City Council Meeting

CITY OF GALT MINUTES REGULAR CITY COUNCIL MEETING Council Chambers, 380 Civic Drive, Galt, California Tuesday, April 18, 2017 The Mayor called the meeting to order at 1:00 pm. Council Members present: Crews, Heuer, Campion and Powers. Lampson arrived at 1:50 pm. Staff members present: City Manager Palazzo, City Clerk Settles, Interim City Attorney Hood, Community Development Director Erias, Finance Director Boyd, Interim Human Resources Administrator Harman, Parks & Recreation Director Solis, Police Chief Sockman and Public Works Director Winkler. OPENING CEREMONIES - Silent prayer was observed, the flag salute was recited and the City Clerk read the video statement. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS: Campion pulled Item No. E5 from the Consent Calendar for discussion. Crews moved Item No. G3 first on the Regular Calendar. PRESENTATIONS: 1. SUBJECT: Introduction of New Employees – Alex Daijogo, Wastewater System Operator; Chelsie Yourdon, Dispatcher; Gregory Steele, Police Officer. Winkler introduced Daijogo. Sockman introduced Yourdon and Steele. 2. SUBJECT: Winter Bird Festival Recap. Solis introduced Monica Lopez, Recreation Supervisor, who gave the presentation. Solis recommended continuing the event for another year utilizing Galt City Hall, Littleton Community Center, Chabolla Community Center and the Parks & Recreation Facility. He asked for the opportunity to bring the event in under budget next year and City Council agreed. PUBLIC COMMENTS - The Clerk announced that members of the audience could address City Council on any matter which was not on the agenda but within the subject matter jurisdiction. She advised the location of the speaker sheets, asked that speaker sheets be presented to the Clerk prior to addressing City Council and advised that each person would have a five-minute time limit to speak. Barbara Payne asked City Council to consider including 501(c) (4) organizations for the Community Benefit Funding Grant Program. CONSENT CALENDAR: 5. SUBJECT: Adopt a Resolution Authorizing the Establishment of a New Investment Account to Hold Sewer Fund Debt Service Reserves. RECOMMENDED ACTION: Adopt Resolution No. 2017-19 Authorizing the Establishment of a New Investment Account to Hold Sewer Fund Debt Service Reserves. GALT CITY COUNCIL MINUTES REGULAR MEETING OF APRIL 18, 2017 PAGE 2 Campion had concerns with the interest earnings being placed into operations. Rick Walters questioned the legality of using the interest earnings. Heuer recommended transferring the interest earnings to the Sewer Fund Debt Service Reserve and Crews agreed. Hood said the resolution would need to be amended to reflect the change. ACTION: Upon a motion by Campion, seconded by Heuer, adopting Resolution No. 2017-19, as amended, was approved by a unanimous roll call vote of council members present. Absent: Lampson CONSENT CALENDAR - Consisting of Items 1 through 6, excluding Item No. 5, which was pulled for discussion. 1. SUBJECT: Minutes of the regular meeting of April 4, 2017. RECOMMENDED ACTION: Accept the minutes as submitted. 2. SUBJECT: Receive and File Warrants. RECOMMENDED ACTION: Receive and file warrants for the period ending April 4, 2017. 3. SUBJECT: Capital Improvement Program Status Update - January 1- March 31, 2017. RECOMMENDED ACTION: Receive third quarter Capital Improvement Program status report. 4. SUBJECT: Approval of Landscape Maintenance Agreement for Improvements along the East Stockton Boulevard Frontage. RECOMMENDED ACTION: Adopt Resolution No. 2017-20 authorizing the City Manager to execute a landscape maintenance agreement with Norcal Petroleum for the maintenance of frontage improvements associated with the proposed ARCO AM-PM along East Stockton Boulevard. 