City Council Meeting

CITY OF GALT MINUTES REGULAR CITY COUNCIL MEETING Council Chambers, 380 Civic Drive, Galt, California Tuesday, February 16, 2016, 3:00 pm The Mayor called the meeting to order at 3:00 pm. Council Members present: Heuer, Campion, and Crews. Powers and Payne joined the closed session at 3:01 pm. Staff members present: City Manager Palazzo, City Clerk Settles, City Attorney Rudolph and Human Resources Administrator Islas. ADJOURNED TO CLOSED SESSION: 1. PUBLIC EMPLOYMENT pursuant to Government Code section 54957. Title: Police Chief Title: Finance Director 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code section 54956.9(d)(3). Significant exposure to litigation – one potential case. RECONVENED TO OPEN SESSION: The Council reconvened to open session at 7:00 pm at which time the City Attorney announced there was no reportable action. The Mayor called the meeting to order at 7:00 pm. Council Members present: Payne, Heuer, Campion, Powers and Crews. Staff members present: City Manager Palazzo, City Clerk Settles, City Attorney Rudolph, City Treasurer Farrell, Community Development Director Stewart, Interim Finance Director Lucido, Human Resources Administrator Islas, Parks & Recreation Director Solis, Interim Police Chief Drummond and Public Works Director Winkler. OPENING CEREMONIES - Silent prayer was observed, the flag salute was recited and the City Clerk read the video statement. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS – None. PRESENTATIONS: 1. SUJBECT: Congenital Heart Defect Awareness Week – “tinySmiles” Foundation presentation to City Council. Rick Keiser, “tinySmiles” Foundation, presented the defibrillator and plague to the City Council. 2. SUBJECT: Sacramento Transportation Authority - Potential Sales Tax Ballot Measure. GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 16, 2016 PAGE 2 ACTION: Discuss and take action as deemed necessary. Gwen Owens, Deputy Public Works Director, gave the presentation. She said staff recommended the Walnut Avenue Interchange Project as the top priority. Campion thought Council should consider the Twin Cities Road and Highway 99 Interchange Project. Powers said Council should have been consulted before naming the priority project to the Sacramento Transportation Authority (STA) for the mailer. Winkler assumed the previous city manager had kept Council informed. Campion wanted the opportunity to review the documents analyzed by staff that lead to the recommendation of the Walnut Avenue Interchange Project but recognized the time constraints. Winkler said the mailers were individual to the community and delaying the Galt mailer would be possible. Crews asked if the identified priority project was a potential project or a planned project. Owens said it was her understanding it was a potential project. City Council directed staff to bring back the priority project selection for further discussion. PUBLIC COMMENTS - The Clerk announced that members of the audience could address the Council on any matter, which is not on the agenda but within the subject matter jurisdiction. She advised the location of the speaker sheets, asked that speaker sheets were presented to the Clerk prior to addressing Council and advised that each person would have a five-minute time limit to speak. Tracy Gross asked if the City was able to maintain the water supply to the existing community and supply water to the new subdivisions. Chanel Murray, Representative from Assembly Member Jim Cooper’s Office, discussed the office hours and upcoming events for Assembly Member Cooper’s Office. CONSENT CALENDAR - Consisting of Items 1 through 6. 1. SUBJECT: Minutes of the regular meeting of February 2, 2016. RECOMMENDED ACTION: Accept the minutes as submitted. 2. SUBJECT: City of Galt Warrants. RECOMMENDED ACTION: Approve the warrants as submitted. 3. SUBJECT: Award of contract for consultant services to prepare the 2015 Urban Water Management Plan Update. RECOMMENDED ACTION: Adopt Resolution No. 2016-07 authorizing: 1) City Manager to execute a contract with Carollo Engineers, Inc. for preparation of the 2015 Urban Water Management Plan Update in the amount of $45,330; and 2) Contract contingency amount of $9,000; and 3) Filing of a California Environmental Quality Act (CEQA) Notice of Exemption; and 4) City Manager to execute contract amendments within the approved contingency amount. 4. SUBJECT: Destruction of Records. RECOMMENDED ACTION: Adopt Resolution No. 2016-08 authorizing the destruction of City records pursuant to the City’s Records Retention Policy. 