City Council

AGENDA GALLUP CITY COUNCIL REGULAR MEETING TUESDAY, AUGUST 8, 2017; 6:00 P.M. CITY COUNCIL CHAMBERS Jackie McKinney, Mayor Linda Garcia Allan Landavazo Councilor, District #1 Councilor, District #2 Yogash Kumar Fran Palochak Councilor, District #3 Councilor, District #4 Maryann Ustick, City Manager Curtis Hayes, City Attorney A. Pledge of Allegiance B. Roll Call C. Approval of Minutes Special and Regular Meetings of July 25, 2017 D. Discussion/Action Topics 1. Approval and Acceptance of the Local Liquor Excise Tax Accountability Report for 2nd Quarter Calendar Year 2017 – Lori Parra, JSACC Program Manager, DWI Program Manager & Community Services Director, McKinley County 2. Approval of Budget Adjustment for PRC EMS Grant and Annual New Mexico Fire Protection Fund Distribution – Deputy Chief Jesus Morales, Gallup Fire Department 3. Approval of Lodgers Tax Event Funding for 1st Quarter Fiscal Year 2018 – Jennifer Lazarz, Tourism and Marketing Manager E. Comments by Public on Non-Agenda Items F. Comments by Mayor and City Councilors G. Comments by City Manager and City Attorney AGENDA Regular City Council Meeting – 8/8/2017 Page 2 H. Motion to Adjourn Auxiliary aides for the disabled are available upon request. Please contact Alfred Abeita, City Clerk, at 863-1254 at least one (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements. Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.  Minutes Special and Regular Meetings of July 25, 2017 Minutes of the Special Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 4:00 p.m. on Tuesday, July 25, 2017. The meeting was called to order by Mayor Pro Tern Allan Landavazo. Upon roll call, the following were present: Mayor Pro Tern: Allan Landavazo Councilors: Linda Garcia Yogash Kumar Fran Palochak Absent: Jackie McKinney, Mayor Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney Mayor Pro Tern Landavazo said Mayor McKinney’s absence shall be recorded as an excused absence. The Mayor Pro Tern and Councilors conducted a Work Session on the following item: 1. Employee Compensation and Benefits Study Ms. Ustick said an employee compensation and benefits study has been conducted consisting of a thorough market and data analysis to ensure both internal and external equity in all pay classifications. She introduced David Evertsen and Stephen Cleveland of Municipal Solutions, LLC, the firm that conducted the study. Mr. Evertsen and Mr. Cleveland provided an overview of their analysis of the City’s existing cornpensation system, analysis of data provided by other local governments and their findings and recornrnendations for potential improvernents to the City’s compensation system. The study included the following tasks: 1) management and department head orientation, 2) internal job analysis including Federal Labor Standards Act (ELSA) determination, 3) classification and compensable factors analysis, 4) regional salary and benefits study, 5) policy review and preliminary review with management and staff and 6) report finalization and implementation training, which is forthcoming. Mr. Evertsen, Mr. Cleveland and Ms. Ustick answered questions posed by the Mayor Pro Tern, Councilors and Mr. Hayes. There was no action taken by the Mayor Pro Tern and Councilors on the study. MINUTES Special City Council Meeting — 7/25/2017 Page 2 There being no further business, the Work Session adjourned until the Regular Meeting at 6:00 P.M. Mayor Jackie McKinney ATTEST: Alfred Abeita II, City Clerk Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 W. Aztec Ave. at 6:00 p.m. on Tuesday, July 25, 2017. The meeting was called to order by Mayor Pro Tern Allan Landavazo. Upon roll call, the following were present: Mayor Pro Tern: Allan Landavazo Councilors: Linda Garcia Fran Palochak Yogash Kurnar Absent: Mayor Jackie McKinney Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney The Mayor Pro Tern and Councilors presented Commendations to Mary Ellen Pellington, Library Director and George Kozeliski, City Attorney. Ms. Pellington was not in attendance; however, Tamrni Moe, Deputy Library Director accepted the Commendation on Ms. Pellington’s behalf. Ms. Pellington and Mr. Kozeliski are retiring from City employment at the end of the month. Presented to the Mayor Pro Tern and Councilors for their approval were the Minutes of the Regular Meeting of July 11, 2017. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll Call: Councilors Palochak, Garcia, Kumar and Mayor Pro Tern Landavazo all voted yes. Presented to the Mayor Pro Tern and Councilors for their approval were the following Discussion/Action Topics: 1. Request for Street Closures for the Gallup Inter-Tribal Ceremonial Parades to he Held on Thursday, August 10, 2017 and Saturday, August 12, 2017— Stewart (C.B.) Barton Ill, Gallup Inter-Tribal Indian Ceremonial Ben Welch, Community Services and Events Coordinator, presented the request for street closures on behalf of Mr. Barton Ill who could not attend. Mr. Welch stated the parade routes will be the same as the previous year, including Route 66 and Coal Ave. MINUTES Regular City Council Meeting — 7/25/2017 Page 2 Councilor Garcia made the motion to approve the requests for street closures for the Gallup Inter-Tribal Ceremonial Parades to be held on Thursday, August 10, 2017 and Saturday, August 12, 2017. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak and Mayor Pro Tern Landavazo all voted yes. 2. Ordinance No. C2017-7; An Ordinance Placing Restriction on the Hours During Which a Dispenser or Retailer May Sell Alcoholic Beverages in Unbroken Packages for Consumption Off the Licensed Premises and Not for Resale Within the Local Option District that is the Corporate Limits of the City of Gallup George Kozeliski, City Attorney — Mr. Kozeliski said the New Mexico Legislature passed legislation to allow local option districts in class B counties to restrict the hours during which a dispenser or retailer may sell alcoholic beverages in unbroken packages for consumption off the licensed premises. The proposed ordinance would reduce the hours of package liquor sales by moving the start time of package sales from 7:00 A.M. to 10:00 A.M. Monday through Saturday. The proposed ordinance was reviewed by New Mexico Alcohol and Gaming Division and was approved with a couple of changes. Mr. Kozeliski pointed out that the ordinance would apply to package liquor sales only and that it would not affect the sale of alcoholic beverages by the drink on licensed premises. Councilor Palochak asked who would be responsible for enforcement and what type of notice will be provided to businesses. Mr. Kozeliski said the State will be responsible for enforcement and the City will be responsible for notifying each package retailer of the change in the law. Ms. Ustick added that she has been in contact with Peterson Long, State Alcohol and Gaming Enforcement Agent, regarding the matter. Discussion followed concerning the impact the ordinance will have on Mckinley County, the Gallup Police Department and the Na’Nizhoozhi Center, Inc. (NCI). Following discussion, Councilor Palochak made the motion to approve Ordinance No. C2017-7; An Ordinance placing restrictions on the hours during which a dispenser or retailer may sell alcoholic beverages in unbroken packages for consumption off the licensed premises and not for resale within the Local Option District that is the corporate limits of the City of Gallup. