Planning and Zoning

CITY OF GALLUP Planning and Development Clyde “C.B.” Strain, Director PLANNING AND ZONING COMMISSION AGENDA Wednesday, May 10th 2017, 6:00 p.m. City Hall Council Chambers Call to Order I Roll Call Approval of April 12th 2017 Meeting Minutes PUBLIC HEARINGS ITEM ONE: CASE # 17-00800002: Request by Sisters of Our Lady of Guadalupe & St. Joseph, Inc., property owner, for a Variance of Fourteen (14) off street parking spaces from the required Thirty-Four (34) spaces per Section 10-4C-1D.1 of our City Code. The property is located at 71 1 South Puerco Drive; more particularly described as Lots I through 4, Block 1, Highland Park Addition. INFORMATION ITEMS ITEM TWO: City Council Actions Taken ITEM THREE: April 2017 Building Permit Activity Report *** Open Floor Adjourn iio West Aztec Avenue • Gallup, New Mexico 87301 • phone 505.863.1240 • email cstraingallupnm.gov  Planning & Zoning Commission April 12th, 2017 Minutes City Council Chambers The regular meeting of the Planning and Zoning Commission was called to order at 6:00 p.m. by Chairwoman Keegan Mackenzie-Chavez. Upon roll call, the following were present: Vice-Chairwoman K. Mackenzie-Chavez Commissioner J. Dooley Commissioner F. Pawlowski Commissioner F. Kozeliski Commissioner M. Long Commissioner L. Miller Upon roll call, the following were absent: Chairman K. Wilson Presented to the Chairman and Commissioners for their approval were the minutes of the March 8th, 2017 regular meeting. Commissioner Pawlowski motioned for approval of minutes as presented. Seconded by Commissioner Kozeliski, A.V.A. Motion Carried. Chairwoman Mackenzie-Chavez administered the oath required by state law for public forum. ITEM ONE: CASE # 17-00800002: Request by Ahmad Ayesh, on behalf of Gallup Islamic Center, property owner, for a Variance of Three (3) Feet, Four (4) inches from the required Five (5) foot set back requirement in a Commercial (C-3B) Zoning District - per Section 10-4B-2D of our City Code. The property is located at 3100 East Historic Highway 66; more particularly described as Tract G, Indian Hills Subdivision Unit One. CB explained that on December 2016, the Gallup Islamic Center had submitted an application for a foundation only permit. CB used the overhead projector to display the site plan that was submitted with that application. The site plan was prepared by the architectural firm, AFTA Construction and Design. He pointed out that the property boundary drawn on the site plan was placed near Highway 66, which exceeded the required five foot (5’) setback. We assumed this was the correct location of the property boundary, as the architectural firm should have researched the property prior to submitting the site plan. After departmental review, the City issued the permit, the foundation was dug and poured in place. The plumbing was also installed underground. It just so happened that our Planning Development Review Coordinator was working on a project for the property to the west when he discovered that the property boundary was closer to the structures than the property boundary on the Gallup Islamic Planning and Zoning Commission Meeting April 12th, 2017 Page 1 of 3 Center property. When he researched the property in question, he realized that the Gallup Islamic Center property boundaries that were indicated on the submitted site plan were incorrect. The City had based their approval of the foundation only permit on the incorrect site plan that had been submitted. There were a couple of additional errors; a sewer line was drawn in an incorrect location and a public utility easement that runs twenty-five feet (25’) from the property line and up against the building were not noted. The good news is that the sewer line is no longer in service and was abandoned. Therefore the easement was no longer necessary and at last night’s City Council meeting, the Council approved vacating this easement. The issue we are facing now is that the new construction is one foot 8 inches (1’8”) away from the property line. There is an encroachment of three feet four inches (3’4”). This was not an error on the contractor’s part – the contractor was going by the drawing submitted by the licensed engineer. CB then explained the hardship to the property owner in this case; it is a narrow lot and that limits the buildable area on site. He then noted reasons staff supports the request: 1) Highway 66 is two- hundred feet (200’) wide instead of the standard local street width of sixty feet (60’) and 