6. SUBJECT: Measure R Citizens’ Oversight Committee Annual Report. RECOMMENDED ACTION: Review and approve the Measure R Citizens’ Oversight Committee Annual Report as presented. ACTION: Upon a motion by Heuer, seconded by Crews, the consent calendar was approved by a unanimous roll call vote of council members present. Absent: Lampson SCHEDULED MATTERS - PUBLIC HEARING: None. REGULAR CALENDAR: PUBLIC WORKS DEPARTMENT: 3. SUBJECT: Award of Contract for Construction of the Industrial Water Treatment Plant 2016 Deep Well Project – Phase 1. RECOMMENDED ACTION: Adopt Resolution No. 2017-21 to: 1) Approve a supplemental appropriation in the amount of $784,937.00 from Fund 007 fund balance to Capital Improvement Project (CIP) No. 55A1; and 2) Authorize the City Manager to execute a contract with Stonehouse Drilling and Construction LLC for the Industrial Water Treatment Plant 2016 Deep Well Project - Phase 1 in the amount of $868,322.00; and 3) Authorize a contract contingency in the amount of $86,322.00; and 4) Authorize the City Manager to execute contract change orders within the GALT CITY COUNCIL MINUTES REGULAR MEETING OF APRIL 18, 2017 PAGE 3 approved project contingency; and 5) Approve the filing of a Categorical Exemption per section 15301(b) and payment of all filing fees; and 6) Authorize the Public Works Director to accept the improvements and issue a Notice of Completion upon satisfactory completion of the work. Winkler gave the agenda report. ACTION: Upon a motion by Heuer, seconded by Crews, Resolution No. 2017-21 was approved by a unanimous roll call vote of council members present. Absent: Lampson CITY ATTORNEY: 1. SUBJECT: Amendment to City Manager Employment Agreement for 5% Salary Increase. AGENDA REPORT: Hood RECOMMENDED ACTION: Adopt Resolution No. 2017-22: 1) approving the First Amendment to the Employment Agreement for the City Manager to increase the City Manager’s current base salary by 5%; and 2) Authorizing the Mayor to execute the agreement on behalf of the City. Hood gave the agenda report. ACTION: Upon a motion by Heuer, seconded by Campion, Resolution No. 2017-22 was approved by a unanimous roll call vote of council members present. Absent: Lampson CULTURE AND RECREATION DEPARTMENT: 2. SUBJECT: City of Galt Event Sponsorship Policy and Special Event approval for Fiscal Year 2017/2018. AGENDA REPORT: Solis RECOMMENDED ACTION: 1) Adopt a resolution establishing the City of Galt Special Event Sponsorship Policy; and 2) Sponsor the nine reoccurring special events for the amounts listed on the agenda report under the proposed Special Event Sponsorship Policy for fiscal year 2017/2018 budget. Lopez gave the agenda report. Campion asked the definition of the up to 50%, Item No. 5 in the policy, and Solis replied it was applicable to the maintenance and operation of a sponsored event. Powers disagreed with the City sponsoring up to 50% of the cost of an event and thought it should be more. Heuer asked to include in the policy the length or the size of a sponsored event. Campion suggested including a schedule of the cost based on the length and size of a sponsored event. Heuer would like to see a report back to the City that would include revenue and expenditures of the sponsored event and Powers agreed. Solis replied that would be easy to add into the policy. Crews wanted the cap raised up to $5,000. Powers asked that City Council include Community Emergency Response Team (CERT) volunteers who have in the past provided first aid at community events. Gale Webber said the transient occupancy tax dollars should be spent on events and she disagreed with the policy. Webber read Rick Keiser’s letter into the record. GALT CITY COUNCIL MINUTES REGULAR MEETING OF APRIL 18, 2017 PAGE 4 Barbara Payne asked if the Heritage Festival would be charged for two police officers. Sockman replied there would be two police officers assigned to the Heritage Festival. He said the policy, currently under discussion, would determine the cost of the service to the Heritage Festival. She asked for further details on the process of submitting the application for sponsorship. Powers suggested including in the sponsorship application the number of volunteer hours by the organization. Brooke Beckett, Galt High School, gave an overview of the Galt High School Biomedical