City Council

Minutes of the Regular Meeting of the Gallup City Council, City of Gallup, New Mexico, held in the Council Chambers at Gallup City Hall, 110 West Aztec Avenue, at 6:00 p.m. on Tuesday, October 9, 2018. The meeting was called to order by Mayor Jackie McKinney. Upon roll call, the following were present: Mayor: Jackie McKinney Councilors: Linda Garcia Allan Landavazo Yogash Kumar Fran Palochak Also present: Maryann Ustick, City Manager Curtis Hayes, City Attorney Presented to the Mayor and Councilors for their approval were the Minutes of the Regular Meeting of September 25, 2018. Councilor Palochak made the motion to approve the aforementioned minutes. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor McKinney all voted yes. Councilor Kumar abstained. Motion carried. The Mayor and Councilors presented a Proclamation declaring the week of October 7- 13, 2018 at Fire Prevention Week in the city of Gallup. Jesus Morales, Interim Fire Chief and representatives of the Gallup Fire Department accepted the Proclamation. Interim Chief Morales encouraged everyone to be safe and to check their smoke detectors at home. Jacob LaCroix, Fire Marshal, provided information regarding their smoke detector program, whereby residents may contact the Fire Department for a free smoke detector or to have their existing smoke detector checked by the Fire Department. Councilor Kumar said he would like to donate $1,000 from his special projects fund to the Fire Department’s smoke detector program. Presented to the Mayor and Councilors for their approval were the following Discussion/Action Topics: 1. Waiver of Fees at Red Rock Park for 1st Annual McKinley Youth Leadership Conference Jesus Morales, Interim Fire Chief — Interim Chief Morales presented the request from Leadership McKinley, for the City to sponsor “Kick It”, the First Annual McKinley Youth Leadership Conference by waiving the fees for usage of Red Rock Park. He also presented a short video and information regarding the conference, which geared for youth between the ages of 12 and 15, who are interested in enhancing and developing their leadership abilities within their MINUTES Regular City Council Meeting — 10/9/2018 Page 2 communities. The fiscal impact to the City for sponsoring the event is approximately $1,500. The conference is scheduled for October 26-28, 2018. Councilor Landavazo commended Interim Chief Morales and his Leadership McKinley group for their work in hosting and preparing the program for the conference. Councilor Landavazo made the motion to approve the waiver of fees at Red Rock Park for the First Annual Mckinley Youth Leadership Conference. Seconded by Councilor Palochak. Roll call: Councilors Landavazo, Palochak, Garcia, Kumar and Mayor McKinney all voted yes. 2. Lodgers Tax Grant Recommendations Quarter 3 — Jennifer Lazarz, Tourism and Marketing Manager Ms. Lazarz presented the recommendations by the Lodgers Tax Committee for lodgers tax funding for the following events: $35,000 for the Red Rock Balloon Rally and $4,100 for the Friends of Hubbell Rug/Art Action. The Lodgers Tax Committee supports the increase of $10,000 in lodgers tax funding to the Red Rock Balloon Rally, compared to previous year’s allocations. The Red Rock Balloon Rally has a large economic impact to the community and has not seen an increase in funding for promoting the event in nearly 20 years. Ms. Lazarz answered questions regarding the strategies of the Red Rock Balloon Rally Association to grow their event and the involvement of artists from the region with the Friends of Hubbell Rug/Art Action, which is conducted for a scholarship fund. Following discussion, Councilor Palochak made the motion to approve the Lodgers Tax Grant Recommendations for Quarter 3. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Landavazo and Mayor Mckinney all voted yes. Councilor kumar abstained. Motion carried. 3. Request Approval for Utility Easement for Communication Tower for Mckinley County Dispatch Eric Babcock, Interim Electric Director — Mr. Babcock recommended approval and acceptance of a 20-foot wide utility easement for a new communication tower for Metro Dispatch. The tower is located within Block 6 of La Loma subdivision. Councilor Garcia made the motion to approve the utility easement for the new communication tower for McKinley County Dispatch. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak and Mayor McKinney all voted yes. MINUTES Regular City Council Meeting — 10/9/2018 Page 3 4. Request Approval to Re-Prioritize CIP Item Vehicle Replacement to CIP Item Reel Spool Trailer Replacement Eric Babcock, Interim Electric Director — Mr. Babcock said the Electric Department’s three reel spool trailers have reached their service life and no longer meet the Department of Transportation’s road safety requirements. He recommended prioritizing the replacement of the three reel spool trailers over the replacement of one GMC Envoy vehicle (Unit 202) in this year’s Community Improvement Plan (CIP). Mr. Babcock answered questions regarding the condition of the existing reel spool trailers. Ms. Ustick provided a brief summary on the Electric Departments 10-Year Financial Plan and CIP process. Councilor Kumar made the motion to approve the request to Re-prioritize CIP Item Vehicle Replacement to CIP Item Reel Spool Trailer Replacement. Seconded by Councilor Garcia. Roll call: Councilors Kumar, Garcia, Landavazo, Palochak and Mayor McKinney all voted yes. 5. Approval of Budget Increase of $90,000 From Enterprise Fund Balance to Fund Change Order to Church Rock Extension Project —Eric Babcock, Interim Electric Director Mr. Babcock presented the request for the budget increase to fund the change order for the installation of underground conduit for the project. $25,000 from the proposed $90,000 budget increase will be held for contingency. Councilor Palochak made the motion to approve the Budget Increase of $90,000 from Enterprise Fund Balance to Fund Change Order to Church Rock Extension Project. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. 6. FY 19 Preventing Alcohol Related Deaths (PARD) Cooperative Agreement and Related Budget Adjustment for Revenue and Expenditures of the Grant — Debra Martinez, Behavioral Health Investment Zone Manager Ms. Martinez presented the Notice of Award from Indian Health Service in the amount of $1,500,000 for expanded and enhanced social detox, treatment, transportation and case management services to prevent alcohol-related deaths in the community. The funding of the services will be through September 2019. The grant also will be used for salary and benefits to hire a PARD coordinator to assist Ms. Martinez. MINUTES Regular City Council Meeting — 10/9/2018 Page 4 Councilor Palochak made the motion to approve the FY 19 Preventing Alcohol Related Deaths (PARD) Cooperative Agreement and Related Budget Adjustment for Revenue and Expenditures of the Grant. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. 7. Approval of Agreement with NCI for Social Detox and Expanded Shelter and Treatment Services Debra Martinez, Behavioral Health Investment Zone — Manager Ms. Martinez presented the agreement with NCI, in the amount of $1,300,000, for social detox, expanded shelter and treatment services. The agreement is effective September 30, 2018 to September 29, 2019. Councilor Kumar made the motion to approve the Agreement with NCI for Social Detox and Expanded Shelter and Treatment Services. Seconded by Councilor Landavazo. Roll call: Councilors Kumar, Landavazo, Palochak, Garcia and Mayor McKinney all voted yes. 8. Approval of Professional Service Agreement with SBS Consulting — Debra Martinez, Behavioral Health Investment Zone Manager Ms. Martinez presented the proposed agreement with Sindy Sacoman, SBS Consulting, as well as an overview of the data collection and evaluation services provided by Ms. Sacoman, which is needed to comply with the provisions of the PARD grant. The agreement with SBS Consulting will be funded with PARD funds in the amount of $80,000. Following brief discussion, Councilor Palochak made the motion to approve the Professional Service Agreement with SBS Consulting. Seconded by Councilor Garcia. Roll call: Councilors Palochak, Garcia, Kumar, Landavazo and Mayor McKinney all voted yes. Ms. Martinez provided an overview of the City-sponsored event that was held at El Morro Events Center to recognize Indigenous Peoples Day on Monday, October 8, 2018. 9. New Public Safety Building Programming and Concept Development — Stanley Henderson, Public Works Director Mr. Henderson said as part of the current CIP, the City Council approved $40,000 for the design conception and fiscal programming of a new Public Safety Building to house the Police Department and Municipal Court. The City Council also identified the new Public Safety Building as one of its top five projects for funding by the upcoming 2019 State Legislature. The proposed study for the new Public Safety Building will be similar to the MINUTES Regular City Council Meeting — 10/9/2018 Page 5 one prepared for a new Regional Library, with the exception that the Public Safety Building study will include possible site locations for the new facility. Huitt-Zollars (HZI) has submitted a proposal to conduct the proposed study for a new Public Safety Building in the amount of $58,060.73. Mr. Henderson recommended a budget transfer in the amount of $18,061 from General Fund cash balance into the CIP project line item. He also recommended award of the programming and conceptual development study to HZI of Albuquerque, in the amount of $58,060.73 including New Mexico Gross Receipts Tax (NMGRT). Following brief discussion, Councilor Garcia made the motion to approve the New Public Safety Building Programming and Conceptual Development as presented, including the transfer of $18,061 from the General Fund cash balance into the CIP project line item. Seconded by Councilor Kumar. Roll call: Councilors Garcia, Kumar, Landavazo, Palochak and Mayor McKinney all voted yes. Comments by Public on Non-Agenda Items Justin Benson recommended the appointment of new citizen board members to the Business Improvement District (BID) Board as provided by the BID By-Laws. He said citizen board members have not been appointed during the past five years when they should be appointed every two years. Mayor McKinney instructed the City Clerk to provide him with a copy of the BID By-Laws and a list of current BID Board Members. Comments by Mayor and City Councilors Councilor Kumar thanked City staff for their assistance in conducting Neighborhood Meetings in his district. He also thanked staff for their work in addressing the issues that were discussed during the meetings. Councilor Landavazo commented on his Neighborhood Meeting regarding the Ciniza Drive Reconstruction Project from Toltec Drive to Vandenbosch Parkway. He commended Mr. Henderson for the way he represents the City at such meetings. Councilor Palochak commended the Gallup Fire Department for all the work they do, including their work with the smoke detector program. She also thanked the employees of the Parks Department, Public Works Department and Utility Departments for their work and commitment. Mayor McKinney also commended the Fire Department for their work in bringing safety programs to the public. He also reminded everyone that October is Breast Cancer Awareness Month. MINUTES Regular City Council Meeting — 10/9/2018 Page 6 Comments by City Manager and City Attorney Ms. Ustick thanked Ms. Martinez for the update on Indigenous Peoples Day. Ms. Ustick also said the BID Ordinance is expiring at the end of the year and consideration for renewing the Ordinance will be presented to the Mayor and Councilors at the November 13, 2018 regular meeting. There being no further business, Councilor Palochak made the motion to adjourn the meeting. Seconded by Councilor Landavazo. Roll call: Councilors Palochak, Landavazo, Kumar, Garcia and Mayor McKinney all voted yes. Jackie McKinney, Mayo perk Approved 10/23/2018