2), The distance from the property boundary line on the subject property to the sidewalk fronting Highway 66 is approximately sixty feet (60’) which leaves more than adequate distance, or buffer, from the building to the street or back of curb. The intent of setbacks to get the separation between street traffic and the building, in this case there is adequate separation. CB also stated that had the foundation not already been poured and the plumbing not already been installed, the City would have asked the developer to re-dig – but in this case – these steps have already been completed. Again reminding the Commission that the plans that were submitted to the City were designed and stamped by a licensed engineer and the City assumed the site had been researched and the information submitted was correct. Each of the Commissioners expressed their disappointment that this error had occurred and asked if there was any recourse to the licensed engineer that designed the site plan. They also asked if staff has put into place any mechanism to assure that an error such as this one will not happen again. Commissioner Matt Long did note that an engineering or architectural firm that is licensed and has stamped their design – is the party responsible and liable for assuring that the information submitted has been thoroughly researched and is accurate. These companies have the professional liability and professional duty to their clients to make sure they are providing the service they are being paid for. Commissioner Long also reminded the applicant that now that it has been determined that his property boundary is closer to his building than previously noted – they will need to be careful when applying with the State for a right-of-way permit. It could be that the State will not allow for all the off-street parking that will be required for the use of this structure. CB informed the Commission that the owner of the vacant lot to the east of this project has subdivided the lot and will allow a portion of that vacant lot to be used for additional off-street parking spaces. Planning and Zoning Commission Meeting April 12th, 2017 Page 2 of 3 Mr. Ahmah Ayesh, contractor for the applicant, expressed that they had many meetings with the City and the Planning Department does an excellent job. He agreed this was a huge oversight and is hoping that we will be able to correct the issue at tonight’s meeting. Commissioner Kozeliski asked if he would be allowed to use the parking lot to the east for parking spaces. Mr. Ayesh informed the Commission that the lot to the east is being subdivided and the owner is donating a portion of the lot to the Gallup Islamic Center for additional parking spaces. Mr. Ayesh explained that they have already applied for a right-of-way permit from the state and hope to receive a permit as soon as possible. Mr. Pete Gonzalez, property owner of 201 Turquoise Lane, expressed his concern that as the Gallup Islamic Center building is expanding, will the additional vehicles be parking on the street in front of his property. CB did inform Mr. Gonzalez that the adequate number of off street parking spaces must be provided for by the property owner. He also reminded Mr. Gonzalez that anyone from the public is allowed to park on the street, so he could ultimately have members of the public parked on the street near his residence. But the building permit process will require the adequate number of parking spaces for the occupant load of this particular building and use. Motion was made by Commissioner Kozeliski for approval of this item per staff’s recommendations. Seconded by Commissioner Pawlowski. A.V.A., Motion Carried. INFORMATION ITEMS ITEM TWO: City Council Actions Taken ITEM FOUR: March 2017 Building Permit Activity Report Commission Adjourned at 6:37 p.m. PLANNING & ZONING COMMISSION KENT WILSON, CHAIRMAN ATTEST: CLYDE (C.B.) STRAIN SECRETARY TO PLANNING & ZONING Planning and Zoning Commission Meeting April 12th, 2017 Page 3 of 3  CITY OF Jackie McKinney, Mayor * GALLUP Linda Garcia, District 1 Councilor Allan Landavazo, District 2 Councilor Yogash Kumar, District 3 Councilor PATPIOTCC SMALL TOWN **** Fran Palochak, District 4 Councilor GALLUP April 27, 2017 Maryann Ustick, City Manager NfW MEXICO George W. Kozeliski, City Attorney MEMORANDUM TO: Planning and Zoning Commission FROM: Clyde (C.B.) Strain, Planning and Development Director: REF: Resolution No. RP2017-10; Sisters of Our Lady of Guadalupe & St. Joseph Inc., Off Street Parking