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia and Mayor Pro Tem Landavazo all voted yes. MINUTES Regular City Council Meeting — 7/25/2017 Page 3 3. Resolution No. R201 7-17; Recreational Trails Program (RTP) Grant Award Contract #D15517 Clyde (C.B.) Strain, Planning and Development — Director Mr. Strain presented the amounts received from the requested RTP grant application, approved by Mayor and Council last year, for improvements at the ATV/OHV Park. The City received a grant award letter from the New Mexico Department of Transportation for the amount of $46,231.00 with a required match of $6,731.00. Of the required match, $6,200.00 will come from in-kind services with $5,000.00 from Red Rock Motor Sports (RRMS) and $1,200.00 from the Parks and Recreation Department. Since the RTP program is a reimbursement program, it requires a 100% upfront cost commitment by the City of Gallup, in which case money must be budgeted against the grant. Mayor Pro Tem Landavazo recognized the work RRMS and Greg Kirk have contributed to the track and surrounding areas. Councilor Garcia made the motion to approve Resolution No. R201 7-1 7. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Kumar and Mayor Pro Tern Landavazo all voted yes. 4. Approval of Budget Adjustment for Animal Control — Clyde (C.B.) Strain, Planning and Development Director Mr. Strain requested an operations budget adjustment in the amount of $51,600.00 for the lease of the Animal Control Building. The amount requested was not budgeted as part of the Fiscal Year (FY) 18 Animal Control Budget. Discussion followed concerning capital outlay funds to construct a new building and McKinley County’s responsibilities as part of the Joint Powers Agreement for Animal Control. Councilor Kumar made the motion to approve the budget adjustment for Animal Control. Seconded by Councilor Palochak. Roll call: Councilors Kumar, Palochak, Garcia and Mayor Pro Tern Landavazo all voted yes. 5. Approval of Budget Adjustment and Skate Board Park Construction Contract Change Order Stan Henderson, Public Works Director — MINUTES Regular City Council Meeting — 7/25/2017 Page 4 Mr. Henderson stated the Skate Board Park Construction Project was met with an unforeseen site condition. Coal was found about 6 feet under the existing asphalt, thereby delaying construction. Being organic in nature, the coal itself created the future potential of differential settlement in the concrete slab resulting in a safety hazard for skaters. Furthermore, the coal will react with concrete surfaces causing a settlement risk and reducing the facility’s planned life. In addition, the coal was determined to be contaminated with hydrocarbons, which required the coal to be treated as an environmental mitigation issue. The preferred mitigation approach would be minimal in- situ, in which case, the least amount of ground would be disturbed while using “rammed aggregate piers” to address the coal’s poor structural characteristics. For the coal! concrete reaction issue, an additional 6 inches of base course will be added as well as a barrier fabric. The use of the concrete slab will act as a site cap. The mitigation will require the approval of New Mexico Environmental Department. Mr. Henderson requested approval of a transfer of $245,000 from the risk management cash reserve fund to the project budget as well as a project change order to H.O. Construction for $218,614.53. Discussion followed regarding the projects time frame for completion and final approval required by the State of New Mexico Environmental Department. Councilor Garcia made the motion to approve the budget adjustment and the skate board park construction contract change order. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Palochak and Mayor Pro Tern Landavazo all voted yes. 6. Approval of New Mexico Tourism Department Clean and Beautiful Grant Agreement for Fiscal Year 2018 and Budget Adjustment to Reflect Grant Revenue and Expenditures Jennifer Lazarz, Tourism and Marketing — Manager Ms. Lazarz presented information on a grant awarded to the City by the Clean and Beautiful Grant Fund from the New Mexico Tourism Department (NMTD) in the amount of $16,700.00. The purpose of the grant is for beautification and lifter control and establishing affiliation with the national Keep America Beautiful program. Ms. Lazarz thanked the Business Improvement District for their allocation of $2,000.00 for the art installation component of the grant. MINUTES Regular City Council Meeting — 7/25/2017 Page 5 Discussion followed regarding details of potential art showcased on the newly installed Route 66 medians with consideration of safety, maintenance and aesthetics. Ms. Lazarz also provided detailed information on the Keep America Beautiful program. Councilor Palochak made the motion to approve the New Mexico Tourism Department Clean and Beautiful Grant Agreement for Fiscal Year 2018 and budget adjustment to reflect grant revenue and expenditures. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar and Mayor Pro Tem all voted yes. 7. Approval of Bid Award for the Installation fo Natural Gas Lines at the Animal Control Building Jon DeYoung, Assistant City Manager — Mr. DeYoung said the Animal Control building is currently maintained with the use of propane. Due to the increased costs of propane, staff recommends the installation of natural gas lines to service the Animal Control building. Mr. DeYoung recommended award of the bid for the natural gas conversion project to Dallago Corporation in the amount of $70,619.75. Councilor Palochak made the motion to approve the bid award for the installation of natural gas lines at the Animal Control Building as presented. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia and Mayor Pro Tem Landavazo all votes yes. 8. Approval of Budget Adjustment to Cover the Cost of Utilities at the Gallup Veterans Center John DeYoung, Assistant City Manager — Mr. DeYoung said there was an unforeseen expense when the Gallup Veterans Center relocated to their new location at 908 East Buena Vista Avenue, which was the former South Side Senior Center. The utilities at pervious senior center were covered by the City’s Senior Program and can no longer be charged against the program. Mr. DeYoung recommended approval of a budget adjustment of $10,000.00 from the City’s cash reserves to Facility Management’s budget to cover the cost of utilities at the new Veterans Center. Brief discussion followed regarding the Veterans Center utility budget prior to the move. Councilor Kumar made the motion to approve budget adjustment to cover the cost of utilities at the Gallup Veterans Center. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak and Mayor Pro Tem Landavazo all voted yes. MINUTES Regular City Council Meeting — 7/25/2017 Page 6 9. Approval of Budget Adjustment and Bid Award for the Replacement of the Cooling Tower at the Gallup Cultural Center Jon DeYoung, Assistant — City Manager Mr. DeYoung said the cooling tower at the Cultural Center needs to be replaced. As part of the contract agreement with the Southwest Indian Foundation (SWIF) the City must budget $20,000.00 per year to cover building expenses; however, the budgeted funds from FY17 were never expended were rolled over to the general fund. Another $20,000.00 was budgeted for FY18. Mr. DeYoung recommended approval of a budget adjustment of $23,866.56 from general fund cash reserves to cover the remaining costs of the project. He also recommended award of the bid to Dallago Corporation in the amount of $43,866.56 for the replacement of the cooling tower. Councilor Garcia made the motion to approve the budget adjustment and bid award for the replacement of the cooling tower at the Gallup Cultural Center as presented. Seconded by Councilor Palochak. Roll call: Councilors Garcia, Palochak, Kumar, and Mayor Pro Tern Landavazo all voted yes. 10. Resolution No. R201 7-18; 4th Quarter Fiscal Year 2017 Budget Adjustments and Report or Actuals Patty Holland, Chief Financial Officer — Ms. Holland presented the proposed Resolution which encompasses all budget changes processed April 1, 2017 through June 30, 2017. She provided an overview of the budget adjustments as well as the Report of Actuals for the quarter. She also stated that the general fund revenue came in $700,000.00 over budget, attributable to gross receipt tax, while expenditures for general funds are under budget by $2.8 million. Discussion followed regarding the Environmental Gross Receipts Tax and the Environmental Surcharge revenues. Mayor Pro Tern Landavazo commented on the substantial savings for the year and thanked City Manager and staff for their work. Councilor Palochak made the motion to approve Resolution No. R2017-18. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kumar, Garcia and Mayor Pro Tern Landavazo all voted yes. MINUTES Regular City Council Meeting — 7/25/2017 Page 7 11. Acceptance of Electric Easements from the U.S. Army Corps of Engineers and Approval of Budget Adjustment for Easement Fees Richard Matzke, — Director, Gallup Electric Department Mr. Matzke utilized the use of an overhead map of the Fort Wingate Army property to illustrate the location of the easements. He presented the documents which are the culmination of an effort that began in 2010 for the two easements, originally issued by the United States Army, but have since expired. The easements allow the City of Gallup to maintain the existing distribution lines that cross the property and serve the White Sands Missile Facility and tie the Ft. Wingate Substation feeders back to the rest of the City’s electric system to the west. The easements have a 25 year term beginning January 30, 2017 and ending January 31, 2042. Mr. Matzke recommended acceptance of both easements and authorization of a budget adjustment in the amount of $11,285.00 to pay for the easements and fees in arrears for the period during which the easements had expired. Councilor Kumar made the motion to approve the acceptance of electric easements from the U.S. Army Corps of Engineers and approval of budget adjustment for easements fees. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Palochak and Mayor Pro Tern Landavazo all voted yes. 12. Acceptance of Utility Easement from NME Enterprises, Inc. — Richard Matzke, Director, Gallup Electric Department Mr. Matzke recommended acceptance of an easement fora transformer and underground electric extension for the new Marriott Townplace Suites East of Gallup. Councilor Palochak made the motion to approve the acceptance of a utility easement from NME Enterprises, Inc. Seconded by Councilor Kumar. Roll call: Councilors Palochak, Kurnar, Garcia and Mayor Pro Tern Landavazo all voted yes. Comments by Public on Non-Agenda Items None Comments by Mayor and City Council Councilor Palochak commended the staff of the McKinley County Metro Dispatch Authority and Gallup Police Officers for their professionalism in responding to 911 calls. MINUTES Regular City Council Meeting — 7/25/2017 Page 8 Councilor Kumar wished Mr. Kozeliski a happy retirement and commented on the progress being made with the milling and asphalting project. Councilor Garcia thanked Mr. Kozeliski for all his work. She also expressed appreciation to the staff of the McKinley County Metro Dispatch Authority. Councilor Garcia also said her Neighborhood District Meeting will be held on Thursday, July 27, 2017 at 6:30 p.m. She invited everyone to the National Night Out event which will be held on August 1, 2017 in the Rio West Mall at 6:30 p.m. Mayor Pro Tem Landavazo commented on the investment of lodger’s tax funds for the Arena Cross event and the amazing turnout they had over the weekend. He will conducting a District 2 Neighborhood Meeting on Thursday, August 10, 2017 at 6:30 p.m. at the East Side Fire Station. Mayor Pro Tern Landavazo also extended best wishes to Mr. Kozeliski and Ms. Pellington. Comments by City Manager and City Attorney Ms. Ustick urged everyone to attend the National Night Out event on August 1, 2017. She also said a meeting will be held on the Land Development Standards revision which will be held on August 1, 2017 at the El Morro Events Center from 5:00 p.m. to 7:00 p.m. On behalf of the department directors, Ms. Ustick thanked Mr. Kozeliski for all his work. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar and Mayor Pro Tern Landavazo all voted yes. Jackie McKinney, Mayor ATTEST: Alicia Palacios, Deputy City Clerk  DiscussionlAction Topic I Approval and Acceptance of the Local Liquor Excise Tax Accountability Report for 2 Quarter Calendar Year 2017 Lori Parra, JSACC Program Manager, DWI Program Manager & Community Services Director, McKinley County  APPROVAL AND ACCEPTANCE OF THE LOCAL LIQUOR EXCISE TAX ACCOUNTABILITY REPORT WHERAS. the Board of County Commissioners of McKinley County in open meeting on August 1, 2017, reviewed the attached Accotintabilitv Report for calendar year 2017 2 Quarter Report: and, has by motion accepted and apptoved the same pursuant to NMSA 197$ §7-24-10.1. McKINLEY COUNTY BOARD OF COMMISSIONERS: DATE \‘\1 By: Carol Bowman-I\ iskett, Chairperson A TTEST: arirett K. Becenti, County Cl rk WHERAS, the City of Gallup Council in open meeting on August 8. 2017, reviewed the attached Accountability Report for calendar year 2017 2’ Quarter Report; and, has by motion accepted and approved the same pursuant to NMSA 197$ §7-24-10.1. CITY OF GALLUP: DATE: Jackie McKinnev, Mayor ATTEST: Alfred Abelta, City Clerk  LiçpLcr ‘i O17 Ca1exdrn’ ‘(er ILd Qi.i’ter (Apfl, WIy-, lime) imtbmtj epczt Program Name Number Served Gallup Detox 5,495 Admissions City of Gallup- Gallup • 3 741 taken to Gallup Detox. Police Department Adult Detention Center Treatment No Data for Quarter 2, please see ADC Report Program McKinley County Case Mangement 12 New Clients, 31 average clients per month, Follow ups 15, - - ]SACC Girls Circle 5, Presentations 4 - - McKinley County-DWI . Intensive Outpatient Program: 33 Males, 9 Females Program  PC Monthly Admission 2017 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 1882 1951 1920 1414 1743 1449 Females 382 307 399 265 374 250 TOTAL 2264 2258 2319 1679 2117 1699 Shelter with .000 Admits JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 308 285 247 204 225 208 Females 43 60 46 21 29 14 TOTAL 351 345 293 225 254 222 Shelter with BrAC Reading JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 224 214 152 66 83 48 Females 58 42 59 28 45 32 TOTAL 282 256 211 94 128 80 Medical PHS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 125 122 136 80 140 81 Females 26 21 30 15 24 20 TOTAL 151 143 166 95 164 101 Medical RMCH JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 9 6 12 10 8 2 Females 2 0 1 2 3 0 TOTAL 11 6 13 12 11 2 jii —--— JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PDIIII 1341 1358 1520 c 1139 1439 1163 MCSO 111 128 97 103 109 121 NNPD 2 8 6 2 4 2 NMSP 14 13 11 8 7 8 DOT NM DPSAz NCI  Medstar NNBHS 1 UNM 1 2 1 1 ZU NI TOTAL. 2264 2258 2319 1679 2117 1699 Individual Clients on 72 Hr Hold JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 281 252 251 262 222 195 Females 45 33 40 46 40 33 TOTAL 326 285 291 308 262 228 72 Hours Admits JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Males 604 618 697 706 617 493 Females 104 66 87 $5 76 58 TOTAL 708 684 784 791 693 551  MCKINLEY ADULT DETENTION CENTER MORAL RECONATION THERAPY PROGRAM* END OF THE MONTH REPORT ENROLLMENT 2017 MALES FEMALES MALES RELEASED PRIOR TO COMPLETION FEMALES RELEASED PRIOR TO COMPLETION TOTAL ENROLLED JANUARY Ii 9 11 6 20 - FEBRUARY 5 7 5 7 12 MARCH 6 5 6 5 APRIL 0 0 0 0 MAY o 0 0 0 JUNE 0 0 0 0 JULY 0 0 0 AUGUST 0 0 0 0 SEPTEMBER a a a OCTOBER a a o a NOVEMBER 0 0 0 0 DECEMBER 0 0 0 0 I 22 18 43 TOTAL RELEASED PRIOR TO COMPLETION 40 END OF MONTH MRT HOURS SCHEDULED HOURS FOR MONDAY THRU FRIDAY SCHEDULED DAYS MACES FEMALES 2017 TOTAL HOURS r MONDAYS 0 HRS AM/PM 0 HRS JANUARY 6 MRS X 22 DAYS=132 TUESDAYS 0 I-IRS AM/PM 0 MRS FEBRUARY 6 MRS X 20 DAYS=120 WEDNESDAYS 0 HRS AM/PM 0 HRS MARCH 6 MRS X 23 DAYS=138 THURSDAYS 0 MRS AM/PM 0 MRS APRIL 0 - FRIDAYS 0 HRS AM/PM 0 MRS MAY JUNE JULY 0 AUGUST 0 SEPTEMBER 0 OCTOBER 0 NOVEMBER 0 DECEMBER 0 HOURS= 390 CERTiFICATE OF COMPLETION 2017 MALES FEMALES JANUARY 0 FEBRUARY 0 MARCH 0 APRIL 0 0 MAY 0 0 JUNE 0 0 JULY 0 0 AUGUST 0 0 SEPTEMBER 0 0 OCTOBER 0 0 NOVEMBER 0 0 DECEMBER 0 0 TOTAL= 0 *PIease note that the MRT Program is currently on hold while the new Jail Treatment Program is being developed.  