Engineering, Science and Technology (BEST) 5K Run. Debra Crane, Galt High School, said the funds raised from the BEST 5K Run was spent on the students in the program. Ann Ullrich, Galt Chamber of Commerce, spoke about the Food Truck Mania and the Strawberry Festival. Terry Parker, Galt Chamber of Commerce, shared details of the Strawberry Festival fundraising efforts for the community and disagreed with the number of police officers. Crews reiterated he wanted to eliminate the 50% and increase the dollar amount up to $5,000 per event per day. Heuer appreciated the events coming to City Council once a year for a decision. She suggested bringing back the soft costs separated from the hard costs. Heuer would consider waiving the soft costs and Lampson agreed. Powers asked why police officers were required at all events and Sockman said based on his professional opinion a two police officer minimum would be necessary at all events. Crews and Lampson wanted to increase the dollar amount up to $5,000. Campion disagreed and said the flexibility to increase the amount was part of the policy. Powers said she wanted to eliminate the 50% and use the up to $3,000 dollar amount. Heuer recommended setting a maximum amount of sponsorship funding and Crews agreed. He added he was interested in using up to 25% of the transient occupancy tax funds for the sponsorship program. City Council directed staff to bring back a report separating the hard costs and soft costs, include facilities as soft costs, remove the 50% and increase the dollar amount up to $5,000 in Item No. 5 of the policy. COMMUNICATIONS: Nothing. CITY CLERK'S REPORT: Nothing. COMMENTS BY STAFF: Erias said the California Energy Commission awarded the City of Galt a grant for $650,000 and he gave an overview of the submitted projects. Winkler said due to the 4th Street Project, the Food Truck Mania Events would be relocated for the months of May, June and possibly July. Solis announced the Galt Gator Swim Program started as well as T-Ball and Softball Programs. Sockman reminded the community the Police Speaker Series with City staff onsite was on Wednesday, April 19 at the Pescetti Community Room and he shared details for the upcoming Drug-Take Back Program on April 29. Palazzo said he was busy working on the budget and commended the staff’s hard work. GALT CITY COUNCIL MINUTES REGULAR MEETING OF APRIL 18, 2017 PAGE 5 COMMENTS BY CITY COUNCIL MEMBERS/FUTURE AGENDA ITEMS: 1. SUBJECT: Reports by City Council Members on Regional Boards, Commission and Committees. VICE-MAYOR CREWS: said the Eggstravaganza Event was a great success. COUNCIL MEMBER HEUER: Nothing. COUNCIL MEMBER CAMPION: Nothing. COUNCIL MEMBER LAMPSON: toured the Wastewater Treatment Plant Facility and lift station. She asked to bring back the regular meeting start time at the next meeting for discussion. MAYOR POWERS: enjoyed the Eggstravaganza Event. Powers asked during the process of working on the budget to remember CERT volunteers who work at City events. She asked to review the Community Benefit Grant Policy as it relates to 501(c) nonprofit organizations during the next fiscal year. ADJOURNED TO CLOSED SESSION: 1. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code section 54957.6 AGENCY NEGOTIATOR: Gene Palazzo, Steve Harman EMPLOYEE ORGANIZATION: Galt Police Officers Association (GPOA) Galt Police Civilians Association (GPCA) Galt Public Service Unit (GPSU) 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to Government Code section 54956.9. Boone vs. City of Galt, Sacramento County Superior Court No. 34-2015-00184063 RECONVENED TO OPEN SESSION: The City Council reconvened to open session at 4:47 pm at which time the Interim City Attorney announced City Council had provided direction to staff to finalize a settlement agreement with Boone vs. City of Galt, Sacramento County Superior Court No. 34-2015- 00184063. There being no further business to come before council, the mayor at adjourned the meeting 4:48 pm. Respectfully submitted, Donna Settles City Clerk