Parks & Recreation Commission Special Meeting - LOCATION CHANGE

PARKS AND RECREATION COMMISSION LOCATION CHANGE: 610 CHABOLLA AVENUE or View/Provide Public Comment at: Join Zoom Meeting https://us02web.zoom.us/j/86054702555?pwd=SD Y0MUlmNnFJTzRyYzd2V3duaGRWUT09 Meeting ID: 860 5470 2555 Passcode: 783026 One tap mobile +16699009128,,86054702555#,,,,,,0#,,783026# US (San Jose) +13462487799,,86054702555#,,,,,,0#,,783026# US (Houston)  CITY OF GALT AGENDA PARKS & RECREATION COMMISSION SPECIAL MEETING CITY HALL COUNCIL CHAMBERS 380 CIVIC DR., GALT CA 95632 NOVEMBER 10, 2020 AT 6:00 P.M. Chairperson: Chris Smith Commission: Ernie Cason, Carrie Graham, Sharlyn Miller, Janice Williams 1. CALL MEETING TO ORDER 2. ROLL CALL: a. Commissioners Present: b. Commissioners Absent: 3. CHANGES TO THE ORDER OF AGENDA 4. PUBLIC COMMENT: Under Government Code Section 54954.3, members of the public may address the commission on non-agenda items. Speakers may also address the commission on any agenda item during consideration of the item. Speakers shall restrict their comments to issues that are within the subject matter jurisdiction of the commission and limit comments to a maximum of five (5) minutes. Please fill out a speaker sheet located on the table inside the entrances to the council chambers and forward the completed speaker sheet to the commission secretary. Please state your name and city of residence prior to making your comments. 5. ACCEPTANCE OF MINUTES a. Minutes of the meeting of March 11, 2020. 6. PRESENTATIONS 7. OLD BUSINESS 8. NEW BUSINESS a. City Manager – Lorenzo Hines Jr. b. Walker Parker Master Plan Update c. Softball Program d. Landscape Contract Update 9. UPCOMING COUNCIL AGENDA ITEMS 10. UPCOMING EVENTS a. Jingle through the Market – 12/5 11. STAFF COMMENTS GALT PARKS AND RECREATION COMMISSION AGENDA SPECIAL MEETING OF NOVEMBER 10, 2020 Page 2 12. COMMISSIONERS REPORTS/COMMENTS a. Commissioner Cason b. Commissioner Graham c. Commissioner Miller d. Commissioner Smith e. Commissioner Williams 13. ADJOURNMENT ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR: The agenda for this Parks and Recreation Commission meeting was posted in the following listed sites before 5:00 p.m. on the Friday preceding the meeting. 1. City Hall, 380 Civic Drive 2. U.S. Post Office, 600 N. Lincoln Way 3. Galt Parks and Recreation Department, 610 Chabolla Avenue  Meeting Date: November 10, 2020 Parks and Recreation Commission Report FROM: ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR TRUNG TRINH, SENIOR CIVIL ENGINEER SUBJECT: WALKER COMMUNITY PARK IMPROVEMENTS, CIP 619B RECOMMENDATION Recommend to City Council to adopt a resolution approving the Updated Walker Community Park Master Plan. BACKGROUND The original Walker Community Park Master Plan was completed in 2004. In 2011, the City completed Phase 1 which included three sports fields, playground park area, restroom/storage building, limited roadway access and parking. The remaining unconstructed amenities include two youth baseball/softball fields, additional parking, completed roadway, splash park, tennis courts, basketball courts, open park space, picnic areas and a community center. DISCUSSION In June of 2019, the City received a $1.7 million grant from the State Parks and Recreation Department to be used specifically for the next phase of Walker Community Park. Park usage and facility needs have changed significantly since the original master plan was conceived in 2004. Updates to the original master plan were needed to address current trends, including the need for additional parking and restroom facilities. At the June 16, 2020 Council meeting, the City awarded a contract to Psomas to review the existing Master Plan, hold public meetings, collect public comments, make recommendations to update the existing Master Plan, and provide bid documents. FISCAL ANALYSIS There is no immediate fiscal impact by recommending City Council approve the updated Walker Park Master Plan. City Manager Approval: TYPE OF ITEM: COUNCIL ACTION: Introduced Approved Denied Revised ____ Consent Reso No _________________ Ord No ________________ X Departmental Moved By: ____ Public Hearing Seconded By: ____ Successor Agency Vote: ____ Other: AGENDA REPORT- WALKER COMMUNITY PARK MASTER PLAN UPDATE, CIP 619B November 10, 2020 Page 2 of 2 ALTERNATIVES The Parks and Recreation Commission can recommend to not accepting the Walker Park Master Plan Update as presented. ATTACHMENTS 1. Technical Report for the Updated Walker Community Park Master Plan WALKER PARK TECHNICAL REPORT City of Galt 11.02.2020 Master Plan Public Works Final Draft Table of Contents Executive Summary Section 3: Description of Proposed Project 5 Section 4: Restroom and Storage Buildings 10 Project Overview Original Master Plan Original Master Plan: Elements to Remain Implementation Schedule Summary of Design Process f Community Center Section 5: Regulatory Requirements 11 f Interactive Water Feature Project Site Constraints California Environmental Quality Act (CEQA)/ f Creative Play Area Environmental Impact Review (EIR) Section 1: Introduction 1 f FEMA Limits f Sand Volleyball f Retention Basin Capacity Permit Requirements Project Goals & Objectives f Picnic Areas with Shade Structures f Baseball Field Length Small Group Picnic Area (25 Section 6: Public Engagement 11 „ Description of Project f Existing Residential Person) Neighborhoods „ Large Group Picnic Area (80 f Existing Fence Person) Section 2: Existing Project Site Characteristics 2 Updated Master Plan f Public Art/ Sports Monumentation Section 7: Implementation Schedule 11 Project Location and Jurisdictional Boundary f Lighted Baseball Fields f Vehicular Elements Existing Site Conditions f Parking „ Circular Drop Off Appendix: Master Plan Concept Options 12 f Sports Fields, Parking, Amenities and Roadways f Pedestrian Connectivity „ Gated Quail Hollow Drop- f Utilities „ Multi Use Trails off f Grading and Retention Basins „ Pedestrian Corridor „ Gated Park Entrance f Security Gate/ Fencing f Masonry Wall f Restroom Buildings f Park Signage f Storage Building Original Master Plan: Elements to be f Lighted Tennis and Basketball Courts Removed f Concessions f Food Truck Area f Passive Park Area f Corporation Yard Project Recommendations  Section 01 EXECUTIVE SUMMARY INTRODUCTION Project Overview The purpose of this concept report is to provide a conceptual overview of the Recreational Goals: current and future improvements considered for the city’s Walker Park facility, f The addition of a third ball field to increase community availability for Master Planning of the Walker Park community facility was originally and a summary of the updated amenities and elements incorporated into the baseball and softball games. undertaken in 2004 for the city of Galt. Since that time, we understand Walker Park Master Plan. that the city’s community needs have evolved, and an update to the city’s f Establish tennis court amenities on the west side of town and walking vision for future build-out of amenities would bring the original Master trails to facilitate health and well-being within the community. Plan into alignment with the city’s present recreational needs. Project Objectives The city’s overall objective for the project is to incorporate an additional lighted Infrastructure Goals: This report provides an overview of the existing improvements ball field within the Walker Park facility to create a revenue opportunity from f Construct an extension of the access roadway from its current paved constructed within Walker Park, current park objectives, existing project the park by hosting baseball and softball league tournaments. The project team termini to Sargent Avenue. The road extension would provide an constraints, and current and future park amenities that are envisioned for was tasked with reviewing the existing site constraints associated with the additional point of access for emergency vehicles and improve traffic the community as part of an updated master planning effort. addition of a third ball field, updating the original Master Plan based on those circulation within the park. Existing park facilities were originally constructed during development findings, and producing the Walker Park Master Plan for the city of Galt. f Provide for additional restroom and storage facilities within the park. of Phase 1 for the Walker Park site. At the time of the original master Throughout the Master Plan process, the following goals were recognized for f Create additional parking spaces to accommodate vehicles within the planning