Parks & Recreation Commission Meeting-CANCELLED

CITY OF GALT PARKS & RECREATION COMMISSION MEETING AGENDA CITY HALL COUNCIL CHAMBERS 380 CIVIC DRIVE, GALT CA 95632 MAY 10, 2023 AT 6:00 P.M. Chairperson: Ernie Cason Commission: Carrie Graham, John McNamara, Chris Smith, Erin Saldivar 1. CALL MEETING TO ORDER 2. ROLL CALL: a. Commissioners Present: b. Commissioners Absent: 3. CHANGES TO THE ORDER OF AGENDA 4. PUBLIC COMMENT: Under Government Code Section 54954.3, members of the public may address the Parks and Recreation Commission on non-agenda items. The public comments section is for the Parks and Recreation Commission to receive comments; except for brief response to questions, no discussion or action may be taken on any item that is not listed on the agenda. Please limit comments to a maximum of five (5) minutes. Please fill out a speaker sheet located on the table inside the entrances to the council chambers and forward the completed speaker sheet to the commission secretary. Please state your name and city of residence prior to making your comments. 5. ACCEPTANCE OF MINUTES a. Minutes of the meeting of March 8, 2023 6. PRESENTATIONS 7. NEW BUSINESS a. Election – Chairperson b. Election – Co-Chairperson c. SUBJECT: Field Priority Order RECOMMENDED ACTION: Recommend to Galt City Council to review and discuss the current field priority and provide direction to staff. 8. OLD BUSINESS 9. UPCOMING COUNCIL AGENDA ITEMS GALT PARKS AND RECREATION COMMISSION AGENDA MEETING OF MAY 10, 2023 Page 2 10. UPCOMING EVENTS a. Saturday Market – 6/3 b. Summer Movies in the Park – 6/9 c. Sounds of Summer Concert Series – 6/10 d. Independence Day Celebration – 7/1 11. STAFF COMMENTS 12. COMMISSIONERS REPORTS/COMMENTS a. Commissioner Cason b. Commissioner Graham c. Commissioner McNamara d. Commissioner Smith e. Commissioner Saldivar 13. ADJOURNMENT ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR: The agenda for this Parks and Recreation Commission meeting was posted in the following listed sites before 6:00 p.m. on the Friday preceding the meeting. 1. City Hall, 380 Civic Drive 2. U.S. Post Office, 600 N. Lincoln Way 3. Galt Parks & Recreation Department, 610 Chabolla Avenue  Parks & Recreation Meeting Date: May 10, 2023 Commission Agenda Report FROM: ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR SUBJECT: FIELD PRIORITY ORDER RECOMMENDATION Review and discuss the current field priority and provide direction to staff. BACKGROUND In April, 1994, the City of Galt (COG) and the Galt Joint Union Elementary School District (GJUESD) entered into a Joint Use Agreement that allows each entity the ability to use each other’s facilities at no cost. Specifically, it allows the City to use “school building facilities” and “school playgrounds” for “community recreation and cultural arts activities”. It also provides that the City must “make available” to District “City recreation facilities which are suitable for [school] events, activities, or programs.” In scheduling the use of City facilities, City-sponsored events have first priority, but District sponsored events and programs must have second priority, and “any other events by other organizations or individuals shall have priority thereafter.” In 2013, COG and GJUESD signed a Site-Specific Joint Use of Facilities Agreement providing use of several school facilities to the COG and the City Council Chambers to the GJUESD. It gives District exclusive use, when school is in session, of Northeast Sports Park (McCaffrey) (and City has exclusive use when school is not in session). It also gives District exclusive use of Marengo Ranch Elementary School Athletic Fields when school is in session (and District second priority even when school is not in session). It also gives District, when school is in session, exclusive use of Greer Basin (and District second priority even when school is not in session). In 2001, the COG and the Galt Joint Union High School District (GJUHSD) entered into a similar agreement that allows each entity the ability to use each other’s facilities at no cost. For our purposes tonight, it gives District second priority (just behind the City’s first priority) to use City “recreation facilities”. Any “other organization” has priority thereafter. At the November 17, 2020 City Council meeting, the Galt City Council voted to adopt a resolution allowing the Galt Youth Baseball Organization to assume responsibility of the girls’ softball program for ages 6 to 14 and approving an Amended and Restated License TYPE OF ITEM: COMMISSION ACTION: Introduced Approved Denied Revised Moved By: Seconded By: Vote: AGENDA REPORT- FIELD PRIORITY ORDER Agreement Granting a License to Use Certain City Facilities to Galt Youth Baseball including use of the snack bar located at the Sports Complex. In December of 2020, the COG and Galt Youth Baseball (GYB) amended and restated an agreement that allowed GYB to operate the girls’ softball league, giving them the right to operate concessions at Harvey Park and Sports Complex and the use of Meadowview Park, Harvey Park, Sports Complex, McCaffrey Middle School and Community Park. DISCUSSION The Parks and Recreation Commission has been tasked to review the current sports field priority policies and provide a recommendation to the City Council. Generally, when school is not in session, the current policy priorities are as follows: 1. City Programs 2. GJUHSD and GJUESD Agreements 3. GYB Agreement 4. Youth recreation leagues 5. Youth competitive organizations 6. Private Rentals 1. City Programs include; but, are not limited to the following: • T-Ball • Adult Softball • Special Interest Classes 2. The COG Attorney has reviewed the GJUHSD, GJUESD and GYB agreements and has made the following conclusions with respect to the ball fields usage by District at