Variance. BACKGROUND M. Magda L. Garcia, representative for Sisters of Our Lady of Guadalupe & St. Joseph Inc., property owners, has petitioned the Gallup Planning and Zoning Commission for a variance from Section 10-4C-1D “Off Street Parking Requirements” of the City of Gallup Land Development Standards. Applicant is requesting a variance of fourteen (14) standard off street parking spaces from the required thirty four (34) standard off street parking spaces for a proposed convent use. The property is located at 711 South Puerco Drive and more particularly described as Lots 1 through 4, Block 1, Highland Park Addition. DISCUSSION Said property, according to McKinley County property records, shows 1935 as the actual year built and 1965 as the effective year built. The building was owned by the Roman Catholic Church and was primarily used as offices with an accessory chapel. The Sisters of Our Lady of Guadalupe & St. Joseph Inc. recently purchased the property and obtained Conditional Use Permit approval by the Planning and Zoning Commission on October 12, 2016 to allow for the remodel of the structure from offices to a convent and leaving the chapel as is. When the building was originally built or at some point after a parking lot was constructed at the rear of the property which provided twenty (20) standard and one (1) handicap accessible off street parking spaces laid out in a forty five degree (45°) configuration. The entire site is built out with the main structure and the parking lot with no additional room for expansion of any kind. Because a “convent” is not specifically listed within the uses tables for calculating the required number of off street parking the next closest use must be looked at. A convent is considered to be similar to a boarding or lodging house which is listed in Section 10-4C-1D3 of the City of Gallup Land Development Standards Off Street Parking Requirements section. A minimum of two (2) off street parking spaces in addition to one (1) space per sleeping room is required for this particular use. There are ten (10) sleeping rooms within the proposed convent which would require twelve (12) spaces. The chapel requires one (1) space per four (4) seats in the primary assembly room. There are ninety six (96) seats within the primary assembly room which would require twenty four (24) spaces for the chapel. When combined both the sleeping area and chapel would require an overall total of thirty five (35) off street 110 West Aztec Avenue • Gallup, New Mexico 87301 • phone 505.863.1220 • fax 505.722.5134 • web www.GaIIupNM.gov parking spaces consisting of thirty four (34) standard spaces and two (2) handicap accessible spaces. As mentioned above when said site was developed there was a parking lot constructed on site providing twenty (20) standard and one (1) handicap accessible off street parking spaces laid out in a forty five degree (45°) configuration. The entire site is developed with the main structure and the parking lot leaving no additional room for expansion of any kind. This creates a hardship peculiar to the land in that there is no additional space left on site for expansion of the parking area. For this reason the request for a variance of fourteen (14) standard off street parking spaces meets the criteria as listed in the Limitations and Grounds for Variance. The existing parking lot currently does comply with the City’s dimensional requirements for forty five degree (45°) parking spaces with a thirteen foot (13’) driving aisle. The handicap van accessible space will need to be restriped and signage installed per code. A copy of Section 10-4L-3A “Limitations and Grounds for Variance” are included in your agenda packet and marked as “Exhibit A” FINDINGS It is the findings of staff that for the reasons listed above the request meets the Limitations and Grounds for Variance as defined in Section 10-4L-3A of the LDS as follows. 1. When said site was developed in 1935 and further improved in 1965 there was a parking lot constructed on site providing twenty (20) standard and one (1) handicap accessible off street parking spaces laid out in a forty five degree (45°) configuration. The entire site is developed with the main structure and the parking lot leaving no additional room for expansion of any kind. Existing development on said property creates special conditions and circumstances which are peculiar to the land and which are not generally applicable to other lands in the same zoning district. 