5. SUBJECT: Examination of Sales, Use and Transactions Tax Records. RECOMMENDED ACTION: Adopt Resolution 2016-09 authorizing examination of Sales, Use and Transactions Tax Records. GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 16, 2016 PAGE 3 6. SUBJECT: Galt Youth Commission – Student Member Appointment. RECOMMENDED ACTION: Appoint the student member. ACTION: Upon a motion by Payne, seconded by Powers, the consent calendar was approved by a unanimous roll call vote. SCHEDULED MATTERS - PUBLIC HEARING: 1. SUBJECT: Cedar Flats Estates Rezone and Vesting Tentative Subdivision Map Project RECOMMENDED ACTION: 1) Adopt Resolution No. 2016-10 approving the initial study, mitigated negative declaration, and adopting the mitigation monitoring and reporting program; and approving the vesting tentative subdivision map for the Cedar Flat Estates Project; and 2) Introduce Ordinance No. 2016-02 approving the proposed rezone for the Cedar Flats Estates Project, waive full reading and continue to the next regular meeting for adoption. Chris Erias, Principal Planner, gave the agenda report. Campion had concerns with the conditions of approval brought forward for the project. Rudolph suggested cleaning up the template before proceeding with the vesting tentative subdivision map. Rudolph recommended deleting the vesting tentative subdivision map and conditions of approval from the resolution and bringing back at the next meeting. Timothy Starkweather complimented the Public Works and Planning Departments. He said if the fees adjust between the vested tentative map and the final map approval, as long as other developers were treated the same, it was fair to pay the increased fees. Crews opened the public hearing. Jean Thoutte approved of the project. Crews closed the public hearing. ACTION: Upon a motion by Campion, seconded by Heuer, adopting the amended Resolution No. 2016-10 approving the initial study, mitigated negative declaration, and adopting the mitigation monitoring and reporting program was approved by a unanimous roll call vote. ACTION: Upon a motion by Campion, seconded by Payne, introducing Ordinance No. 2016-02 approving the proposed rezone for the Cedar Flats Estates Project, waiving full reading and continuing to the next regular meeting for adoption was approved by a unanimous roll call vote. REGULAR CALENDAR: TREASURER'S OFFICE: 1. SUBJECT: Treasurer's Report for period ending December 2015. RECOMMENDED ACTION: Accept the Treasurer's Report as submitted. GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 16, 2016 PAGE 4 Farrell gave the report. ACTION: Upon a motion by Campion, seconded by Payne, accepting the Treasurer’s Report for period ending December 2015, as submitted, was approved by a unanimous roll call vote. FINANCE DEPARTMENT: 2. SUBJECT: Fiscal Year 2016 – Second Quarter Update. RECOMMENDED ACTION: Receive the informational report. Lucido gave the second quarter update. PUBLIC WORKS DEPARTMENT: 3. SUBJECT: Vacation of easements and transfer of property interests to the State of California related to the Central Galt Interchange Project. RECOMMENDED ACTION: 1) Find that the easements for water pipes, drainage facilities and incidental purposes recorded in Book 2773, Page 20 and in Book 3166, Pages 193 and 197 have not been used for the purpose for which they were dedicated for five consecutive years immediately preceding their proposed vacation; and 2) Adopt Resolution No. 2016-11 of summary vacation; and 3) Adopt Resolution No. 2016-12 delegating authority to the Public Works Director to transfer as appropriate any City property interests in fee or easements to the State of California related to completion of the Central Galt Interchange Project. Owens gave the agenda report. ACTION: Upon a motion by Campion, seconded by Powers, adopting Resolution No. 2016-11 and Resolution No. 2016-12 were approved by a unanimous roll call vote. COMMUNICATIONS: None. CITY CLERK’S REPORT: 1. SUBJECT: Galt Youth Commission – Adult Mentor Appointment. RECOMMENDED ACTION: Appoint an adult mentor to the Galt Youth Commission to fill a vacant position and remaining term in accordance with city practice. Settles gave the agenda report. Heuer appointed America Velasco as an adult mentor with the term ending December 2018. COMMENTS BY STAFF: Palazzo said the strategic plan update would return to the agenda after the next strategic plan workshop. He would be in contact with City Council confirming the date for possibly April or May. COMMENTS BY CITY COUNCIL MEMBERS/FUTURE AGENDA ITEMS GALT CITY COUNCIL MINUTES REGULAR MEETING OF FEBRUARY 16, 2016 PAGE 5 VICE MAYOR PAYNE: Invited the community to the Eggstravaganza Event on March 19, 2016 and liked the new announcements on the television monitor in the lobby. COUNCIL MEMBER HEUER: Nothing. COUNCIL MEMBER CAMPION: announced the Historical Society Fundraiser Dinner at Hunan House on Thursday, February 18, 2016, beginning at 5:30 pm. COUNCIL MEMBER POWERS: Nothing. MAYOR CREWS: Nothing. There being no further business to come before council, the mayor adjourned the meeting at 8:41 pm. Respectfully submitted, Donna Settles City Clerk