QUARTER 2 FY17 LET Report Data JSACC April: Case Management: $ NEW, 33 TOTAL # of Follow-ups: 5 Boys Council: 0 Botvin Life Skills: 0 NJYLP: 0 Girls Circle: 0 Community Presentations: 2 GIMC Pediatrics Dept., Dine — College May: Case Management: 2 NEW, 33 TOTAL # of Follow-ups: $ Boys Council: 0 Botvin Life Skills: 0 NIYLP: 0 Girls Circle: 5 Community Presentations: 1 Churchrock Chapter - June: Case Management: 2 NEW, 2$ TOTAL # of Follow-ups: 2 Boys Council: 0 Botvin Life Skills: 0 NIYLP: 0 Girls Circle: 5 Community Presentations: 1- Junior Police Academy  MCKINLEY COUNTY DWI INTERVENTION PROGRAM 2105 Hasler Valley Road, P.O. BOX 70 GALLUP, NEW MEXICO 87301 (505) 726-2105 FAX: (505) 726-8998 INTENSIVE OUTPATIENT PROGRAM 04-05-2017 06-26-2017 2K Quarterly report: (April, May, June 2017) Total Enrollment for 2nd Quarter: Men: 33 Female: 09 42 Clients: Completed Program: Terminated: Discharge: Active Men: 33 08 12 00 13 Female: 09 00 04 01 04 Total: 42 08 16 01 17 Total for 2nd quarter: 42  DiscussionlAction Topic 2 Approval of Budget Adjustment for PRC EMS Grant and Annual New Mexico Fire Protection Fund Distribution Deputy Chief Jesus Morales, Gallup Fire Department  CITY OF COUNCIL STAFF SUMMARY FORM GALLUP MEETING DATE: August 8, 2017 SUBJECT: Budget Adjustment for PRC EMS Grant and Annual NM Fire Protection Fund Distribution DEPT. OF ORIGIN: Fire DATE SUBMITTED: July 31, 2017 SUBMITTED BY: Fire Chief Eric G. Babcock Summary: The City of Gallup Fire Department is requesting approval of PRC Grant Funds of $72,606.00 To be placed in Fund 206 EMS Fund Revenue and Qualified Expenditures $72,606. NM Fire Protection Fund Distribution award of $557,856. Specific breakdown of $743,309 for NMFA Loan with the balance of $408,547 which will be distributed in 209 Fire Protection Fund for continued operational support and with a portion to go toward the purchase of a 7500 GPM Pumper Fire Truck. / Fiscal Impact: Reviewed By7/’/4&tIJ.Itt L2a7€E Finance Department Budget adjustment of: Fund 206 increase of 12,606 / PRC grant revenue and expenditures. The Fire Protection Distribution for the NMFA Loan amount $143,309. Fund 209 increase of $551,586 revenue and expenditures. Attachments: Budget Changes FY2078 Legal Review: Approved As To Form:__________________________ CityAtor y Recommendation: Staff recommends approval of the budget adjustments. Approved for Submittal By: CITY CLERK’S USE ONLY friC /?ococ COUNCILACTIONTAKEN Department Dire5r . Resolution No. Continued To: /%. - -7 4j cl/c, Ordinance No. Referred To: 7 Ifity Manage Approved: Denied:  NEW MEXICO i iiiit SUSANA MARTINEZ, GOVERNOR H Ii LYNN GALLAGHER, CABINET SECRETARY June 16, 2017 Gallup Fire Dept 1800 South Second Gallup, NM 87301 Dear Sir/Madam; This letter is to advise you that your EMS Fund Act Application for Fisca! Year 2018 (July 1, 2017 - June 30, 2018) has been reviewed by your respective EMS Regional Office and the EMS Bureau and has been tentatively approved in the amount of $ 12606. Be advised that this amount may still change due to appeals, corrections, or changes made by Division or the Bureau. PROCEDURES FOR APPEAL OF DETERMINATION: Pursuant to Section 24-IOA-5 NMSA 1978, any applicant (county and/or municipality) desiring reconsideration of the Bureau’s determination as to its application for funding may appeal the determination by notifying the EMS Bureau Chief. (Kyle Thornton) (1) The appeal shall be in writing and shall be received by the Bureau Within ten (10) working days after notification to the applicant of the Bureau’s determination. (2) The Bureau shall refer the appeal to the Advisory Committee for its review And recommendation. Upon receiving the Advisory Committee’s Recommendation, the Secretary shall issue a final determination and send Notice to the part appealing on or before June 30 of the results of the appeal. Please review the items proposed for purchase in your application to ensure that those items and priorities ate still appropriateS Please remember that any priority changes from your original application must be submitted to the EMS Bureau in writing for prior written approval. We expect warrants for this grant will be mailed out by August 31, 2017. If you have any questions, or would like to discuss your tentative award, please call me at (505) 476-8233 or email me at Ann.Martinezl@state.nm.us Sincerely, (hut attvtüze Ann Martinez Ff-I / EMT-I Fund Act Coordinator Cc: Mckinley County g 0 EMERGENCY MEDICAL SYSTEMS (EMS) BUREAU r  NEW MEXICO PUBLIC REGULATION COMMISSION COMMISSIONERS P.O. Box 1269 1120 Paseo de Perafta DISTRICT 1 CYNTHIA B. HALL, VICE CHAIR Santa Fe, NM 87504-1269 DISTRICT 2 PATRICK K. LYONS DISTRICT 3 VALERIE ESPINOZA DISTRIC4 LYNDA LOVEJOY STATE FIRE MARSHAL DIVISION DISTRICT 5 SANDY JONES, CHAIR 1-800-244-6702 (In-state only) (505) 476-0174 CHIEF OFSTAFF fax: (505) 476-0100 Ernest D. Archuleta, P.E. . •p I July 21, 2017 • 2 -- jo’- 2 2O7 Mayor Jackie McKinney City of Gallup L..- jri.L PD Box 1270 Gallup, NM 87305-0000 Ref: Fy’ 20J8 Fire Protection Fund Distribution Dear Mayor McKinney, During the 2017 regular legislative session, House Bill 4 was enacted f Laws 2017, Chapter 1). Section 8 of House Bill 4 created requirements that the State Fire Marshal must follow in making a determination and certification of needs pursuant to Section 59A-53-3 NMSA 1978 and distributions pursuant to Sections 59A-53-4 and 59A-53-5.1, which pertain to the Fire Protection Fund (FPF). Specifically, the bill required the State Fire Marshal to coordinate with the Department of Finance and Administration (DFA), the New Mexico Finance Authority (NMFA), the Office of the State Treasurer (STO), the New Mexico Municipal League (NMML), and the New Mexico Association of Counties (NMAC) to: > develop a schedule for making periodic allotments that takes into consideration documented financial hardship of county fire districts and municipalities as a result of transitioning from a one-time distribution to periodic allotments; > ensure that any debt obligations of existing or previously existing fire departments or fire districts are met on a timely basis; > ensure the ongoing operations of fire departments and fire districts by providing technical assistance to counties and municipalities on transitioning to an accrual accounting basis for the fire protection fund; > submit the final determination and certification of needs and schedule for periodic allotments to the legislative finance committee by July 1, 2017; and > by June 30, 2018, ensure that county fire districts and municipalities have fully transitioned to operating on an accrual accounting basis. 18884ASKPRC www.nmprc.state.nm,us Work’far You’! The House Bill 4 Task Force included the NMPRC State Fire Marshal’s Division as well as representatives from DFA, NMFAI STO, NMML, and NMAC. The Task Force also consufted with staff of the Public Regulation Commission fPRC), the Office of the Superintendent of Insurance (OSI), the Association of Counties Fire Chiefs & Emergency Manager Affiliate and Municipal League New Mexico Fire Chiefs Association. The total Distribution for Fy’ 2018 in the amount of $408,547.00 will be made in periodic allotments to your fire department. The allotment distributions are anticipated to be made through quarterly disbursements as revenue is received. The periodic amounts and schedule is subject to fluctuation based on actual revenue received. Such funds are to be expended at the direction of the Chief of each fire department in accordance with the provisions of the Public Purchases Act, the Fire Protection Fund Act, and the State Fire Marshal’s Rules and Regulations to the Act. The total amount allocated to each fire department covers the period from July 1, 2017, through June 30, 2018, and shall be expended only for the maintenance of each fire department, the purchase, construction, repair and operations of fire stations, fire apparatus and equipment, the payment of insurance premiums on fire stations, substations, fire apparatus and equipment, and insurance premiums for injuries or death of firefighters as otherwise provided by law. This Office is committed to work with your fire department throughout the entirety of Fiscal Year 2018 to ensure they have the technical assistance necessary to transition to operating on an accrual accounting basis. If you have any questions or concerns, please contact me, at 505-470-1044 or vemon,mulIer(state.nm.us Respectfully, t Vernon Muller Deputy Fire Marshal Fire Service Support Bureau xc: Eric Babcock, Fire Chief, City of Gallup File 18884 ASK PRO www,nmprc.state,nm,us Warktvi’fbr Yaw!  