effort, recreational facilities included within Phase 1 comprised the project: park during tournaments. of soccer fields, a synthetic turf football field, parking, and park amenities such as a play area, restrooms, and a large picnic facility. Refer to Figure Planning Goals: 2.3 for existing park improvements. f The Environmental Impact Report (EIR) for the original Master Plan Improvements also constructed within Phase 1 include site utilities, was approved in 2004 for the Walker Park site. The city’s goal is to streets, grading, and landscaping. Site utilities include water, sewer, update the park master plan to meet current objectives, without making storm drain, and dry utilities. An access roadway that provides vehicle modifications to the project that would require new analysis or creating access from West Elm Street to the parking lot has been constructed, and an impact to the approved EIR. sidewalks have been incorporated to provide pedestrian connectivity within and around the park site. Associated park landscaping and security Financial Goals: fencing has been established for the park, as well as two retention basins f Create a revenue opportunity for the city by attracting baseball and to provide stormwater management. Existing utility improvements have softball league tournaments to Galt that are currently traveling to been shown in Figure 2.4. surrounding cities. Revenue from league style ball field facilities would Implementation Schedule potentially generate income needed by the city for maintenance and operational costs. Based on the best information available during preparation of this report, f Construct improvements to the park to meet the state’s grant time the Updated Master Plan will be completed by Spring 2021, with any Phase frames and deadline requirements. 2 amenities or infrastructure selected by the city to be designed and constructed by December 2021. The Project Schedule has been included as part of Section 7 within this report. 1 Section 02 EXISTING PROJECT SITE CHARACTERISTICS Description of Project As described further in the report, Walker Park currently provides athletic opportunities for soccer and football games. Plans for future park improvements include baseball and softball fields, a community center, tennis and basketball courts, large and small group covered gathering areas, multi-use trails, and other community amenities. Note: This plan has been rotated for graphic Project Location and Jurisdictional Boundary presentation purposes for the remainder of the report. Walker Park is located in the city of Galt, approximately 30 miles southeast of downtown Sacramento, adjacent to California State Route 99. The location of Walker Park falls within the city of Galt, bordering the jurisdictional boundary with Sacramento County along Sargent Avenue. The neighborhood setting surrounding the park site is a residential tract development to the east that includes single family homes constructed in the early 1990’s, and single family lots to the north, south and west that were independently constructed from the 1940’s to the early 1980’s. The neighboring residential homes have very limited access to surrounding open space and community facilities. The park is a total of approximately 39 acres in size, bordered to the north by West Elm Street, to the west by Sargent Avenue, to the east by an existing residential tract neighborhood, and to the south by Hen Creek. Existing improvements on the park are constructed on approximately 29 acres, with the remaining 10 acres available for future improvements. Refer to Figures 2.1 and 2.2 for vicinity map and project location. Figure 2.2 - Project Location The property address is 380 West Elm Avenue and the County Assessor’s Parcel for the property is 148-0140-058- 0000. The property has been owned by the city of Galt since 2004, the same year a Master Plan for the park was originally developed. Phase 1 park improvements were constructed shortly thereafter. Figure 2.1 - Vicinity Map 2  Figure 2.3 - Existing Park Improvements Existing Site Conditions Walker Park is currently a partially developed park facility consisting of athletic fields, and associated parking, internal roadways, utilities, and landscaping. Much of the southern edge of the property is bordered by Hen Creek and remains undeveloped except for the construction of two existing retention basins that provide stormwater management for the park improvements. The northerly and westerly perimeter of the project consists of security fencing of the soccer and football fields, and pedestrian sidewalk that provides circulation around the outer limits of the park. Existing park amenities include the following: Sports Fields, Parking, Amenities, and Roadways Existing recreational facilities include two soccer fields and one synthetic turf football/ soccer field with associated bleachers. Park amenities that are currently located on the property include an existing restroom building, a creative play area, a large group picnic area with shade structure, security fencing, and site and field lighting. An existing access road that terminates at the southerly limit of the constructed improvements and a parking lot that includes approximately 104 stalls has been provided to serve the park facility. 3 Utilities Grading and Retention Basins Site storm drain, water, sewer, and dry utilities were constructed as part of the initial Phase 1 improvements for the The project site has been graded to accommodate construction of the existing sports fields, hardscape improvements, park. Utilities were installed to service the restroom building, and fire hydrants on-site. Storm drain was installed to and retention basins for the park. Additionally, the access roadway extension from the current terminus to Sargent provide drainage improvements within the parking lot and the northerly portion of the access road. Avenue has been rough graded in preparation for future construction of the pavement. Utility construction was truncated along the southerly limits of the existing park improvements, with the intent that Cut material that was generated during grading of the retention basins and access roadway was placed along the utilities associated with future phases of the park facilities would be constructed at a later date. southerly limits of the park improvements, just south of the football field and existing parking area. Figure 2.4 - Existing Wet Utility Improvements Figure 2.5 - Existing Site Grading 4 Section 03 DESCRIPTION OF PROPOSED PROJECT Original Master Plan Below is the original Master Plan prepared for Walker Park in 2004 for the city of Galt. Figure 3.1 - Original Walker Park Master Plan 5 Master Planning Summary Project Site Constraints Proposed development, including buildings, garages, site grading, fill placement, and storage of equipment and materials, within an SFHA is The Walker Park Master Plan was originally developed in 2004 for the This section describes the existing site constraints on the property that were identified regulated by requirements set forth within a Floodplain Development city, and park facilities included within Phase 1 were constructed shortly and considered during development of the updated park Master Plan. Permit. For building structures, mandatory flood insurance purchase thereafter. Since the original planning efforts, we understand that the requirements and floodplain management standards apply for proposed city’s community needs have evolved and an update to the park’s vision for FEMA Limits building within floodplain limits. construction of future amenities would bring the Walker Park Master Plan A portion of the project site is currently designated as a Special Flood Hazard Area The existing restroom and storage buildings currently serving Walker in alignment with current city recreational demands. (SFHA) Flood Zone “A” within the Federal Emergency Management Agency (FEMA) Park are located well beyond the established floodplain limit. The future The original 2004 Master Plan was reviewed for existing park on the FEMA FIRM Map No. 06067C0464H, Effective August 16, 2012. Flood Zone A buildings depicted on the updated Master Plan for the park, such as the improvements previously constructed as part of Phase 1, and evaluated represents areas subject to inundation by the 1-percent-annual-chance flood event Community Center, additional restroom buildings, storage, and shade for future planned amenities to remain, to be removed, or additional generally determined using approximate methodologies. structures have been located on