2. Because of the special circumstances related to the land listed above literal interpretation of the provisions of this title would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of this title and would work an unnecessary and undue hardship upon the applicant. 3. The extent of the variance requested is reasonably related to what is needed to overcome the alleged hardship.  RESOLUTION NO. RP2017-1O A RESOLUTION [ ] GRANTING [ I DENYING A REQUEST BY SISTERS OF OUR LADY OF GUADALUPE & ST. JOSEPH INC., PROPERTY OWNERS, FOR A VARIANCE OF FOURTEEN (14) STANDARD OFF STREET PARKING FROM THE REQUIRED THIRTY FOUR (34) STANDARD OFF STREET PARKING AS CALCULATED BY THE OFF STREET PARKING REQUIREMENTS SET FORTH IN SECTION 1O-4C-1D “OFF STREET PARKING REQUIREMENTS” OF THE LAND DEVELOPMENT STANDARDS (LDS) FOR THE CITY OF GALLUP. WHEREAS, M. Magda L. Garcia, representative for Sisters of Our Lady of Guadalupe & St. Joseph Inc., property owners, has petitioned the Gallup Planning and Zoning Commission for a variance from Section 10-4C-1D “Off Street Parking Requirements” of the City of Gallup Land Development Standards for a proposed convent with an accessory chapel. The property is located at 711 South Puerco Drive and more particularly described as Lots 1 through 4, Block 1, Highland Park Addition; and WHEREAS, Section 10-4C-lDla, “General Parking Provisions”, of the City of Gallup Land Development Standards states “Where required by this title and not otherwise exempted, every use or structure shall have an adequate number and type of off street parking spaces for the occupants, employees, visitors, customers or patrons who frequent the use or structure. The number of spaces required shall be rounded to the nearest whole number. All parking shall be provided on the same lot as the use or structure served, except as otherwise allowed in this title”; and WHEREAS, a minimum of two (2) spaces plus one (1) space for each sleeping room in the convent area and a minimum of one (1) space per four (4) seats in the main assembly area for the accessory chapel area is required per Sections 10-4C-1D3 and 10-4C-1D7 of the City of dallup Land Development Standards (LDS); and WHEREAS, the total number of required off street parking spaces for the proposed convent with accessory chapel based on ten (10) sleeping rooms in the convent area and ninety six (96) seats in the chapel area is thirty four (34) standard off street parking spaces and two handicap accessible off street parking space; and WHEREAS, applicant is requesting a variance of fourteen (14) standard off street parking spaces from the required thirty four (34) standard off street parking spaces; and WHEREAS, it is the findings of staff that the request meets the Limitations and Grounds for Variance as defined in Section 10-4L-3A of the Land Development Standards of the City of Gallup as follows: 1. When said site was developed in 1935 and further improved in 1965 there was a parking lot constructed on site providing twenty (20) standard and one (1)  handicap accessible off street parking spaces laid out in a forty five degree (450) configuration. The entire site is developed with the main structure and the parking lot leaving no additional room for expansion of any kind. Existing development on said property creates special conditions and circumstances which are peculiar to the land and which are not generally applicable to other lands in the same zoning district. 2. Because of the special circumstances related to the land listed above literal interpretation of the provisions of this title would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district underthe terms of this title and would work an unnecessary and undue hardship upon the applicant. 3. The extent of the variance requested is reasonably related to what is needed to overcome the alleged hardship. WHEREAS, the Planning and Zoning Commission deems it in the best interest of the public that this application be [ ] granted [ ] denied. NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GALLUP, SIlTING AS THE BOARD OF ADJUSTMENT, that: 1. The application, Case 2017-00800003 for variance of fourteen (14) standard off street parking spaces from the required thirty four (34) standard off Street parking spaces for a convent and accessory chapel located at 711 South Puerco Drive, more particularly described as Lots 1 through 4, Block 1, Highland Park Addition is hereby [J granted [1 denied. 