Main/Admin Sub 1?ire Fund NMFA TOTAL Depai’tment CLMS SS AD n Si Distribution amount__toDep $87,572 $24,578 $62,994 Eagle Nest 4 1 0 0 $87,572 $33 361 Elephant Butte 0 0 $75,062 $26,413 $150,124 $25,434 $124,690 7 2 0 $27,800 $158,464 $28,379 $130,085 Elida 6 2 0 $79,232 Encino 9 1 0 0 $52,824 $20,861 $52,824 $17,962 $34,862 $280,785 $0 $280,785 Espanola 5 2 1 1 $83,401 $30,582 Estancia 5 1 0 0 $83,401 $30,582 $83,401 $0 $83,401 Eunice 0 0 $87,572 $33,361 $87,572 $0 $87,572 4 1 $95,914 $611,627 $55,206 $556,421 Farminglon 3 5 1 1 $36,143 6 2 0 0 $79,232 $27,800 $158,464 $26,650 $131,814 Floyd 6 0 0 $79,232 $27,800 $158,464 $0 $158,464 Fotsom 2 0 0 $83,401 $30,582 $83,401 $28,354 $55,047 Fort Sumner 5 1 3 2 1 $95,914 $36,143 $551,856 $143,309 $408,547 Gallup 4 ‘z’ 6 1 0 0 $79,232 $27,800 $79,232 $2’3,724 $55,508 Grady 0 1 $87,572 $33361 $262,716 $0 $262,716 Grants 4 2 6 2 0 0 $79,232 $27,800 $158,464 $26,000 $132,464 Hagerman 8 0 0 $70,893 $25,023 $70,893 $18,253 $52,640 Hatch 1 1 $104,255 $38,923 $521,275 $0 $521,275 Hobbs 2 4 0 5 1 0 0 $83,401 $30,582 $83,401 $0 $83,401 Hope 0 $75,062 $25,273 $49,789 House 7 1 0 $75,062 $26,413 6 1 0 0 $79,232 $27,800 $79,232 $0 $79,232 Hurtey 6 2 0 0 $79,232 $27,800 $158,464 $55,141 $103,323 Jal $52,824 $20,861 $52,824 $9,533 $43,291 Jemez Springs 9 1 0 0 0 $52,824 $20,861 $73,685 $0 $73,685 Lake Arthur 9 1 1 8 0 1 $111,701 $41,393 $1,005,309 $0 $1,005,309 Las Cruces 1 5 2 1 0 $83,401 $30,582 $197,384 $34,065 $163,319 Las Vegas 3 0 $83,401 $30,582 $250,203 $64,087 $186,116 Logan 5 0 5 0 0 $83,401 $30,582 $83,401 $22,345 $61,056 Lordsburg 1 2 0 0 $87,572 $33,361 $175,144 $40,797 $134,347 Los Lunas 4 $83,401 $30,582 $113,983 $0 $113,983 Los Ranchos DeAlbuque 5 1 1 0 0 0 $79,232 $27,800 $79,232 $0 $79,232 Loving 6 1 0 $87,572 $0 $87,572 Lovington 41 0 $87,572 $33,361 1 fl11 Pnyp 2 nfd  DiscussionlAction Topic 3 Approval of Lodgers Tax Event Funding for jst Quarter Fiscal Year 2018 Jennifer Lazarz, Tourism and Marketing Manager  COUNCIL STAFF SUMMARY FORM CITY OF ZJ GALLIJ MEETING DATE: August 8,2017 SUBJECT: Lodgers Tax Grant Awards Quarter 1 DEPT. OF ORIGIN: Tourism and Marketing DATE SUBMITTED: August 1, 2017 SUBMITTED BY: Jennifer Lazarz Summary: This is a request for council approval for Lodgers’ Tax grant funding for the following applicants based on the recommendations of the Lodgers Tax Committee from their meeting on July 26, 2077 Squash Blossom Classic $70,000 8th Annual 4 Corners Invitational Touch Down Football $12,500 Second Street Arts Festival $9, 000 Lions Club of Gallup- fO Annual Rodeo $25,000 Bowl for Kids Sake $7,500 Turf Wars 3 Softball Tournament $5, 000 Grand Total Q2 Lodgers Tax Award Recommendation: $63,000 The Lodgers Tax Committee abstained from voting on the Gallup Film Festival because Mr. Segura asked for $50,000 for FY78, which per the section in the application instructions is over the $25,000 limit that the committee normally recommends for events. In 2016 the Committee recommended the Gallup Film Festival receive $7,500 but he was awarded $16,000 by City Council. He asked for $50,000 in his FY77 application as well. Recommended Action: Council discussion and decision on Grant Award Amount I, Fiscal Impact: $63,000 Reviewed By: ( ,k.L (i’ (i1(X, F1hanè Department Budget for FY 18 approved by Council. Attachments: Notes from Meeting, spreadsheet of requests/budget numbers Gallup Film Festival Application and Addendum Legal Review: Approved As To Form:___________________________ City tot Recommendation: Approval by City Council of $63,000 in Lodgers Tax Funding Discussion and Decision on grant award amount for Gallup Film Festival A Approved for Submittal By: /1 CITY CLERK’S USE ONLY . COUNCIL ACTION TAKEN ep ent Director . -‘ Resolution No. Continued To: ,,. .- / i_74%) Ordinance No. Referred To: Approved. Denied. / t CitfManager Other: File: Event Name Event Date; Oeganizer Phone Email Eat Attendane,FY 17 Attend Total Badgot REQUEST of Bodgot Prey funding Committee Squathblossom Classic September 16-17, 2017 Gallup Family Fitness 505-862-2442 800 30050 10000 33 00’%. 10000 lOflflO 8th Aamual 4 Corners Invitational TDFL October 28-29, 2017 Tony Dorsett TDFL 505-593-3737 ivovc6iodaaosiI.cov 4000 20000 12500 63.00% 0-18K 12500 Second Street Pa-ta Festval 18 November, 2017 GallupARTS 505-879-6903 r ‘earerRosllaosrB,ore 750 16305 11315 69% 4-5K 9000 Gallup Film Festival September 14-16, 2017 Knifewiog Segura 505-722-8982 1foasIIaaflIn,fmtiosI.mv 1000 575 80000 50000 63% 16000 tbd Lions Club Rodeo June 13-18, 2018 Aons Club of Gallup 905-879-2043 2009n8tgrssil.vors 10000 120000 25000 21% 25000 25000 Bowl for Kids Sake 28 April, 2018 Sarah Piano 505-726-4285 arah.aiano4tbbbnoantainreo,on.o 130 9298.5 3500 38% 0 1500 ma-f Wars 3 9eptember 16-17, 2017 Jay Denetvlaw 505-879-9251 W.denotclsw8tos,oiI.mrs 2100 8080 - 5000 62% 5000 5000 11/ala 63000 Squash Blossom Explained that website construction is not an allowable expense NMRS (New Mexico Off Road Series- 12 Race Series)- Saturday’s race He plans to expand his digital and mailing based advertising. Will be conducting his own survey (Jennifer is providing him with templates) Committee recommendation: 10,000 (same as last year) Lions Club of Gallup Rodeo Committee wants to see the results of who comes to the events-both spectator and participant Jeremy- wants to know how the other lions clubs in the region are connected. He recommended they do much more with social media. We discussed with them the need for them to focus their efforts entirely on the 70th annual rodeo, instead of a lot of smaller lead up events (avoiding events that are “commercials” in themselves) and that they needed two marketing plans- one for spectators and one for contestants. Committee recommendation: 25,000 (same as last year) Gallup Film Festival Based on 2016 report this event generates the same overall economic impact as the exact same budget of the event, and only generated about $289 in Lodgers Tax Revenues. Estimated GRT from the event was $3888 He chose not to answer which regions he would like to market outside of what was listed in his application. He was asked for that information on July 14, and was asked to provide more and has been asked to provide a more detailed marketing plan based on the size of his ask. Yogash- recommended email of new budget by Friday Committee Abstains from Voting Committee is not clear on whether wrapping the bus and trailer are quabjiable expenses and leaves that decision up to council. TDFL Increase is based on new teams from coming out of town. More trophies and more. 190 invitations went out (that’s in teams at leagues). Significant email based marketing. Committee Recommends: 12500 (increase from last year but down from 3 years ago) Gal IupARTS Second Street Festival: Been seeing small slow growth and thinks they can grow in both vendors and in attendees Very detailed marketing plan and approach for growth targeting both vendors and customers of the Festival Committee Recommends: 9000 (increase from last year 