the plan accordingly, to insure any future elements to be included within the updated vision for the park. Through structures would be located outside the FEMA floodplain limit. the evaluation and initial design process, goals and objectives to be encompassed within the updated Plan were defined, as outlined above. To complete the future roadway connection to Goshawk Drive, grading and paving within the designated floodplain limit would be required due One of the objectives identified for the Master Plan update was an to the existing terminus location and elevation of Goshawk Drive. Grading increase in ball field length to accommodate Baseball and Softball League would be anticipated to be minimal to provide an at-grade roadway. The tournament opportunities that could be hosted at the park. Fields that road may be slightly elevated to insure the level of inundation during a were previously designed at 200’ in length were evaluated in their original storm event would not impede emergency vehicle access due to flooding. locations, with revisions that included the addition of a 3rd ball field and The proposed road improvements would be anticipated to be at risk of field length options that varied from 225’ to 300’. Impacts from proposed deteriorating when inundated by flood water. ball field lengths greater than 230’ to the extension of the access roadway and the future vehicle connection to Sargent Avenue were identified and discussed with city staff. From the discussion, city staff expressed a preference for alternative options to be considered prior to deciding a direction for the Master Plan. Preferences communicated during the discussion included ball field lengths of 225’, 250’, and 300’, taking into consideration that not all three fields require identical lengths. Additionally, alternative locations could be considered other than the field locations identified on the original Master Plan. Five concepts were developed based on the collected feedback, and advantages and disadvantages were described for each alternative option. The options were reviewed with city staff and feedback included Figure 3.2 - Federal Emergency Management Agency direction to move forward with a combination of two options. The options Flood Zone Limits demonstrated the preferred location of the ball fields, the revised location for the tennis and basketball courts to the previous area designated for the Corporation Yard, and feasibly maximizing ball field lengths while keeping the ball fields in the original location. Clustering the three baseball fields all together and minimal impact to the approved Master Plan were main drivers in the overall decision. Updates to the overall park concept was then updated and further refined into an updated Master Plan. 6 Existing Retention Basin Vehicular Access to Sargent Avenue Existing Residential Neighborhood Capacity The 2004 Master Plan was originally developed with three points of vehicular access to public roadways, Walker Park is bounded to the east by an existing large residential tract development Two basins were designed and located at West Elm Street, Sargent Avenue, and Goshawk Drive. The internal access roads within the approximately 225 acres in size. Consideration was given to the location of proposed constructed during Phase 1 of the park were anticipated to be full width street improvements that would meet future park demands for park amenities to insure during the plan development process, future park elements park to retain all site stormwater vehicular ingress and egress, vehicular circulation, and necessary emergency vehicle access. The Planning were located away from the existing residential development. Refer to Figure 2.2 for runoff. No existing reports are Department recommended that any updates to the Master Plan should maintain the current roadway surrounding project characteristics. available for the two stormwater width, vehicular access, and circulation from the original planning efforts. Additionally, the lighting fixtures at the fields and courts should be shielded fixtures basins that were constructed as As discussed in the Master Planning Summary section of this report, ball field lengths greater than to direct the light on the playing surfaces only and deflect the light away from the part of Phase I, but it is understood 230’ impacted future access roadway street width and vehicle connection to Sargent Avenue that could surrounding residential areas. Also, careful selection and planting of screening trees the intent of the basins was be provided within the park property boundary, thereby limiting the field length that could be obtained along the residential perimeter would help to protect the adjoining neighborhoods from to provide 100% retention of during the Master Plan update. excess lighting. stormwater. Hydromodification was not a design requirement As in the original Master Plan, a multi-use trail has been designated along the easterly when Phase 1 was constructed, park property boundary. Although no lighting in the park would discourage use after however subsequent to design park closure, the multi-use trail may still be used after park has closed. Low level and construction of the basins, security lighting (bollard lights) along the trail should be considered for safety. hydromodification has become a Regional Water Quality Control Updated Master Plan Board requirement and is applicable for Phases 2 and 3. Lighted Baseball Fields Preliminary analysis was The original Master Plan called for 2 lighted baseball fields, one for little League play performed by Psomas during the and the other for Pony League/Girls’ Softball. The updated Master plan has placed a preparation of the updated Master third lighted field next to these fields in an area previously designated for parking. Plan to evaluate if the basins are Along with a restroom building at the “hub”, and security fencing and gates, the updated sized currently to meet or exceed Master Plan creates a baseball complex for multiple team play. hydromodification standards, and if they are adequately sized for Phase During initial development of the updated Master Plan, the City expressed an objective 2 and 3 improvements with regards for the park to increase ball field lengths to meet league regulations and allow for to hydromodification. future tournament use of the fields. League field length requirements that were discussed included 300’ field length for adult tournaments, 250’ field length for youth Results from the preliminary tournaments 12- year and above, and field lengths below 250’ limits the field use to calculations show that the 8-12 year old tournament play. The larger fields will accommodate Little League, Pony combined storage volume of the League, and Girls Softball play on all 3 fields. two basins is enough to essentially retain the entire 100-year 24-hour Parking storm event. It also shows that as constructed, the basins adequately In order to make up for the spaces lost to the added baseball field and to provide address hydromodification additional spaces for the added field, parking east of the field has been expanded and requirements for all phases of the an additional parking area has been added at the southern end of the park. In addition park. to the added parking area, parallel parking has been added to the southern access road. The proposed parking disposition is summarized as: Figure 3.3 - Walker Park Future Vehicular Access at Sargent Avenue f Original Master Plan spaces - 410 f Updated Master Plan spaces – 530 f Added number of spaces - 120 7 Pedestrian Connectivity Food Truck Area „Circular Drop-Off – The circular drop-off in front of the Community Center will remain. The purpose of this area will be emphasized with Multi-use Trails - Pedestrian multi-use trails and pathways run The existing food truck area, located near the southeast corner of the football field, the use of enhanced paving. throughout the park. A perimeter pathway creates a loop. This perimeter will remain. Access will still come from the northeast parking lot. „ Gated Quail Hollow Drop-off – This drop-off area will be gated for pathway is accessible from West Elm Street, Sargent Avenue, Goshawk Drive, and Quail Hollow Drive, providing pedestrian access to the park Passive Park Area (Southerly Basin) vehicles but will still have pedestrian access. from the adjoining neighborhoods. There are multiple pathways within „ Gated Park Entrances – In additional to the existing gated entrance Two basins are currently located along the easterly portion of the property. The