2. If approved applicant shall be required to restripe the entire existing parking area consisting of twenty (20) standard and one (1) handicap van accessible off street parking spaces per City and ADA standard and install all required ADA signage. 3. If approved applicant shall comply with all other requirements for the Single Family Residential Overlay (RS-OD) Zoning District. 4. The application, if approved shall pertain only to the variance now being sought. 5. This approval shall become null and void if conditions of this resolution are not complied with prior to issuing a Certificate of Occupancy. PASSED, ADOPTED, AND APPROVED, THIS 10th DAY OF MAY, 2017. CITY OF GALLUP, McKINLEY COUNTY BY: KENT WILSON, CHAIRMAN PLANNING AND ZONING COMMISSION ArrEST Clyde “C.B.” Strain, Planning and Development Director Secretary to Planning and Zoning Commission Exhibit “A” 1 O-4L-3A Limitations and Grounds for Variance A variance shall not be requested or granted in order to permit or expand a use not generally or by conditional use permitted in a particular zoning district or to allow a reduction in the dimensions of an existing lot with respect to its total area, width or frontage below the minimum dimensions prescribed by this title for the applicable district. All other provisions of this title may be subject to a variance request. Acceptable grounds for petitioning for a variance are that, owing to special conditions on a particular property, the literal enforcement of the provisions of this title would result in an unnecessary and undue hardship upon the property owner. However, demonstration of such hardship shall comply with the following criteria: 1. Special conditions and circumstances exist which are peculiar to the land (such as exceptionally irregular, narrow, shallow, or steep lots, or other exceptional physical conditions), structure or building involved and which are not generally applicable to other lands, structures or buildings in the same zoning district. 2. Literal interpretation of the provisions of this title would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of this title and would work an unnecessary and undue hardship upon the applicant. 3. The extent of the variance requested is reasonably related to what is needed to overcome the alleged hardship.  APPLICATION FOR VARIANCE VARIANCES MAY BE GRANTED BY THE PLANNING & ZONING COMMISSION AT A PUBLIC MEETING. VARIANCE FROM THE STRICT INTERPRETATION OF AREA, HEIGHT, DIMENSION, DISTANCE, PARKING OR SETBACK REQUIREMENTS OF THE ZONLNG REGULATIONS MAY BE APPROVED IN THE CASE OF EXCEPTIONALLY IRREGULAR, NARROW, SHALLOW OR STEEP LOTS, OR OTHER EXCEPTIONAL PHYSICAL CONDITIONS WHERE THE STRICT APPLICATION OF THE REQUIREMENTS OF THE ZONING ORDINANCE WOULD RESULT IN PRACTICAL DIFFICULTY OR UNNECESSARY HARDSHIP THAT WOULD DEPRIVE THE OWNER OF THE REASONABLE USE OF HIS OR HER LAND AND/OR BULLD(NGS. PROPERTY OWNER INFORMATION: ...55 LI Name: S1g4s jLP &t €1&LL4f. Phone: .. 722 Address: 7 It ‘. ctxcs .. City: State: ‘‘I’i Zip Code: I 7? APPLICANT INFORMATION: Name: M. Mjki4. L. Cu&ic Phone: 1o —i5I - 2- t4 Address:ftI 5. /Z.e.vcc City: zftttL.1, State: “rni Zip Code:73cJt AGENT INFORMATION (if applicable): Name:___________________________________________ Phone:______________________________ Address:______________________________ City:_____________________ State:_______ Zip Code:__________ SITE ADDRESS: 9U LEGAL DESCRIPTION: Lot: F 44 Block: I Subdivision: ti.ta.viL tL OTHER (If not Lot and Block): CURRENT ZONING: DESCRIPTION OF REQUESTED USE: i £Ufrco1CI U SECTIOS) OF THE LAND DEVELO,pMENT STANDARDS FROM WHICH A VARIANCE IS SOUGHT:____ 1O”i<,-1r,.I. AMOUNT OF VARIANCE SOUGHT: ,QI v’/rJ ‘ECIAL HADHIP OF APPLICANT NOT GENERALLY SHARED BY PROPERTY ONNERS: OLLv. -rcv.k L- r j t1frs ‘3e jb\ *M4 &PAk .Pcr’i inq 5tt.s.Lcc Ak4L1HL1 CowiifS5O, c,4 U 4dfc I A -‘ 4f44?Lj. t41. A. )( ‘77. 7)7ad4 4 ñ4 )( o3J3 //z Print Property Owner’s Name Signature Date Print Applicant’s Name Signature Date I — — — — — — — — S a a — — — — — — — — I I — — — — — — — — — — — 0 FF1 CE USE ONLY Pre-App. Confr. & Fee Accepted by Fee Paid: $ Method of Payment: Hearing Date: Case #: ]7-OO V12.12.2012 City Planning Department Variance Appeal Department Dear Sirs, 3/28/20 17 The Sisters of Our Lady of Guadalupe and St. Joseph are the official owners of the Property at 711 S Puerco GaI]up, NM 87301. During the Planning Department’s review of the small remodeling of our future convent that will house a small Chapel with only 60 chairs and an altar and living quarters for our nuns. We will have