City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 W. Aztec Ave. at 6:00 p.m. on Tuesday, August 22, 2017. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor Jackie McKinney Councilors: Linda Garcia Allan Landavazo Fran Palochak Yogash Kumar Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney Mayor McKinney recognized former County Commissioner Tony Tanner; former Mayor Bob Rosebrough, State Representative Patty Lundstrom and former Councilor Louie Bonaguidi, who were present in attendance. Presented to the Mayor and Councilors for their approval were the Minutes of the Regular Meeting of August 8, 2017. Councilor Palochak made the motion to approve the aforementioned Minutes. Seconded by Councilor Garcia. Roll Call: Councilors Palochak. Garcia, Landavazo, Kumar and Mayor McKinney all voted yes. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Greater Gallup Economic Development Corporation Annual Report Patty— Lundstrom, Executive Director, Greater Gallup Economic Development Corporation Ms. Lundstrom provided a power point presentation on the Greater Gallup Economic Development Corporation’s (GGEDC) Annual Report. The report consisted of the GGEDC’s policy framework, organizational overview, Foreign Trade Zone; business attraction and recruitment, business retention and expansion and effective website marketing. MINUTES Regular City Council Meeting — 8/22/2017 Page 2 Board Members Tony Tanner and Rick Murphy recognized Ms. Lundstrom and Michael Sage, Deputy Director of the GGEDC, for all their efforts put into GGEDC, including their work with Burlington Northern and Santa Fe Railway Company (BNSF) Certification and the Foreign Trade Zone. Ms. Lundstrom thanked the City of Gallup’s continued support in economic development. Discussion ensued regarding the GGEDC accomplishments and financial partners affiliated with GGEDC. Councilor Landavazo requested information on how tax dollars are being utilized as well as money contributed by said partners. Ms. Lundstrom stated the information would be provided at a later date. Mayor McKinney recognized Gallup Land Partners and expressed his appreciation for the GGEDC and all they ate doing in the community. Following discussion, Councilor Kumar made the motion to approve the Greater Gallup Economic Development Corporation Annual Report. Seconded by Councilor Garcia. Roll Call: Councilor Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. 2. Request for Street Closure for the Gallup High School Homecoming Parade to be Held on Friday, September 15, 2017 at 4:15 P.M. —Christopher Trujillo and Debra Trujillo, GHS Student Council Ms. Trujillo presented the request to close Coal Avenue from Ninth Street to First Street for the parade. After a brief discussion regarding the time at which the streets are blocked off, the end time of the parade and Mayor McKinney’s support of the event, Councilor Garcia made the motion to approve the request for a street closure for the Gallup High School Homecoming Parade to be held on Friday, September 15, 2017 at 4:15 P.M. Seconded by Councilor Palochak. Roll Call: Councilors Garcia, Palochak, Landavazo, Kumar and Mayor McKinney all voted yes. 3. Request for Street Closure for the Miyamura High School Homecoming Parade to be Held on Thursday, September 21, 2017 at 7:00 PM. Ruth — Vidal and Kristy Chaves, MHS Patriot Booster Club MINUTES Regular City Council Meeting — 8/22/2017 Page 3 Ms. Vidal presented the request to close Coal Avenue from Ninth Street to First Street for the parade to be held on Thursday instead of Friday due to a hectic game day and to allow varsity players to participate. Councilor Palochak made the motion to approve the request for a street closure for the Miyamura High School Homecoming Parade to be held on Thursday, September 21, 2017 at 7:00 P.M. Seconded by Councilor Landavazo. Roll Call: Councilors Palochak, Landavazo, Garcia, Kumar and Mayor McKinney all voted yes. 4. Request for Street Closure on September 16-17, 2017 for the Gallup Film Festival Knifewing Segura, Gallup Film Festival — Mr. Segura presented the request to close Coal Avenue from Second Street to Third Street beginning at 4:00 a.m. on September 16th He provided a brief overview of the event, impact on the city and addressed concerns that some citizens have in closing the street. Mr. Roger Willie, actor and Gallup Film Festival supporter, introduced himself and extended an invitation to the premier of, “Watchmen’s