City Council Meeting

CITY OF GALT MINUTES REGULAR CITY COUNCIL MEETING Council Chambers, 380 Civic Drive, Galt, California Tuesday, July 21, 2020 This meeting of the Galt City Council was conducted by video/teleconference in compliance with the State and County Shelter at Home Orders, and as allowed by the Governor’s Executive Order N-29- 20, which allowed for a deviation of teleconference rules required by the Brown Act. Council Members and City staff participated via remote video/telephone connections and the meeting was broadcast on Metro Cable and livestreamed on the City’s website. The Mayor called the meeting to order at 6:03 pm. Council Members present: Lozano, Farmer, Campion, Lampson and Sandhu. Staff members present: Interim City Manager Haglund, City Clerk Hubert, Interim City Attorney Hood, Community Development Director Erias, Finance Director Tyson, Human Resources Director Van Steyn Parks and Recreation Director Solis, Police Chief Sockman and Public Works Director Selling. OPENING CEREMONIES – Silent prayer was observed, the flag salute was recited and the City Clerk read the replay statement. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS: Sandhu moved Item H4 to after Item H1. Farmer pulled Consent Item J3. PRESENTATION: None. PUBLIC COMMENTS: The City Clerk announced that members of the public could address the City Council on non-agenda items via the email submission process identified on the agenda. She stated no discussion or action could be taken on any item that was not listed on the agenda. She said those who submitted written public comments would be read out loud by the City Clerk, subject to the customary five minute time limit, on any item scheduled on the agenda at the time that item was being considered. Lance Earl requested discussions for changes to the Galt Police Department’s Policy Manual be placed on the August 4 city council agenda. Randy Morton asked how the City was communicating with residents regarding city developments. Vincent Nevarez asked about spending funds on repairing existing infrastructure. City Council advised staff to contact Lance Earl for discussion on requested item. REPORTS BY CITY COUNCIL MEMBERS ON REGIONAL BOARDS, COMMISSIONS AND COMMITTEES: Lampson attended the Galt Youth Commission Meeting on July 13. Sandhu attended the Sacramento Transportation Authority Board Meeting on July 15. INFORMATION/CONSENT CALENDAR - Consisting of Items 1 through 2. 1. SUBJECT: Minutes of the regular meeting of July 7, 2020. RECOMMENDED ACTION: Accept the minutes as submitted. GALT CITY COUNCIL MINUTES REGULAR MEETING OF JULY 21, 2020 PAGE 2 2. SUBJECT: Receive and File Warrants for period ending July 9, 2020. RECOMMENDED ACTION: Receive and file warrants for the period ending July 9, 2020. ACTION: Upon a motion by Lozano, seconded by Lampson, the consent calendar was approved by a unanimous roll call vote. CONSENT CALENDAR: 3. SUBJECT: Wastewater Treatment Plant Special Studies Project, Amendment No. 1 to Task Order No. 4 of Master Task Order Agreement with West Yost Associates. RECOMMENDED ACTION: Adopt Resolution No. 2020-42 authorizing the City Manager to execute an amendment to the existing contract with West Yost Associates in an amount not to exceed $55,251 for the Wastewater Treatment Plant Special Studies Project. Farmer asked about the additional $30,100 being requested for toxicity reduction evaluation (TRE) related tasks and the additional $3,500 being requested for potential TRE services when the letter from West Yost stated it was not expected there would be additional significant TRE related expenses through 2020. ACTION: Upon a motion by Farmer, seconded by Campion, adopting Resolution No. 2020-42 was approved by a unanimous roll call vote. SCHEDULED MATTERS - PUBLIC HEARING: None. REGULAR CALENDAR: CITY COUNCIL’S OFFICE: 1. SUBJECT: Planning Commission Appointment. RECOMMENDED ACTION: Mayor Sandhu appoint Daniel Gerling to the Planning Commission to fill a vacant position with a term ending December 2022. Hubert gave the agenda report. ACTION: Sandhu appointed Daniel Gerling to the Planning Commission with a term ending December 2022. Hubert administered the Oath of Office to Gerling. 