transformed 6 former offices into bedrooms for the nuns who live, teach and help the people in Gallup. We have another 3 sisters who care for our Orphanage in Guadalajara Mexico. They will visit us maybe once or twice a year for vacation. We will have extra bedrooms to accommodate them. The Sisters own 3 vehicles here in Gallup. I am Mother Superior, Magda Garcia. We have an USA Immigration Service for nearly 40 years. This leads to Green Cards and eventually Citizenship. Average Immigration Customers. (1) to (3) per day. Our sisters have lived for nearly 40 years at 217 Black Diamond Canyon Drive in the North of Gallup. There is a small chapel in a trailer. We have 24/7 Perpetual Adoration of the Blessed Sacrament for anyone from Gallup to visit and pray at any time night or day. The same will occur in the new Chapel that will contain 60 chairs. (Each chair, width 20”). In a 24 hour average day there are about 10 to 15 people that come. In our Chapel we have Mass once on Monday, Wednesday, and Saturdays. Attendance averages, besides the Sisters, about 7 to 10 peopte. The most we have ever had was about 20 for one mass. The mass lasts about 30 minutes. On Fridays at about 7 pm we have a Prayer Group that can attract from 12 to 20 people for about 30 to 45 minutes. We understand that the regulations for our type of structure and activities states that for every 4 seats in our gathering room (Chapel) we require one (1) parking space. We have in our new property 21 marked parking spaces that includes Two (2) handicap spaces. Dear Sirs we do not understand why we need a variance for parking because we believe the present marked spaces on the property are in our mind more than ample for what is required. We are confused please explain. Peace Joy and Love, MerM#&aØi’ Request by Sisters of Our Lady of Guadalupe & St. Joseph, Inc., property owner, for a Variance of Fourteen (14) off street parking spaces from the required Thirty-Four (34) spaces per Section 1 04C-1 D. I of our City Code. The property is located at 711 South Puerco Drive; more particularly described as Lots 1 through 4, Block 1, Highland Park Addition Aerial Imagery Request by Sisters of Our Lady of Guadalupe & St. Joseph, Inc., property owner, for a Variance of Fourteen (14) off street parking spaces from the required Thirty-Four (34) spaces per Section 1 O-4C-1 D.1 of our City Code. The property is located at 711 South Puerco Drive; more particularly described as Lots I through 4, Block I, Highland Park Addition SITE PHOTOS ‘Ti  STUDIO CONSULTANTS, INC P0 BOX 1515 CEDAR CREST NM, 87002 DANIEL@ARIASCINC.COM 506-2314 Gallup NM Convent ,A CIT — METALSIGN OF 16 GA ALUMINUM. MOUNT TO POST WITh NON-CORROSIVE 3/ST MACHINE BOLTS WI WASHERS, 2 PER SIGN. —“VIOLATORS WILLBEFINEDANG/OR TOWED’ ON ALL ACCESSIBLE SIGNS VAN ACCESSIBLE SIGN REOUIRED AT ADA VAN PARKING LOCATiONS - SHOWN ON SUE PLAN .j\J N-OZONE HANDICAPPED 2” GALVANIZED STEEL ROUND PIPE DR 2” GALVANIZED STEEL CHANNEL ,..,,,.,SEE 1/AS1G1 Ii EXISTiNG I I - - / - c / V BE 14” BELOW FROST UNE, EXISTiNG UNEWTURBEDGRADE,OR EXISTING CONCRETE GRADWWCAEVERIS COURTYARD V a EKISTING PARKING / SPCTOBE RE-STRIPED AS If SHOWN,SEE ACCESSIBLE PARKING SIGN - :: -‘ / B2/ASRGD — wa” 4” r WHITE WHITE EXISTING BUILDING ‘k 4’M!t fF FMAX 9834 GROSS SF BLUE NOTE: USE NON-REFLECTiVE WHITE PAINT ON ASPHALT PAVEMENT, USE YELLOW PAINT ON CONCRETE OR OThER SURFACES WHERE WHITE PAINT DOES NOT PROVIDE SUFFICIENT CONTRAST, PARKING LOT STRIPING 1:1 ADA PARKER! SON, SW QJASSOG A’ (DOSiNG PEDESWAN ROWS I I PAIRiNG DWWINH SEE P’lSl r r - - — OZETNESISASPHALTi EKISONGpROPgFR NO I’ ‘“ 4-\ p’ I. ‘ 1, O A2 ACCESSIBLE PARKING DETAIL w.wr April 7, 2017 MEMORANDUM TO: GALLUP TASK FORCE {GTF) > GB. Strain, Community Planner > Stan Henderson, Executive Director, Public Works Division Dennis Romero, Executive Director, GWSD > Ernest Thompson, GWSD WaterMfaste Water Superintendent Marita Joe, Electrical Engineer Tech II > Adrian Marrufo, GWSD Solid Waste Superintendent > Jacob LaCroix, GFD, Fire Inspector > Diane Willato, CenturyLink Engineer > Irma Bustamante, NM Gas C/Distribution Superintendent John Ortiz, Cncast,upflfitendent , çiWL FROM: 1W flh#44€ Roman J. Herrera, Development Review Coordinator cc: Richard Matzke, Electric Director CASE #: 17-00800003 PROJECT NAME: Variance Off Street Parking - PROPERTY OWNER: Sisters Of Our Lady Of Guadalupe & St. Joseph, Inc. PROJECT LOCATION: 711 South Puerco Drive Lots 1 thru 4, BIk. 1, Highland Park Addition — DESCRIPTION: Variance: This