Canoe.” Mr. Bonaguidi addressed the Mayor and Councilors to express his opposition of closing Coal Avenue on September 16th which is on a Saturday, due to the negative impact it would have on the businesses in the area. Discussion followed concerning the amount of vendors participating at this year’s event, the efforts being made to increase the number of vendors and patrons for the event, the possibility of relocating the event, and the limited parking in the downtown area, It was the consensus of the Mayor and Councilors to authorize the closure of Second Street between Coal and Aztec Avenues, rather than closing Coal Avenue between Second and Third Streets, as requested. Councilor Landavazo made the motion to approve the closure of Second Street between Coal and Aztec Avenues on September 16-17, 2017 for the Gallup Film Festival. Secànded by Councilor Kumar. Roll Call: Councilors Landavazo, Kumar, Palochak, Garcia and Mayor McKinney all voted yes. 5. Acceptance of a Public Recreation Easement from Gallup Land Partners — Curtis Hayes, City Attorney MINUTES Regular City Council Meeting — 8/22/2017 Page 4 Mr. Hayes said Gallup Land Partners (GLP) is providing a recreational easement over 10 sections of land between U.S. Highway 491 and the hogbacks. The easement will benefit both parties by limiting GLP’s liability and allowing them coverage under the City’s insurance policy while providing the city an area for hiking, biking and AW use. Should the city decide to expand and/or improve the existing trails, organizations including the Youth Conservation Corps may assist with the improvements. After a short video of the trails, Greg Kirk, Vice President of Red Rock Motorsports and Brian Leddy, Secretary of Adventure Gallup & Beyond, requested the Mayor and Councilors’ support in approving the easement. Discussion ensued regarding the City’s liability insurance and assurance that the area is safe due to previous mining sites that were at the location. Mayor McKinney recognized GLP and Adventure Gallup & Beyond for having an outstanding partnership as well as their efforts in improving the quality of life within and around Gallup. Councilor Palochak made the motion to approve acceptance of a Public Recreation Easement from Gallup Land Partners. Seconded by Councilor Garcia. Roll Call: Councilors Palochak, Garcia, Landavazo, Kumar and Mayor McKinney all voted yes. 6. Approval of a Budget Adjustment for the Acquisition Cost for the Property on Hasler Valley Road Curtis Hayes, City Attorney — Mr. Hayes presented the proposed budget adjustment for the purchase of the property, in the amount of $25,000 plus the closing costs of $642.72. When the Mayor and Councilors approved the purchase of the property at the June 27, 2017 Regular Meeting, the funding source for the transaction was not identified. Mr. Hayes recommended approval of the budget adjustment and to authorize the use of funds from the General Fund for the purchase of the property and closing costs. Councilor Kumar made the motion to approve a budget adjustment for the acquisition cost for the property on Hasler Valley Road as presented. Seconded by Councilor Landavazo. Roll Call: Councilors Kumar, Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 8/22/2017 Page 5 7. Ordinance No. 52017-4; An Ordinance Approving or Denying a Request by Leo Fisher, Properly Owner, for Vacation of a 10-Foot Public Utility Easement Along the Northern Property Boundary Line of Lot 1, Block 1, Southfork Subdivision Clyde (C.B.) Strain, Planning and Development — Director Mr. Strain presented the vacation of a ten foot (10’) Public Utility Easement (PUE) located at 1010 Patton Drive on behalf of Leo Fisher, properly owner. The PUE would start from the front properly line and proceed 219.99 feet west in order to build a detached accessory car port five feet (5’) from the north side properly line. There currently exists a twenty foot (20’) PUE that runs the entire length of the rear properly line, which will remain in place. The properly is located within the Mobile Home (MH-1) subdivision. Vacating the existing ten foot (10’) PUE will allow the properly owner to construct a detached accessory carport and meet the minimum separations from the principal structure and the minimum set back from the properly boundary line, which is required. Mr. Strain provided clarification on the existing PUE located at the rear of properly. He also advised that the Planning and