City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110W. Aztec Ave. at 6:00 p.m. on Tuesday, June 27, 2017. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor Jackie McKinney Councilors: Linda Garcia Allan Landavazo Fran Palochak Yogash Kumar Also present: Matyann Ustick, City Manager George Kozeliski, City Attorney Presented to the Mayor and Councilors for their approval were the Minutes of the Regular Meeting of June 13, 2017. Councilor Kumar made the motion to approve the aforementioned Minutes. Seconded by Councilor Palochak. Roll Call: Councilors Kumar, Palochak. Garcia, Landavazo and Mayor McKinney all voted yes. Mayor McKinney recognized Bill Lee, McKinley County Commissioner and former Mayor Bob Rosebrough in the audience. The Mayor and Councilors presented a Proclamation proclaiming the Gallup Film Festival as a premier production for the City of Gallup. Mr. Knifewing Segura, Gallup Film Festival founder, accepted the Proclamation. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Fiscal Year 2018 Budget of Metro Dispatch Authority Georgene Dimas, — Communications Director, McKinley County Metropolitan Dispatch Authority and Sara Keeler, County Finance Director Ms. Dimas provided an overview of the proposed budget. Discussion followed regarding the use of carry over cash to balance the FY17 Metro Dispatch Budget. In response to Councilor Landavazo, Ms. Dimas provided a brief explanation regarding current and future staffing plans. MINUTES Regular City Council Meeting — 6/27/2017 Page 2 Following discussion, Councilor Palochak made the motion to approve the Fiscal Year 2018 Budget for the Metro Dispatch Authority. Seconded by Councilor Landavazo. Roll Call: Councilor Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. 2. Fiscal Year 2018 Budget for the Adult Detention Center Steve — Silversmith, Warden, McKinley County Adult Detention Center Warden Silversmith and Ms. Keeler provided an overview of the proposed budget including the allocation from Liquor Excise Tax for the Jail Treatment Program. Budgeted figures for the County are $1.2 million and for the City, $500,000, to cover budgetary shortfalls. Ms. Keeler also went over the expenses including salaries and the increase for FY 2018 due to the addition of a Deputy Warden’s position which was approved by the Jail Authority Board. Ms. Keeler said accruals from salaries and open purchase orders may change the final budget. Mr. Anthony Dimas, County Manager, provided an overview on the requirements to house federal prisoners in an effort to bring in outside revenue. Discussion followed regarding inmate programs and generating revenue for the operation of the facility. After July 1, 2017, many prisoners will not be required to post bonds and will be released on their own recognizance. This will result in a drop in the number of intakes and lower jail expenses. Mayor McKinney expressed his support in that the inmate programs will be beneficial to the detention center and the inmates who will be there for more than 28 days. Commissioner Lee provided information on the benefits of the 28-day program as well as some of the problems jail officials experienced with previous programs. In response to Councilor Palochak, Mr. Dimas explained how jail officials are hiring certified councilors to oversee the program as required. Discussion followed concerning revenue for the program and how it will be tracked. Ms. Keeler stated the $200,000 allocated from the Liquor Excise tax will be pulled into a separate department to better track all expenses for the program. At the request of Councilor Landavazo, Warden Silversmith provided information concerning the current prisoners at the detention center and the timeframe for meeting the requirements to house federal prisoners in order to relieve the City and County of their financial burdens for operating the jail. MINUTES Regular City Council Meeting — 6/27/2017 Page 3 Following discussion, Councilor Kumar made the motion to approve the Fiscal Year 2018 Budget for the Adult Detention Center. Seconded by Councilor Garcia. Roll Call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes 3. Award of Professional Service Agreement for Electric Rate Study — Richard Matzke, Director, Gallup Electric Department Mr. Matzke briefed the Mayor and Councilor on a study that was presented on January 12, 2016, which included a recommendation to perform a cost of service study and the implementation of a rate increase of 7.8%, which was approved March 8, 2016. The City received a proposal from CDM Smith to conduct an electric rate study, including an analysis of the cost to serve each customer, adding additional classes and solar power value bought back by the city for $79,371 