is a new property owner who has applied for building permit at the project location. Per Section 10-4C-1D.1.; General Parking Provisions, they are required to have forty-two (42) off street parking spaces. They presently have twenty-one (21) parking spaces available, therefore they are requesting a variance from the parking requirement because their existing building occupies most of the property allowing for only a small parking lot and no option to expand. This request for Variance will be presented to Planning & Zoning Commission as soon as possible, any conditions for approval should be included in Staff recommendation to the Commission. ELECTRONIC COMMENTS ARE DUE BY: 13 APRIL 2017 NO TASK FORCE MEETING HAS BEEN SCHEDULED COMMUNITY PLANNER COMMENTS: P1.) Building footprint is not being expanded however use of building is changing from office to convent requiring additional parking spaces. P2.) Existing site conditions prohibits expansion of existing parking area to accommodate additional spaces therefore a hardship exists that is peculiar to the land. Existing parking lot shall be striped as close to current city standard as possible including ADA space. CITY ENGINEER COMMENTS: City Engineering has no comments for Subject Variance. GWSD CHIEF ENGINEER COMMENTS: No comments submitted. WATER DEPARTMENT COMMENTS: No issues with the Parking Variance. WA$TEWATER DEPARTMENT COMMENTS: No Issues with the parking variance. ELECTRIC DEPARTMENT COMMENTS: No comments submitted. FIRE DEPARTMENT COMMENTS: No Fire Department Issues. SOLID WASTE COMMENTS: No Solid Waste issues with variance. CENTURYLINK COMMENTS: No comments submitted. NM GAS COMPANY COMMENTS: No comments submitted. COMCAST COMMENTS: No comments submitted. GTF Comments —Case# 17-00800003: Variance Of 21 Off Street Parking Spaces Page 2 of 2  Request by Sisters of Our Lady of Guadalupe & St. Joseph, Inc., property owner, for a Variance of Twenty-One (21) off street parking spaces from the required Forty-Two (42) spaces per Section 1 O-4C-1 D. 1 of our City Code. The property is located at 711 South Puerco Drive; more particularly described as Lots 1 through 4, Block 1, Highland Park Addition Area Map / ?. 00’ 2O\ — :0R — ---- .. 5-A Ii lb t-\ I Cl A i3O D 0 RM3 2Oj _aLLjA V I 300 BLOGJ< /  Request by Sisters of Our Lady of Guadalupe & St. Joseph, Inc., property owner, for a Variance of Fourteen (14) off street parking spaces from the requited Thirty-Four (34) spaces per Section 1 O-4C-1 D. 1 of our City Code. The property is located at 711 South Puerco Drive; more particularly described as Lots 1 through 4, Block 1, Highland Park Addition PROPERTY MAP  Request by Sisters of Our Lady of Guadalupe & St. Joseph, Inc., property owner, for a Variance of Fourteen (14) off street parking spaces from the required Thirty Four (34) spaces per Section 104C-ID.1 of our City Code. The property is located at 711 South Puerco Drive; more particularly described as Lots I through 4, Block 1, Highland Park Addition ADDRESS LIST 1. SISTERS OF OUR LADY OF 5. CECIL & SARAH AYCOCK, GUADALUPE & St. JOSEPH, INC. TRUSTEES 711 S. PUERCO DRIVE 701 S. PUERCO DR. GALLUP, NM 87301 GALLUP, NM 87301-0000 LOTS I THRU 4, BLOCK 1, LOTS 9 THRU 12, BLOCK 37, A HIGHLAND PARK ADDN. & P RAILWAY CO. ADDN R051 039 R05091 I 2. SEAN M.BEGAY 6. BUTLER BROTHERS, LLC 710 S. PUERCO DR. 1900 E. HWY. 66, SUITE 3 GALLUP, NM 87301-0000 GALLUP, NM 87301-0000 S.68’ OF LOTS 21 THRU 24, LOTS 13 THRU 15, BLOCK 37, BLOCK A, BURKE GEORGE A & P AMENDED PLAT FRAC. HIEGHTS ADDN. LOT 15, A & P ADDITION R039047 R038245 3. JOHN R. AND JOAN C. MARKHAM 7. BILL J. AND PATRICIA W. 3109 ALHAMBRA LEWIS REV. TRUST ROSWELL, NM 88201 P.O. BOX 2829 N.74’ OF LOTS 21 THRU 24 GALLUP, NM 87305-2829 BLOCK A, BURKE-GEO HEIGHTS LOTS 16, 17, & 18, BLOCK 37, A ADDN. BLOCK 38 LOTS 22 THRU &P RAILWAY CO. ADDN. 24,A&PADDN. R039101 R022764 8. JANESSA MCMAHON 4. DIONICIO DE LA TORRE 207 E. MORGAN AVE. 706 S. PUERCO DR. GALLUP, NM 87301-0000 GALLUP, NM 87301-0000 LOTS 19 & 20, BLOCK 37, A&P LOT 2A, OF THE REPLAT OF LOTS COADDN., I THRU 3, BLOCK 38,A&P R0351 06 RAILWAY CO. ADDN. & ALSO LOTS I THRU3,A&P RAILWAY 9. WILLIAM R. BURKE CO. ADDN. 56 SIXTH ST. R009059 CAMBRIDGE, MA 02141-0000 LOT 24A, OF THE REDIVISION OF LOTS 21 THRU 24, BLOCK 37, A & P RAILWAY CO. ADDN. R208659 10. DEBBIE PADILLA 15. LANE C. TOWERY 708 S. STRONG DR. 203 E. PINE AVE. GALLUP, NM 87301-0000 GALLUP, NM 87301-0000 LOT 24B, OF THE REDIVISION LOT 8, BLOCK 1, HIGHLAND OF LOTS 21 THRU 24 BLOCK PARK ADDN. 