5k) BBBS Bowl for Kids Sake Biggest impact: food/gas Event may grow into a 2 day event Cannot market significantly out of the region because of conflict with other regions. Committee Recommends: 1500 (first time funding) Turf Wars 3 Event has continued in growth and bringing in more teams from outside the region Committee Recommends: 5000 (same as last year)  2017- 2018 LODGERS’ TAX GRANT APPLICATION PART I: PROJECT INFORMATION Organization Name (As Listed on W9): Gallup Film Festival Event Name: Gallup Film Festival Event Date(s): September 14-16, 2017 Event Organizer & Title within Organization: Knifewing Segura, Director Phone Number of Organizer: 505-722-8982 Email of Organizer: info@galluptilmfestival.com Organization Address: 204 West Coal Avenue, Gallup, NM 87301 Contact Person (If different than person who prepares application): Contact Phone and Email for Secondary Person: Beverly Newman Event Location: Downtown Gallup between Second and Third on ( PART 2: PROJECT COST AND FUNDING REQUEST Grant Funding Requested: (Review Funding Priorities on Page 1): $50,000.00 Total Anticipated Project Cost: $80,000.00 Additional Funding Sources: Sponsorships, advertisement In-kind Contributions: Hotel accommodations Other Anticipated Sources for Future Individual and organization contributions Development: Anticipated Number of Volunteers: 12 (plus 9 member panel of judges) Anticipated Attendance (not including volunteers! 1 000 staff): 6 PART 3: CRITERIA Were you funded in 2016-2017? Circle one: Yes/No How much have you received in previous grants (list year/award amount)? Lodgers Tax, $1 6,000.00 How many times has your event occurred? Please list years of previous events. If new, just indicate “new”: 2013, 2014, 2015, 2016 LLC Is your organization a non-profit? (Must provide copy of non-profit status with application) 1. Define/Describe the overall project/event (what is happening at the event?): Film festival to be shown over a duration of three days. 2. Describe the specific ways in which you plan to use a Lodgers’ Tax Grant Award to Advertise/ Promote/Market your event? The Lodger’s tax will be used primarily press and promotion for media purchases through print, broadcast, and electronic media throughout the surrounding region. 3. Describe the regions/cities in which you plan to market your event? C Marketing efforts will include Gallup, and the surrounding 150 to 200 mile radius including the Pueblos of Zuni, Acoma, and Laguna, and the Navajo Nation. 4. Describe your event assessment/evaluation plans in terms of counting your participants, where they are from, their hotel stays, etc: Gallup Film Festival will harvest participant data through ticket sales and other participatory measures during and throughout the festival. 7 PART 4: LODGERS’ TAX GOALS & PURPOSES Lodgers’ Tax Funds are allocated to meet the purposes and goals of the City of Gallup regarding advertising, marketing, and promotion of tourism related events, activities, and facilities. Describe how your event will increase tourism in the area and impact lodging: An economic market study conducted at the 2016 Gallup Film Festival shows that the three-day event impacted Gallup by an $81,000.00 windfall in gross revenue receipts. Describe any partnerships/collaborations your organization will engage in to successfully complete your event: The Gallup Film Festival will promote filmmakers, writers, directors, producers, and talent in the hosting of their work to inspire participants in taking more interests in the arts, entertainment, and tilmmaking industries and careers. By submitting this application you agree to the following (initial next to each): Promote a positive image for Gallup Promote a positive service culture in Gallup Increase your organization’s capacity to develop resources and funds, and reduce reliance on Lodgers’ tax funding Submit materials only related to advertising, promotion, and marketing of Gallup that use the Lodgers’ Tax and GallupRealTrue logos per brand guidelines You will NOT use the City of Gallup logo without written email permission from the Tourism and Marketing Manager PART 5: FINANCIAL DISCLOSURE CHECKLIST As per the attached City Ordinance, all applicants for Lodgers’ Tax funds must submit the following information: Complete Budget for EventlSpecial Activity/Project For first time applicants: a written fundtaising plan/complete list of funding sources J For repeat applicants: a written statement explaining how your organization is cultivating on-going funding that reduces reliance on Lodgers Tax Grant monies. J Beginning and ending cash balances for event 2017 Updated IRS Form W-9 Request for Taxpayer Identification Number and Certification 8 PART 6: ASSURANCES AND CERTIFICATIONS I/WE CERTIFY THAT I/WE AM/ARE AUTHORIZED TO ACT ON BEHALF OF THE ORGANIZATION MAKING THIS APPLICATION AND THAT THE STATEMENTS HEREIN ARE COMPLETE AND ACCURATE TO THE BEST OF MY KNOWLEDGE. IF FUNDED, WE WILL KEEP A CLEAR AND ACCURATE ACCOUNTING OF HOW THE FUNDS WERE USED. WE WILL EVALUATE THE USE OF FUNDS AS REQUIRED AND APPROVED BY THE CITY OF GALLUP, AND WILL DELIVER AN ANNUAL EVALUATION REPORT TO THE CITY ON OR BEFORE THE DATE ESTABLISHED FOR SUBMITTAL. Knifewing Segura Director Print your name and title: Signature: July 5, 2017 Date: LODGERS’ TAX PROPOSAL LETTER OF TRANSMITTAL THE UNDERSIGNED CERTIFIES THAT THEY HAVE READ AND UNDERSTAND THE ABOVE GENERAL CONDITIONS AND THAT THEY ACCEPT THESE CONDITIONS AND SUBMIT THE ATTACHED PROPOSAL IN FULL COMPLIANCE WITH THESE CONDITIONS AND THE APPLICABLE PROPOSAL SPECIFICATIONS. IN SUBMITTING THIS PROPOSAL, THE OFFEROR REPRESENTS THAT THE OFFEROR HAS FAMILIARIZED THEMSELVES WITH THE NATURE AND EXTENT OF THE REQUEST FOR PROPOSALS DEALING WITH FEDERAL, STATE AND LOCAL REQUIREMENTS WHICH ARE A PART OF THESE REQUEST FOR PROPOSALS. THE OFFEROR WILL COMPLY WITH ALL APPLICABLE FEDERAL AND STATE LAWS, LOCAL ORDINANCES AND THE RULES AND REGULATIONS OF ALL AUTHORITIES HAVING JURISDICTION OVER THE SERVICES BEING PROPOSED. EVALUATIONS AND FINANCIAL STATEMENTS ARE A REQUIREMENT OF THE PROPOSALS AND MUST BE SUBMITTED IN A TIMELY MANNER, BUT NO LATER THAN THIRTY (60) DAYS AFTER THE EVENT. EVENTS TAKING PLACE IN JUNE MUST SUBMIT THEIR MATERIALS WITHIN THIRTY (30) DAYS OF THE END OF THE FISCAL YEAR, ) JUNE 30TH FAILURE TO SUBMIT FINANCIAL STATEMENTS AND EVALUATIONS WILL BE CAUSE TO RETURN ANY’ AWARDS FOR THAT YEAR, AND MAY JEOPARDIZE FUTURE AWARDS. Gallup Film Festival LLC NAME OF FIRM ON W9 AUTHORIZED SIGNATURE Knife)Wfng segur NAME PRINTED OR TYPED Director TITLE/POSITION July 5,2017 DATE: 204 West Coal Avenue Gallup, NM. 87301 ADDRESS: STATE, ZIP CODE: 505-722-8982 info@gallupfilmfestival. TELEPHONE #: FAX#: E-MAIL: 9  2017- 2018 LODGERS’ TAX GRANT ADVERTISING AGREEMENT Fill out the top portion (not the amount awarded) and organization agreement. A signed copy will be returned to you pending approval of a grant. The undersigned has been awarded Lodgers’ Tax by the City of Gallup to promote the following event in the City of Gallup, New Mexico: Gallup Film Festival NAME OF EVENT: Gallup Film Festival ENTITY PUTTING ON EVENT: 204 West Coal Avenue, Gallup, NM 87301 Mailing Address: September 14-16, 2017 DATES OF EVENT: AMOUNTAWARDED (to be filled out by City of Gallup): The undersigned understands and agrees that the Lodgers’ Tax awarded by the City of Gallup can only be used for advertising, publicizing, promoting and marketing of the above named event and agrees to use the Lodgers’ Tax and GallupRealTrue logos in their materials. The undersigned further understands and agrees that the Lodgers’ Tax funds awarded will not be advanced by the City of Gallup, but that upon presentment of PAID RECEIPTS by undersigned to the City of Gallup, the City of Gallup will reimburse undersigned for the advertising, publicizing, promoting and/or marketing expenses incurred. Knifewing Segura CONTACT PERSON FOR EVENT: 