4. FINANCE DEPARTMENT: SUBJECT: City of Galt Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2019; Single Audit for Fiscal Year Ended June 30, 2019; Memorandum on Internal Control and Required Communications for the Year Ended June 30, 2019, Independent Accountants’ Report on Compliance with Proposition 111 2018-19 Appropriations Limit Increment, and Independent Auditors’ Report on Compliance Regarding AB 3773. RECOMMENDED ACTION: Accept by motion, the City of Galt Comprehensive Annual Financial Report (CAFR) for fiscal year ended June 30, 2019; Single Audit for the fiscal year ended June 30, 2019; Memorandum on Internal Control and Required Communications for the year ended June 30, 2019; Independent Accountants’ Report on Compliance with the Proposition 111 2018- GALT CITY COUNCIL MINUTES REGULAR MEETING OF JULY 21, 2020 PAGE 3 19 Appropriations Limit Increment; and Independent Auditors’ Report on Compliance with Applicable Requirement and on Internal Control over Compliance regarding AB 3773. Tyson introduced Brandon Young and Joceyln Esparza from Lance, Soll & Lunghard, LLP (LSL), who gave the financial report and answered City Council questions. ACTION: Upon a motion by Lampson, seconded by Campion, accepting the City of Galt Comprehensive Annual Financial Report (CAFR) for fiscal year ended June 30, 2019; Single Audit for the fiscal year ended June 30, 2019; Memorandum on Internal Control and Required Communications for the year ended June 30, 2019; Independent Accountants’ Report on Compliance with the Proposition 111 2018-19 Appropriations Limit Increment; and Independent Auditors’ Report on Compliance with Applicable Requirement and on Internal Control over Compliance regarding AB 3773 was approved by a unanimous roll call vote. CITY MANAGER’S OFFICE: 2. SUBJECT: Urgency Ordinance to Allow Temporary Outdoor Dining/Use Permits. RECOMMENDED ACTION: Adopt and waive further reading of Urgency Ordinance No. 2020- 04 of the City Council of the City of Galt, California, by four-fifths vote, authorizing the Community Development Director to grant an emergency Temporary Outdoor Dining/Use Permit to allow restaurants to use available public and private outdoor space to meet physical distancing requirements and waiving any applicant fees associated with the City staff’s review process. Farmer recused himself due to an ownership interest in a local business downtown that would allow him to utilize the proposed temporary outdoor dining/use program which may be a conflict of interest and left the virtual meeting consistent with direction from the City Attorney. Haglund introduced Amie Mendes, Economic Development Manager, and she gave the agenda report. ACTION: Upon a motion by Lozano, seconded by Campion, adopting Urgency Ordinance No. 2020-04 was approved with a roll call vote of council members present. Absent: Farmer. Farmer re-entered the meeting at 7:39 pm. 3. SUBJECT: Coronavirus (COVID-19) Update. RECOMMENDED ACTION: Information only. Haglund gave the agenda report. PARKS AND RECREATION DEPARTMENT: 5. SUBJECT: City of Galt Special Event Sponsorship Application Overview Fiscal year 2020-2021. RECOMMENDED ACTION: Review the Special Event Sponsorship requests for Fiscal Year (FY) 2020-21 and provide direction to staff regarding the funding levels, if any, in accordance with budgeted amounts in the FY21 budget. Solis gave the agenda report. He indicated Vet-Traxx Project, Inc. had withdrawn their application. After City Council discussion, it was agreed to take the allotted $7,000 and allocate it proportionately, which was approximately 81%, between the six listed events in the agenda report. GALT CITY COUNCIL MINUTES REGULAR MEETING OF JULY 21, 2020 PAGE 4 Bonnie Rodriquez, Galt District Chamber of