City Council Meeting

CITY OF GALT Marylou Powers, Mayor Jason Behrmann, City Manager Mike Singleton, Vice Mayor Curt Campion, Council Member William Bowen, Police Chief Mark Crews, Council Member Paula Islas, Human Resources Administrator Barbara Payne, Council Member Inez Kiriu, Finance Director Armando Solis, Parks & Recreation Director Elizabeth Haglund, City Clerk Tony Stewart, Community Development Director Shaun Farrell, City Treasurer Steven Winkler, Public Works Director Steven Rudolph, City Attorney AGENDA SPECIAL CITY COUNCIL MEETING COUNCIL CHAMBERS, 380 CIVIC DRIVE, GALT, CALIFORNIA TUESDAY, JULY 15, 2014, 5:30 PM NOTE: Speaker Request Sheets are provided on the table inside the entrances to the council chambers. If you wish to address the council during the meeting, please complete a speaker sheet and give it to the city clerk. A maximum of three minutes is allowed for each speaker. NOTE. If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 209-366-7130, 380 Civic Drive, at least two days prior to the meeting. NOTE. Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less than 72 hours prior to the meeting, are available for public inspection at the City Clerk’s Office, 380 Civic Drive, Galt, California. NOTE. Please turn off all cell phones during the council meeting. _____________________________________________________________________________________ A. CALL MEETING TO ORDER: Roll Call: Singleton, Payne, Campion, Crews, Powers B. PUBLIC COMMENT: - Under Government Code Section 54954.3, members of the public may address the council on any agenda item before or during consideration of the item. Speakers shall restrict their comments to a maximum of three minutes. Please fill out a speaker sheet located on the table inside the entrances to the council chambers and forward the completed speaker sheet to the city clerk. C. ADJOURN TO CLOSED SESSION: 1. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code section 54957.6 GALT CITY COUNCIL AGENDA SPECIAL MEETING OF JULY 15, 2014 PAGE 2 AGENCY NEGOTIATOR: Jason Behrmann, Steve Rudolph, Paula Islas EMPLOYEE ORGANIZATION: Galt Police Officers Association (GPOA) Galt Public Service Unit (GPSU) Galt Police Department Civilians Assoc. (GPDCA) Unrepresented Employee D. RECONVENE TO OPEN SESSION: ADJOURN TO REGULAR MEETING: ELIZABETH HAGLUND, CITY CLERK: Agenda Report. The agenda for this Galt City Council Meeting was posted in the following listed sites before the close of business at 5:00 pm on the Friday preceding the meeting: 1. City Hall Lobby, 380 Civic Drive; 2. U.S. Post Office, 600 N. Lincoln Way; and 3. Marian O. Lawrence Library, 1000 Caroline Avenue.  CITY OF GALT Marylou Powers, Mayor Jason Behrmann, City Manager Mike Singleton, Vice Mayor Curt Campion, Council Member William Bowen, Police Chief Mark Crews, Council Member Paula Islas, Human Resources Administrator Barbara Payne, Council Member Inez Kiriu, Finance Director Armando Solis, Parks & Recreation Director Elizabeth Haglund, City Clerk Tony Stewart, Community Development Director Shaun Farrell, City Treasurer Steven Winkler, Public Works Director Steven Rudolph, City Attorney AGENDA REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS, 380 CIVIC DRIVE, GALT, CALIFORNIA TUESDAY, JULY 15, 2014, 7:00 PM NOTE: Speaker Request Sheets are provided on the table inside the entrances to the council chambers. If you wish to address the council during the meeting, please complete a speaker sheet and give it to the City Clerk. A maximum of three minutes is allowed for each speaker. NOTE: If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 209-366-7130, 380 Civic Drive, at least two days prior to the meeting. NOTE: Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less than 72 hours prior to the meeting, are available for public inspection at the City Clerk’s Office, 380 Civic Drive, Galt, California. NOTE: Please turn off all cell phones during the council meeting. ____________________________________________________________________________________ A. CALL MEETING TO ORDER: 1. Roll Call: Council Members: Singleton, Payne, Campion, Crews, Powers. 2. Silent prayer 3. Flag Salute 4. Video statement B. