Gallup McKinley County Animal Control Authority

Planning and Development Department Clyde “C.B.” Strain, Director GALLUP-McKINLEY COUNTY ANIMAL CONTROL AUTHORITY AGENDA Tuesday, April 10th, 2018, 1:00 p.m. City Hall Council Chambers *** Call to Order / Roll Call *** Approval of January 9th, 2018 Meeting Minutes PUBLIC HEARINGS ITEM ONE: Annual Open Meetings Act, Resolution #RA 2018-01- Clyde (C.B.) Strain, Planning & Development Director ITEM TWO: Out-of-State Travel for two Animal Control Officers in November 2018- Cosy Balok, Animal Control Coordinator ITEM THREE: Quarterly Financial Report- Patty Holland, Chief Financial Officer ITEM FOUR: FY 2019 Projected Budget- Patty Holland, Chief Financial Officer INFORMATION ITEMS ITEM FIVE: Update concerning the outcome of recent meetings regarding the influx of Navajo Nation animals *** Open Floor *** Adjourn 110 West Aztec Avenue • Gallup, New Mexico 87301 • phone 505.863.1240 • email cstrain@gallupnm.gov  Minutes January 9, 2018 Regular Meeting  Gallup-McKinley County Animal Control Authority January 9th, 2018 Minutes City Council Chambers The Regular Meeting of the Gallup-McKinley County Animal Control Authority was called to order at 1:04 p.m. by Chairwoman Cherry Menapace. Upon roll call, the following were present: Cherry Menapace Dr. Oscar A. Palomo, MD Patty Holland Dorie Rowberry Upon roll call, the following were absent: Billy Moore Presented to the Chairwoman and Authority Board Members for their approval were the minutes of the November 14th, 2017 Meeting. Board Member Palomo motioned for approval of minutes as presented. Seconded by Board Member Holland. Motion Carried. Upon roll call, the following votes were: Dr. Oscar A. Palomo, MD (Yes) Patty Holland (Yes) Dorie Rowberry (Yes) Cherry Menapace (Yes) Prior to the discussion of Item One, Board Member Moore arrived. ITEM ONE: Update from City Council and County Commissioners Meetings regarding the influx of Navajo Nation animals Clyde (C.B.) Strain, Planning & Development Director gave an overview of the City Council Meeting that took place on November 28, 2017. He presented the Animal Control statistics (January to October 2017) and discussed the problem with the influx of Navajo Nation animals. City Council recommended attending a Navajo Nation Council Meeting to bring that issue to their attention and see if they’re willing to assist. CB felt that it would be best if that presentation were to come from the governing body, as opposed to staff. CB also gave an overview of the McKinley County Commissioners Meeting that took place on December 12, 2017 where they discussed the Animal Control budget and influx of Navajo Nation animals. The Commissioners were okay with the budget presented (July to September 2017). The Commissioners agreed to budget the Gallup McKinley County Animal Control Authority Meeting January 9th, 2018 Minutes Page 1 of 4 next and preceding fiscal years by actual numbers due to the budget increasing over time, which is in accordance with the Joint Powers Agreement (JPA). When the next fiscal year’s (FY 2019) budget is finalized CB will return to the Commissioners to present for approval. As far as the influx of animals, the Commissioners did ask questions regarding the fees, statistics and how it’s determined where the animals came from. Unfortunately, the Commissioners offered little input on how to address the problem. Board Member Palomo asked about the possibility of developing a contract between the Navajo Nation and Gallup McKinley County Animal Control. Where Animal Control would agree to take care of their (Navajo Nation) animals, but require contributions to the budget. CB explained how Animal Control doesn’t have jurisdiction in Arizona or the man power to take on that additional territory. CB commented that the best overall solution would be for the Navajo Nation to promote and enforce a spay and neuter program. As far as enforcement that would be up to the Navajo Nation Animal Control. Board Member Holland spoke about how the influx of Navajo Nations animals was a challenge and the jurisdiction issue made it more difficult. She understands that the Navajo Nation Animal Control doesn’t have adequate services or shelter, which is probably why those residents bring their animals to Gallup because they feel safer there. Board Member Holland commended the Animal Control for doing what they can for all the animals, but she was unsure how they’ll gain more resources. ITEM TWO: Tabled item from November 17, 2017 Board Meeting. Recommendations for the influx of Navajo Nation animals Cosy Balok, Animal Control Coordinator informed the Board that the Animal Control statistics have been updated to reflect the entire year’s (2017) data. At the last meeting on November 14, 2017 it only had data from January to October 2017. Cosy gave the Board copies of the 2017 Animal Control statistics (copies are attached hereto, marked as Exhibit A, B, C, D and made a part of these official minutes.) The statistics continue to confirm the large amount of incoming animals from the Navajo Nation. She went on to explain that she agreed with CB that Animal Control would be unable to cover the Navajo Nation because of the jurisdiction issue and their low resources. Cosy requested the Board to present the statistics to the Navajo Nation and emphasize the importance of prioritizing animal control. She doesn’t think the Navajo Nation would contribute funds to the budget, but holding them accountable for their resident’s needs would help. Madam Chair Menapace asked Cosy if she knew who they would contact at the Navajo Nation to setup a meeting. Cosy recommended starting at the top level because her attempts to make contact at the department level have been unsuccessful. Board Member Moore agreed with Cosy and suggested to also meet with the Council Delegates. He suggested starting with the Navajo Nation President; if he denies the request that will be the end of it and they won’t waste any more time on the issue. Cosy spoke about how she didn’t want to push this matter aside like they normally do; it is something that needs to be properly addressed and resolved. Madam Chair Menapace suggested asking Gallup McKinley County Animal Control Authority Meeting January 9th, 2018 Minutes Page 2 of 4 Mayor Jackie McKinney who he would recommend speaking to at the Navajo Nation and then setup a meeting. All Board members agreed. Board Member Rowberry wanted clarification on who would contact and meet with Mayor McKinney. Madam Chair Menapace asked for a motion and a second to meet with Mayor McKinney. Motion was made by Board Member Palomo to approach Mayor Jackie McKinney to get connected with the Navajo Nation. Seconded by Board Member Rowberry. Motion Carried. CB explained that the Planning department will facilitate the meeting and invite the Board. ITEM THREE: Recognition of new Vice-Chairperson, Billy Moore At the November 14, 2018 meeting Mr. Billy Moore was elected as the new Vice- Chairperson. Cosy thanked him for accepting the position. ITEM FOUR: Recognition of newly appointed Board Member, Dorie Rowberry Madam Chair Menapace welcomed and thanked Board Member Rowberry for