Parks and Recreation Commission Meeting

CITY OF GALT AGENDA PARKS & RECREATION COMMISSION MEETING MINUTES PARKS AND RECREATION OFFICE 610 CHABOLLA AVE., GALT CA 95632 January 11, 2017, 6:00 P.M. Chairperson: Commission: Joe Bitondo, Angela DaPrato, Kelly Keagy, Janice Williams 1. CALL MEETING TO ORDER – Meeting called to order at 6:17 p.m. 2. ROLL CALL: a. Commissioners Present: Bitondo, DaPrato, Keagy, Williams b. Commissioners Absent: None 3. CHANGES TO THE ORDER OF AGENDA – No changes. 4. PUBLIC COMMENT: Under Government Code Section 54954.3, members of the public may address the commission on non-agenda items. Speakers may also address the commission on any agenda item during consideration of the item. Speakers shall restrict their comments to issues that are within the subject matter jurisdiction of the commission and limit comments to a maximum of five (5) minutes. Please fill out a speaker sheet located on the table inside the entrances to the council chambers and forward the completed speaker sheet to the commission secretary. Please state your name and city of residence prior to making your comments. 5. OTHER BUSINESS: a. Subject: Election of Chairperson – Administrative Assistant to conduct election of Chairperson • Rules of election given to Commissioners. • Commissioner Bitondo nominated for Chairperson, no other nominations, call for roll call vote, all in favor. b. Subject: Election of Vice-Chairperson – Chairperson to conduct election of Vice-Chairperson • Commissioner Keagy nominated by DaPrato for Vice Chairperson, call for roll call vote, all in favor. 6. ACCEPTANCE OF MINUTES FOR THE MEETING a. Minutes of the Special Meeting of November 29, 2016. • Commissioner DaPrato moved to approve. Call for vote, all in favor, minutes accepted. 7. PRESENTATIONS a. Planning Galt Parks • Chris Erias, Building and Planning Director made a presentation of GALT PARKS AND RECREATION COMMISSION AGENDA MEETING OF JANUARY 11, 2017 Page 2 the Parks Master Plan which can be found on the City of Galt website. Chris provided an overview of the Cities approach for planning and building parks. b. Lighting of the Night Cost Report • The Lighting of the Night event is fully funded by the City. • Littleton Center performances included City Tots, Galt Elementary School Choir, Galt/Liberty Unified Band and the Church of Latter Day Saints Chimes. The cost to put out chairs and bring in risers was approximately $850. This cost was offset by Galt FC who volunteered to set up and clean up this event. • Shop Local provided pictures with Santa free of charge. • Sac Mofo had their food trucks on Civic Drive. The Owner is eager to come back next year, two of his trucks sold out of product. • After the resignation of Patrice Moreno as the long time parade coordinator, the City directed staff to take over the parade. Brenda Renfrow stepped up as the new parade coordinator. Thank you to the Fire Department, Police Department and the Public Works Department for coordination of the road closures. • Candy throwing was an issue and P&R will be asking the Council to provide staff with direction on whether to throw candy or not. • Cost for parade was close to $6,000. There was a one-time cost for the purchase of additional barricades in the amount of $3,000. 8. OLD BUSINESS 9. NEW BUSINESS a. Ethics Training – Informational • Commissioners are required to complete Ethics Training every 2 years, but are encouraged to complete the annual training provided by City staff. Ethics training information AB1234 Annual Memo from the city attorney sent to commissioners via email December 20, 2016. b. Community Park Playground – Informational • P&R will would like to discuss options for the Community Park playground structure with Boy Scouts Troops, Girl Scout Troops and anyone that the Commission feels would be interested in having input on the park structure is encouraged to come to the next meeting. Currently $100,000 in budget to replace the structure. 10. UPCOMING COUNCIL AGENDA ITEMS a. Tiny Smiles Waiver Request • Tiny Smiles is a 10K, 5K, Kids Fun Run and ½ Marathon scheduled to take place on February 11, 2017. • A waiver of fees request will go before Council at the January 17, GALT PARKS AND RECREATION COMMISSION AGENDA MEETING OF JANUARY 11, 2017 Page 3 2017 for approval. b. Lighting of the Night Cost Report • Gone over during presentations above. c. Landscape Contract extension • Due to non-conformance with the contract, Professional Landscape Solutions, Inc. contract terminated by the City of Galt as of 12/31/16. Terracare Associates was hired for a 60 day contract period. 11. UPCOMING EVENTS a. Winter Bird Festival • To take place on January 21, 2017 at McCaffrey Middle School. This is the 10th Annual event. Due to low numbers 3 tours were canceled. 12. STAFF COMMENTS • City Manager, Eugene Palazzo, was in attendance at this meeting and commented that he is looking forward to working with the Commission this year. 13. COMMISSIONERS REPORTS/COMMENTS a. Commissioner Bitondo – The east side of the tunnel at Carillion has illegal juvenile activity in tunnel at dark. Armando will pass this information on to the police chief and instructed commissioners to tell people to call (209) 366- 7000, the Police Department non-emergency line. b. Commissioner DaPrato – Parks & Recreation basketball is in full swing. c. Commissioner Keagy – No, good. d. Commissioner Williams – No comment. e. Commissioner Vacant 14. ADJOURNMENT – 7:15 p.m. ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR: The agenda for this Parks and Recreation Commission meeting was posted in the following listed sites before 5:00 p.m. on the Friday preceding the meeting. 1. City Hall, 380 Civic Drive 2. U.S. Post Office, 600 N. Lincoln Way 3. Galt Parks and Recreation Department, 610 Chabolla Avenue