Zoning Commission reviewed the matter and sends its positive recommendation for approval of the Ordinance. Councilor Palochak made the motion to approve Ordinance No. S2017-4. Seconded by Councilor Landavazo. Roll Call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all votes yes. 8. Approval of Our Town Grant and City Matching Funds — Maryann Ustick, City Manager Ms. Ustick said the City is the recipient of the grant award from National Endowment for the Arts (NEA) for the Our Town Project, submitted in partnership with Northwest New Mexico Council of Government (NWNMCOG) and gallupARTS. The grant awarded is $150,000 requiring a total project amount of $300,000. The City is required to provide 100% of matching funds in the amount of $150,000. To assist with the City’s portion of the grant, McKinley County has committed $50,000, the Business Improvement District (BID) committed $25,000 and the NWNMCOG has committed $10,000 in kind services. In order to proceed with the project, Ms. Ustick recommended the approval of $65,000 from the General Funds to meet the 100% match for the grant. She also recommended the approval of a budget adjustment to fund the project. MINUTES Regular City Council Meeting — 8/22/2017 Page 6 Councilor Kumar made the motion to approve the Our Town Grant and budget adjustment for the City’s allocation of matching funds. Seconded by Councilor Garcia. Roll Call: Councilors Kumar, Garcia, Palochak, Landavazo and Mayor McKinney all voted yes. 9. Approval of Professional Services Agreement with gallupARTS, Inc. — Maryann Ustick, City Manager Ms. Ustick presented the agreement, which was included in the NEA Grant application, to provide services in the visioning process for the project; including staffing, logistics and hosting focus groups among the downtown community. Rose Eason, Executive Director, gallupARTS, addressed the Mayor and Councilors regarding the scope of work to be provided under the proposed agreement. Councilor Landavazo made the motion to approve Professional Services Agreement with gallupARTS, Inc. Seconded by Councilor Palochak. Roll Call: Councilors Landavazo, Palochak, Kumar, Garcia and Mayor McKinney all voted yes. 10. Approval of a Budget Adjustment for the Purchase of Two (2) Heart Monitors/Defibrillators and Approval of the Reallocation of Fire Protection Funds for the Roof Replacement at the Main Fire Station, Purchase of a New Fire Pumper and Supplies —Chief Eric Babcock, Gallup Fire Department Jesus Morales, Deputy Fire Chief, said the purchase of the equipment was approved in April; however, due to a delay with the vendor and the late arrival of the equipment, the purchase was never finalized. Mr. Morales requested approval to reallocate $53,193 from the General Fund to finalize the purchase. Deputy Chief Morales also requested approval of a budget adjustment in the amount of $313,460 in Fire Protection Funds to be used for the reconstruction of the roof at the main fire station, purchase of a new fire pumper and needed supplies. Councilor Landavazo made the motion to approve the budget adjustment for the purchase of two (2) Hear Monitors/Defibrillators and approval of the reallocation of fire protection funds for the roof replacement at the main Fire Station, purchase of new fire pumper and supplies as presented. Seconded by Councilor Kumar. Roll Call: Councilors Landavazo, . Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 8/22/201 7 Page 7 Mayor McKinney recognized former Navajo Nation Vice President Frank Dayish who was in attendance. 11. Approval of Budget Adjustment for the Allocation of County Fire Funds for the Purchase of a New Fire Truck Chief Eric Babcock, Gallup Fire — Department Deputy Chief Morales presented the request for a budget adjustment in the amount of $270,000 to recognize an allocation of Mckinley County Fire Excise Tax Funds. The funds will be used for the purchase of a new fire truck as well as other safety needs. A document indicating secured funds for said purchase was provided and will be presented to Mayor and Council at a later date. Councilor Palochak made the motion to approve the budget adjustment for the allocation of County Fire Excise Tax Funds for the purchase of a new fire truck as presented. Seconded by Councilor Kumar. Roll Call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. 