plus gross receipts taxes. The estimated time to compete the study is 270 days. With his recommendation, Mr. Matzke stated there is adequate funds to cover the study. Discussion followed concerning the amount of time it will take to complete the study. Due to the amount of work required, Mr. Matzke said 9 months is a reasonable amount of time to complete a study that has not been done in recent history. Councilor Landavazo made the motion to award the Professional Service Agreement to CDM Smith for the Electric Rate Study. Seconded by Councilor Palochak. Roll Call: Councilors Landavazo, Palochak, Garcia, Kumar and Mayor McKinney all voted yes. 4. Approval of Purchase Agreement with Jayson Gomez and Fay Sanchez for Property Located at Montoya Boulevard and McKinley Drive George — Kozeliski, City Attorney Mr. Kozeliski said the site is necessary to build a new sewage lift station before the present one fails. After negotiating with Mr. Gomez and his attorney, Jay Mason, an agreement was reached to purchase the property in the amount of $20,600. In addition to the lift station, the property will also give easy access to the nearby high voltage lines. Councilor Garcia made the motion to approve the Purchase Agreement with Jayson Gomez and Fay Sanchez for property located at Montoya Boulevard and McKinley Drive. Seconded by Councilor Kumar. Roll Call: Councilors Garcia, Kumar, Palochak, Landavazo and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 6/27/2017 Page 4 5. Approval of Purchase Agreement with Dennis Snyder for Property Located on Hasler Valley Road George Kozeliski, City Attorney — Mr. Kozeliski said Code Enforcement has had ongoing issues with the subject property, which consists of three parcels. Mr. Snyder currently lives out of state and is not able to care for the property. Due to the close proximity of the subject property with the Veterans’ Cemetery, Mr. Kozeliski recommended approval of the proposed purchase agreement in the amount of $25,000. Councilor Palochak made the motion to approve the Purchase Agreement with Dennis Snyder for property located on Hasler Valley Road. Seconded by Councilor Garcia. Roll Call: Councilors Palochak, Garcia, Landavazo, Kumar and Mayor McKinney all voted yes. 6. Approval of Purchase Agreement with Pearl Radosevich Revocable Trust for Property Located Near the Corner of Third Street and Maxwell Avenue — George Kozeliski, City Attorney Mr. Kozeliski said the parcel is located near the property purchased by the City from Alpine Lumber. The Trust has agreed to sell the property at the appraisal price of $42,000. Based on previous direction by the Mayor and Councilors, the City offered to acquire the property immediately east of the subject property; however, the United States Government, owner of the parcel, has not responded to the City’s offer. Councilor Kumar made the motion to approve the Purchase Agreement with Pearl Radosevich Revocable Trust for property located near the corner of Third Street and Maxwell Avenue. Seconded by Councilor Garcia. Roll Call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. Mr. Rosebrough recommended to the Mayor and Councilors that they consider renaming one of two wells east of Gallup after Mr. Kozeliski to commend him for his work on the G-22 Project. 7. Approval of Tie Down and Parking Fees at the Airport — George Kozeliski, City Attorney Mr. Kozeliski said the Federal Aviation Administration encourages self-sustainable airports. A separate account was created to track airport funds and projects including the $3.5 million allocated for the runway improvements, the taxiway project and a new MINUTES Regular City Council Meeting — 6/27/2017 Page 5 terminal building. Mr. Kozeliski made the recommendation to implement a fee schedule as a way to make the airport as self-sustaining as possible. Councilor Landavazo made the motion to approve the fee schedule for tie down and parking fees at the airport. Seconded by Councilor Kumar. Roll Call: Councilors Landavazo, Kumar, Palochak, Garcia and Mayor McKinney all votes yes. 8. Approval of Contractual Services Agreement with the Gallup-Mckinley County Chamber of Commerce for the 2018 Visitors Guide, Operation of a Visitor’s Information Center and Promotion and Marketing Services — Jennifer Lazarz, Tourism and Marketing Manager a. Chamber of Commerce Presentation Bill Lee, Chief Executive Officer, — Gallup-McKinley County Chamber of Commerce Mr. Lee said efforts are being focused on a social media campaign having significant growth on Facebook, Instagram and Twitter. They are also working with New Mexico True Television, which airs 10 times weekly on Comcast Cable around New Mexico. Plans to air nationally will hit about 20 million households. Mr. Lee also provided a report from the Visitor’s Center, including the data collected from visitors and what they are doing to get and track the information provided. He also gave a summary on the advertising expenses for the City. Discussion followed concerning an advertisement featured in New York at Times Square which ran this past April. Councilor Kumar made the motion to approve the Contractual Services Agreement with the Gallup-Mckinley County Chamber of Commerce for the 2018 Visitors Guide, Operation of a Visitor’s Information Center and Promotion and Marketing Services. