City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, July11, 2017. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager George Kozeliski, City Attorney Presented to the Mayor and Councilors for their approval were the Minutes of the Regular Meeting of June 27, 2017. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Budget Adjustment for Sky City Park Retaining Wall Improvement Project and Whole Block Neighborhood Sidewalk Reconstruction Project Stan — Henderson, Public Works Director Mr. Henderson said the retaining wall at Sky City Park is an old wall that has started shifting from the soil pressure behind it. If left alone, the wall will eventually tumble over. He recommended using the current Whole Block Neighborhood Reconstruction Project for repairing the wall. By using this process, it will save the City project overhead costs for advertising bids and awarding a separate construction contract. The primary contractor from the City’s sidewalk project has offered a change order proposal in the amount of $61,684.65 for the rehabilitation of the retaining wall. Mr. Henderson also recommended transferring the existing project budget for the Sky City Park Retaining Wall Improvements Project to the Whole Block Neighborhood Sidewalk Reconstruction Project. He asked for approval of Change Order #2 in the amount of $61,684.65 including gross receipts tax. Discussion followed concerning the construction time frame of the project and the work to be done to under the project. MINUTES Regular City Council Meeting — 7/11/2017 Page 2 Councilor Garcia made the motion to approve the budget adjustment for the Sky City Park Retaining Wall Improvements Project and the Whole Block Neighborhood Sidewalk Reconstruction Project as presented. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak and Mayor McKinney all voted yes. 2. Second Amendment to Power Purchase Agreement with Continental Divide Electric Cooperative, Inc. (CDEC) Richard Matzke, Director, Gallup Electric — Department Mr. Matzke said the City approached CDEC about the possibility of extending the current Power Purchase Agreement (PPA) this past April. The City was able to negotiate the proposed Second Amendment to the PPA which lowers the City’s purchase price in the latter years of the existing PPA and provides a fair price for power purchased during the years of the extension. The proposed Second Amendment provides a three year extension to the existing PPA and lowers the purchase price during years 5 through 8 of the current agreement resulting in an estimated savings of $4 million over the original 8 year period. The purchase price under the proposed Second Amendment will be less that the 2014 Public Service Company of New Mexico (PNM) price throughout the entire agreement ending in June 2025. The new PPA includes an early termination provision after June 30, 2022 if a greenhouse gas or carbon tax is imposed. The new agreement also includes an option for additional City-owned generation (up to 10,000 MWH annually) after June 30, 2022. Following brief discussion, Councilor Landavazo made the motion to approve the Second Agreement to the Power Purchase Agreement with Continental Divide Electric Cooperative, Inc. Seconded by Councilor Kumar. Roll call: Councilors Landavazo, Kumar, Garcia, Palochak and Mayor McKinney all voted yes. 3. Appointment of Lynn Isaacson to the Octavia Fellin Public Library Board — Mayor Jackie McKinney Mayor McKinney recommended the appointment of Mr. Isaacson to fill the existing vacancy on the Board. Councilor Palochak made the motion to approve the appointment of Lynn Isaacson to the Octavia Fellin Public Library Board. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. 4. Appointment of Eric Begay to the Labor Management Relations Board — Mayor Jackie McKinney MINUTES Regular City Council Meeting — 711112017 Page 3 Mayor McKinney introduced Mr. Begay who was present in the audience and recommended that he be appointed to fill the existing vacancy on the Board. Councilor Kumar made the motion to approve the appointment of Eric Begay to the Labor Management Relations Board. Seconded by Councilor Landavazo. Roll call: Councilors Kumar, Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. 5. Approval of Membership Agreement with the Northwest New Mexico Council of Governments (NWNMCOG) for Fiscal Year 2018 Maryann Ustick, City — Manager Ms. Ustick presented the Membership Agreement with the NWNMCOG in the amount of $65,000. She also recommended the appointment of the City’s current representatives on the NWNMCOG’s Board of Directors to serve for another year. Evan Williams, Deputy Director of the NWNMCOG, provided an overview of the services provided by the NWNMCOG to the City. The Mayor and Councilors commended Mr. Williams for his extensive work at the Legislature every year. Following discussion, Councilor Landavazo made the motion to approve the annual membership agreement with the Northwest New Mexico Council of Governments for Fiscal Year 2018. Seconded by Councilor Garcia. Roll call: Councilors Landavazo, Garcia, Kumar, Palochak and Mayor McKinney all voted yes. 6. Approval of Gallup Mainstreet Arts & Cultural District Professional Services Agreement Maryann Ustick, City Manager — Ms. Ustick presented the Professional Services Agreement with Gallup Mainstreet Arts & Cultural District in the amount of $40,000 for the current fiscal year. She provided an overview of the requirements under the State Mainstreet Program for Gallup Mainstreet to become certified to gain eligibility for capital outlay funding. To