12. Ordinance No. S2017-5; An Ordinance Authorizing the City of Gallup to Enter Into a Loan Agreement with the New Mexico Environmental Department for the Purpose of Obtaining Project Loan Funds in the Principal Amount of $1,925,000 Plus Accrued Interest Dennis Romero, — Director, Gallup Water & Sanitation Department Mr. Romero provided a power point presentation on the Loan Agreement with the New Mexico Environment Department under the Clean Water state Revolving Fund for $1 .925 million. The proceeds of the loan will be used for capital improvement projects at the Wastewater Treatment Plant (‘MNTP). Discussion followed regarding the ongoing odor issue at the ‘AM1fP, the interest rate of .06% for the loan and the possibility of receiving the same loan at 0% interest. Councilor Kumar made the motion to approve Ordinance No. S2017-5; An Ordinance authorizing the City of Gallup to enter into a Loan Agreement with the New Mexico Environmental Department for the purpose of obtaining project loan funds in the principal amount of $1,925,000 and with an interest rate of 0.06% or less. Seconded by Counciloc Landavazo. Roll Call: Councilors kumar, Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 8/22/2017 Page 8 13. Resolution No. R2017-19; Approving Submission of an Application to the New Mexico Water Trust Board for Funding Project 9, Reach 27.9 of the Navajo Gallup Water Supply Project Dennis Romero, Director, Gallup — Water & Sanitation Department Mr. Romero presented the request for funding necessary for the construction of a 24-inch waterline from the Gamerco Tanks to the Santa Fe Well Fields and a 16-inch waterline to the Gibson Pressure Relief Valve (PRy). Mr. Romero is requesting $6.75 million from the Water Trust Board for Project 9, which is split 60% or $4.05 million grant and 40% or $2.70 million loan, however, a current Resolution must be approved by council to submit an application to the NM Water Trust Board. Councilor Palochak made the motion to approve Resolution No. R2017-19. Seconded by Councilor Kumar. Roll Call: Councilors Palochak, Kumar, Landavazo, Garcia and Mayor McKinney all voted yes. Comments by Public on Non-Agenda Items Mr. Dayish extended his appreciation and support on the work being done by Mayor and Council with Navajo Gallup Water Supply Projects. Comments by Mayor and City Council Councilor Palochak thanked all who helped and attended the Ceremonial Events throughout the week and reminded everyone of her district meeting to be held on Thursday, August 24, 2017 at 6:00 P.M. for presentation of the Infrastructure Capital Improvement Plan (ICIP). Councilor Landavazo commended Ms. Eason for her work with the latest Arts Crawl event and also thanked Adrian Marrufo and the Solid Waste Department for their work with the District 2 Community Cleanup. Councilor Kumar thanked all City staff for their work with the Ceremonial events and mentioned his conversations with vendors at the Native Arts Market. He also thanked Jennifer Lazarz, Tourism and Marketing Director and Ms. Eason for their contributions to the event. Councilor Garcia thanked Vince Alonzo, Parks Director, and his crew for cleaning up Maloney Avenue. She invited everyone to attend her District Meeting on Thursday, August 30, 2107 at 6:30 P.M. at the Senior Center. MINUTES Regular City Council Meeting — 8/22/2017 Page 9 Mayor McKinney recognized Mr. Alonzo and his crew and all who helped with the Ceremonial events. Mayor McKinney commented on the Gallup Native Arts Market, the Arts Crawl Event and the passing of Jackson Gibson, District 6 New Mexico Department of Transportation Commissioner. Mr. Gibson’s services will be held on Wednesday, August 23, 2017 at 10:00 A.M. at the First Baptist Church. Due to the services, the Jail Authority Board meeting will be postponed to a later date. Comments by City Manager and City Attorney Ms. Ustick commented on the Gallup Native Arts Market and the work done by the following to make the market a successful event: Liz Hannum of Gallup Mainstreet, Ms. Eason, Ms. Lazarz and Ben Welch, Community Services and Events Coordinator. She also commended the Business Improvement District (BID) for providing security for the event. A post event debriefing will take place in the near future. Ms. Ustick also invited everyone to the groundbreaking of the Gallup Solar Project on August 31, 2017 at 10:00 A.M. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Garcia. Roll Call: Councilors Palochak, Garcia, Landavazo, Kumar and Mayor McKinney all voted yes. Jackie McKinney, Mayor City Clerk Approved 9/12/2017