City fields: Galt Joint Union High School District Agreement • City must make City “recreation facilities” available to District, for “school events, activities or programs” • For City facilities, City has first priority and District has second priority, and any other events by other organizations shall have priority thereafter Galt Joint Union Elementary School District Agreement • Northeast Sports Park (McCaffrey Middle School) o District has exclusive use of the facilities (except the tot lot and parking lot) “any time” school is in session (typically weekdays from 7am to 4pm) o City has exclusive use, when school is not in session. AGENDA REPORT- FIELD PRIORITY ORDER • Marengo Ranch Elementary School Athletic Fields o District has exclusive use of the fields “any time” school is in session (typically weekdays from 7am to 4pm) o City shall have first priority whenever District events are not in process, and District shall have second priority. • Greer Basin o District has exclusive use of the basin “any time” school is in session (typically weekdays from 7am to 4pm) o City shall have first priority whenever District events are not in process, and District shall have second priority. 3. GYB Agreement • Provide GYB a revocable license to GYB to use as follows: o Meadowview Park and Harvey Park from Feb. 1 to July 31 as follows:  Exclusive use of Meadowview and Harvey Park diamonds (Monday - Friday 4pm – 9pm, Saturday 8am – 9pm, and Sunday as needed or requested by GYB) o Community Park baseball diamond from April 1 to July 31st as follows:  Second priority usage mon-Friday 6:30-9pm (behind the high school district which has higher priority mon-Friday per its MOU with City)  Minimum of two Saturdays per month (8am-9pm) as designated by Parks and Recreation director  Sundays, as need or requested by GYB. AGENDA REPORT- FIELD PRIORITY ORDER • Sports Complex and McCaffery Middle School to use as follows: o As approved by the Parks and Recreation Director (but subject to higher priority with school districts per MOUs with GJUHSD and GJUESD) 4. Youth Recreation Leagues • A non-profit youth sports organization exclusively serving youth 19 years and younger. • Organization is comprised of at least five teams. • Coaches are primarily volunteers. • Organization does not make player cuts – all registrants play. • Each player must receive a minimum amount of mandated playing time except for reasons of injury, illness or discipline. • Games are typically played against other Galt teams. • Games are typically played inside of Galt city limits. • Program is held during the sport’s primary recreation season, defined as follows: • Baseball / Softball: February – July • Soccer: July – November • 80% of the organization’s players reside in the GJUHS boundaries. 5. Youth Recreation Organizations • A non-profit or for-profit youth sports organization exclusively serving youth 19 years and younger. • Organization is comprised of at least three teams. • Coaches may be licensed professionals and/or paid. • Organization may make player cuts • Games are typically played against non-Galt teams. • Games are typically played outside of Galt city limits. • 80% of the organization’s players reside in the GJUHS boundaries. 6. Private Rental • This includes any rental of any facility where the approved City fee is charged, typically weekend tournaments. FISCAL ANALYSIS: Except for staff time, there is no direct fiscal impact ALTERNATIVE: The Parks and Recreation Commission could recommend to City Council to support the current field priority list as listed above. ATTACHMENT(S): 1. GJUESD 1994 Agreement 2. GJUESD 2013 Site-Specific Agreement 3. GJUHSD 2001 Agreement 4. COG Youth Softball Program Staff Report 5. GYB 2020 Amended and Restated Agreement  FIRST SATURDAY OF THE MONTH 9:00 AM MARCH - NOVEMBER until 4th STREET IN DOWNTOWN GALT 2:00 PM Mar 4 • Apr 1 • May 6 • Jun 3 • Jul 1 • Aug 5 • Sep 2 • Oct 7 • Nov 4 Added Market Days • Artisan Foods New Antique Vendors • Arts & Crafts • Live Entertainment Family Event • Join in the Fun with Monthly Themes Get Social With Us on Instagram: See Featured Vendors, Upcoming Entertainment & Themes! Follow and Tag Us at @GaltSaturdayMarket Full Listing of Saturday Market at www.cityofgalt.org Become a Vendor - Contact JGarcia@CityofGalt.org  SUMMER MOVIES IN THE PARK VETERANS FIELD | FREE TO THE PUBLIC FRIDAY FRIDAY FRIDAY FRIDAY JUNE 9 JULY 14 AUGUST 11 SEPTEMBER 8 GATES OPEN AT 6PM | MOVIE STARTS AT DUSK Bring your blankets and picnic baskets, and enjoy an evening outdoors with family and friends! For more information visit the City of Galt website at www.cityofgalt.org/specialevents or call (209) 366-7115. Sounds of Summer CONCERT SERIES Veterans Field | 6:30pm - 8:30pm $5 per Person | Kids 12 and under free Saturday B-Side June 10 Band R&B, Funk, Country Saturday Latin July 8 Magic Latin Saturday The Nick August 12 Elwood Band Classic Country, Rock Saturday 80’s Rewind Sept 9 Band 80’s variety music Bring your blankets, chairs, and dinner. Food trucks will also be on site. For more information visit the City of Galt website at www.cityofgalt.org/special events or call (209) 366-7115. INDEPENDENCE DAY CELEBRATION SATURDAY, JULY 1, 2023 Officer Tonn Memorial 5K Run/Walk: Heroes Live Forever Sign in at City Hall 7:30 a.m. | Run at 8:00 a.m. Early Bird Pricing: $20 Youth; $40 Adults | Register at www.cityofgalt.org PARADE LIVE MUSIC SWIMMING Parade Starts at 9:30 a.m. | Route is C Street, to Fourth Street, to E Street Live Music at Veteran's Field, 900 Caroline Ave | Gates Open at 6 p.m. Free Concert, Family Fun Zone only $5 per child, Food Booth (Prices Vary) Swim at Gora Aquatic Center from 7 p.m. to 10 p.m. Tickets available online at www.cityofgalt.org Fireworks at 9:30 EVENT DETAILS & TICKET INFO - WWW.CITYOFGALT.ORG