be certified, Gallup Mainstreet must have a $60,000 operating budget in which $40,000 is allocated from the local government and $20,000 from other resources. The Business Improvement District (BID) has committed $10,000 for Gallup Mainstreet and the remaining $10,000 will be generated through fund raising strategies. Liz Hannum, Executive Director of Gallup Mainstreet, disseminated the Annual Report of the Gallup Mainstreet Arts & Cultural District. MINUTES Regular City Council Meeting — 7/11/2017 Page 4 Councilor Kumar asked Ms. Hannum to send information about member benefits to owners in the BID and Mainstreet District. As she distributes the Mainstreet Annual Report to business and property owners within the districts, Ms. Hannum will gather information concerning business and property owners for the purpose of disseminating fliers and newsletters. Following discussion, Councilor Palochak made the motion to approve the Gallup Mainstreet Arts & Cultural District Professional Services Agreement. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia, Landavazo and Mayor McKinney all voted yes. 7. Approval of Deed of Gift to the New Mexico History Museum — George Kozeliski, City Attorney Ms. Ustick said an inventory of the artifacts at the Red Rock Museum was previously conducted by Larry Linford. Mr. Linford recommended working with the New Mexico History Museum to maintain and digitize the volumes of movie film the City had in storage. To complete this process, Ms. Ustick said the Deed of Gift needs to be approved by the Mayor and Councilors. Based on the recommendation by Tammi Moe, Deputy Library Director, language was added to the Deed of Gift allowing the City to use the films when they are digitized. Mayor McKinney provided an overview of the work done by Mr. Linford to record and categorize all of the City’s artifacts. Councilor Kumar made the motion to approve the Deed of Gift to the New Mexico History Museum. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Landavazo, Garcia and Mayor McKinney all voted yes. 8. Fiscal Year (FY) 2018 Behavioral Health Investment Zone Contract and Budget —Debra Martinez, Behavioral Health Investment Zone Program Manager Ms. Martinez presented the proposed contract and budget for the City’s Behavioral Health Investment Zone (BHIZ) services for FY 2018. She provided an overview of the outcomes and objectives that were developed and the tracking of data for the program. Ms. Ustick said $500,000 in BHIZ funding was included in the FY 2018 budget; however, the numbers are off by $1,083. To resolve the matter, she recommend a budget adjustment in the amount of $1,083 to the BHIZ budget. MINUTES Regular City Council Meeting — 7/11/2017 Page 5 Mayor McKinney pointed out that $240,000 of the BHIZ allocation will fund services at the Na’Nizhoozhi Center, Inc. (NCI) and $105,000 for the services provided by Rehoboth Mckinley Christian Health Care Services (RMCHCS). Discussion followed concerning how critical the data is pertaining to homeless individuals and how the data may be used to help individuals. Following discussion, Councilor Landavazo made the motion to approve the Fiscal Year 2018 Behavioral Health Investment Zone Contract and Budget as presented. Seconded by Palochak. Roll call: Councilors Landavazo, Palochak, Garcia, Kumar and Mayor McKinney all voted yes. Presented to the Mayor and Councilors was the following Presentation and Information Item: 1. Update on Behavioral Health Investment Zone — Debra Martinez, Behavioral Health Investment Zone Program Manager Ms. Martinez and Sindy Sacoman, Evaluator for the BHIZ, provided an update on the BHIZ for the 4th Quarter FY 2017. They provided an overview on the services provided to those admitted in the system, the Behavioral Health Collaborative Strategic Plan, the collection and tracking of data for the BHIZ, the demographic information on the top 200 most frequent clients in the system and the expansion of the services provided by RMCHCS for the aftercare program. Ms. Martinez and Ms. Sacoman answered questions posed by the Mayor and Councilors regarding the BHIZ. Comments by Public on Non-AQenda Items None. Comments by Mayor and City Councilors Councilor Palochak will have a Neighborhood Meeting on Thursday, July 13, 2017 at 6:00 p.m. at Stagecoach Elementary School. She will not hold a meeting at Tobe Turpen Elementary School this month due to scheduling conflicts. Councilor Landavazo commented on the events that took place this past weekend, including Wild Thing Championship Bull Riding and Arts Crawl. When he returned from the bull riding event at Red Rock Park, he observed full parking lots at the hotels, restaurants and gas stations on the east side of town. Councilor Landavazo encouraged everyone to keep building and to eep believing in the community. MINUTES Regular City Council Meeting — 7/11/2017 Page 6 Councilor Kumar asked everyone to be patient during the City’s milling and overlay of City streets. Mayor McKinney commended the Gallup Fire Department for their work in extinguishing brush fires during the Independence Day holiday. Comments by City Manager and City Attorney Ms. Ustick provided an update on the Skate Board Park Construction which has been halted due to the discovery of soil contamination at the site. There may be a Special Meeting next week for the Mayor and Councilors to consider a proposal on the environmental mitigation at the construction site. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. . .; A. . Mayor Jackie McKinney ATTEST: AlfrJ eita II, Cy.-C1erk -. Approved 7/25/2017