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS C. PRESENTATIONS: Denise Lee, Deputy Director - Sacramento County Head Start/Early Head Start Program. D. PUBLIC COMMENT: - Under Government Code Section 54954.3, members of the public may address the council on non-agenda items. Speakers may address council on any agenda item during consideration of the item. Speakers shall restrict their comments to issues that are within the subject matter jurisdiction of the City Council and limit comments to a maximum of three minutes. Please GALT CITY COUNCIL AGENDA REGULAR MEETING OF JULY 15, 2014 PAGE 2 fill out a speaker sheet located on the table inside the entrances to the council chambers and forward the completed speaker sheet to the clerk. E. INFORMATION/CONSENT CALENDAR: - It is recommended that Items 1 through 8 be acted on simultaneously unless separate discussion and/or action are requested by a council member. 1. SUBJECT: Minutes of the special meetings of June 2, and July 1, 2014 and the regular meeting of July 1, 2014. RECOMMENDED ACTION: Accept the minutes as submitted. 2. SUBJECT: City of Galt Warrants. RECOMMENDED ACTION: Approve the warrants as submitted. 3. SUBJECT: Award of Contract for the 2014 Pavement Project. RECOMMENDED ACTION: Adopt a resolution to: 1) Authorize the City Manager to execute a contract with George Reed, Inc. in the amount of $1,018,674 for the construction of the 2014 Pavement Project, CIP No. 57I; and 2) Authorize a project contingency in the amount of $101,867; and 3) Authorize the Director of Public Works to accept the improvements and issue the Notice of Completion upon satisfactory completion of the work. 4. SUBJECT: Restatement and Affirmation Agreement with California Department of Transportation (Caltrans) for the Twin Cities Road/Highway 99 Interchange Interim Improvements. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute a Restatement and Affirmation Agreement with the California Department of Transportation (Caltrans), related to Cooperative Agreement No. 03-0444. 5. SUBJECT: Approval of updated Competitive Bidding Waiver list. RECOMMENDED ACTION: Adopt a resolution authorizing a waiver of the competitive bidding process for items listed on Exhibit A (attached), based upon a finding of sole or limited source availability or best serving the public interest. 6. SUBJECT: Rejection of bids for the Vintage Oak Lift Station Improvement Project. RECOMMENDED ACTION: Adopt a resolution: 1) Rejecting all bids for construction of the Vintage Oak Lift Station Improvement Project (CIP #58K); and 2) Directing staff to re-advertise for project bids. 7. SUBJECT: Authorization for Contract Change Order and Supplemental Appropriation for repairs to the Fumasi Well. RECOMMENDED ACTION: Adopt a resolution to: 1) Approve a supplemental appropriation of $65,000 for Fund 005 fund balance to the 2013 Well Rehabilitation Project (CIP #58H); and 2) Authorize a $65,000 increase in the approved construction contingency amount; and 3) Authorize the City Manager to approve execution of a contract change order for repair of the Fumasi Well. 8. SUBJECT: Treasurer's Report for period ending May, 2014. RECOMMENDED ACTION: Accept the treasurer's report as submitted. GALT CITY COUNCIL AGENDA REGULAR MEETING OF JULY 15, 2014 PAGE 3 RECOMMENDED ACTION: Approve the consent calendar as presented. F. SCHEDULED MATTERS G. REGULAR CALENDAR: CITY MANAGER'S OFFICE: 1. SUBJECT: Kost Road Property sale. STAFF REPORT: Behrmann RECOMMENDED ACTION: 1) Adopt a resolution authorizing the City Manager to execute the Purchase and Sale Agreement with Edward J. Moger and Geralyn B. Moger in the amount of $250,000 for the 16.1 acre parcel owned by the City on Kost Road; and 2) Approve the budget change increasing fiscal year 2014-2015 Fund 12 Quimby revenue projections by $250,000. CULTURE AND RECREATION DEPARTMENT: 2. SUBJECT: Gora Aquatic Center Expansion. STAFF REPORT: Solis RECOMMENDED ACTION: Approve the appropriation of $12,000 from Fund 11, Parks Capital for the installation of a fence at the Gora Aquatic Center along Chabolla Avenue incorporating the existing picnic area into the Aquatic Center Complex. 