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor Mckinney all voted yes. b. Red Rock Balloon Rally Presentation — Peter Procopio, Red Rock Balloon Rally Association Mr. Procopio gave an overview of marketing efforts including social media, the Red Rock Balloon Rally website, printed ads in newspapers, magazines and travel guides as MINUTES Regular City Council Meeting — 6/27/2017 Page 6 well as Albuquerque Aerostat Ascension Association, television and radio ads among other listings. With the internet being the best form of advertising. 9. Approval of Agreements with Na’Nizhoozhi Center, Inc. (NCI) for Detox, Shelter Care Center Administration and Operation Service and Intensive Services Maryann Ustick, City Manager — Ms. Ustick and Debra Martinez, Behavioral Health Investment Zone (BHIZ) Program Manager, presented both agreements with NCI. The Gallup Detoxification Center Administration and Operations Agreement is for the basic operation of the facility with the use of liquor excise tax funds in the amount of $800,000 and funds from the General Fund in the amount of $35,475. The second agreement for intensive services will be funded with the use of BHIZ funds, in the amount of $241,125, for counseling, case management and other medical services. Both agreements will take effect July 1, 2017. Discussion followed concerning the reporting requirements to the State of New Mexico which will include objectives and outcomes as well as information pertaining to the services provided. Ms. Martinez will provide a mote detailed BHIZ report at the next regular Council meeting. Dr. Kevin Foley, Executive Director of NCI, was available to answer any questions. Councilor Landavazo made the motion to approve the Agreements with NCI for Detox, Shelter Care Center Administration and Operation Service and Intensive Services. Seconded by Councilor Palochak. Roll Call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 10. Approval of Professional Services Agreement with Rehoboth McKinley Christian Health Care Services (RMCHCS) for Work Rehabilitation, Case Management and GED Services Maryann Ustick, City Manager — Ms. Martinez presented the Agreement with RMCHCS to utilize BHIZ funding for case management, aftercare and GED services. She provided an overview of how data concerning the services provided under the agreement will be maintained for reporting purposes. MINUTES Regular City Council Meeting — 6/27/2017 Page 7 Councilor Garcia made the motion to approve the Professional Service Agreement with Rehoboth Mckinley Christian Health Care Services. Seconded by Councilor kumar. Roll Call: Councilors Garcia, kumar, Palochak, Landavazo and Mayor Mckinney all voted yes. 11. Budget Adjustment for the Wastewater Treatment Plant — Dennis Romero, Director, Gallup Water and Sanitation Department Mr. Romero presented the request for a budget adjustment of $241,769.88 using cash reserves from Fund 508 to complete payment of a portion of the Design, Build and Operate Contract, previously negotiated with CH2M Hill in November 2016. Councilor kumar made the motion to approve budget adjustment for the Wastewater Treatment Plant as presented. Seconded by Councilor Palochak. Roll Call: Councilors kumar, Palochak, Landavazo, Garcia and Mayor Mckinney all voted yes. 12. Budget Adjustment for the Youth Conservation Corps (YCC) — Jon DeYoung, Assistant City Manager With the McKinley County’s agreement to pay $35,000 towards the YCC program, Mr. DeYoung requested approval of the budget adjustment for YCC Grant No. 17-522-0150- 0078. Councilor Palochak made the motion to approve the budget adjustment for YCC. Seconded by Councilor Landavazo. Roll Call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor Mckinney all voted yes. The following Presentation and Information Items were presented to the Mayor and Counci lots: 1. “Pride In Us” Cleanup Campaign — Sandra Mckinney and Judy Conejo Mrs. Mckinney and Mrs. Conejo proposed a campaign regarding the clean-up of trash and weeds in the city by encouraging citizens to maintain their properties and for the City to enforce ordinances already in place. She requested that the City Council assist by promoting a clean-up program that focuses on pride, education and stricter penalties for those who do not adhere to City ordinances. Mrs. Mckinney requested flyers to be enclosed in utility bills emphasizing the importance of private property clean-up and information pertaining to Gallup Connect. MINUTES Regular City Council Meeting — 6/27/2017 Page 8 All Councilors extended invitations to Mrs. McKinney and Mrs. Conejo to attend their District meetings to promote the campaign. Mayor McKinney offered to attend the district meetings to express his support in the clean-up campaign. 