the park which provide circulation and connection with all of the different from West Elm Street, an entrance from Sargent Avenue and one from southerly basin has been constructed with gently graded slopes that would be use areas. This provides for, and encourages, pedestrian access and use of Goshawk Drive conducive to concurrently utilizing the area for passive play. The area would seek to the park facilities. provide unstructured play opportunities within the existing park setting. Amenities f Park Signage – Park signage on the original Master Plan was indicated Pedestrian Corridor - In addition to the pathways throughout the park, would include softer edge plantings, open grassy space, and edge trail elements. The at the entry on West Elm Street and on Sargent Avenue. There is there is a pedestrian corridor that leads through the largest parking lot to area would be available for play throughout the year except during heavy storm events existing signage located at the West Elm Street entry and on the corner the controlled access point of the baseball complex. In combination with when the basin would provide stormwater retention for the park. Access to the area of West Elm and Sargent. The updated Master Plan indicates new enhanced paving, this corridor will provide greater safety for pedestrians would need to be controlled with fencing and cautionary signage as an avenue to signage at the Sargent Avenue entry and the Goshawk Drive entry. entering and leaving the parking lot. It will also announce to park visitors discourage use during the rainy season. f Masonry Wall – On the original Master Plan a masonry wall was the location of the baseball complex entry. indicated at the park boundary at the corporation yard. The purpose of Original Master Plan: Elements to Remain the wall was to provide security and separation between the corporation Security Gate/ Fencing f Community Center – The Community Center location and layout remain yard and adjoining residences. Although the corporation yard has been unchanged from the original Master Plan. removed from the updated park plan, tennis and basketball courts In combination with the outfield fencing, security gates at entry points have been relocated to the southerly portion of the park. Therefore the will provide controlled access to the baseball field complex. f Interactive Water Feature – The Interactive Water Feature remains in the masonry wall was included within the updated plan. same basic location. It has been shifted slightly to accommodate the additional Restroom Buildings parking area. Original Master Plan: Elements to be Removed There is one existing restroom building located near the northern parking f Creative Play Areas - The original Master Plan had three Play Areas. One is f Concessions – Originally a concessions stand was to be included as part lot, between the football field and the soccer fields. The original Master existing and is located between the football field and the soccer fields. The of the restroom building at the hub of the baseball complex. Since food Plan called for a restroom building in the hub of the baseball complex, second one is located adjacent to the Interactive Water Feature. The third is trucks now serve as concessions when there is an event, the concession and another one located between the Community Center and the Water located near the northern basin area, and adjacent to the Small Group Picnic stand was eliminated from the restroom building. Feature. The updated Master Plan provides for the same. Please see the Area. next section for additional information on the new restroom buildings. f Corporation Yard – Based on input from City staff, a City corporation f Sand Volleyball - A Turf Volleyball court was shown on the original Master Plan. yard at this location is no longer required. This allowed the southern After discussions with City staff this will now become a sand volleyball court. Storage Building access road to be shifted south and provide space for additional parking f Picnic Areas with Shade Structures and the relocated tennis courts and basketball courts. On the original Master Plan storage space was to be provided as part of „ Small Group Picnic Area (25 Person) – 2 small group picnic areas were included the restroom building at the hub of the baseball complex. In order to on the original Master Plan. The updated Plan has the same 2 areas provide for a larger storage area a separate storage building is located in „ Large Group Picnic Area (80 Person) – The original Master Plan had 2 large Project Recommendations the area between the football field and the baseball field. group picnic areas. One is existing and is located at the north area of the In summary, the following project recommendations should be considered: Lighted Tennis and Basketball Courts park between the football field and the soccer fields. The second one is also f Addition of a third lighted ball field to encourage tournament play included on the updated Master Plan and is located south of the Community Provisions for 2 lighted tennis courts and 2 lighted basketball courts Center, adjacent to the Play Area. f Inclusion of a passive park area as part of the southerly retention basin were located near the north boundary on the original Master Plan. f Public Art/ Sports Monumentation – The original Master Plan calls for Public f Addition of a storage building for the park When the parking area was expanded for the added baseball field, the space between the parking and the detention basin was not large enough Art/Sports Monumentation in two existing locations. No monumentation f Updated parking locations and an increased number of parking stalls for to accommodate the courts. As a result, the courts, along with added has been installed yet. The updated Master Plan indicates these two the site parking, were relocated to an area at the southern end of the park. As a possible locations as well as two additional possible locations for Public Art/ Monumentation. f Removal of the concessions building and proposed replacement with the result, the courts, along with added parking, were relocated to an area at designated food truck area the southern end of the park. f Vehicular Elements „ Southern access road – The southern access road has been realigned to f Removal of the corporation yard provide space for additional parking, and widened to provide for parallel f Inclusion of a pedestrian corridor from the parking area to the main ball parking. field entrance 8 Updated Master Plan Figure 3.4 - Updated Master Plan 9  Section 04 RESTROOM AND STORAGE BUILDING Project Improvement Phasing Walker Park is a three-phase master planned community park facility that has been designed with both passive and active recreational elements and associated community amenities. Phase 1 development of the park consists of soccer fields, a synthetic turf football field, two The restrooms building for the Galt Community Park will be centrally located on the axis of the three new ball fields, making it easy to find stormwater basins, and associated parking, streets, utilities, and landscaping for the facility. and access. The building will have six private individual stalls, each accessed from the exterior of the building, and each containing a toilet, urinal and lavatory. Phase 2 is expected to construct three lighted ball fields, additional parking, extension of the access roadway, restroom and storage buildings, and a continuation of pedestrian Three of the six stalls will be fully accessible. This meets the requirement that fifty percent of the stalls be accessible. The building will have a connections located within the park. Design and construction of the improvements is storage room that’s approximately 8 feet by 7 foot, for storage of supplies related to maintaining the restrooms. anticipated to commence the spring of 2021. The design of the building uses a simple gable roof form. Four columns on each side support a roof overhang to provide shade and weather Phase 3 will include tennis and basketball courts, a community center, an accessible creative protection. play area, large and small group gathering areas, an additional restroom building, parking, The walls will be concrete block for a durable easy-to-maintain material. The roofing will be metal. The end gables will be open to allow and a roadway connection to Goshawk Drive. The final phase of the park facility is not for plentiful natural ventilation, and they will be infilled with two-layer screening: 1) an exterior heavy gauge screening for security and