505-722-8982 info@gallupfilmfestival.com PHONE NUMBER: EMAIL: THIS AGREEMENT entered into the last dated signature set out below. Gallup Film Festival ORGANIZATION: SIGNATURE: Date: 7- /2 -/7 PRINTED NAME: CITY OF GALLUP: By: Date: 110 West Aztec, Gallup, NM 87301 (505) 863-1227 10  ‘xGff’ LLIUP FILM FEflVflL ( 204 West Coal Street I Gallup, New Mexico 87301 info@gallupfilmfestival.com Statement Lodgers’ Tax Grant As part of the 2018 Lodgers’ Tax Application, under Part 5, Financial Disclosure Checklist, a written statement is required “explaining how [our] organization is cultivating on-going funding that reduces reliance on Lodgers’ Tax Grant monies.” The Gallup Film Festival LLC is the sole organization that undertakes the three day Gallup Film Festival. The Gallup Film Festival is an annual event. The use of the Gallup Lodgers’ Tax Grant money is the only outside source of funding available to the Gallup Film Festival LLC for hosting the event. Other sources of revenue include ticket sales which are priced affordably to increase participation. The other source of revenue is sponsorship advertisement at the three-day event. The Gallup Film Festival LLC is largely dependent upon the Gallup Lodgers’ Tax Grant money to promote, facilitate, and host the three-day event. With the assistance of the tax grant the Gallup Film Festival has grown. In other host cities where film festival are an annual event, the businesses within the city are largely involved in an event that increases revenue sales throughout the event and for the businesses within the city. It is the hope of the Gallup Film Festival the event in each proceeding year will grow with increased participation of the events to come. 7/18/2017 City of (allup Mail received application - ‘\ CITY OF ) GALLU p Jennifer Lazarz <jlazarz@gallupnm.gov> deceived application 1 message Jennifer Lazarz <jlazarz@gallupnm.gov> En, Jul 14, 2017 at 9:16 AM To: Knifewing Segura <zobiureachgmail.com> Bcc: Maryann Ustick <mustickgallupnm.gov>, JM DeYoung <jdeyounggallupnm.gov> Hi Knifewing, As I’m going over your application I just need you to know a few things: You submitted a completely filled out event evaluation. I’m discarding it. Per the instructions at the top of the page you are to fill this out after your event. Lodgers tax committee would like to know your plans for marketing outside the region- currently your marketing plan as described in the application is “Marketing efforts will include Gallup and the surrounding 150-200 mile radius including Pueblos of Zuni, Acoma, and Laguna, and the Navajo Nation” Also- they will want to know specifcs: you said you plan to use press and promotion through print, broadcast and electronic media. They will want to know which outlets you are using within those mediums. Also- the lodgers tax committee will want to know how you reached the number of a 50K request when based on your budget you only listed 40,893 of potential expenses on your sheet that would qualify if you were to receive the money. The categories I added up are: Advertisement & media buys, promotional material, GFF awards. Those items come to the total I reached above. None of th erest of your expenses listed within your budget are lodger tax compatible. There are other items also within your specific categories that may not be allowed, but that will be discussed at the meeting. Jennifer Tourism and Marketing Manager Supervisor of El Morro Theatre & Events Center, Rex Museum www.galluprealtrue.com 505-863-1227 (tourism office) 815-953-6379 (cell) 1/1  ‘iGff’ t1LLUP FILM siiv ( 204 West Coal Street Gallup, New Mexico 87301 info@gallupfilmfestivaLcom Friday, July 14, 2017 Supplemental Statement in Response to Questions Raised by the Committee To expound on your question regarding the insertion in the application of, “Marketing efforts will include Gallup and the surrounding 150-200 mile radius including Pueblos of Zuni, Acoma, and Laguna, and the Navajo Nation” please note that marketing efforts will extend beyond the City of Gallup, New Mexico. To successfully promote a three-day event marketing will be executed through select media buys through broadcast, print, and electronic media. With respect to the use of “press and promotion” attached please find a short list of news media contacts which will be used in promoting the event. We are currently working on expanding the list. Lastly, on page six of the application, Part 2: Project funding Request (Review funding Priorities on Page ;): the amount entered on the application is $50,000.00. A developed proposed budget attached to the application has a total amount of expenditures at $75,190.00. Please refer to the attached two page “Proposed Budget for the Gallup Film () festival LLC” for detail on the breakdown of expenses by line item. ###  Media List Serve Name News Title News Affiliate Media Type Phone Number E-mail Location Editor Independent Newspaper Gallup, NM Editor yjo Times Newspaper Window Rock, AZ Reporter - Daily Times Newspaper farmington, NM I Reporter Associated Syndicate Flagstaff, AZ Press Reporter Channel 12 TV Phoenix. AZ Broadcast Albuquerque Newspaper Albuquerque, NM Journal Editor in Albuquerque Newspaper Albuquerque, NM Chief Journal Editor Navajo-Hopi Newspaper Flagstaff, AZ Observer Reporter Gallup Newspaper Gallup, NM Independent Reporter Freelance Print Minnesota Editor Lake Powell Newspaper Page, AZ Chronicle Senior Native America Radio Albuquerque, NM Producer Calling Broadcast Reporter NPR Radio Flagstaff. AZ Broadcast Reporter Independent Newspaper Gallup, Nivi New Millennium Broadcast Gallup, NM Director Media KMIN/KDSK Radio Grants, NM Broadcast Editor Santa Fe Newspaper Santa Fe, NM Mexican KGLXIKXTC/ Radio Gallup, NM KFMO/KFXR Broadcast  Producer Millennium Radio Gallup, NM Media Broadcast Producer Clear Channel Radio Gallup, NM Broadcast Reporter Aljazeera Print, Broadcast New York, NY ( Associate NBC Nightly Broadcast New York, NY Producer News Editor Santa Fe New Print Santa Fe, NM Mexican Managing Las Cuices Sun Pont Las Cruces, NM Editor News Corresponde RTL News Broadcast New York ntlBurcau (Netherlands) Chief Reporter Associated Syndicate Phoenix, AZ Press Reporter Walter Print. Phoenix, AZ Chronkite Broadcast School of Journalism Reporter The Takeaway, Broadcast Boston, Ma WNYC, WGHB, Boston, MA Reporter New York Print New York, NY limes Reporter Washington Print Washington. DC Post Reporter New York Print Colorado limes Reporter Albuquerque Print Albuquerque, NM Journal Reporter Albuquerque Print Editor Journal Indianz.eom Electronic Albuquerque, NM 0 News KTNN AM 660 Broadcast Window Rock, AZ Director New KRWK FM Broadcast Window Rock AZ Director Staff Writer Gallup Print Gallup, NM Independent Writer Indian Country Print Minneapolis, Minn Producer/Ne National Native Syndicated! Albuquerque, NM ws Director News Broadcast Senior Checkpoint Radio Wellington. New Producer New Zealand Zealand Producer Arise XChange Broadcast New York, NY HostlProduc Aboriginal Broadcast Winnipeg. er Peoples Manitoba CA Television Network  Gff’ UFftLUP FiLM FESUVflL 204 West Coal Street Gallup, New Mexico 87301 info@i]jplmfestival.com July 1.2, 2017 Tourism and Marketing Manager 110 West Aztec Avenue Gallup, New Mexico 87301-6202 Dear Manager Presented here is the application for the first quarter of Fiscal Year 2018 Lodgers’ Tax funds expressly for the Gallup Film Festival LLC for consideration for use of the annual Gallup Film Festival this year scheduled for September 14-16, 2017. Attached, please find the application, along with the requested supplemental attachments. May you find our packet complete and ready for consideration. You are welcome to call me for additional information, or questions you may have. Sincerely, Knifewing Segura, Director Enclosure  Proposed Budget for the Gallup Film Festival LLC for the 2017 Gallup Film Festival AMENDED: July 25, 2017 Description Justification