her service. Open Floor: Board Member Holland wanted to notify Board Members that she’ll be bringing financial statements each quarter, however there will be a lacking gap of information. Since the GMCAC meetings were so close to the end of the previous quarter there’s not enough time to gather the previous month’s data. The Board will have to decide if they want a year-to-date report with the prior month or on a quarterly basis. For example if they were to do the year-to-date report at the April 10, 2018 meeting they wouldn’t have the March data; only the data through February. Madam Secretary, Nikki Lee notified the Board of the 2018 meeting schedule whereas there will always be a meeting every three (3) months. Board Member Palomo spoke about an organization from Colorado called Planned Pethood where they travel worldwide to provide free spaying and neutering services. He suggested contacting them to see if they could assist the Navajo Nation with services. There was a brief discussion between Board members and staff about Planned Pethood’s mission and services. Planned Pethood services would be beneficial to the Navajo Nation, however that would have to be approved through the Navajo Nation. Cosy Gallup McKinley County Animal Control Authority Meeting January 9th, 2018 Minutes Page 3 of 4 spoke about veterinarians providing free spay and neuter services on the Navajo Nation, but was unsure as to why those services weren’t being fully utilized. Motion was made by Board Member Moore to adjourn meeting. Seconded by Board Member Palomo. Motion Carried. Authority Board meeting adjourned at 1:20 p.m. GALLUP McKINLEY COUNTY ANIMAL CONTROL AUTHORITY ______________________________________________ CHAIRWOMAN CHERRY MENAPACE ATTEST: ______________ CLYDE (C.B.) STRAIN SECRETARY TO GALLUP McKINLEY COUNTY ANIMAL CONTROL AUTHORITY Gallup McKinley County Animal Control Authority Meeting January 9th, 2018 Minutes Page 4 of 4 EXHIBIT A 2017 Incoming Animals 300 250 Dropped off by Navajo 200 Nation Picked up by officers 150 100 Dropped off by City 50 Dropped off by County 0 EXHIBIT B HUMANE SOCIETY/ANIMAL CONTROL TOTALS January 2017 – December 2017 INCOMING ANIMALS: RESERVATION COUNTY CITY TOTAL STRAYS 1990 1053 1910 4953 (Picked up & Surrendered) IN Custody Beginning of 568 347 545 1460 month TOTALS 2558 1400 2455 6413 LOW INCOME SPAY/NEUTER: FINAL DISPOSITION: ADOPTIONS 167 83 187 437 TRANSFER ADOPTIONS 1731 776 1124 3631 RECLAIMS 6 25 133 164 Misc: Stolen/Missing/10-7 1 25 90 116 RELEASED IN WILD 1 3 16 20 Snakes/skunks/fox etc TNR- Trap/Neuter/Release 4 12 62 78 DIS- Died in Shelter 24 8 15 47 EUTHANIZED-UNADOPTABLE 68 100 224 392 EUTHANIZED-UNWANTED 0 0 0 0 EUTHANIZED-OWNER REQ 25 23 38 86 In Custody, End of month 531 345 566 1442 TOTALS 2558 1400 2435 6413 Reservation County City DOGS CATS DOGS CATS LIVESTOCK DOGS CATS LIVESTOCK Total animals brought in 1526 450 782 263 22 1072 825 13 TOTAL Animals picked up by 0 0 306 54 0 524 324 13 Officers Animals dropped off 1526 450 476 209 22 548 501 22 Dead animals picked up by 0 0 21 1 0 42 39 2 officers Rabies Watch 5 0 4 0 5 0 EXHIBIT C HUMANE SOCIETY/ANIMAL CONTROL TOTALS January 2017 – December 2017 INCOMING ANIMALS: COUNTY CITY TOTAL STRAYS 3043 1910 4953 (Picked up & Surrendered) IN Custody Beginning of 915 545 1460 month TOTALS 3958 2455 6413 LOW INCOME SPAY/NEUTER: FINAL DISPOSITION: ADOPTIONS 250 187 437 TRANSFER ADOPTIONS 2507 1124 3631 RECLAIMS 31 133 164 Misc: Stolen/Missing/10-7 26 90 116 RELEASED IN WILD 4 16 20 Snakes/skunks/fox etc TNR- Trap/Neuter/Release 16 62 78 DIS- Died in Shelter 32 15 47 