currently scheduled for design or construction. durability, and 2) interior insect screening. A high-low accessible drinking fountain and bottle-filling station will be provided on the exterior of the building. Figure 3.5 - Walker Park Improvement Phasing Figure 4.1 - Restroom Building Figure 4.2 - Elevations 10 Section 05 Section 07 REGULATORY REQUIREMENTS IMPLEMENTATION SCHEDULE This section describes the environmental review process and appropriate regulatory The final version of this Technical Report, which will provide a conceptual overview and updated Master Plan of Walker Park, will be completed requirements for the project in March 2021. Based on the best information available during preparation of this Report, the project design and construction will be completed by December 31, 2021, as required by park grant funding. California Environmental Quality Act (CEQA)/ Environmental Impact Review (EIR) An Environmental Impact Report for the original Master Plan was prepared and approved in 2004. As the jurisdictional and approving agency, the City will need to evaluate if the updates to the Master Plan are minor, and consistent with the original Master Plan, and that the environmental document is still valid. To date, the City Planning Department has indicated that they have not seen any modifications on the updated Master Plan that would create new impacts or require a new analysis. Permit Requirements Prior to construction, there are several state and local permits that will be required to be obtained. The following is a preliminary list of these permits: f Construction General Permit issued by State Water Resources Control Board (SWRCB) which includes the Storm Water Pollution Prevention Plan (SWPPP) f National Pollutant Discharge Elimination System, Sacramento County, MS4 Permit f FEMA Floodplain Development Permit Section 06 PUBLIC ENGAGEMENT Public engagement through the updated Master Plan process will include presentations to the Parks and Recreation Commision, Planning Commission and City Council. The updated Master Plan will be presented to each local board to provide opportunities for review, feedback, and community engagement regarding the park improvements. The city of Galt Planning Department will be responsible for the planning phase of the proposed project. The Public Works Department will be responsible for the design and implementation for future phases of the park. Operations and maintenance of Walker Park will continue as currently provided by the Parks Department. 11 Appendix MASTER PLAN CONCEPT OPTIONS 12 13 14 15 16  27220 Turnberry Lane Suite 190 Valencia, CA 91355 661.219.6000 Phone www.Psomas.com  Meeting Date: November 17, 2020 Parks & Recreation Commission Agenda Report FROM: ARMANDO SOLIS, PARKS AND RECREATION DIRECTOR SUBJECT: YOUTH SOFTBALL PROGRAM RECOMMENDATION Recommend that City Council adopt a resolution allowing the Galt Youth Baseball Organization (GYB) to assume responsibility of the girls’ softball program for ages 6 to 14 and approving an Amended & Restated License Agreement Granting a License to Use Certain Facilities to GYB, including use of the snack bar located at the Sports Complex. BACKGROUND In 1995, the City of Galt entered into a license agreement with the Galt Youth Baseball Organization (GYB) to assume the responsibility of the boys’ baseball program for youth ages 9 to 18 years old from the Galt Parks and Recreation Department (GP&R) and authorizing use of City parks for those programs. In 2017, GYB added boys’ baseball for ages 5 to 8 years old to its program. This caused the numbers of interested participants in the GP&R baseball program to plummet and resulted in the eventual elimination of the City boys’ 5 to 8 year old baseball programs. The GP&R has continued to offer girls’ softball programs ages 4 – 14 and boys’ T-ball program, ages 4 & 5. The City most recently updated the license agreement with GYB earlier this year regarding GYB’s use of City parks and facilities for its youth programs. The City’s Master Fee Schedule includes a current annual fee of $11 per player for youth field usage. GYB pays the City this annual per player fee for its current youth baseball program participants through a verified roster process with GP&R. City Manager Approval: TYPE OF ITEM: COUNCIL ACTION: Introduced Approved Denied Revised ____ Consent Reso No _________________ Ord No ________________ X Departmental Moved By: ____ Public Hearing Seconded By: ____ Successor Agency Vote: ____ Other: CHECK APPROPRIATE LINE FOR TYPE OF REPORT AGENDA REPORT- YOUTH SOFTBALL PROGRAM PAGE 2 OF 3 DISCUSSION On September 20, 2020, GP&R received the attached letter from GYB requesting to add girls’ softball ages 6 – 14 to their organization starting in the 2021 season. GYB is also proposing to use the Galt Sports Complex and McCaffrey Middle School facilities for the girls’ softball program, as well as the snack bar located at the Galt Sports Complex. The GP&R would still run a T-ball program for all ages 4 & 5 at Veterans Field. Traditionally in other jurisdictions, youth baseball and softball programs for these age groups are run by non-profit groups such as GYB has done over the past 25 years with their boys’ programs. The proposed amended license agreement contains the following deal points: • Expands the programs that GYB would offer to include the proposed girls’ softball program for ages 6 to 14; • Expands GYB’s concession use to the Galt Sports Complex; • Continues to set forth the maintenance obligations and responsibilities of GYB including maintenance, replenishing of supplies, and security of restrooms during the time GYB is using the City fields, replenishing restroom supplies, keeping fields and dugouts free of debris, and providing a safe environment for players; • Does not have a set term, which is different from prior agreements that have typically included a three year term with optional extensions. The City, however, would have the ability to terminate the license agreement for any reason upon 30 days’ notice. Eliminating the set term is being recommended to simplify the administrative review process involved with renewing the agreement and in light of the long and beneficial relationship that has existed between the City and GYB related to GYB use of City parks and facilities for youth sports programs; and • Affirms the obligation of GYB to pay the City the annual per player fee for its program participants. In Fiscal Year (FY) 2020-21, it is estimated that the net revenue and direct expenditure impact of elimination of the girls’ softball programs ages 6 – 14 programs would benefit the GP&R budget by $3,240 when taking into account the reduced costs associated with running the girls’ softball program. In addition, the City would collect additional revenues from GYB with the payment of the City’s annual per player youth field fee (currently set at $11 per player in the Master Fee Schedule), currently estimated at $3,300 for the girls’ softball, ages 6-14 program. Increased revenue through the per player participant fee paid by GYB for maintenance of sports facilities will offset additional electricity costs to run the snack bar estimated at $800 per year. FISCAL ANALYSIS: Elimination of the girls’ softball ages 6 – 14 programs would reduce FY 2020-21 player registration fee revenue by approximately $27,000. However, associated expenditures are estimated to be reduced by $30,240, resulting in a net savings of $3,240. The City will also increase revenue through the per player participant fee paid by GYB in the estimated amount of $3,300. If this GYB request is approved, budget appropriation revisions will be refined and implemented in the mid-year budget process. AGENDA REPORT- YOUTH SOFTBALL PROGRAM PAGE 3 OF 3 ALTERNATIVE: 1. Recommend to City Council to deny GYB’s request and continue to operate the girls’ softball program. 