37,A&PADDN. AND OF LOTS R038296 21 THRU 24, S.F.PACIFIC AMEND PLAT 16. ANN W. & KEVIN D. REEVES R027928 P.O. BOX 378 FT. DEFIANCE, AZ 86504-0378 11. WALTERG.EDDY& LOT 7, BLOCK 1, HIGHLAND 8005. STRONG, LLC PARK ADDN. P.O. BOX 687 R03491 6 GALLUP, NM 87305-0687 LOTS 5 & 6, BLOCK 1, 17. RICHARD L. & RITA M. CASTILLO HIGHLAND PARK ADDN. 800 S. PUERCO DR. R027049 GALLUP, NM 87301 -0000 LOT 7 BLOCK B, BURKE-GEO. 12. MARGARET E PEARSON HEIGHTS ADDN REVOCABLE TRUST ROf 4559 710 NAVAJO DR. GALLUP, NM 87301-0000 LOT 12, BLOCK 1, HIGHLAND PARK ADDN R026522 13. JULIA MCSWEENEY 207 PINE AVE. GALLUP, NM 87301-0000 LOTS 10 & 11, TOGETHER WITH A CERTAIN STRIP OF LAND IN LOT 9, BLOCK 1, HIGHLAND PARK ADDN. R0391 28 14. ANTONITA D. NUNES REVOCABLE TRUST 6 ROAD 6157 KIRTLAND, NM 87417 LOT 9, BLOCK 1, HIGHLAND PARK ADDN. LESS AND EXCEPT A CERTAIN STRIP OF LAND WITHIN SAID LOT CONT. 29.41 SQ.FT. R20621 6  Summary of City Council Actions May 2017 [No actions taken on any Planning & Zoning itemsJ  CITY Of GALLUP PLANNING & DEVELOPMENT 110 W. AZTEC AVENUE GALLUP, NM 87301 (505) 863 1240 - MONTHLY COMPILATION OF PERMITS ISSUED CITY OR COUNTY: MAILING ADDRESS: GALLUP, McKINLEY COUNTY, NM P.O. BOX 1270, GALLUP, NEW MEXICO 87305 MONTH OF: APRIL YEARTO DATE: 2017 NUMBER OF NUMBER Of VALUATION VALUATION DESCRIPTION PERMITS PERMITS NEW SINGLE FAMILY DWELLINGS 1 $ 100,000.00 2 $ 260,000.00 RESIDENTIALADDITIONS/ALTERATIONS 0 $ - 3 $ 9,300.00 RESIDENTIAL STORAGE SHED 0 $ - 0 $ - RESIDENTIAL GARAGES & CARPORTS 0 $ - 0 $ - RESIDENTIAL SITE PERMITS 0 $ - 0 $ - NEW COMMERCIAL BUILDINGS 0 $ - 0 $ - COMMERCIAL ADDITIONS / ALTERATIONS 2 $ 30,000.00 7 $ 125,500.00 COMMERCIAL STORAGE SHED 0 $ - 1 $ 2,640.00 COMMERCIAL GARAGES & CARPORTS 0 $ - 0 $ - COMMERCIAL SITE PERMITS 0 $ - 0 $ - NEW CHURCHES 0 $ - 0 $ - CHURCH ADDITIONS / ALTERATIONS 0 $ - 0 $ - RE-STUCCO / SIDING 5 $ 12,200.00 7 $ 34,700.00 NEWASPHALT/ASPHALTOVERLAY/STRIPING 1 $ 24,271.00 3 $ 55,775.00 EXCAVATION / GRADING 1 $ 300.00 1 $ 300.00 NEWAPARTMENTS 0 $ - 0 $ - APARTMENT ADDITIONS / ALTERATIONS 0 $ - 0 $ - HOTELS / MOTELS 0 $ - 0 $ - ROOF REPAIR 4 $ 198,585.00 30 $ 495,236.00 DEMOLITION 0 $ - 2 $ 37,126.00 FENCE/RETAININGWALL 2 $ 18,175.00 5 $ 35,661.00 FOUNDATION ONLY CHARGE - 0 $ - 0 $ - FOUNDATION ONLY NO CHARGE - 0 $ - 0 $ - SWIMMING POOLS 0 $ - 1 $ 50,000.00 DECKS 0 $ - 0 $ - TOTAL PERMITS 16 $ 383,531.00 62 $ 1,106,238.00 TOTAL FEES $ 3,440.78 $ 13,512.38  CITY OF GALLUP PLANNING & DEVELOPMENT MONTHLY COMPILATION OF PERMITS ISSUED APRIL 2017 DATE PERMIT PERMIT BLDG.& OWNER / BUSINESS CONTRACTOR SITE ADDRESS VALUATION ISSUED NO. TYPE ZONING FEES 4/3/17 17-61 JENNIFER SAUCEDO HOMEOWNER 801 STAGECOACH RD STUCCO $ 4000 $ 1000.00 DOMINGUEZ COMMERCIAL 4/4/17 17-60 RIO WEST MALL 1300 W. MALONEY AVE $ 941.00 $ 178,981.00 CONSTRUCTION RE-ROOF 4/7/17 17-63 ANTONIO VILLICANA FRY CONSTRUCTION 1506 FREEDOM DR. STUCCO $ 69.00 $ 3,000.00 4/11/17 17-66 GEORGE PERCE RESIDENTIAL GALLUP ROOFING, INC. 1009 COUNTRY CLUB DR. $ 114.00 $ 7,800.00 RE-ROOF 4/11/17 17-67 MANUELRODRIGUEZ GALLUPROOFING,INC. RESIDENTIAL 1004SUSANAVE. $ 114.00 $ 7,800.00 RE-ROOF 4/18/17 16-274 AURELIO BACA HOMEOWNER 204 PHILIPINA AVE. NEW SINGLE $ 942.28 $ 100,000.00 FAMILY RESIDENCE 4/18/17 17-65 DAVID DALLAGO DALLAGO CORPORATION 1601 S. CLIFF OR. EXCAVATION / $ 36.75 $ 300.00 GRADING 4/18/17 14-71 PATRICIA ZARATE HOMEOWNER 1605 FREEDOM DR. STUCCO $ 60.00 $ 2,000.00 4/19/17 17-74 TED SCOOPMIRE hOMEOWNER 1100 UTAH dR. STUCCO S 69.00 $ 2,400.00 4/20/17 17-64 WILLIAM HEAD JR. IIOMEOWNER 1102 PIANO AVE. FENCE $ 276.00 $ 16,675.00 4/20/17 17-76 MANUELRODRIGUEZ HOMEOWNER 113 W.WILSONAVE. STUCCO $ 78.00 $ 3,800.00 WYCO FIELD COMMERCIAL ALT. 4/25/17 17-39 VERIZON 510-B WILLIAMS ST. $ 373.75 S 22,000,00 SERVICES,LLC CELLTOWER HUNTINGTON RESIDENTIAL 4/27/17 17-68 FRANKLIN DINEYAZHE 3427 CHURCHROCK ST. $ 78.00 $ 4,000.00 CONSTRUCTION RE-ROOF CECIL B. WILSON SEALCOAT / 4/28/17 17-77 SAGEAPARTMENTS 21ORUDYDR. $ 75.00 $ 24,271.00 PAVING, INC. STRIPING & REPAIR LION’S 4/28/17 17-80 DARREN BAADE 811 E. GREEN AVE FENCE $ 50.00 $ 1,500.00 CONSTRUCTION 4/28/17 17-81 1300W. MALONEY AVE. COMMERCIAL FASHION OPTICAL TERAN BUILDERS, LLC $ 124.00 $ 8,000.00 SUITE 206 ALTERATION TOTAL: S 3,440.78 S 383,531.00 1 NEWSINGLE FAMILY DWELLINGS 2 COMMERCIAL ADDITIONS / ALTERATIONS 5 RE-STUCCO / SIDING 1 NEW ASPHALT / ASPHALT OVERLAY / STRIPING 1 EXCAVATION / GRADING 4 ROOF REPAIR 2 FENCE / RETAINING WALL 16 TOTAL PERMITS P.O. Box 1270,Gallup, NM 87305 Phone: (505) 863-1240 Fax: (SOS) 722-5131