EUTHANIZED-UNADOPTABLE 168 224 392 EUTHANIZED-UNWANTED 0 0 0 EUTHANIZED-OWNER REQ 48 38 86 In Custody, End of month 876 566 1442 TOTALS 3958 2435 6413 County City DOGS CATS LIVESTOCK DOGS CATS LIVESTOCK Total animals brought in 2323 698 22 1072 825 13 TOTAL Animals picked up by 306 54 0 524 324 13 Officers Animals dropped off 2017 645 22 548 501 22 Dead animals picked up 21 1 0 42 39 2 by officers Rabies Watch 4 0 5 0 EXHIBIT D McKinley County Humane Society January 2017 – December 2017 Animal Count INCOMING ANIMALS: DOGS PUPPIES CATS KITTENS LIVESTOCK TOTAL STRAYS 1318 2077 753 770 35 4953 (Picked up & Surrendered) In Custody, Beg. Of Month 381 477 182 288 132 1460 TOTALS 1699 2554 935 1058 167 6413 LOW INCOME SPAY/NEUTER: 1371 FINAL DISPOSITION: ADOPTIONS 85 139 84 128 1 437 TRANSFER ADOPTIONS 876 1855 348 543 9 3631 RECLAIMS 130 15 14 0 5 164 Misc: Stolen/Mia/Esc/10-7 62 8 39 5 2 116 RELEASED IN WILD 0 0 20 0 0 20 TNR-Trap Neuter Release 0 0 59 19 0 78 DIED IN SHELTER 3 15 0 29 0 47 EUTHANIZED-UNADOPTABLE 111 46 171 63 1 392 EUTHANIZED-UNWANTED 0 0 0 0 0 0 EUTHANIZED-OWNER REQ 65 5 16 0 0 86 In Custody, End of Month 367 471 184 271 149 1442 TOTALS 1699 2554 935 1058 167 6413 DOGS PUPPIES CATS KITTENS LIVESTOCK Total animals brought in from the TOTAL 1318 2077 753 770 35 Animals picked up by Officers 554 276 251 122 13 Animals dropped off 764 1801 502 648 22 Dead animals picked up by officers 83 6 35 5 2 Rabies Watch 8 1 0 0 0  Public Hearings ITEM ONE Annual Open Meetings Act, Resolution #RA 2018-01 Clyde (C.B.) 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ÿ$94ÿ";V4ÿYÿ^47!#$4W  National Animal Control & Humane Officer Academy (NACHO) Certified Animal Control & Cruelty Investigations Training Module A ‐ November 26‐30, 2018 ‐ Las Vegas, NV Code 3 Associates and National Animal Care & Control Association (NACA) have formed a partnership to deliver a new higher standard in animal care and cruelty investigation training. This partnership streamlines and continues to set the standard for the way animal control, law enforcement and humane officers receive training by combining Code 3’s Cruelty Investigators Academy and NACA’s National Animal Control Officer Training Academy. The National Animal Control & Humane Officer Academy (NACHO) is intended for a wide variety of professionals including animal cruelty investigators, animal control officers, veterinary professionals, animal welfare workers, members of animal rescue groups & others who are responsible for the care and control of animals and the investigation of animal cruelty cases. The NACHO curriculum consists of three 40 hour modules, each providing instruction in all aspects of animal control and animal cruelty investigations. We recommend Module A be taken first, and modules B and C may be taken in any order. Upon successful completion of this academy (cumulative average score of 80% or above) students will receive a certificate and are eligible to apply for continuing education credits (CEUs) from Colorado State University. Veterinary professionals are eligible to apply for CEUs from Colorado State University Veterinary Teaching Hospital. The NACHO Academy will continue the exemplary Code 3 standard of outstanding faculty who are qualified to teach the various subjects, not only by knowledge but also by experience. All of our faculty have “been there and done that”. The NACHO faculty includes Gary P. Maddox Ph.D., Charlotte J. Robinson D.V.M., Jim Boller, Krista Kurvers, Belinda Lewis, Debby MacDonald, Bobby Smith, and Nan M. Stuart. MODULE A includes Tuition, Registration & Payment  The Professional & Ethical Officer The tuition for the National Animal Control & Humane Officer  Companion Animal Capture & Handling Academy Modules A, B, and C is $595 per module.  