Galt Youth Commission Meeting

CITY OF GALT GALT YOUTH COMMISSION Meeting Minutes, July 1, 2019 Meeting held in City Community Room 380 CIVIC DRIVE GALT, CALIFORNIA A. CALL MEETING TO ORDER: John Gordon, Adult Mentor, called the meeting to order at 6:05P.M. B. ROLL CALL: Adult Mentors Present: Gordon, Klotz, Lampson Members Absent: Collier, Cross Youth Members Present: Akers, Cuevas Murillo, Hemenover, Kunze, Martin, Mejia, Neuburger, Rivas, Robles, Stalians Members Absent: None B. PUBLIC COMMENT: None Cross Enters. D. PRESENTATIONS: E. REGULAR BUSINESS: 1. Icebreaker Adult Mentor Klotz facilitated an icebreaker that required commissioners and adult mentors to interact with each other. 2. City Clerk Introduction Tina Hubert from the Galt City Clerk’s Office introduced herself and shared the roles and responsibilities of the clerk’s office. She will serve as the commission’s primary contact in supporting our efforts. 3. Commissioner’s Responsibilities Adult Mentor Gordon, along with Mayor Lampson and Ms. Hubert, overviewed the purpose and importance of the Galt Youth Commission Ordinance, bylaws and the Brown Act. 4. Making a Motion Adult Mentor Gordon discussed the basics on making a motion. He passed out a copy of Rosenberg’s Rules of Order as a resource. 5. Approval of minutes for the meetings of May 6, 2019 Adult Mentor Gordon noted a discrepancy with the approved budget for the shirts. The Commission took action to approve the amended minutes. Moved: C. Murillo Cuevas Second: G. Kunze Ayes: 10 Nays: 0 Abstain: 0 6. Treasurer’s Report Adult Mentor Gordon presented an Excel spreadsheet and overviewed the budget for the Galt Youth Commission. Based on the spreadsheet, the amount of funds available for the youth commission to spend is $1,927.93. The report also reviewed expenditures of $164.19 for the GYC shirts from Gary’s Signs & Screen Printing. The Galt Lions also presented a check in the amount of $250 to the youth commission to support their scholarship fund. Chair Gordon requested permission to move agenda item #9 up to the next item. Commission agreed. 7. Hot Air Balloon Festival Dan Gerling, Galt Chamber of Commerce, overviewed the Hot Air Balloon event occurring on August 10-11th at McFarland Ranch and requested the services of the Galt Youth Commission. Gerling is seeking 50-60 volunteers and shifts would be from 6:30am to 10am. The volunteers would come as early as 4am to help set up. He also requested help the day before. Due to the nature of the event, no action was taken to support. Instead, commissioners signed up to volunteer individually. Chair Gordon requested permission to move agenda item #10 up to the next item. Commission agreed 8. National Night Out T.J. Guidotti from the Galt Police Department invited the Galt Youth Commission to participate in this year’s National Night Out on August 6th from 6—8pm. The event will take place in three locations: Meadowview Park, Marian O. Lawrence Library and Galt Community Park. Each location will have bounce houses and free food. Guidotti requested presence at all three locations and encourage the commissioners to have a booth and do an activity with the community. Commissioners took action to support the event. Moved: A. Rivas Second: E. Neuburger Ayes: 10 Nays: 0 Abstain: 0 Commissioners Rivas (Meadowview), Kunze (Community Park) and Akers (Library) volunteered to serve as the lead for their respective location. 9. Food Budget for the GYC Retreat Adult Mentor Klotz requested a budget not to exceed $250 to purchase food for the retreat. The Commission took action to approve. Moved: C. Murillo Cuevas Second: J. Mejia Ayes: 10 Nays: 0 Abstain: 0 10. Kevin Tonn Run/4th of July Parade Adult Mentor Cross provided last minute instructions on the run and recruited volunteers to pass out candy at the parade. Cross requested that commissioners wear their GYC shirt at the event. 11. Galt Youth Commission Scholarship Recipient Adult Mentor Gordon announced that Kayla Campbell, Liberty Ranch High School Senior, will receive a $250 scholarship from the commission. Due to the lack of applications, there was not a Galt High School winner. 12. City Council Update Council Member Lampson updated the commission on the trash rates. The waste disposal contract was approved in January which resulted in significant increases to local businesses. Lampson noted that the 2020 environmental mandates have a direct effect on the increased cost. 13. Galt Herald Newspaper Adult Mentor Klotz shared the importance of reading the Galt Herald. Commissioners Murillo Cuevas and Rivas discussed the partnership with the Herald in submitting teen related editorials monthly. 13. Overview of the GYC Officer Positions Adult Mentor Gordon asked officers from last year to summarize their jobs and commitments in each officer role. Gordon informed the commission that officer elections will be held at next month’s meeting. Candidates interested in running for an officer position should come prepared with a short speech. 14. Future Agenda Items Future agenda items include editorials. 15. Around the Horn/Give Your Gratitude Adult Mentor Klotz commended the commissioners on their participation at the meeting. ADJOURNMENT: Adult Mentor Gordon adjourned the meeting at 8:13 P.M. Respectfully submitted, John Gordon, Adult Mentor