2. Vehicle Replacement Plan Overview — Jon DeYoung, Assistant City Manager Marc Lujan, Facilities/Fleet Manager, provided a power point presentation on the vehicle replacement plan as prioritized by the Mayor and Councilors under the City’s strategic planning. Several points that were addressed in the plan includes the City’s aging fleet, average vehicle age in each department, cost reduction and action plan, the City’s success in auctioning its used fleet, budgeting for the replacement of vehicles and the allocation of vehicles to each department depending on condition and need. Discussion followed regarding the budgeting for replacement vehicles, the proposed GPS pilot program for City vehicles, eliminating the practice of handing down used vehicles to the Parks Department and allocating vehicles to departments based on specific uses. Councilor Palochak made the motion to adjourn into closed session for the purpose of discussing matters subject to attorney-client privilege concerning threatened litigation, City of Gallup vs. Phillip Hart. Seconded by Councilor Kumar. Roll Call Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. The Mayor and Councilor adjourned into closed session pursuant to Section 10-15-1 -H(7) NMSA 1978 Comp. (as Revised). Following the closed session, Councilor Palochak made the motion to reconvene the meeting. Seconded by Councilor Kumar. Roll Call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. Mr. Kozeliski certified for the record that the matters discussed during the closed session was limited to pending litigation concerning City of Gallup vs. Philip Hart. Comments by Public on Non-Agenda Items None • MINUTES Regular City Council Meeting — 6/27/2017 Page 9 Comments by Mayor and City Council Councilor Garcia received complaints about the holes created by prairie dogs at the T ball Park. She also expressed concerns about the needles and beer cars left by people loitering at the parks at night. Discussion followed concerning police enforcement, posting of signage and early clean-up by Parks Department crews to address the problems. Ms. Ustick will follow up on the issues discussed. Councilor Garcia said she will hold a District meeting on Thursday, June 28, 2017 at 6:30 p.m. at the Norlhside Senior Center. Councilor Kumar commented on the improvements made at the Golf Course. He also reminded everyone to obtain fireworks permits at the City Clerk’s office if they plan to discharge fireworks. Councilor Landavazo requested a report on how the City’s recycling program is working. He also commended those involved with the Best of the Best Rodeo and read a letter from a parent of a contestant expressing positive feedback about the event. Councilor Palochak thanked the Parks Department for all they do in preparing for the rodeos. She also thanked Stan Henderson, Public Works Director, and his crew for the installation of curbs and gutters in the Sky West Subdivision. Mayor McKinney commented on the work being done on the streets, considering the expected amount of visitors attending local events. He also commended those who worked on the Best of the Best Rodeo and relayed some of the positive feedback he received from spectators and participants. Comments by City Manager and City Attorney Mr. Kozeliski commended Tanya Martinez and Walt Eddy for their work at the Best of the Best Rodeo. He also relayed some positive feedback participants gave him while attending the event. Ms. Ustick made reference to a flyer provided by the Street Department indicating when and where the milling of city streets will take place. In an effort to keep Councilors and constituents advised, flyers will be disseminated in advance along with press releases and information posted on the City of Gallup’s website.  MINUTES Regular City Council Meeting — 6/27/2017 Page 10 There being no further business, Councilor Kumar made the motion to adjourn the meeting. Seconded by Councilor Palochak. Roll Call: Councilors Kumar, Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. Jackie McKinney, Mayor , ,,,. • ATTEST: LZti1LL \ Alicia Palacos, Deputy City Clerk 4 Approved 7/11/2017