Rabies & Quarantine Register online at www.nacanet.org. Registration should be  Basic Companion Animal Identification received at least 30 days prior to class start date. Credit cards  Authority, Ordinances and the Law will be charged at time of registration, otherwise full payment is  Interviewing & Behavior Analysis due the first day of class. NACA members receive a $20 discount  Search & Seizure, w/ Juveniles & Liability if they log in when registering.  Investigative Report Writing  Biosecurity & Zoonotic Diseases Please call NACA, 913‐768‐1319 or Code 3 Associates, 303‐772‐  Veterinary Evaluations & Injury Assessment 7724, with any questions.  Companion Animal Behavior  Forum A 25% fee will be assessed on any cancellation made TWO Location and Lodging WEEKS or less prior to class date. The National Animal Control & Humane Officer Academy Module A will be held from November 26‐30, 2018 at the Oquendo Center, 2425 E. Oquendo Road, Las Vegas, NV 89120. There are two hotels one mile south of the center, La Quinta Inn & Suites Las Vegas Airport South and Hampton Inn & Suites Las Vegas Airport. The south end of the Las Vegas strip is about 4 miles away and has numerous hotels to choose from. Please visit www.code3associates.org or www.nacanet.org for a complete training schedule.  Public Hearings ITEM THREE Quarterly Financial Report Transactions from July to December 2017 Patty Holland, Chief Financial Officer PREPARED 04/06/18, 12:55:02 BUDGET ANALYSIS REPORT PAGE 1 PROGRAM GM601L ACCOUNTING PERIOD 06/2018 ADJUSTED CURRENT Y-T-D BALANCE ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ENCUMBRANCES ACTUAL GENERAL FUND 101-2012-421.41-20 FULL-TIME POSITIONS 147,056 0 72,602 74,454 101-2012-421.41-30 PART-TIME POSITIONS 0 0 0 0 101-2012-421.41-40 TEMPORARY POSITIONS 0 0 0 0 101-2012-421.41-50 OVERTIME 15,000 0 10,266 4,734 101-2012-421.41-60 ALLOWANCES 3,900 0 1,915 1,985 101-2012-421.41-70 TERMINAL LEAVE 0 0 0 0 101-2012-421.42-10 FICA - SOCIAL SECURITY 10,238 0 5,736 4,502 101-2012-421.42-20 FICA - MEDICARE 2,394 0 1,342 1,052 101-2012-421.42-30 RETIREMENT CONTRIBUTIONS 30,244 0 14,932 15,312 101-2012-421.42-50 GROUP INSURANCE 36,548 0 18,200 18,348 101-2012-421.42-60 RETIREE HEALTH 2,946 0 1,454 1,492 101-2012-421.42-70 UNEMPLOYMENT INSURANCE 0 0 0 0 101-2012-421.42-80 WORKER'S COMP (ASSESSMNT) 46 0 21 25 101-2012-421.42-90 TUITION REIMBURSEMENT 0 0 0 0 101-2012-421.42-99 OTHER 0 0 0 0 ____________ ____________ ____________ ____________ * PERSONNEL 248,372 0 126,468 121,904 101-2012-421.43-10 TRAVEL 2,400 0 1,782 618 101-2012-421.44-10 MAINT - BUILDINGS 0 0 0 0 101-2012-421.44-20 MAINTENANCE CONTRACTS 0 0 0 0 101-2012-421.44-30 MAINT - GROUND/ROADWAYS 0 0 0 0 101-2012-421.44-40 MAINT - EQUIPMENT 851 110 110 631 101-2012-421.44-50 MAINT - VEHICLES 0 0 0 0 101-2012-421.44-51 FUEL PURCHASES 6,000 0 4,270 1,730 101-2012-421.44-90 MAINT - OTHER 0 0 0 0 101-2012-421.45-30 PROFESSIONAL SERVICES 274,220 145,250 128,970 0 101-2012-421.46-10 SUPPLIES 5,500 0 5,251 249 101-2012-421.46-20 NON-CAP-FURN, FIX & EQUIP 2,080 0 1,614 466 101-2012-421.46-30 SAFETY EQUIPMENT 0 0 0 0 101-2012-421.46-40 UNIFORMS 2,500 325 1,370 805 101-2012-421.47-04 EMPLOYEE TRAINING 2,000 0 1,114 886 101-2012-421.47-07 POSTAGE AND MAIL SERVICE 0 0 0 0 101-2012-421.47-08 PRINTING & PUBLISHING 400 28 50 322 101-2012-421.47-12 RENT OF EQUIP & MACHINERY 3,900 1,614 1,790 496 101-2012-421.47-13 