Amount Advertisement & Media Buys Newsprint Print display advertisements $7,900.00 Radio Broadcast radio advertisements $3,500.00 TV Commercial TV advertisements $10,000.00 Electronic Web, social, and electronic media $5,000.00 Banners Onsite banners 2,500.00 Promotional Material Gallup Film Festival Teeshirts, pens, pins, adhesive $2,500.00 Specific Promotion display stickers, cups, posters Display wrap for Utility Advertisements display wrap for $7,500.00 Trailer semi truck utility trailer Display wrap for Travel Advertisements display wrap for $3,500.00 Bus semi Travel Bus Performers (Entertainment,) Talent, Directors, Writers, Professional fees, stipends $7,925.00 Producers, Instructors facility Rental El Morro Historic Theatre Main location of the GFF event $1,200.00 Conference Center Secondary location of the GFF event $3,100.00 facility Related Permits Required regulatory permitting $150.00 Insurance (Liability) Required public events liability $350.00 Stage, roof, Sound, BK Professional staging, lighting, and $5,000.00 Line sound Crew Set Up Location Labor, cost of staff $2,500.00 Accommodations, meals, travel, mid related expenses Hotel accommodations for Area hotel rooms and $2,500.00 guests accommodations Transportation (air and Commercial flight and ground $1,700.00 ground) transportation for guests fuel Purchase of fuel $600.00 Meals Meals for guests $1,575.00 GFF Awards Category awards (1 9 pIus) $750.00 Photography Still photo captures $700.00 Accounting (bookkeeping) Professional accounting of $1,500.00 expenditures Security Onsite security for public safety $3,000.00 Event Events Manager The overall coordinator, scheduler, $2,500.00 manager of all events of the GFF throughout the duration of the event, pre- and post-productions. Event Production Design, printing, and production of $1,200.00 commemorative program A eqztisition Air Screen 30 foot air screen for outdoor movies $10,749.00 Blower for Air Screen Electronic blower to air up the screen $299.00 Blower Silencing Case A special design case for noise $750.00 reduction BUDGET TOTAL $90,448.00  July 22, 2017 Tourism and Marketing Manager City of Gallup Department of Tourism and Marketing 110 Aztec Avenue Gallup, New Mexico $7301 RE: Submission of Marketing Plan for the Gallup Film Festival Dear Ms. Lararz: Attached is the Marketing Plan on behalf of the Gallup Film Festival requested for by the Lodgers’ Tax Committee for your review. The plan adds specificity and further delineation the efforts that will be undertaken by the Gallup film Festival for the promotion of the September event. We wish to note that the instructions for the Lodgers’ Tax application does not call for a marketing plan. We believe that our application was sufficient in demonstrating our plans and intentions to promote our event. Thank you for your acceptance of this document. Sincerely, 7 Segura, Director Attachment  2017 Gallup Film Festival Marketing Plan (Requested by the Lodgers’ Tax Committee) Friday, July 28, 2017 Market Saturation Media market saturation will be achieved with the following combination of print, broadcast, and electronic forms of media: Radio Broadcast Advertisement Purchases: Millennium Media, KYVA 103.7 FM, Gallup, NM, Format: Oldies KKOR 94.5 GM, Gallup, NM, Format: Hot Adult Contemporary KQST 102.9 FM, Sedona (Flagstaff) AZ, Format: Top 40 KTZO 103.3 FM, Albuquerque, NM, Format: Alternative KIQX 101.3 FM, Durango, CO, Format: Adult Contemporary News Print Advertisement Purchases: The Arizona Republic, Phoenix, AZ (Print and Electronic) Navajo Times, Window Rock, AZ (Print and Electronic) Gallup Sun, Gallup, NM (Print and Electronic) The Santa Fe New Mexican, Santa Fe, NM (Electronic) Las Cntces Sun News, Las Cruces, NM (Electronic) Indian Country’ Today (newspaper & electronic) Rapid City, SD TV Broadcast Advertisement Purchases: KOB TV 4, Albuquerque, NM KOB-F, Farmington, NM Display Advertising Wraps: Semi Truck Utility Box Hauling Trailer (53 foot) The Utility Box Hauling Trailer will travel all 48 States (lower) 32 Passenger Bus Used throughout the State of New Mexico and Four Corners Regions Workshops and Film Festival Projects Promotional 30 Second Videos: Writer and Director Barn Chase Actor Adam Beach Actor Irene Bedard  Actor Roger Willie Actor Ernie Tsosie Up & Coming Writer and Director Shaandiin Tome Current Presence: New Mexico Film Office Website http://www.nmfihimcorn/FilmFestivals.aspx?calEventld=141 72db08 $8 7465099b 022cc$aOOcc4O. film Freeway Website http://filmfreeway.com/festival/Ga11upFilmFestiva1 Gallup Film Festival Website http://www.gallupfilmfestival.com Gallup Film Festival (Social Media) Facebook (1,489 followers, 1,516 likes) Twitter Instagram Vimeo YouTube Google Plus Upcoming Interviews KOB TV 4, Good Day New Mexico Koahnic Broadcasting Native America Calling (Syndicated Radio) Impact Public Affairs with John McBreen, Millennium Media Indian Country Today (newspaper & electronic) Rapid City, SD Scheduled News Release & Media Pitches: Strategic news releases and news pitches for a story will be executed on the following dates to a news media list with the select media from a master news media list. Tuesday, August 1,2017 Wednesday, August 16, 2017 7/?8/2017 City of Gallup Mail August 8 City Council - CITY OF Jennifer Lazarz <jlazarz@gallupnm.gov> i GALLUP August 8 City Council 1 message Jennifer Lazarz <jlazarzgallupnm.gov> Al, Jul 28, 2017 at 6:20 PM To: Knifewing Segura <zobiureachgmail.com> Bcc: Maryann Ustick <mustick@gallupnm.gov>, JM DeYoung <jdeyounggallupnm.gov>, Cindy Tanner <joeandcindytanner©ymail.com>, Yogash Kumar <councilor3gallupnm.gov>, Stephen Harper <stoneweaver1gmail.com>, Jeremy Boucher <gccUirectorgmail.com>, Alexandra Griego <agriego1988gmail.com>, Bill Lee <bill@thegallupchamber.com> Hi Knifewing, Thank you for dropping off that plan today. The Committee is grateful that you supplied a marketing plan. While not directly asked for in the application, they felt that in order for you to have your best chances with City council it was an important asset for your time with the council given the sum of your request. The committee also felt that a marketing plan expands upon your answer page 7 number 2 of the application Describe the specific ways in which you plan to use a lodgers tax grant award to advertise/promote/market your event” in which you answered “The lodger’s tax will be used primarily for press and promotion for media purchases through print, broadcast, and electronic media throught the surrounding region” as well as your answer to number 3 “Describe the regions/cities in which you plan to market your event?” and your answer was ‘Marketing efforts will include Gallup, and the surrounding 150-200 mile radius including the Pueblos of Zuni A coma, Laguna, and the Navajo Nation.” The marketing plan supports your in person comments that you are actually planning on expanding your marketing significantly beyond that region, including other film festivals. Again, the objective of the committee is to help the community and as such help you with the direction of the funding because you have a valuable event to Gallup and they wanted you to be prepared for your time with Council. The committee is submitting that they are abstaining from a vote on your application due to your comments that regardless of their recommendation you are planning on asking for more than they can recommend to council. Your funding amount will be subject to City Council Discussion on August 8, 2017. They will have copies of your application and budget, as well as notes from the lodgers tax meeting regarding suggestions from the committee for you. Thank you for your application, and please plan on attending August 8 at 6pm. Jennifer Tourism and Marketing Manager Supervisor of El Motto Theatre & Events Center, Rex Museum www.galluprealtme.com 505-863-1227 (tourism office) 815-953-6379 (cell) 5d8bb6f9129... 1/1