2. Provide City Council alternatives. ATTACHMENT(S): 1. Resolution 2. Amended & Restated License Agreement with GYB 3. GYB Letter  RESOLUTION NO. 2020- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GALT, CALIFORNIA, ALLOWING THE GALT YOUTH BASEBALL ORGANIZATION (GYB) TO ASSUME RESPONSIBILITY OF THE GIRLS’ SOFTBALL PROGRAM (AGES 6-14) AND APPROVING AN AMENDED & RESTATED LICENSE AGREEMENT GRANTING A LICENSE TO USE CERTAIN CITY FACILITIES TO GYB WHEREAS, in 1995, the City of Galt entered into an agreement with the Galt Youth Baseball Organization (GYB) to assume the responsibility of the boys’ baseball program for youth ages 9 to 18 years old from the Galt Parks and Recreation Department (GP&R), including the use of City parks and facilities; and WHEREAS, in 2017, GYB added boys’ baseball for ages 5 to 8 years old. This caused the numbers of interested participants in the GP&R program to plummet and resulted in the eventual elimination of the City boys’ 5 to 8 year old baseball programs. The GP&R continued to offer girls’ softball programs for ages 4 – 14 and boys’ ages 4 & 5; and WHEREAS, on September 20, 2020, GP&R received a letter from GYB requesting to add girls’ softball ages 6 – 14 to their organization starting in the 2021 season. This would include the use of City facilities to facilitate games and practices for the girls and the use of the snack bar located at the Sports Complex. GYB would pay the City annual per player participant fee, estimated at 300 participants annually, which will be used to offset GP&R electricity costs to run the Sports Complex snack bar at an estimated cost of $800 per year; and WHEREAS, traditionally in other jurisdictions, youth baseball and softball programs for these age groups are run by non-profit groups such as GYB has done over the past 25 years with their boys’ programs. WHEREAS, elimination of the girls’ softball ages 6 – 14 programs would reduce FY 2020-21 player registration fee revenue by approximately $27,000. However, associated expenditures are estimated to be reduced by $30,240, resulting in a net savings of $3,240 to the GP&R FY 2020-21 budget. The City will also increase revenue through the player participant fee paid by GYB in the estimated amount of $3,300. If this GYB request is approved, budget appropriation revisions will be refined and implemented in the mid-year budget process. NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Galt, California, hereby authorizes the City Manager to enter into an amended and restated license agreement, in substantially the form attached hereto and approved as to form by the City Attorney, with the Galt Youth Baseball Organization to assume the responsibilities of the girls’ softball program for ages 6 to 14 years and use of the Galt Sport Complex s nack bar pursuant to the terms outlined in the license agreement. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED AND ADOPTED by the City Council of the City of Galt, California, this 17th day of November, 2020, upon a motion by Council Member , seconded by Council Member , by the following vote, to wit: AYES: Council Members: NOES: Council Members: ABSTAIN: Council Members: ABSENT: Council Members: MAYOR, City of Galt ATTEST: City Clerk, City of Galt AMENDED & RESTATED AGREEMENT GRANTING A LICENSE TO USE CERTAIN CITY FACILITIES TO THE GALT YOUTH BASEBALL ORGANIZATION THIS AMENDED & RESTATED AGREEMENT GRANTING A LICENSE TO USE CERTAIN FACILITIES (“Agreement”) is made on this ____ day of _______, 2020 (“Effective Date”), by and between the CITY OF GALT (hereinafter “City”), a general law city formed under the laws of the State of California, and the GALT YOUTH BASEBALL ORGANIZATION (hereinafter “GYB”), a California nonprofit corporation formed under the laws of the State of California. RECITALS WHEREAS, the City owns and operates park and recreational facilities including baseball diamonds located at Meadowview Park, Harvey Park and Community Park for the use and benefits of the citizens of Galt; and WHEREAS, the City wishes to cooperate with nonprofit community organizations that request the use of community facilities to provide services for the benefit of the citizens of Galt; and WHEREAS, the City has entered into prior agreements with GYB for use of City facilities and fields; WHEREAS, GYB wishes to operate a youth baseball league in Galt for boys aged 5 to 14 years under the rules and regulations of the national Babe Ruth program; and WHEREAS, GYB further wishes to operate a youth softball league in Galt for girls aged 5 to 14 years under the rules and regulations of the national Babe Ruth program; and WHEREAS, GYB wishes to operate the youth baseball/softball leagues on the diamonds located in Meadowview Park, Harvey Park, Sports Complex, McCaffery Middle School, and Community Park; and WHEREAS, a cooperative relationship between the City and GYB will benefit the citizens of Galt by insuring that a properly organized and managed youth baseball/softball leagues will exist in Galt and will have regular access to necessary facilities. NOW, THEREFORE, in consideration of the mutual promises contained herein, and for other valuable consideration, the parties agree as follows: 1. Purpose of Agreement: By this Agreement, City grants a fully revocable license to use certain City facilities as described in section 2 of this Agreement and to provide certain services as provided in section 5 of this Agreement, for the purpose of assisting in the operation of a youth baseball league in Galt, in exchange for GYB’s promise to organize and Page 1 of 9 82741.01002\33447835.1 manage the baseball league in cooperation with the City. This Agreement is not intended to incorporate GYB as a department of operation of the City. 2. Park Facilities to be Provided by City: The City shall grant GYB a revocable license to use the two baseball diamonds located in Meadowview Park, Harvey Park, Sports Complex, McCaffery Middle School, and Community Park (collectively, the “Premises”) for the months and during the hours and days stated on the schedule attached and incorporated into this Agreement as Schedule “A.” Except as otherwise noted in Schedule “A” GYB’s license to use the Premises is exclusive for the periods specified in Schedule “A.” Agreement is not intended to provide GYB with exclusive use of any other facilities in Meadowview Park, Harvey Park, Community Park or any other facility owned and operated by the City, nor is it intended to grant exclusive use of the Premises during any period not specified in Schedule “A.” Nothing in this Agreement shall be construed as a conveyance to GYB of any ownership or other interest in the Premises. 3. Term: The term of this Agreement shall commence as of the Effective Date and continue unless and until terminated by the City pursuant to section 12. 4. Concessions: The City grants GYB the right to operate concessions at Harvey Park from the City owned building located at the park, during the months of January 1st through December 31st during the term of this Agreement. The City Grants GYB the right to operate concessions at the Sports Complex from the City owned building at the park, Monday through Friday and on agreed upon weekends (weekend use must be approved in advance by the City) during the months of January 1st through December 31st during this Agreement. GYB shall be responsible for complying with all permitting or other requirements necessary to sell concessions. GYB is allowed to store all necessary supplies and equipment in the Harvey Park and Sports Complex concessions buildings during the term of this Agreement, at its own risk. Any and all equipment left after said dates shall not be the responsibility of the City. GYB shall return the concessions stand to the City in the same condition as it exists on the date of this Agreement. GYB shall be responsible for any repairs or maintenance necessary due to its use of the concessions stand. 5. Services to be Provided by City: The City shall maintain all parks and fields to City of Galt park standards, including such routine maintenance activities as mowing, edging, weeding, emptying of trash receptacles, and other work performed by City personnel at other City parks. 