RENT OF LAND & BUILDINGS 51,600 21,500 30,100 0 101-2012-421.47-14 SUBSCRIPTION AND DUES 0 0 0 0 101-2012-421.47-15 TELEPHONE 0 0 0 0 101-2012-421.47-16 UTILITIES 20,000 0 4,125 15,875 ____________ ____________ ____________ ____________ * OPERATIONS 371,451 168,827 180,546 22,078 101-2012-421.48-20 EQUIPMENT & MACHINERY 0 0 0 0 101-2012-421.48-70 VEHICLES 0 0 0 0 ____________ ____________ ____________ ____________ * CAPITAL OUTLAY 0 0 0 0 PREPARED 04/06/18, 12:55:02 BUDGET ANALYSIS REPORT PAGE 2 PROGRAM GM601L ACCOUNTING PERIOD 06/2018 ADJUSTED CURRENT Y-T-D BALANCE ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ENCUMBRANCES ACTUAL ------------ ------------ ------------ ------------ ** EXPENDITURE 619,823 168,827 307,014 143,982 *** ANIMAL CONTROL 619,823 168,827 307,014 143,982 **** SWORN POLICE 619,823 168,827 307,014 143,982 ____________ ____________ ____________ ____________ ***** GENERAL FUND 619,823 168,827 307,014 143,982 ============ ============ ============ ============ 619,823 168,827 307,014 143,982  Public Hearings ITEM FOUR FY 2019 Projected Budget Patty Holland, Chief Financial Officer PREPARED 04/03/18, 15:51:23 BUDGET DRAFT WORKSHEET PAGE 1 PROGRAM GM601L FOR FISCAL YEAR 2019 ACCOUNTING PERIOD 06/2018 TWO 2018 YEAR'S AGO LAST YEARS Y-T-D ADJUSTED 2019 DIV FY 2019 CM ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUALS ACTUALS ACTUAL BUDGET REQUEST2 REVIEW 101-2012-421.41-20 FULL-TIME POSITIONS 100,510 129,556 72,602 147,056 146,480 146,480 101-2012-421.41-50 OVERTIME 16,803 23,690 10,266 15,000 20,000 20,000 101-2012-421.41-60 ALLOWANCES 2,149 3,558 1,915 3,900 3,598 3,598 101-2012-421.42-10 FICA - SOCIAL SECURITY 8,370 10,503 5,736 10,238 10,221 10,221 101-2012-421.42-20 FICA - MEDICARE 1,891 2,411 1,342 2,394 2,390 2,390 101-2012-421.42-30 RETIREMENT CONTRIBUTIONS 19,463 25,923 14,932 30,244 30,126 30,126 101-2012-421.42-50 GROUP INSURANCE 20,173 29,449 18,200 36,548 29,197 32,023 101-2012-421.42-60 RETIREE HEALTH 1,890 2,475 1,454 2,946 3,612 3,612 101-2012-421.42-80 WORKER'S COMP (ASSESSMNT) 35 46 21 46 46 46 * PERSONNEL 171,284 227,611 126,468 248,372 245,670 248,496 101-2012-421.43-10 TRAVEL 1,320 1,773 1,782 2,400 3,000 3,000 101-2012-421.44-40 MAINT - EQUIPMENT 687 229 110 851 800 2,252 101-2012-421.44-51 FUEL PURCHASES 4,311 5,927 4,270 6,000 7,500 7,500 101-2012-421.45-30 PROFESSIONAL SERVICES 124,989 263,847 128,970 274,220 263,847 322,230 101-2012-421.46-10 SUPPLIES 6,161 6,256 5,251 5,500 7,000 7,000 101-2012-421.46-20 NON-CAP-FURN, FIX & EQUIP 1,452 4,541 1,614 2,080 1,000 1,000 101-2012-421.46-40 UNIFORMS 1,366 2,021 1,370 2,500 2,070 2,070 101-2012-421.47-04 EMPLOYEE TRAINING 200 1,975 1,114 2,000 2,500 2,500 101-2012-421.47-07 POSTAGE AND MAIL SERVICE 0 9 0 0 0 200 101-2012-421.47-08 PRINTING & PUBLISHING 74 298 50 400 300 300 101-2012-421.47-12 RENT OF EQUIP & MACHINERY 3,047 4,550 1,790 3,900 3,900 3,900 101-2012-421.47-13 RENT OF LAND & BUILDINGS 0 51,600 30,100 51,600 51,600 51,600 101-2012-421.47-16 UTILITIES 0 13,991 4,125 20,000 13,500 13,500 * OPERATIONS 143,607 357,017 180,546 371,451 357,017 417,052 101-2012-421.48-20 EQUIPMENT & MACHINERY 0 0 0 0 0 22,000 * CAPITAL OUTLAY 0 0 0 0 0 22,000 ** EXPENDITURE 314,891 584,628 307,014 619,823 602,687 687,548 *** ANIMAL CONTROL 314,891 584,628 307,014 619,823 602,687 687,548 **** GENERAL FUND 314,891 584,628 307,014 619,823 602,687 687,548 314,891 584,628 307,014 619,823 602,687 687,548  Information Items ITEM FIVE Update concerning the outcome of recent meetings regarding the influx of Navajo Nation animals (NO SUPPORTING DOCUMENTATION SUBMITTED)