3. SUBJECT: Delegate Authority to the City Manager to revise and amend the Galt Market Rules and Regulations and establish temporary or promotional fees. STAFF REPORT: Solis RECOMMENDED ACTION: Adopt a resolution delegating the authority and responsibility to revise and amend the Galt Market Rental Rules and Regulations and establish temporary or promotional fees for the Galt Market to the City Manager based upon the recommendation of the Parks and Recreation Director. 4. SUBJECT: City Operated Concessions at the Galt Market. STAFF REPORT: Solis RECOMMENDED ACTION: Approve 1) the operation of a City-owned concession stand at the Galt Market; 2) the purchase of a mobile food trailer from Quality Concession Trailers in the amount of $53,926; 3) the budget transfer forms appropriating funds in the amount of $109,843 for the purchase of a mobile food trainer ($53,926), signage ($2,000), equipment ($2,500), inventory ($19,000), health permit ($800) and staffing ($31,617) for fiscal year 2014-2015 and $64,956 in fiscal year 2015-2016 for inventory and staffing; and 4) recognize estimated revenues of $80,012 and $100,026, respectively. PUBLIC WORKS DEPARTMENT: 5. SUBJECT: Capital Improvement Program status update – April 1, 2014, to June 30, 2014. STAFF REPORT: Winkler RECOMMENDED ACTION: Receive the 4th quarter Capital Improvement Program status report. GALT CITY COUNCIL AGENDA REGULAR MEETING OF JULY 15, 2014 PAGE 4 6. SUBJECT: Authorization of a Revocable Encroachment Agreement for Galt Place and Delegation of authority for future Revocable Encroachment Agreements. RECOMMENDED ACTION: Adopt a resolution authorizing: 1) the Public Works Director to execute a Revocable Encroachment Agreement for Galt Place frontage improvement and filing and recordation thereof; and 2) the Public Works Director to execute future Revocable Encroachment Agreements, upon concurrence of the City Manager and City Attorney. 7. SUBJECT: Approval of the Final Map Subdivision Improvement Agreement for Creekside Unit 3. RECOMMENDED ACTION: Adopt a resolution approving the Final Map and Subdivision Improvement Agreement for Creekside Unit 3 and authorizing the filing and recordation thereof. H. COMMUNICATION I. CITY CLERK'S REPORT: 1. SUBJECT: Designation of Voting Delegate. STAFF REPORT: Haglund RECOMMENDED ACTION: Appoint a voting representative and up to two alternates as the City's voting delegate at the League of California Cities Annual Conference in September. 2. SUBJECT: Historic Preservation Advisory Committee Appointment. STAFF REPORT: Haglund RECOMMENDED ACTION: Approve the selection of Craig Morris to serve as the Planning Commission Representative to fill the vacancy on the Galt Historical Preservation Advisory Committee. J. COMMENTS BY STAFF K. COMMENTS BY CITY COUNCIL MEMBERS/FUTURE AGENDA ITEMS ADJOURNMENT ELIZABETH HAGLUND, CITY CLERK: Agenda Report. The agenda for this Galt City Council Meeting was posted in the following listed sites before 5:00 pm on the Friday preceding the meeting: 1. City Hall Lobby, 380 Civic Drive; 2. U.S. Post Office, 600 N. Lincoln Way; and 3. Marian O. Lawrence Library, 1000 Caroline Avenue. GALT CITY COUNCIL AGENDA REGULAR MEETING OF JULY 15, 2014 PAGE 5 CALENDAR OF CITY MEETINGS AND EVENTS JULY, 2014 July 10 Planning Commission Meeting – 6:30 pm – Council Chambers July 14 Galt Youth Committee Meeting –6:00 pm – City Council Chambers July 15 CITY COUNCIL MEETING - 7:00 pm – Regular Session July 17 Beautification Committee Meeting – 3:30 pm – City Hall Community Room July 24 Commission on Aging Meeting – 5:15 pm – 610 Chabolla Avenue – California Room AUGUST, 2014 Aug. 4 Galt Youth Committee– 6:00 pm – City Hall Community Room Aug. 4 City Council Meeting – 7:00 pm – Council Chambers Aug. 5 NATIONAL NIGHT OUT Aug. 5 CITY COUNCIL MEETING – 7:00 pm - CANCELLED Aug. 13 Parks and Recreation Commission Meeting – 7:00pm - Council Chambers Aug. 14 Planning Commission Meeting – 6:30 pm – Council Chambers Aug. 19 CITY COUNCIL MEETING – 7:00 pm – Regular Session Aug. 21 Beautification Committee Meeting – 3:30 pm – City Hall Community Room Aug. 28 Commission on Aging Meeting – 5:15 pm – 610 Chabolla Avenue – California Room ALL CITY OFFICES ARE CLOSED FRIDAYS WITH THE EXCEPTION OF THE POLICE DEPARTMENT. Disclaimer – The dates and times of the meetings shown are accurate as of the date of posting. Please contact the City Clerk’s office for verification.