Commerce, reminded City Council that two of the events were free to the community and would like to work with staff to further reduce the costs of the events. ACTION: Upon a motion by Farmer, seconded by Lozano, allotting the budgeted $7,000 and allocating it proportionately, approximately 81%, between the Bridal Showcase, Galt District Chamber of Commerce; Eggstravaganza, Galt District Chamber of Commerce; Kids Need Kiwanis 5K Fun Run, Kiwanis Club of Galt; Community Dinner, Galt Sunrise Rotary; 5K Run/Walk, Liberty Ranch Athletic Boosters; and Homecoming Parade, Liberty Ranch High School was approved by a unanimous roll call vote. PUBLIC WORKS DEPARTMENT: 6. SUBJECT: Galt Landscaping and Lighting Districts Engineer’s Reports, Intention to Levy and Collect Assessments for Fiscal Year 2020-21 and Set Public Hearings. RECOMMENDED ACTION: 1) Adopt Resolutions No. 2020-43, 2020-44, and 2020-45 declaring the City’s intention to levy and collect assessments for Fiscal Year 2020-21 for the Westside Galt Lighting, Landscaping, and Maintenance District 1990-02, the Northeast Galt Landscaping and Lighting District, and the Galt Landscaping and Lighting District No. 3, respectively; and 2) Authorizing publication of public hearing notices and posting of the Engineer’s Reports for the three City of Galt Landscaping and Lighting Districts; and 3) Set August 4, 2020, at 6:00 pm, as the date and time for public hearings for all three districts. Selling gave the agenda report and introduced Bill Forrest, Senior Civil Engineer, who answered City Council questions. ACTION: Upon a motion by Lampson, seconded by Campion, adopting Resolutions 2020-43, 2020-44, and 2020-45 was approved by a unanimous roll call vote. COMMUNICATION: Hubert said another public comment had been received during the meeting. Alan King asked to be notified when city council would be making decisions regarding the city. CITY CLERK’S REPORT: 1. SUBJECT: Measure R Independent Citizens’ Oversight Committee Appointments. RECOMMENDED ACTION: Review applications and consider appointments to the two vacant positions on the Measure R Independent Citizens’ Oversight Committee. Hubert gave the agenda report. ACTION: Upon a motion by Lozano seconded by Sandhu appointing Terry Cooley and Laurel Schamber to the Measure R Independent Citizens’ Oversight Committee was approved by a unanimous roll call vote. COMMENTS BY STAFF: Solis thanked his staff running the day camps during these pressing times and said they were doing a great job. Erias congratulated Dan Gerling on his appointment to the Planning Commission and said there was a Special Planning Commission Meeting this Thursday, July 23, to discuss the East Galt Infill/Simmerhorn Ranch Annexation Project. Tyson thanked City Council for their acceptance of the audited financials and thanked her staff for all their hard work. Haglund thanked Mendes GALT CITY COUNCIL MINUTES REGULAR MEETING OF JULY 21, 2020 PAGE 5 for her hard work on the urgency ordinance passed this evening. Van Steyn announced the Community Development Director position had been posted and the application deadline was August 25. COMMENTS BY CITY COUNCIL MEMBERS/FUTURE AGENDA ITEMS: VICE MAYOR LOZANO: Thanked staff and the community for helping with the crisis that is going on and said hopefully in the near future people would gather again. COUNCIL MEMBER FARMER: Congratulated Dan Gerling, Laurel Schamber and Terry Cooley on their appointments. Thanked his fellow council members for passing the outside dining ordinance. COUNCIL MEMBER CAMPION: Nothing. COUNCIL MEMBER LAMPSON: Said for everyone to stay safe and do their best to social distance. MAYOR SANDHU: Thanked staff for their hard work and said he understood this is a hard time for the community and businesses and to continue to support one another and to stay safe. There being no further business to come before City Council, the Mayor adjourned the meeting at 8:29 pm. Respectfully submitted, Tina Hubert City Clerk