6. Services to be Provided by GYB: GYB shall accept responsibility for the following regarding use of the Facilities: a. The maintenance, replenishing of supplies, and security of restrooms located near the Premises during the time in which GYB is using the Premises. GYB shall specifically clean said restrooms on days Premises are in use by the GYB. City will provide restroom supplies to GYB as it deems reasonably necessary and GYB will be responsible for stocking the Premises when in use. Page 2 of 9 82741.01002\33447835.1  b. Keep the fields, dugouts, and sitting areas (including bleachers) for the Premises clean of debris, c. Conditioning of the baseball/softball fields on the Premises, such as dragging and striping the infields will be the responsibility of the GYB. Field prepping shall not take place earlier than three hours prior to game time. d. Any work performed by the City at the Premises or adjacent City property above the normal maintenance shall be charged to the Board at City’s reasonable costs. Normal maintenance is defined as mowing, edging, weeding, and other work performed by City park maintenance personnel at other City parks. The Board shall be solely responsible for ensuring the fields are in proper playing condition prior to the start of each game(s). e. No glass bottles shall be brought on site by coaches, players, spectators or sold at the concessions stand at Harvey Park. f. GYB shall provide a safe environment for players, coaches, umpires, spectators, and volunteers. All problems, possible hazardous situations and other suggestions to improve Premises should be brought to the Parks & Recreation Director’s attention immediately (in writing, signed and dated by a GYB official). The City will, in its sole discretion, act on the suggestions as its deems necessary or advisable. g. GYB shall not permit any vehicles to be driven on the Premises, except for the purpose of delivering supplies or equipment for concessions as may be necessary. GYB shall be responsible for any damage to the Premises as the result of any authorized or unauthorized vehicle use. h. No material shall be brought and/or left on the Facilities or other City property which may interfere with the City’s regular maintenance of the parks and grounds. i. During the GYB’s usage of the Premises, GYB shall control the behavior and conduct of spectators and players. The City reserves the right, in its sole discretion, to cancel this Agreement at any time because of inappropriate conduct or behavior by spectators, players or GYB members or employees. j. GYB shall be responsible for selection and control of all coaches, umpires and other officials. Any disagreements related to the coaches, umpires, or officials shall be handled by GYB. GYB shall comply with all applicable law in performance of this Agreement and in providing its youth baseball programs, including, but not limited to, obtaining and Page 3 of 9 82741.01002\33447835.1  maintaining fingerprinting of all employees and volunteers as may be required by law. k. GYB shall not allow or permit anyone to enter onto private properties adjacent to the Premises without the permission of the owner or occupant. This includes retrieving of baseballs. l. City may provide GYB with keys to the Harvey Park and Sports Complex Concession Stands and the Premises. Any keys shall not be duplicated and only issued to GYB members. All keys shall be returned to the City upon termination or expiration of this Agreement. 7. Improvements to Premises: The Parties understand that GYB desires to make improvements to the Premises. All such proposed improvements to the Premises shall require the prior written approval of the City, and shall become the exclusive property of the City upon completion. GYB shall have no right to compensation from the City for any such improvement. GYB shall have no right to possession and/or use of the any such improvement during any time not specified in Schedule “A” of this Agreement. GYB shall obtain, at GYB’s sole cost, any and all permits, plans, licenses or other approvals necessary to perform improvements to the Premises. 8. Indemnification and GYB’s Duty to Hold City Harmless: To the fullest extent permitted by the laws of California, Sponsor shall indemnify, defend, protect and hold harmless the City, its officials, officers, employees and agents from and against any and all claims (including, without limitation, claims for bodily injury, death, nuisance or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys’ fees, disbursements and court costs, and all other professional, expert or consultants’ fees and costs) of every kind and nature whatsoever (each a “Claim” and collectively, “Claims”) which may arise from or in any manner relate to: (i) any violation of the obligations of GYB under this Agreement; (ii) any use of the Premises or the concession stand at Harvey Park by GYB, its officials, officers, employees, members, representatives, agents, contractors, volunteers, invitees, and members of the public; and (iii) the negligent acts, omissions and/or willful misconduct of GYB, its officials, officers, employees, members, representatives, agents, contractors, volunteers, or invitees associated with any use of the Premises or the concession stand at Harvey Park. GYB shall have a duty to defend City in all third party Claims arising from GYB’s use of the Premises with counsel reasonably acceptable to City. SGYB’s indemnification obligations pursuant to this Agreement shall survive the expiration or earlier termination of this Agreement. 9. Release: All players, coaches, volunteers and umpires shall be required to sign a form approved by the City releasing the City for liability claims or damage claims for injury to persons, including agents, employees, or participants of the Board, or for any property damage from any cause related to GYB’s use of the Premises. Page 4 of 9 82741.01002\33447835.1  10. Notification to the City: In the event that any person is injured or dies participating in any aspect of the Galt Youth Baseball League Program, or any property or equipment, whether or not provided by the City pursuant to this Agreement, is damaged, lost, stolen or destroyed, GYB shall promptly (and no later than two calendar days) notify the City of the occurrence and shall file all necessary accident reports, including those required by law and those required by the relevant insurer. 11. Insurance: GYB agrees to purchase and maintain insurance in full force and effect throughout the Term of this Agreement, including any extension periods, as follow: (a) Comprehensive General Liability: $1,000,000.00 combined single limit per occurrence aggregate for bodily injury, personal injury and property damage. (b) Automobile Liability: $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. Symbol 1 – All autos including non-owned and hired. (c) Workers’ Compensation and Employers’ Liability Insurance as required by law: Workers’ compensation statutory limits as required by the Labor Code of the State of California and Employers’ Liability limits of at least $1,000,000.00 per occurrence. Any policy or policies of insurance shall include a provision waiving the insurer’s right of subrogation against the City. All of the above policies shall contain an endorsement providing that written notice shall be given to the City at least thirty (30) calendar days prior to termination, cancellation or reduction of coverage in the policy. The general liability and automobile liability policies shall contain a provision or endorsement naming the City, its officers, Directors, Agents, and employees as “Additional Insureds” under the insurance policies as respects liability arising out of the performance of any obligation under the contract, and providing that such insurance is primary insurance as respects the interests of the Additional Insureds, and that any other insurance maintained by the Additional Insureds excess and not contributing insurance with the insurance required hereunder. This provision or endorsement shall not apply to liability arising out of the preparation and maintenance of the Premises by the City Department of Parks and Recreation pursuant to section 5 of this Agreement. GYB shall procure and maintain for the duration of the term of this Agreement insurance against claims for injury to persons or damage to property which may arise from or in connection with the operations of GYB, its agents, representatives and employees, of the operations of GYB as provided for in this Agreement. Insurance is to be placed with insurers with a “Best’s rating of not less than A: VII.” GYB shall furnish the City with Certificates of Insurance and with original endorsement effecting coverage required by this Agreement. The Certificates and endorsements for each Page 5 of 9 82741.01002\33447835.1 insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. Endorsements are to be received and approved by the City before commencement of the 2019 Galt Youth Baseball League. 