street Department for their crews’ work on the Country Club Drive improvements. Overall, Councilor Kumar was pleased with the project and believes the remaining projects in other districts will move along at a better pace. Councilor Garcia thanked Ms. Dimas and the Telecommunicators for the work they do. Councilor Garcia also thanked the Gallup Police Department for the work they did in hosting their open house last week. Mayor McKinney thanked Mr. Romero and his crews for the work they do on the City’s waterlines. Mayor McKinney commented on the amount of work being done to repair and replace waterlines, the planning for surface water to be distributed throughout the City’s water system once the Navajo Gallup Water Supply Project is on line and the inability to complete projects due to the unavailability of asphalt. Comments by City Manager and City Attorney At the request of Ms. Ustick, Mary Ellen Pellington, Library Director introduced Tammy Moe, the newly hired Deputy Library Director. Ms. Ustick also announced staff’s recommendation to move the recycling center at the Gallup Cultural Center to the Ford Canyon lower level parking lot. The reason for the move is due to the construction of the new skate park at the east parking lot of the Gallup Cultural Center. Councilor Kumar recommended the posting of signage at the Gallup Cultural Center advising the public of the change of location of the recycling center. At the request of Ms. Ustick, Jon DeYoung, Assistant City Manager, provided an update on the City’s Weed Pre-treatment and Treatment Program. Ms. Ustick said the City’s new website will go online at midnight tonight. At the request of Ms. Ustick, Brian Archuleta, Information Technology Services Director, provided an illustration of the City’s new website. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. - Mayor Jackie McKinney ATTST/1 ,( c\ v; Dputy City Clerk