12. Termination: The City may terminate this Agreement, for any reason, upon thirty (30) calendar days’ written notice from the City to GYB. Additionally, the City may terminate this Agreement for Cause. “Cause” is defined as a violation of this Agreement or a violation of any City, State, or Federal law. If the City finds that it has cause to terminate this Agreement, the City shall provide notice of such violation to GYB. GYB shall have ten (10) business days from the date of receiving such notice to cure the violation. If GYB cannot completely cure the violation within 10 business days, and no imminent health and safety issue is presented by the failure of GYB to completely cure the violation, the City’s Parks and Recreation Director (the “Director”) may allow GYB to instead, within ten (10) business days from the date of receiving the notice of violation, present a written proposal specifying how GYB will correct the violation and the timeframe in which it intends to do so. The Director may negotiate the terms of the written proposal with GYB, but in no event will the Director approve a proposal if the delayed time for cure presents an imminent health or safety issue. If GYB does not cure the violation, or submit a written proposal for curing the violation according to the terms set forth in this section 12, within ten business (10) days of receiving written notice from the City or does not cure the violation in accordance with the timeframe presented in GYB’s written proposal, the City shall send a notice of termination to GYB. 14. Participant Fees: GYB shall pay to the City the applicable youth field usage annual per player fee set by the City in the Master Fee Schedule, as that fee may be amended from time to time. 13. Miscellaneous Provisions: (a) Cumulative Remedies: The remedies of the City shall be cumulative to the extent permitted by law, and may be exercised partially, concurrently or separately. The exercise of one remedy shall not be deemed to preclude the exercise of any other remedy. (b) No Waiver of Rights: No failure on the part of the City to exercise any remedy or right, or delay in the exercise of any remedy or right shall operate as a waiver. A single or partial exercise by the City of any remedy or right shall not preclude any other further exercise of that remedy or right, or the exercise of other rights or remedies. No forbearance by the City to exercise any rights or privileges under this agreement shall be constructed as a waiver, but all rights and privileges shall continue in effect as if no forbearance occurred. (c) Applicable Law; Venue: This Agreement shall be construed and enforced in accordance with the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in the County of Sacramento, if in state court, or in the federal court nearest to the City, if in federal court. (d) Attorneys’ Fees: If any legal action to enforce or interpret any provision of this Agreement, including an action for declaratory relief, is brought to enforce or Page 6 of 9 82741.01002\33447835.1 interpret the provisions of this Agreement, the prevailing party shall be entitled to recover reasonable attorneys’ fees from the other party. These fees, which may be set by the Court in the same action or in separate action brought for that purpose, are in addition to any other relief to which the prevailing party may be entitled under this Agreement. This provision applies to the entire Agreement. (e) Severability: If any provision of this Agreement or the application of any of its provisions to any party or circumstances is held invalid or unenforceable, the remainder of this Agreement and the application of the provisions to other parties or circumstances shall remain valid and in full force and effect. (f) Assignment: The Organization may not assign any of its rights or obligations provided by this Agreement to any person or entity. (g) Authority to Sign: Each party warrants that the person executing this Agreement on behalf of the respective party is fully authorized by that party to do so. This Agreement may not be assigned without prior written approval of all parties. Any unauthorized assignment shall be void. This Agreement supersedes all previous oral or written communication and contain the entire agreement of the parties to this Agreement and shall not be modified in any manner except by an instrument in writing executed by the parties or their respective successors in interest. << SIGNATURE PAGE FOLLOWS>> Page 7 of 9 82741.01002\33447835.1 IN WITNESS WHEREOF, the parties hereto have signed the Agreement on the date set forth opposite their names. CONTRACTOR/CONSULTANT: (Must be signed by two officers of the GALT YOUTH BASEBALL corporation, one of which is the Financial ORGANIZATION Officer) Date: Tax ID No.: (Signature) (Signature) (Print Name) (Print Name) (Title) (Title) CITY OF GALT, a municipal corporation: Lorenzo Hines Jr., City Manager Date: ATTEST: ORIGINAL APPROVED AS TO FORM: Tina Hubert, City Clerk Kimberly Hood, Interim City Attorney ORIGINAL APPROVED AS TO CONTENT: Armando Solis, Parks & Recreation Director Page 8 of 9 82741.01002\33447835.1  SCHEDULE “A” Hours and days of utilization by the Galt Youth Baseball Organization at Meadowview and Harvey Park are as follows from February 1st to July 31st of each calendar year. • Monday through Friday 4:00 p.m. till 9:00 p.m. • Saturdays 8:00 a.m. to 9:00 p.m. • Sundays – as needed or requested by the Galt Youth Baseball Organization. Hours and days of utilization by the Galt Youth Baseball Organization at Community Park are as follows from April 1st to July 31st of each calendar year. *Monday through Friday schedule are subject to date and times requested by the Galt Joint Union High School District as part of the MOU it holds with the City, which has priority over GYB. • *Monday through Friday 6:30 p.m. till 9:00 p.m. • Minimum of Two (2) Saturdays per month designated by the Parks and Recreation Director from 8:00 a.m. to 9:00 p.m. • Sundays – as needed or requested by the Galt Youth Baseball Organization. Page 9 of 9 82741.01002\33447835.1 September 20, 2020 Armando, First, I want to thank you for your ongoing partnership with Galt Youth Baseball. Your support has allowed our organization to do things we never thought possible. As a board, we have discussed the idea of including girls softball (ages 6-14) into our existing program. We will need some support from the City of Galt in order to make this a reality. There are many details to consider. First of all, if we absorb girls’ softball we would like to suggest the games and practices to be played at the Galt Sports Complex and McCaffery Middle School fields. With that, we would like to extend our MOU to have use of facilities at both of these locations. In the past, GYB was given the opportunity to use Harvey Park, Meadowview Park, and Greer Basin through our MOU with full access. This allowed us to maintain these parks and upgrade when needed to provide exceptional fields and facilities for our players and families. Within the last three years, Galt Youth Baseball has spent over $50,000 to maintain and renovate these three parks. We believe that if we are given full access to McCaffery and the Complex, we will continue to improve these facilities to the benefit of our community. Secondly, we would like to ask for the use of the snack shack facility at the Galt Sports Complex. Galt Youth Baseball receives a great deal of revenue to support our program through our Harvey Park and Meadowview snack shacks. GYB has an opportunity to further that revenue by using the existing Complex snack bar facility. We have the knowledge and desire to stock, clean, and maintain the space above all standards. Revenue from the snack shack will go directly to our facilities and program improvement. Galt Youth Baseball is also asking to use the gated storage area located at the Galt Sports Complex. We propose to clean and organize the area and surrounding conex boxes to allow for more storage of items needed to help run the league. A team of board members is willing to spend time in that area to bring it to its full capacity. Parks and Rec. also has some equipment that would be useful in maintaining the Complex facility. Equipment such as nail drags, rakes, bases, and the Toro Sand Pro would be helpful in keeping the Complex player ready. In addition to the use of the facilities and equipment, GYB would also like input on the scheduling of events and teams playing at the Galt Sports Complex and the McCaffery Middle School fields. We do not need to make the schedule but we would appreciate being involved in the creation of the schedule, when the time comes. This collaboration will allow us to fully utilize both facilities and keep everyone on the same page on who is using the facilities on any given day to alleviate confusion or double scheduling. In conclusion, with your cooperation and collaboration we are hoping to further develop girls’ softball in the Galt community. A partnership between Galt Youth Baseball and the Galt Parks and Recreation Department would allow us to take girls’ softball to the next level. Sincerely, Jason Adversalo Jason Adversalo President Galt Youth Baseball